A vibrant community of learning that endeavors to fulfill its informal motto, ''in the nation's service and the service of humanity.'' (Alumni note: The "Notable Alumni" section is generated by LinkedIn.)

Industry: Higher Education
Company Size: 5,001-10,000 employees

Princeton University

Savvy Admin PROD

The Princeton University Library seeks an experienced and motivated document accessibility professional with a strong service commitment to work in the Library’s Fulfillment Services unit.

The **Accessible Document Specialist ** supports accommodations for students with disabilities by evaluating and remediating course readings to ensure they are fully accessible to users of assistive technologies. It includes digitizing and remediating materials, as well as coordinating with third parties for complex or high-volume remediation needs.

The Specialist partners closely with the Office of Disability Services and faculty to ensure accessible course materials are made available to students.

**Responsibilities**

-  Receive digitization and remediation requests for course readings from the Office of Disability Services (ODS) and determine the strategy for fulfilling requests.

-  Collaborate with ODS, faculty, and students to align on requirements and to determine the degree of remediation needed.

-  Triage requests to ensure that readings are remediated and delivered in a timely manner.

-  Source digital and print versions of course readings, verifying edition and format, and evaluating quality.

-  Remediate readings to ensure they are accessible to assistive technologies per current accessibility standards.

-  Engage with vendors by submitting requests and materials, tracking progress, and validating quality, and share completed deliverables with the Office of Disability Services.

-  Direct faculty and instructional assistants to related campus resources as needed.

-  Further professional competence in accessibility and remediation to serve student needs.

**Qualifications**

-  Bachelor's degree or equivalent combination of education and work experience

-  Minimum of three years of professional experience authoring accessible documents

-  Complete understanding of best practices for authoring accessible documents

-  Experience writing contextually meaningful alternative text for images, charts, diagrams, and equations

-  Ability to meet relevant WCAG criteria

-  Experience using screen readers and text-to-speech tools to test accessibility

-  Experience with common document remediation or format conversion tools such as ABBYY FineReader, Adobe Acrobat, or Sensus Access

-  Knowledge of common tools for creating braille, large print, PDF, and EPUB documents

-  Knowledge of or work experience in disability services practices and procedures

-  Excellent interpersonal and communication skills

-  Strong organizational and project coordination skills, including working independently

-  Initiative, flexibility, and ability to adapt to changing work priorities

-  Commitment to confidentiality

-  Commitment to professional development

-  Commitment to diversity, equity, and inclusion, and to engagement with a diverse population

**Preferred Qualifications**

-  Bachelor’s degree in education, rehabilitation, or related field

-  Work experience in higher education

-  Work experience in an academic library environment

-  Work experience with online course management systems such as Canvas

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

**Standard Weekly Hours**

36.25

**Eligible for Overtime**

No

**Benefits Eligible**

Yes

**Probationary Period**

180 days

**Essential Services Personnel (see Policy For Detail)**

No

**Physical Capacity Exam Required**

No

**Valid Driver’s License Required**

No

**Experience Level**

Associate

**Salary Range**

$72,000 to $85,000

Accessible Document Specialist

Industry: Legal Services
Company Size: 2-10 employees

Lopez Law Group

~~Are you the type of person who keeps things organized, follows through on details, and ensures nothing falls through the cracks? ~~

~~Do you take pride in supporting a team by making sure communication, documents, and scheduling are handled accurately and efficiently? ~~

~~Are you someone who notices when something is missing, unclear, or about to become a problem: and addresses it before it impacts the team or the client? ~~

**Final question: ** When faced with a challenge, do you get ~~excited ~~ or run away?

**** IMPORTANT: TO APPLY ** **

**If you have any questions, please email recruit@crisp.co only. **

- Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.

**To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens. **

****RECRUITERS DO NOT CONTACT** **

At Lopez Law Group, we are committed to providing top-tier legal services with a focus on integrity, professionalism, and client empowerment. Based in St. Petersburg, Florida, our team is dedicated to delivering exceptional and affordable legal solutions to individuals and families facing a wide range of legal challenges. We take pride in offering comprehensive support and personalized guidance to help our clients navigate even the most complex matters with confidence.

We are building a law firm that operates with strong systems, clear expectations, and team members who take pride in their work and ownership of their responsibilities.

With that being said, we are looking for a **Legal Assistant ** who will serve as a central administrative support role within the firm.

This role assists attorneys, paralegals, and operational leadership by ensuring administrative tasks, client communication coordination, scheduling, and case documentation are handled with precision and discipline.

The Legal Assistant plays a critical role in maintaining organization across the firm and helping ensure that communication, documentation, and workflow tasks are executed reliably.

While this role is administrative in nature, it requires a high level of professionalism, attention to detail, and proactive thinking. The right candidate understands that strong administrative execution directly impacts the quality of legal service delivered to clients.

**What You’ll Do: **

**Client Communication & Coordination: **

- Monitor incoming client communications and ensure inquiries are acknowledged and routed to the appropriate attorney or paralegal.

- Assist with scheduling consultations, client meetings, hearings, and internal case discussions.

- Help maintain proactive client communication by coordinating updates and ensuring clients are not left waiting for responses.

- Support attorneys and paralegals by gathering client documents and information necessary for case progress.

**Administrative Case Support: **

- Assist attorneys and paralegals with administrative tasks related to case preparation and case management.

- Prepare and organize documents for signatures, client delivery, and internal review.

- Coordinate document collection from clients and maintain accurate case file records.

- Ensure administrative components of case workflows are completed accurately and on time.

**File Management & Documentation: **

- Maintain organized digital case files in accordance with firm file structure and naming standards.

- Ensure documents are properly saved, labeled, and accessible within the firm’s document management systems.

- Assist with new matter setup, including ensuring correct client information and documentation are entered into firm systems.

- Log communications, case updates, and administrative activities within the firm’s case management platform.

**Scheduling & Calendar Management: **

- Coordinate attorney and legal team calendars to schedule meetings, consultations, hearings, and internal case discussions.

- Ensure attorneys and staff have the correct documents and materials prepared for scheduled meetings.

- Help manage scheduling conflicts and ensure client appointments are handled professionally.

**Operational Support: **

- Assist the firm’s operational leadership in maintaining administrative workflows and task coordination.

- Help track administrative tasks and ensure follow-ups are completed in a timely manner.

- Identify administrative gaps or workflow issues and communicate them so they can be addressed quickly.

**What We’re Looking For: **

**Experience: **

- 2+ years of experience working as a Legal Assistant, Administrative Assistant, or similar, in a law firm environment highly preferred (but not required).

- Experience working within legal case management systems such as PracticePanther or similar and Lead Docket or similar, with the ability to manage tasks, deadlines, and case information accurately is highly preferred.

**Organization & Attention to Detail: **

- Exceptional organizational skills and strong attention to detail.

- Previous experience either managing administrative responsibilities across multiple cases and tasks without losing accuracy, or if not legal cases, similar.

**Ownership Mentality: **

- A self-starter who takes responsibility for their work and does not require constant direction.

- Someone who takes pride in maintaining organization, accuracy, and professionalism in everything they handle.

**Communication Skills: **

- Clear and professional written and verbal communication.

- Experience in interacting with clients, attorneys, and team members while maintaining professionalism under pressure.

**Analytical Thinking: **

- Strong ability to review items and materials placed before you, identify important facts, and ensure documentation is accurate and complete.

**Professional Discipline: **

- Calm, focused, and reliable under pressure, with a commitment to producing high-quality support in a legal environment.

**Why You Should Work Here: **

- **Comprehensive Benefits: ** Enjoy health insurance, 401(k) matching up to 4%, three weeks of PTO annually, and more.

- **Ownership and Responsibility: **We trust our team members to take ownership of their work. As a Legal Assistant, you will have the autonomy to manage case files, maintain deadlines, and contribute meaningfully to the success of the legal team.

- **A Professional, Growth-Oriented Environment: **Join a firm that values professionalism, accountability, and continuous improvement. You will work alongside experienced attorneys in an environment that encourages strong work ethic, skill development, and pride in producing high-quality legal work.

- **Meaningful Legal Work: **At Lopez Law Group, your work directly impacts real cases and real clients. You will play an active role in supporting the management of legal files, communicating with clients and across the internal staff, alike, and helping the team move cases forward with precision and discipline.

Joining The Lopez Law Group means becoming part of a firm that values professionalism, accountability, and disciplined execution. As a Legal Assistant, you will play a key role in supporting the team’s ability to deliver organized, responsive, and high-quality legal service to every client we serve.

This is an opportunity to build a long-term career in a growing law firm where strong administrative execution and professional ownership truly matter.

Legal Assistant

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

About Our Client

This organization operates in the creditors’ rights legal industry and has nearly fifty years of experience. It combines local legal expertise with national resources to serve financial institutions, particularly in areas such as default servicing and real estate. The organization focuses on leveraging technology, including artificial intelligence, to innovate legal services and improve client experiences. It partners with respected banking institutions across the country and emphasizes a forward-thinking approach to its evolving service offerings.

About the Opportunity

The Legal Assistant II role supports the organization’s financial institution clients by handling various creditor rights legal matters. This position requires following directions from multiple internal and external stakeholders and producing accurate, timely work. It plays a key role in ensuring compliance with relevant laws, regulations, client requirements, and court rules, contributing directly to the delivery of quality legal services.

Responsibilities

- Update internal and external client systems within expected timeframes.

- Sort, scan, categorize, label, digitally file, and organize legal documents.

- Complete assigned work queue items on schedule.

- Understand and apply basic legal concepts and terminology for accurate work.

- Assist in preparing materials for court appearances.

- Review and distribute incoming documents appropriately.

- Communicate professionally via phone, email, and messaging platforms.

- Complete assigned training in the firm’s learning management system.

- Perform additional duties as assigned.

Requirements

- High school diploma or equivalent.

- 1-3 years of experience in data entry or a legal assistant role.

- Experience in a fast-paced, technology-driven environment.

- Skilled at accurate data entry.

- Ability to follow instructions, job aids, and procedures.

- Adherence to firm policies during work processing.

- Strong time-management skills.

- Self-motivated and able to work independently or collaboratively.

- Commitment to responsive, timely service.

- Proficient with Microsoft Office (Word, Excel) and generally computer savvy.

- Ability to sit or stand for extended periods and maintain focus while working on computers.

Compensation & Benefits

Compensation

- Annualized Pay Range: $40,000 to $45,000.

Benefits & Perks

- 401(k) plan with employer matching.

- Accrual-based paid time off.

- Medical, dental, and vision coverage.

- HSA with quarterly employer contributions.

- Group Life insurance at no cost and supplemental Life Insurance plans.

- Long and Short Term Disability insurance.

- First Stop Health for all employees at no cost.

- Legal Service benefit for all employees.

- Hospital and accident indemnity coverage.

- National discount programs for all employees at no cost.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

About RemoteHunter

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Legal Assistant II

As a national law firm defending corporations, non-profits, associations and their officers & directors in every manner of litigation, O'Hagan Meyer provides individualized services that clients expect when defending cases against them.

"Our clients require the highest level of service," says partner Kevin O'Hagan. The firm understands that a client's time and money is valuable. Resolving matters quickly and efficiently as possible is the overall ethos of the firm. As soon as a matter comes in, O'Hagan Meyer attorneys aggressively develop a defense plan and plan for closure. Every case and client is unique. "We look at every methodology and do whatever it takes," says O'Hagan.

Locations: 
- Alexandria, VA
- Atlanta, GA
- Boston, MA
- Charlotte, NC
- Chicago, IL
- Columbia, MD
- Denver, CO
- Detroit, MI
- Fresno, CA
- Hermosa Beach, CA
- Las Vegas, NV
- Los Angeles (Downtown LA, CA)
- Los Angeles (Woodland Hills, CA)
- New York City, NY
- Norfolk, VA
- Orange County (Costa Mesa, CA)
- Orange County (Newport Beach, CA)
- Philadelphia, PA
- Pittsburgh, PA
- Portland, OR
- Princeton, NJ
- Richmond, VA
- Sacramento, CA
- San Francisco, CA
- Seattle, WA
- Washington, D.C.
- Wilmington, DE

Industry: Law Practice
Company Size: 201-500 employees

O'Hagan Meyer

O'Hagan Meyer LLC, a litigation law firm, has an opening for a full-time Legal Assistant in its Orange County office. Candidates must have a minimum of 3 - 15 years of experience and must be familiar with Labor & Employment Law. Duties include but are not limited to drafting correspondence, editing, and filing pleadings with State and Federal courts, scheduling depositions, file maintenance, travel arrangements, research, expense reports, time entry and maintaining attorney calendars.

Ideal candidate should have a very strong understanding of State and Federal court rules and procedures, excellent computer skills with knowledge of Excel and MS Office, including Outlook; experience with Adobe Acrobat or Juris Suite is a plus; excellent oral and written communication skills; exceptional attention to detail; able to work independently as well as with the team; exceptional organizational skills.

O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Requirements**

Position is full time, M-F with the possibility of some overtime. Salary based on experience and included exceptional benefit package.

**Salary **: $60K-$95K

**Benefits**

- Health Care Plan (Medical, Dental & Vision)

- Retirement Plan (401k, IRA)

- Life Insurance (Basic, Voluntary & AD&D)

- Paid Time Off (Vacation, Sick & Public Holidays)

Legal Assistant (3-15+)

Nationally licensed collection agency

Industry: Financial Services
Company Size: 51-200 employees

Sentry Credit, Inc.

### **Why Sentry Credit?**

After 30 years in the debt resolutions space, Sentry Credit began our most exciting chapter yet by joining the TrueML family in 2025. Now, our story continues as we expand our team beyond Everett, WA and into Lenexa, KS; where we can partner more closely with TrueAccord as we revolutionize the debt resolution industry.

We are seeking a highly organized and disciplined Legal & Compliance Clerk to support our legal recovery department. In this role, you will bridge the gap between our collection officers and legal counsel, ensuring that all litigation paperwork is filed accurately, deadlines are met, and legal accounts move efficiently through the court system.

### What You'll Do:

-  **Drive High-Volume Document Production:** You will prepare and process a large volume of court documents, including summons, complaints, executions, and dismissals with speed and precision.

-  **Own Docket Management:** Maintain the legal calendar, tracking court dates, filing deadlines, and statutes of limitations to ensure no deadlines are missed.

-  **Audit for "Legal Readiness":** Review accounts for "legal readiness," ensuring all backup documentation (contracts, statements, proof of service) is organized and admissible.

-  **Act as a Key Liaison:** Communicate with court clerks, process servers, and sheriff's offices regarding filing fees and service of process status.

-  **Manage Case Data:** You'll maintain accurate records within our case management system, tracking file statuses and financial data meticulously.

### Who You Are:

-  **An Experienced Professional:** You bring 1--3 years of experience in a legal environment. (Collections, Creditor's Rights, or civil litigation preferred).

-  **A Strong Communicator:** You are comfortable on the phone and can maintain your composure and professionalism when speaking with employers or opposing counsel.

-  **Efficient and Accurate:** You take pride in your **proofreading** abilities, knowing that in the legal world, the small details matter most.

-  **A Tech Pro:** You have a strong command of Microsoft Office and experience with collection software (e.g., CLS, Cogent, or JST). You're comfortable navigating spreadsheets and using document templates to stay organized.

-  **Knowledgeable & Compliant**: You have a familiarity with the **FDCPA** and local **Rules of Civil Procedure**

$21 - $23 an hour

White & Case is a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many. 

We guide our clients through difficult issues, bringing our insight and judgment to each situation. Our innovative approaches create original solutions to our clients’ most complex domestic and multijurisdictional deals and disputes.

By thinking on behalf of our clients every day, we anticipate what they want, provide what they need and build lasting relationships. We do what it takes to help our clients achieve their ambitions.

Engaging with White & Case on LinkedIn: https://www.whitecase.com/privacy-policy

Attorney Advertising. Prior results do not guarantee a similar outcome.

Industry: Law Practice
Company Size: 1,001-5,000 employees

White & Case LLP

Our Commercial Litigation Practice specializes in representing clients in high-stakes business disputes across a wide range of industries. We provide expert legal services in areas such as contract disputes, class actions, business torts, shareholder and partnership disputes, antitrust litigation and intellectual property litigation. Our team handles all phases of litigation, from pre-litigation counseling and strategic planning to trial and appellate proceedings. By leveraging our deep legal expertise, global reach and strategic insights, we help clients navigate complex legal challenges, protect their business interests, and achieve favorable outcomes through both court proceedings and alternative dispute resolution methods.

**Summary**

In addition to the duties described in the Position Summary, Legal Assistants are required to assist other legal teams on an as-needed basis. Legal assistants will acquire an understanding of the mechanics of civil litigation, including pleadings and discovery tools. This will be achieved by attending virtual and in-person training sessions and workshops, and through general on-the-job experience. Such general work may include:

- Perform legal and factual research

- Participation and preparation of documents for production

- Maintenance and indexing of case files

- Preparation of material for depositions, witness interviews, etc.

- Summarizing and digesting transcripts

- Exhibit preparation for pleadings, trials, hearings, etc.

- Cite checking and shepardizing legal memoranda, briefs, articles, opinions, etc. and creation of Tables of Authorities and of Contents

- Preparing pleadings and supporting materials for filing or service

- Creating electronic and hard copies of trial books, case binders, etc.

- Preparing for and attending depositions, hearings, trials

- Arranging for court reporters, interpreters, conference rooms, etc.

- Creating charts, graphs, tables, etc. for data analysis

- Utilizing firm resources to accomplish above tasks

- Preparing daily time entries for services performed

- Utilizing e-discovery software programs and other spreadsheet and database programs as needed to perform client projects

**Qualifications And Requirements**

**____________________________________________________________________________**

- Four year college degree with a minimum G.P.A. of 3.5

- Strong academic background

- Clear and concise writing skills

- Good verbal communication skills

- Related work and/or internship experience

- Excellent organizational skills

- Willingness and ability to work overtime and long hours

- Basic knowledge of and proficiency with Microsoft Office

- Familiarity and competency with technology

- Ability to follow through on projects

- Ability to work under pressure and with a variety of personalities

- Ability to work with and liaise with colleagues in other internal department

- Excellent professional references

- Excellent judgment

- High ethical standards

- Ability to maintain confidentiality

- Ability to travel as needed

- Foreign language skills a plus (especially Spanish)

NY Salary Range $61,000 - $68,000

**This role reports to**

Partner

**Equal Opportunities**

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

**Benefits At White & Case**

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

**Note to Recruitment Agencies**

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.

FMG is a nationally recognized litigation firm. Our attorneys are committed to serving the needs of our clients and have earned a reputation for achieving practical, successful results. With experienced attorneys delivering tailored litigation solutions, U.S. News has identified our Firm as one of the "Best Law Firms in America."

Industry: Law Practice
Company Size: 501-1,000 employees

Freeman Mathis & Gary, LLP

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced legal assistant to join our Hartford office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available.

The following set of success factors describe the characteristics of those who are successful in our Firm:• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

- Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.

- Prepares and collect conflict of interest checks, open new files and maintain client files.

- Maintains attorneys’ calendars with dates of importance.

- Familiar with State and Federal court filings, including submission of electronic filings.

- Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.

- Ability to maintain a high level of confidentiality.

Qualifications

- Positive attitude and ability to effectively communicate with attorneys, staff, and clients.

- 2+ years litigation secretarial experience.

- Knowledge of iManage and Outlook is a plus.

- Must successfully pass a background and drug screen.

What we offer you

- Competitive compensation

- Comprehensive benefits package, including medical, dental, and vision

- HSA and FSA plans available for employees and dependents

- Work-life balance

- Generous PTO policy

- 401K plan including a 3% Employer Safe Harbor contribution

- 1.5% Profit Sharing contribution

- Firm paid life insurance and long-term disability

- Employee Assistance Program

- Year-end bonuses and referral fee programs

- Regular firmwide socials and events

**EEO Statement **

~~Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook. ~~

Industry: IT Services and IT Consulting
Company Size: 2-10 employees

FetchJobs.co

**About The Company**

Staples, Inc. is a leading provider of office supplies, services, and solutions designed to help businesses and individuals achieve their goals efficiently. With a rich history of innovation and customer-centric approach, Staples has established itself as a trusted partner in the workplace environment. The company operates through a vast network of retail stores, e-commerce platforms, and distribution centers, ensuring that customers have access to a wide range of products and services. Staples is committed to fostering a collaborative and inclusive workplace culture that values diversity, encourages growth, and promotes employee well-being. Through its dedication to sustainability and community engagement, Staples continues to make a positive impact both locally and globally.

**About The Role**

We are seeking a highly organized and proactive Administrative Coordinator to join our Supply Chain team at Staples, Inc. In this role, you will be instrumental in supporting daily operations, facilitating communication across departments, and ensuring the smooth execution of various administrative tasks. Your contributions will directly impact the efficiency of our supply chain processes and enhance our ability to deliver exceptional service to our customers. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively. This position offers an opportunity to work in a dynamic environment where innovation and teamwork are celebrated, and your efforts will help drive our mission of providing smarter, more efficient solutions for our clients.

**Qualifications**

Basic Qualifications:

- High School Diploma or GED

- Minimum of 3 years of administrative experience in a fast-paced environment

**Preferred Qualifications**

- Associates or Bachelor's degree is a plus

- Experience with enterprise systems and databases

- Strong ability to prioritize tasks, follow up, and communicate effectively across all levels of the organization

- Flexibility to handle multiple projects with tight deadlines

- Knowledge of office supplies and Staples products is advantageous

**Responsibilities**

- Create detailed reports and prepare engaging presentations for internal and external stakeholders

- Provide accurate sales reporting and analysis as required to support business decisions

- Coordinate travel arrangements, including booking flights, accommodations, and transportation

- Maintain and update databases to ensure data accuracy and accessibility

- Order and manage office supplies to ensure operational efficiency

- Conduct research and assist with special projects, initiatives, and process improvements

- Assist in the planning and preparation of company events, programs, and conferences

- Support new hire onboarding by preparing necessary materials such as phones, computers, mailboxes, supplies, and name tags

- Process invoices accurately and efficiently, ensuring timely payments and record keeping

- Collaborate with team members to streamline administrative workflows and improve overall productivity

**Benefits**

- Inclusive and diverse workplace culture supported by associate-led Business Resource Groups

- 112 hours of Paid Time Off (PTO) and a comprehensive holiday schedule including 7 observed paid holidays and 1 floating holiday

- Access to online and retail discounts on Staples products and services

- Company-matched 401(k) retirement plan to support your financial future

- Comprehensive health and wellness programs focusing on physical and mental health

- Opportunities for professional development and career growth within the organization

- Various employee perks designed to promote work-life balance and overall well-being

Equal Opportunity

At Staples, we are committed to fostering an inclusive environment where all employees feel valued and respected. We believe that diversity of thought, experience, and background drives innovation and excellence. Staples is an Equal Opportunity Employer and does not discriminate against any applicant or employee based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected characteristic under federal, state, or local law. We encourage individuals from all backgrounds to apply and join our team, contributing to our mission of delivering exceptional products and services to our customers worldwide.

Administrative Assistant

1. About Our Client:The organization operates in the property management sector, focusing on enhancing the housing experience for both property investors and residents. It addresses challenges in property asset performance and resident satisfaction by providing responsive management that ensures safe, clean, and pleasant living environments. The company serves property investors by maximizing asset performance and maintaining high standards for resident living conditions.

2. About the Opportunity:The Virtual Administrative Assistant will play a key role in supporting the property management team’s administrative functions. This position ensures efficient operational processes that enable property managers to deliver high-quality service. It is a fully remote contract role that requires strong organizational skills and proactive support to maintain team productivity and communication.

3. Responsibilities:• Manage and organize team schedules, appointments, and calendars

• Handle incoming email correspondence and phone inquiries professionally and promptly

• Prepare, format, and edit documents, reports, and presentations

• Perform accurate data entry and maintain databases including tenant and property records

• Assist with coordinating maintenance requests and communication between residents and contractors

• Organize digital files and ensure documentation is current and accessible

• Provide general administrative support to contribute to team success

4. Requirements:• Proven experience as an Administrative Assistant, Virtual Assistant, or similar role

• Strong written and verbal communication skills with attention to detail

• Excellent organizational and time-management abilities, with effective task prioritization

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

• Ability to handle confidential information with discretion

• Proactive and resourceful problem-solving approach

• Experience in property management or real estate is advantageous but not required

5. Pay Range and Compensation Package:• Contract rate of $800 - $1,000 USD per month

6. Benefits & Perks:• Fully remote, work-from-home flexibility

• Opportunity to join a professional and supportive property management team

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Virtual Administrative Assistant

Sundayy (Formerly Wiraa) makes job discovery feel less chaotic and more intentional. Instead of jumping between platforms, repeating the same steps, and getting lost in the process, everything is brought into one place so you can focus on what actually matters. No clutter, no confusion, just a clearer way to move forward.

Industry: Technology, Information and Internet
Company Size: 11-50 employees

Sundayy

**About The Company**

Marriott International is renowned as the world's largest and most diverse hospitality company, boasting a portfolio of over 30 hotel brands and thousands of properties across the globe. With a commitment to excellence, innovation, and guest satisfaction, Marriott continues to set industry standards and expand its global footprint. The company fosters a dynamic and inclusive work environment that values diversity, professional growth, and employee well-being. Marriott’s mission is to create a welcoming environment for guests and associates alike, delivering memorable experiences and building lasting relationships. As a leader in the hospitality industry, Marriott offers numerous opportunities for career advancement, development, and contribution to a global community dedicated to service excellence.

**About The Role**

The Administrative Assistant to the Senior Vice President, Global Marketing, plays a pivotal role in supporting high-level leadership through proactive administrative, event management, travel planning, and project coordination. This position requires a highly organized, resourceful individual capable of managing complex calendars, international travel arrangements, and confidential information with discretion. The role involves partnering with other administrative professionals across the organization to ensure seamless daily operations, including scheduling meetings, preparing organizational charts, processing invoices, and assisting with performance reviews. Additionally, the assistant will coordinate and execute a variety of organizational events such as leadership meetings, Town Halls, and other corporate functions, ensuring all logistics and content delivery are handled efficiently.

The ideal candidate will possess a passion for creativity, problem-solving, and organizational excellence. They must demonstrate sharp decision-making skills, adaptability to a fast-paced environment, and excellent communication abilities. This role demands the ability to work independently with sound judgment, prioritize tasks effectively, and collaborate across multicultural teams and external vendors. The position offers an exciting opportunity to be part of a highly dynamic organization where adaptability, professionalism, and proactive engagement are essential for success.

**Qualifications**

- High school diploma or GED; 5+ years of experience as an administrative assistant or in a related professional role

- OR a 4-year degree from an accredited university, preferably with a focus on Hotel and Restaurant Management

- Experience in marketing, hotel operations, or event management (preferred)

- Extensive knowledge of administrative processes and procedures

- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); familiarity with other software is advantageous

- Strong organizational, multitasking, and time management skills

- Excellent verbal and written communication skills

- Ability to handle sensitive information with integrity and confidentiality

- Flexibility and adaptability to changing priorities and work environment

- Ability to work independently with sound judgment and initiative

- Strong interpersonal skills and ability to collaborate effectively with diverse teams

- Decision-making skills and problem-solving capabilities

**Responsibilities**

- Manage and coordinate complex calendars, including scheduling appointments, meetings, and international travel arrangements, evaluating options and making logistical decisions

- Assist in planning and executing large-scale meetings and events, including location selection, logistics, catering, collateral preparation, and budget management

- Respond to departmental phone inquiries, providing accurate information, researching requests, and directing calls appropriately

- Draft, review, and send correspondence on behalf of senior leadership, ensuring clarity and professionalism

- Handle sensitive inquiries and information with confidentiality and discretion

- Identify opportunities to improve administrative policies and procedures; initiate and lead related projects

- Research complex questions related to departmental policies, gather data, and analyze information to support decision-making

- Reconcile departmental expenses, prepare variance analyses, and assist with budget forecasting and tracking

- Process data through automated systems such as expense reports, payroll, and accounts payable, ensuring accuracy and compliance

- Prioritize daily tasks effectively, adjusting workload based on immediate business needs and urgency

- Collaborate with internal teams and external vendors to ensure smooth coordination of projects and events

- Support performance review processes and contribute to organizational updates and reporting

**Benefits**

- Comprehensive health insurance including medical, dental, and vision coverage

- Flexible spending accounts for healthcare and dependent care

- 401(k) retirement savings plan with company match

- Stock purchase plan opportunities

- Employee discounts at Marriott properties worldwide

- Paid parental leave and adoption expense reimbursement

- Paid time off including holidays, sick leave, and PTO accruals

- Employee assistance program supporting mental health and well-being

- Opportunities for professional development and career advancement

- Flexible hybrid work environment for eligible positions

Equal Opportunity

Marriott International is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class under applicable law. We value the unique backgrounds and perspectives of our associates and actively promote an environment where everyone can thrive and succeed. All employment decisions are made based on merit, qualifications, and business needs. We encourage individuals from all backgrounds to apply and join our global team dedicated to service excellence and innovation.

Administrative Assistant, Sr.

**About The Company**

The Museum of Modern Art (MoMA) is one of the world's leading institutions dedicated to contemporary and modern art. Renowned for its extensive collection of artworks, innovative exhibitions, and educational programs, MoMA strives to inspire and engage diverse audiences through its dynamic offerings. As a cultural hub, MoMA is committed to fostering a vibrant community of art enthusiasts, scholars, and visitors from around the globe. The Museum values inclusivity, creativity, and excellence, continually working to enhance its services and outreach to promote a deeper understanding and appreciation of modern and contemporary art.

**About The Role**

MoMA is seeking a highly motivated and detail-oriented Administrative Assistant to join the Membership team. This role is pivotal in ensuring a positive and seamless experience for Museum members, supporting membership retention, engagement, and participation in events. The Administrative Assistant will handle a variety of administrative functions related to membership lifecycle communications, event coordination, and customer service. The ideal candidate will be proactive, possess excellent interpersonal skills, and be capable of managing multiple priorities efficiently. This position offers an exciting opportunity to contribute to MoMA’s mission by enhancing member relations and supporting the growth of the Museum’s community.

**Qualifications**

- Bachelor’s degree or equivalent professional experience

- One to two years of experience in development, membership, or subscription-based organizations

- Exceptional customer service and interpersonal skills

- High level of attention to detail with excellent writing and proofreading abilities

- Experience with ZenDesk and Salesforce or other CRM platforms is preferred

- Proficiency in using technology including mobile devices, Google Workspace, point of sale software, and related tools

- Ability to work independently and collaboratively within a team environment

- An interest in modern and contemporary art is advantageous

**Responsibilities**

- Manage and oversee membership remote customer service channels, including telephone and email communications

- Utilize ZenDesk to accurately categorize, organize, and report on member requests

- Process membership renewal transactions efficiently and accurately

- Collaborate across departments to implement new features aimed at enhancing the customer service experience

- Maintain professional, helpful, and warm communication with members across all channels

- Stay informed about Museum exhibitions, films, educational programs, and marketing campaigns to better serve members

- Coordinate with departments to resolve customer service inquiries promptly and effectively

- Ensure the accuracy and integrity of the Membership database

- Assist in developing and testing member lifecycle communications and engagement strategies

- Support planning and execution of onsite and virtual member events

- Handle special membership category registration and fulfillment tasks

- Perform additional duties as required to support the membership functions and objectives

**Benefits**

- Competitive annual salary of $55,822

- Comprehensive health, dental, and vision insurance coverage

- Retirement plan options

- Paid time off and holidays

- Opportunities for professional development and training

- Access to Museum exhibitions, programs, and events

- Inclusive and diverse work environment

Equal Opportunity

MoMA is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. Employment decisions are made based on personal capabilities and qualifications without regard to race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender identity or expression, marital or civil partnership status, citizenship status, creed, genetic predisposition, or any other protected category under applicable law. We promote diversity and equal opportunity and encourage candidates from all backgrounds to apply. We adhere to all applicable laws and regulations to ensure a fair and equitable hiring process.

1. About Our Client:The organization operates in the remote work sector, providing flexible work-from-home opportunities nationwide. It focuses on connecting individuals with remote administrative and data entry roles, supporting those who need adaptable schedules to balance personal and professional responsibilities.

2. About the Opportunity:The Administrative Assistant / Data Entry Clerk (Remote Work From Home) role involves performing accurate data entry and clerical tasks remotely. This position supports the organization’s operations by maintaining data quality and communication with clients. It offers flexibility and enables individuals to work effectively from home while contributing to business processes.

3. Responsibilities:• Perform accurate data entry tasks

• Communicate with clients via email as needed

• Maintain focus and productivity in a remote work setting

• Use phone, laptop, or computer to complete assigned tasks

4. Requirements:• Stable internet connection

• Ability to type at least 30 words per minute accurately

• Resident of the US

• Basic proficiency in written and spoken English

• Minimum age of 16 years

• Proficient with basic PC skills

• Ability to work without distractions

• Comfortable emailing clients as needed

5. Pay Range and Compensation Package:• Pay ranges from $16 to $30 per hour depending on experience, role, and proven remote work capability

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Administrative Assistant / Data Entry Clerk (Remote Work From Home)

For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Industry: Higher Education
Company Size: 10,001+ employees

Yale University

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

**Overview**

The Senior Administrative Assistant, Housing Services reports to the Associate Director of Housing Services in Yale Housing. The Senior Administrative Assistant provides high-level administrative support to the Yale Housing department.

The position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment, ensuring the smooth operation of student housing services. The Senior Administrative Assistant serves as a principal source of information and primary point of escalation for questions for current and incoming undergraduate, graduate, and professional students and their families, as well as serving as the primary resource for campus partners about Yale Housing policies and procedures. A key position focus of this role is to assist in handling responsibilities including hosting an annual webinar for students, managing the communication timeline for housing room draw process, move-in and out, and serving as an additional resource for the student staff. This position requires a high level of independent decision-making and judgement related to responding to student questions and concerns related to the license agreement and student handbook. This role also includes answering and triaging phone calls and emails and resolving and responding to questions independently, seeking manager input when necessary.

- Assist students in the room draw process by assisting them in navigating their various options based on their specific needs and any challenges that may arise.

- Coordinate and participate in the move-in and move-out process. Communicating directly with students. Ensuring accuracy in dates and billing.

- Maintain and update the Yale Housing website as needed by taking ownership over the constant changes that arise with the changing landscape for housing options and regularly auditing and updating the information in various locations of the website.

- Assist Associate Director during peak periods, i.e. Housing Intent, Housing Application and Room Selection. Answer student questions, assist with application changes and room changes in housing software, adjust billing as necessary. Send well-written and informative emails to residents through housing software.

- Compose and create department communication, timelines, marketing, and resources for both current and incoming students.

- Monitor and respond to messages in various Yale Housing email accounts. Compose friendly, informative, accurate and helpful responses.

- Screen calls and messages for urgency and emergency needs; redirect to appropriate campus partners as needed. Synthesize information and follow-up on issues or questions seeking Manager assistance as needed.

- Identify and assess the needs of the student/customer, assisting them with appropriate information, paperwork, forms, etc. Summarize accurately problematic concerns and consult with Manager to implement solutions. Able to direct to other appropriate offices on campus.

- Reserve room spaces on and off campus, placing food orders, ordering supplies, etc. for department as needed.

- Performs additional functions as requested by department manager.

**Required Skills And Abilities**

-  Able to be a self-starter and to handle multiple tasks, demands and deadlines. Must be a team player. Demonstrated willingness to learn new skills and tasks as necessary.

-  Knowledge of Microsoft Office, including intermediate proficiency of Outlook, Word, and Excel.

-  Demonstrated strong verbal skills and written communication skills.

-  Demonstrated ability to triage incoming phone calls. Demonstrated strong customer service skills.

-  Excellent organizational skills; ability to respond to complex problems and initiate corrective action.

**Preferred Skills And Abilities**

-  Experience with StarRez or other housing software preferred.

-  Driver’s license preferred.

**Principal Responsibilities**

-  Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

**Required Education And Experience**

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

**Job Posting Date**

05/25/2026

**Job Category**

Administrative Support

**Bargaining Unit**

L34

**Compensation Grade**

Labor Grade D

**Compensation Grade Profile**

**Hourly Range**

$31.83

**Time Type**

Full time

**Duration Type**

Staff

**Work Model**

Hybrid

**Background Check Requirements**

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

**Health Requirements**

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

**Posting Disclaimer**

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

**Note**

Yale University is a tobacco-free campus.

Senior Administrative Assistant, Housing Services

The State of Missouri is a team of amazing people who do amazing things every day for the citizens of our state. Across our 16 executive departments, the State of Missouri offers opportunities to have unique impact in a wide variety of careers. From science to law enforcement, from finance to training, from counseling to web design, you can use your skills and experience to make a difference. The State of Missouri offers a competitive benefits package that includes comprehensive health insurance, retirement, and paid-leave. 
 
If you want to make a difference, there’s a place for you with the State of Missouri. No matter where you’re at in your career, we will challenge you and help you grow. At the State of Missouri, we have transformed our approach to professional development. We are investing in new ways to build leaders at all levels. We are changing the way we work together. Whether you’re searching for entry-level, mid-level, or pre-retirement opportunities, you can find success with the State of Missouri. 
 
We are proud, committed public servants. We help others. We help keep our citizens safe and healthy. We help build a thriving economy and protect our natural environment. We help educate the next generation and fight opioids. We help communities recover from natural disasters and support families to live life with dignity. And, we help each other to reach our goals and serve the citizens of Missouri better. 
 
Join us!

Industry: Government Administration
Company Size: 10,001+ employees

State of Missouri

**Job Location: ** Hawthorn Children's Psychiatric Hospital. 1901 Pennsylvania Ave., St. Louis MO, 63133

**Why You’ll Love This Position**

Hawthorn Children's Psychiatric Hospital provides specialized care for children and adolescents diagnosed with mental illness. We are looking for an energetic and organized administrative assistant to work with the Medical Director and Physicians.

Hawthorn Children’s Psychiatric Hospital uses the Sanctuary Model to guide our interactions with our teammates and the care we provide to our consumers in order to promote healing, safety, and nonviolence. This is accomplished by following the Foundation of Sanctuary – The Four Pillars of (1) Trauma Theory, (2) Seven Commitments, (3) S.E.L.F. (Safety, Emotion, Loss, and Future), (4) Sanctuary Tool Kit.

The Medical Department SOSA is primarily responsible for maintaining the credentialling and privileging for the Medical Department Staff at Hawthorn. This highly specialized function requires that the SOSA be knowledgeable in Joint Commission and CMS Standards for credentialing medical staff in hospital organizations. The SOSA is also responsible for coordinating the physician’s schedules, including the on-call coverage to meet the afterhours and emergency needs of the facility. The SOSA organizes and facilitates the orientation of new physicians, including the Child Fellows from Washington University. The SOSA also supports the Executive Committee at Hawthorn.

-  Facilitates credentialing and privileging process for all Medical Department staff

-  Completion of insurance company requirements and credentialling for physicians

-  Provides administrative support to the Medical Director. Coordinates physician’s schedules at Hawthorn, including regular business hours schedules and on-call schedules to help ensure the coverage needs of the facility are met

-  Organizes and facilitates orientation of new physicians and new Child Psychiatry Fellows

-  Provides administrative support to Quality Counsel Committee and Environment of Care Committee

-  Provides administrative support to Executive Committee Members (other than Medical Director) at Hawthorn (Chief Executive Officer, Chief Nurse Executive, Inpatient Program Director, and Residential Program Director)

-  Updates Medical Staff By-Laws as needed

-  Daily, regular contacts by phone and email with members of the Medical Staff, as well as members of the Executive Committee and Clinical Management team

-  Contacts several times weekly with Medical Department at Washington University regarding Child Psychiatric Fellows assigned to Hawthorn

-  Additional duties as needed

**Minimum Qualifications**

- Proficient in core applications of Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

- Knowledge of general office practices

- Ability to maintain clerical records, operate basic office equipment, and interact on the telephone or in person

- Must be well organized, able to successfully manage work priorities, and must possess proficient writing and professional communication skills

- Minimal physical exertion required, including walking from administration area to conference room(s) several times daily. Minimal lifting of files, generally not exceeding 25lbs.

- 0-1 years of relevant work experience

**Preferred Qualifications:**

- Try to simplify where possible. Be sure to cover things like education, exp, & skills in this section.

- Preferred qualifications

- Preferred qualifications

- For supervisory positions it’s recommended to include: Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.

**Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.**

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

For questions contact the Human Resources Office at: Michael.Tillman@dmh.mo.gov

Lead Administrative Support Assistant Hawthorn Children's Psychiatric Hospital

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$38,000 - $50,000 per year

**Job Description**

We are hiring an Administrative Assistant to support our management team with scheduling, correspondence, and document management. This role involves handling confidential business information and requires a background check prior to employment.

**Responsibilities**

- Manage calendars, schedule meetings, and coordinate appointments

- Draft, proofread, and send internal and external correspondence

- Organize and maintain confidential digital filing systems

- Track deadlines and follow up on pending tasks for team leads

- Prepare reports, presentations, and meeting summaries

- Handle general administrative tasks as assigned by management

**Requirements**

- High school diploma required; associate degree preferred

- Proficient in Google Workspace or Microsoft Office

- Strong organizational and time management skills

- Must pass a pre-employment background check

- No prior admin experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

doral stones is a supplier of natural stones such as marble, granite, dolomite and quartzite. We believe that having natural products in our homes - like natural stone countertops, wood floors, plants, etc - can actually have a positive effect on our wellbeing and our goal is to provide you with a hand picked selection slabs with a great customer experience.

Industry: Wholesale Building Materials
Company Size: 2-10 employees

doral stones

**Company Description **

doral stones is a boutique leading supplier of natural stones, including marble, granite, dolomite, and quartzite. We are passionate about the positive effects of natural materials on well-being and strive to provide our customers with a curated selection of high-quality slabs. Our focus is on delivering excellent customer experiences while enhancing the beauty and functionality of homes with timeless stone designs. Located in Doral, FL, we take pride in offering top-notch products and personalized service.

**Role Description **

This is a full-time, on-site role based in Doral, FL, for an Administrative Assistant & Customer Service. The successful candidate will be responsible for a variety of tasks, including handling administrative and clerical duties, maintaining schedules, managing records, and providing executive administrative support. The candidate will also handle incoming communications, ensure smooth office operations, and assist customers and team members as needed.

**Qualifications **

- Proficient in Administrative Assistance and Clerical Skills to support office functions and maintain accurate records

- Strong Phone Etiquette and Communication skills to manage calls and correspondence effectively

- Experience in Executive Administrative Assistance to support managerial staff in scheduling and task management

- Highly organized with attention to detail and the ability to multitask

- Proficiency in Microsoft Office Suite or other administrative tools

- Customer service experience is a plus

- High school diploma or equivalent required; associate degree or higher is advantageous

- Must be fluent in English, Spanish or Portuguese is a plus

. About Our Client:This organization offers remote work opportunities nationwide, focusing on providing flexible positions that accommodate individuals seeking to work from home. The company connects clients with dependable remote workers capable of performing data entry and administrative tasks efficiently.

About the Opportunity

:The **Administrative Assistant / Data Entry Clerk** role involves performing accurate data entry and typing tasks remotely. This position supports organizational operations by handling clerical duties that require focus and attention to detail, enabling the company to maintain productivity through remote work arrangements

.

Responsibilitie

s:• Perform accurate data entry with a minimum typing speed of 30 words per minu

te• Use phone devices, laptops, or computers to complete tas

ks• Manage email communications with clients as need

ed• Maintain focus and work without distractions in a remote setti

ng

Requiremen

ts:• Stable internet connect

ion• Resident of the United Sta

tes• Ability to type accurately at 30 words per minute or hig

her• Basic proficiency in PC ski

lls• Basic written and spoken Engl

ish• Minimum age of 16 ye

ars

Pay Range and Compensation Pack

age:• The pay range is $16 to $30 per hour, depending on experience and demonstrated ability to work effectively from

home

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national or

igin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page o

r ATS.

Administrative Assistant / Data Entry Clerk (Remote Work From Home Online Telecommute)

About Our Client

The organization operates in the remote work sector, offering flexible work-from-home opportunities for individuals skilled in data entry and typing. This approach addresses the need for accessible remote roles that support work-life balance, especially for those who require flexibility to stay home with family. The program accommodates a nationwide pool of candidates, emphasizing reliability and self-motivation.

About the Opportunity

The Administrative Assistant / Data Entry Clerk role provides a remote position focused on accurate and efficient data entry and administrative support. This role contributes to the organization by ensuring data accuracy and client communication, supporting operational continuity from a remote setting. The position is important for maintaining data integrity and effective correspondence, enabling the organization to serve its clients effectively without requiring on-site presence.

Responsibilities

- Information Input: Enter data accurately into designated databases and systems while maintaining a minimum typing speed of 30 words per minute.

- Device Operations: Perform day-to-day data entry and clerical tasks using a mobile phone device, laptop, or computer setup.

- Client Correspondence: Communicate professionally with clients via email to provide updates or gather required information as needed.

- Focus and Workflow: Maintain high focus and avoid distractions during working hours to meet processing targets.

- Clerical Support: Support additional administrative and clerical duties as required by the operations team.

Requirements

- Core Demographics: Must be a current resident of the United States and a minimum of 16 years of age.

- Technical Setup: Access to a stable internet connection and proficiency with basic PC skills and computer navigation.

- Language Capabilities: Ability to read, write, and speak basic English for effective business communication.

- Workplace Management: Proven ability to work independently from a home setting without personal distractions.

Compensation & Benefits

Compensation

- Hourly Rate: $16 to $30 per hour.

- Note: The final hourly pay rate is dependent on prior experience, assigned role level, and demonstrated ability to work effectively from home.

Benefits & Perks

- Flexible work-from-home model that supports work-life balance and family scheduling needs.

- Accessibility to candidates nationwide with a low barrier to entry for early-career professionals.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

About RemoteHunter

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Administrative Assistant / Data Entry Clerk (Remote)

Industry: Technical and Vocational Training
Company Size: 11-50 employees

Fresh Nation Techcast, Inc.

**Company Description **

Fresh Nation Techcast, Inc. focuses on innovation and delivering technology-driven solutions to its clients. Committed to excellence, the company leverages its expertise to help businesses overcome complex challenges. Based in the Detroit Metropolitan Area, Fresh Nation Techcast, Inc. values a collaborative workplace culture and growth opportunities for team members.

**Role Description **

This is a part-time, on-site Administrative Assistant role located in the Detroit Metropolitan Area. The Administrative Assistant will provide day-to-day support, including handling clerical tasks, managing schedules, organizing records, and assisting executives. The role also involves professional communication via phone and email, along with maintaining an organized and efficient workflow in the office.

**Qualifications **

- Proficiency in Administrative Assistance and Clerical Skills, including scheduling and document management

- Strong Executive Administrative Assistance capabilities, including calendar management and travel coordination

- Excellent Communication and Phone Etiquette skills for professional client and colleague interactions

- Detail-oriented and able to manage multiple tasks in a fast-paced environment

- Proficient in office software such as Microsoft Office Suite (Word, Excel, Outlook)

- High school diploma or equivalent is required; associate or bachelor’s degree is a plus

Toronto Wildlife Centre (TWC) is a leader in the field of wildlife rescue, veterinary care, rehabilitation and education, providing a vital and unique service in Southern Ontario.

A registered charity supported primarily by donations, TWC has grown into Canada's busiest wildlife centre – since opening in 1993, hundreds of  thousands of people have received help on TWC’s Wildlife Hotline, and over 74,000 wild animals representing over 270 different species have been admitted for care.
 
TWC’s work is carried out by a small group of highly skilled paid staff, and several hundred dedicated volunteers working in all areas of the centre, from wildlife care to administration.

Industry: Veterinary Services
Company Size: 11-50 employees

Toronto Wildlife Centre

Toronto Wildlife Centre is the only wildlife centre in the Greater Toronto Area and the busiest in Canada. Up to 6,500 wild animals are admitted to the centre each year representing over 300 different species of wildlife.

Dedicated to the rehabilitation of sick, injured and orphaned wildlife, and to educating the public on wildlife-related issues; TWC was the first wildlife centre in Canada with a full veterinary hospital and is the only one with a dedicated Wildlife Rescue Program. Approximately 40,000 phone calls from the public are handled each year through TWC’s Wildlife Hotline.

As a registered charity, TWC relies primarily on donations from members of the public and like-minded organizations. Staff work in all areas of the centre from wildlife care to IT support.

**Job Title: ** Administrative Assistant

**Status: ** Full-time, Permanent

**Location: ** Currently located in Downsview Park (North York) with plans to move to Rouge National Urban Park (Scarborough)

**Start Date: ** April 2026

**Compensation: ** $19.00 – $22.00 per hour, commensurate with experience

**Reports To: ** Director of Operations

**Vacancy Status: ** This posting is for an existing vacancy.

**Job Summary**

The Administrative Assistant provides comprehensive administrative and operational support to the Director of Operations and the broader Operations portfolio.

This role ensures the efficient coordination of meetings, documentation, compliance tracking, and cross-departmental administrative processes. The position contributes to organizational effectiveness by maintaining structured administrative systems, supporting human resources and health and safety administration, coordinating operational logistics, and promoting consistency across administrative functions.

**Duties & Responsibilities**

**Operations Administrative Support**

- Provide proactive administrative support to the Director of Operations.

- Manage calendars and coordinate meeting scheduling for Operations, Managers, Staff, and Board meetings.

- Coordinate meeting logistics including room bookings, technology setup, materials, and refreshments as required.

- Prepare agendas, briefing materials, and supporting documentation.

- Record and distribute meeting minutes.

- Track action items, deadlines, and follow-up tasks.

- Draft, format, and edit internal correspondence, reports, and presentations.

- Maintain organized operational files and documentation.

**Office Administration & Operational Coordination**

- Manage office supply inventory and coordinate ordering across departments.

- Liaise with vendors and service providers to support operational needs.

- Coordinate logistics for staff activities, internal events, and training sessions.

- Act as a central administrative coordination point for operational logistics across departments.

- Maintain key log tracking and support general office security administration.

**Human Resources Administrative Support**

- Coordinate recruitment administration and support hiring processes.

- Assist with onboarding and offboarding of employees

- Track completion of training, certifications, and compliance requirements.

- Support HR system maintenance, ensuring personnel records are accurate and up to date.

- Assist in updating and maintaining HR documentation, policies, and templates as needed.

**Health, Safety & Compliance Administration**

- Provide administrative support to the Joint Health & Safety Committee (JHSC), including scheduling quarterly meetings, preparing agendas, and recording and distributing minutes.

- Maintain organized health and safety documentation and committee records.

- Track and file incident reports and maintain the incident log.

- Prepare annual incident summary reports for review.

- Maintain records of monthly facility inspections and track follow-up actions.

- Coordinate replenishment of First Aid supplies as directed.

- Update Health & Safety bulletin boards as directed by the JHSC or leadership.

**Finance & Fundraising Administrative Support**

- Assist with month-end financial administrative tasks as directed.

- Organize and maintain financial documentation in accordance with established processes.

- Maintain organized records of active bequests and track estate follow-ups as assigned.

- Reconcile designated petty cash accounts as assigned.

**Qualifications**

**Education**

Minimum high school diploma or equivalent.

Post-secondary education in administration, business, or a related field.

**Experience**

- Minimum one (1) year of experience in an administrative, operations, or HR support role.

**Technical Skills**

- Proficiency in Microsoft Office Suite and Microsoft 365.

**Assets**

- Experience working in a nonprofit or charitable organization.

- Joint Health & Safety Committee certification.

- Experience with accounting software (e.g., QuickBooks).

- Experience with CRM systems (e.g., eTapestry).

- Valid G2 driver’s license with a clean driving record.

- Access to a vehicle.

**Competencies**

- Communicates clearly and professionally with colleagues, volunteers, and external contacts. Prepares accurate correspondence, reports, and documentation.

- Works cooperatively with team members and contributes positively to team goals.

- Manages workload efficiently, prioritizes tasks effectively, and maintains organized documentation.

- Identifies issues in routine tasks and resolves them independently while escalating complex issues appropriately.

- Responds effectively to changing priorities, deadlines, and operational needs.

- Takes ownership of assigned work and ensures tasks are completed accurately and on time.

- Demonstrates commitment to TWC’s mission and values while maintaining professionalism and ethical conduct.

**Work Schedule**

- Standard hours typically fall within Monday to Friday daytime business hours

- Some evening or weekend work may occasionally be required

- Some off-site work may be required

**Working Conditions**

- Open office environment with equipment noise and the possibility of frequent interruptions.

- Exposure to animals and materials that may trigger allergic reactions.

**Physical Requirements**

- Extended periods of sitting and computer use.

- Ability to lift moderately heavy objects when assisting with deliveries or operational projects.

- Required to walk on concrete floors within the facility.

**General & Ad Hoc Administrative Support**

- Provide administrative support to Operations portfolio direct reports (Facilities, Finance, IT, HR, Volunteer Services) as assigned.

- Provide administrative support to the Board of Directors as directed by the Director of Operations.

- Assist with special projects and organizational initiatives.

- Provide back-up administrative support during staff absences or peak periods.

- Take on additional administrative responsibilities as organizational needs evolve.

**How To Apply**

Please submit your resume and cover letter to recruitment@torontowildlifecentre.com, with the subject line **“Administrative Assistant **”.

~~We thank all applicants for their interest. Due to the anticipated number of applications, only those selected for an interview will be contacted.~~

Toronto Wildlife Centre does not use artificial intelligence or automated tool**s ** to screen, assess, or select applicants.

Applicants who require accommodations are encouraged to include details in their application or contact us directly at recruitment@torontowildlifecentre.com.

Thank you for your interest in joining our team! You can also learn about our volunteer opportunities here.

Help save wild lives today.

**Why checks apply: **~~Handles confidential business documents and schedules — background check standard for all admin roles.~~

**Location: **Full Time / 100% Remote (United States)

**Salary: **$38,000 - $50,000 per year

**Job Description**

We are hiring an Administrative Assistant to support our management team with scheduling, correspondence, and document management. This role involves handling confidential business information and requires a background check prior to employment.

**Responsibilities**

- Manage calendars, schedule meetings, and coordinate appointments

- Draft, proofread, and send internal and external correspondence

- Organize and maintain confidential digital filing systems

- Track deadlines and follow up on pending tasks for team leads

- Prepare reports, presentations, and meeting summaries

- Handle general administrative tasks as assigned by management

**Requirements**

- High school diploma required; associate degree preferred

- Proficient in Google Workspace or Microsoft Office

- Strong organizational and time management skills

- Must pass a pre-employment background check

- No prior admin experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Johnson Floors, LLC is a top-quality commercial flooring contractor serving the DMV and Richmond, VA markets. Our principals have a combined 40-plus years of experience in the commercial flooring industry.

Specializing In carpet, resilient, ceramic tile, polished concrete, floor leveling & moisture mitigation. Through our vast resources and hands-on approach, our objective is to provide the highest level of quality, value, and professional service to our customers.

Industry: Construction
Company Size: 2-10 employees

Johnson Floors, LLC

**Company Description **

Johnson Floors, LLC is a prominent commercial flooring contractor serving the DMV and Richmond, VA markets. With over 40 years of combined experience, our team specializes in carpet, resilient flooring, and ceramic tile We are committed to delivering exceptional quality, value, and professional service to our customers through our extensive resources and hands-on approach. Johnson Floors is dedicated to meeting and exceeding the expectations of clients across various industries.

**Role Description**

This is a full-time, on-site Administrative Assistant position located in Gaithersburg, MD. The Administrative Assistant will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communication, maintaining records, and ensuring efficient office operations.

**Qualifications**

Office management skills, including scheduling, organizing, and maintaining accurate records

Strong proficiency in written and verbal communication, email correspondence, and professional documentation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software

Attention to detail, time management, and the ability to prioritize and multitask effectively

Customer service and interpersonal skills for collaborating with team members and external contacts

Familiarity with the commercial flooring industry or similar industries is a plus.

**Pay: $50,000-$65,000 a year depending on experience**

Administrative Coordinator

Welcome to the Laramie County page on LinkedIn. This page is offered as a public service to residents of Laramie County, Wyoming.

Industry: Government Administration
Company Size: 201-500 employees

Laramie County Government

## **Summary**

Under the supervision of the Director of the Laramie County Recovery Courts, the Administrative Assistant shall perform skilled, professional, and confidential office management, secretarial, and court clerk duties in support of the operations of Laramie County Recovery Courts programs.

## **Essential Job Functions**

Essential Job Functions**:** (*Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.)*

-  Assists in the administrative operations of the Laramie County Recovery Courts office.

-  Reviews and processes legal documents, tracks their disposition, creates files, conducts research, and conducts disposition follow up as necessary.

-  Creates program participant files, updates files, collects statistical data, disseminates data, and enters data into the Wyoming Drug Courts Case Management System.

-  Types letters, memoranda, and other various documents, including the processing of confidential and sensitive documents.

-  Creates and maintains the minutes of Drug Court and DUI Court management team meetings and weekly court hearings.

-  Provides information and assistance within the scope of designated authority.

-  Collects financial and administrative information and compiles data for reports.

-  Answer phones, send emails, greet members of the public, and schedule appointments.

-  Performs other duties as assigned or required.

## **Qualifications**

**Minimum Qualifications**

Associate's degree; AND one (1) year of administrative support experience; OR equivalent combination of education, training, and experience; legal secretary/paralegal certification preferred; must pass a thorough background investigation and drug examination.

**Knowledge And Skills**

-  Skill in typing and entering information into data programs with high accuracy and speed.

-  Knowledge of research techniques and legal terminology.

-  Knowledge of the basic principles of record keeping and records management.

-  Knowledge of principles and protocols for the management of official documents and court records

-  Skill in drafting and completing accurate reports, legal documents, and technical correspondence.

-  Skill in operating a personal computer, proficiency in Microsoft Word, Excel, and other basic programs.

-  Skill in effectively communicating verbally and in writing.

Administrative Assistant-DUI/Drug Court (Part-Time)

**About The Company**

Coates Field Service, Inc. is a distinguished leader in the land acquisition and right of way services industry with a rich history spanning over 76 years. Serving municipalities, utilities, energy providers, and oil and gas companies nationwide, Coates has established itself as a trusted partner in land and right of way acquisition. As the first firm of its kind, Coates is recognized for its expertise, professionalism, and commitment to delivering high-quality, cost-efficient services. Headquartered in Oklahoma City, Oklahoma, with regional offices across the United States, the company boasts the depth of knowledge and agility necessary to meet the diverse needs of its clients across all 50 states. Coates' mission is centered around providing exceptional service, ensuring client satisfaction, and fostering a collaborative and inclusive work environment.

**About The Role**

We are seeking a detail-oriented and organized Administrative Assistant to join our team in a remote, part-time capacity. The successful candidate will play a vital role in supporting project managers by facilitating smooth communication, maintaining accurate documentation, and coordinating project activities. This position requires someone who can adapt to tight deadlines, manage multiple priorities effectively, and support project operations seamlessly. The Administrative Assistant will be instrumental in ensuring that project-related meetings, reports, and communications are handled efficiently, contributing to the overall success of our projects. This role offers an excellent opportunity for a proactive professional looking to contribute to a reputable organization while working remotely.

**Qualifications**

- Associate or bachelor's degree preferred

- 13 years of administrative, project coordination, or similar experience preferred

- Strong written and verbal communication skills

- Excellent organizational skills and attention to detail

- Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools

- Ability to manage multiple tasks and meet deadlines in a fast-paced environment

**Responsibilities**

- Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items

- Compile and prepare weekly reports by gathering updates from project teams and summarizing key information

- Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing

- Maintain organized records of project documentation, reports, and communications

- Assist with scheduling meetings, tracking deadlines, and supporting project timelines

- Provide general administrative support to the team as needed

**Benefits**

- Medical, dental, and vision insurance coverage

- Short-term and long-term disability insurance

- Life insurance policies

- Paid time off and company-paid holidays

- Competitive compensation package

- Opportunities for professional growth and development

Equal Opportunity

Coates Field Service, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or any other protected status. All qualified applicants will receive consideration for employment without regard to these factors.

The International Rescue Committee responds to the world’s worst humanitarian crises and help people to survive, recover, and gain control of their future. 

Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees and displaced people forced to flee from war or disaster.

At work today in over 50+ countries and in 28 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Industry: Non-profit Organizations
Company Size: 10,001+ employees

International Rescue Committee

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Administrative Assistant will support the Immigration Team communicating with clients, entering data into a case manage system, maintaining electronic files, and performing other administrative tasks. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, and facilitating high quality communication. This position reports to the Managing Attorney but works closely with all members of the immigration team.

**Major Responsibilities**

-  Maintain up-to-date knowledge of IRC in Spokane case acceptance policies, which include enrollment eligibility criteria across immigration legal services programs and grants.

-  Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys; follow up with clients through reminder text messages and/or phone calls.

-  Answer phone calls, emails and text messages from clients and resolve common client concerns, such as regarding updated contact information, position on waitlists for services, or estimated USCIS case processing times; follow protocols to appropriately relay questions requiring legal analysis or more detailed case information to team members; and log all client communications in the case management software.

-  Open and process mail (USCIS/NVC correspondence) for immigration programs into the case management software and client folders.

-  Create and maintain virtual and/or physical case files according to standardized model.

-  Scan and upload clear and complete copies of case-related documents to Box; print and prepare clear and complete copies of materials to be submitted to USCIS as part of legal filings.

-  Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law.

-  Other tasks and projects as assigned by the Managing Attorney.

**Job Requirements**

-  Bilingual English and a major client language highly preferred. Fluency in spoken and written English.

-  Strong organizational skills and attention to detail.

-  Knowledge of and / or interest to learn about immigration legal services.

-  Experience working and communicating effectively in a multi-cultural environment is required; experience with individuals who are Limited English Proficient (LEP) highly desired.

-  Self-starter with strong problem-solving skills combined with a solid ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position.

-  Interest and ability to contribute both independently and as a key team member.

-  Proficient in Microsoft Office (i.e. Word, Excel, and Outlook) and web-based applications (i.e. Google forms, Box, ETO, databases).

**Work Environment**

-  Standard office setting at IRC’s office in Spokane; regular evening or weekend activities as needed.

-  Access to reliable transportation to travel and work off-site at programs.

**COVID-19 Vaccination Requirement: ** In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

**Commitment to Diversity and Inclusivity: ** IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

**Equal Opportunity Employer: **We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

**Compensation: ** **( ****Pay Range: $19 - $20.50 ****). **Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

**PROFESSIONAL STANDARDS**

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Cookies: https://careers.rescue.org/us/en/cookiesettings

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Immigration Administrative Assistant

Itron enables utilities and cities to safely, securely and reliably deliver critical infrastructure services to communities in more than 100 countries. Our proven portfolio of smart networks, software, services, meters and sensors helps our customers better manage energy and water for the people they serve.

Industry: Utilities
Company Size: 5,001-10,000 employees

Itron, Inc.

Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.

The Administrative Assistant provides essential, customer‑centric operational support to Networked Solutions R&D leaders and the broader R&D organization. This role enables teams to focus on high‑value, innovative work by ensuring day‑to‑day administrative and business processes run smoothly, accurately, and efficiently.

This position is well suited for a proactive, highly organized professional who works with integrity, exercises sound judgment, and thrives in a fast‑paced, collaborative technology environment serving the Utilities & Energy sector. This role requires comfort working independently, partnering closely with senior leaders, and continuously improving how work gets done.

**Duties & Responsibilities**

- Provide reliable, accountable administrative support to multiple Networked Solutions R&D leaders, ensuring priorities are managed effectively and confidential information is handled with professionalism and discretion.

- Manage complex calendars, schedule meetings, coordinate logistics, and reserve conference rooms in a way that supports agile decision‑making and cross‑functional collaboration.

- Enter requisitions for purchase order generation, manage purchase orders, receive and review invoices, and submit documentation to Accounts Payable, ensuring accuracy, compliance, and timely processing.

- Assist with travel arrangements, including booking flights, hotels, and related logistics, with a focus on efficiency, cost awareness, and a positive employee experience.

- Monitor, order, and organize office supplies to ensure teams have the tools needed to work productively without disruption.

- Prepare, edit, format, and maintain documents, reports, memos, and presentations that support clear communication, alignment, and innovation across the R&D organization.

- Identify opportunities to streamline administrative processes, improve workflows, and enhance operational effectiveness, demonstrating an innovative and continuous‑improvement mindset.

**Required Skills & Experience**

- Previous experience in a clerical or administrative support role, preferably in a professional or technology‑focused environment.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience working with Oracle or similar enterprise systems.

- Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and adapt quickly in an agile, fast‑paced environment.

- Clear, professional written and verbal communication skills, with the ability to collaborate authentically and effectively with leaders, peers, and partners.

- Demonstrated integrity, accountability, and discretion when supporting senior leaders and handling sensitive information.

**Preferred Skills & Experience**

- Associate or bachelor’s degree in business administration or a related field.

- Experience supporting teams within a technology, engineering, or R&D organization, ideally within the Utilities & Energy sector.

- Experience contributing to process improvements, administrative efficiencies, or operational best practices.

- A customer‑focused, service‑oriented mindset with a passion for enabling others and improving how teams work together.

**Physical Demands**

This is a typical office job, with no special physical requirements or unusual work environment.

**Benefits Info**

This position also includes a competitive benefit package including; financial, social, health and wellbeing programs, paid vacation, 401k matching, employee stock purchase program, hybrid work schedule, and more!

Liberty Lake, WA: minimum wage - $44.23 per hour

Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences don't perfectly align with every requirement, we encourage you to apply anyway. In the end, you may be just who we are looking for!

The successful candidate's starting wage will be determined based on permissible, non-discriminatory factors such as skills and experience.

Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply, please contact a recruiting representative at 1-800-635-5461 or email Accessibility@itron.com.

Itron is transforming how the world manages energy, water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency, build resilience and deliver safe, reliable and affordable service. With edge intelligence, we connect people, data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world: www.itron.com

Industry: إنشاءات
Company Size: ‏٢ - ١٠ موظفين

Burjline Builders

We’re looking for a dependable, highly organized Administrative Assistant to become the operational backbone of our team. In this role, you’ll manage a mix of remote document preparation and on-the-go support, ensuring our offices run smoothly every day. If you take pride in bringing order to busy environments, communicating with professionalism, and don’t mind a change of scenery between work sites, we’d love to hear from you.

**What You’ll Do**

**Document Preparation: ** Draft, format, and print reports, correspondence, and other professional documents.

**Schedule Management: ** Coordinate calendars, appointments, and meetings to keep the team on track.

**Communications Hub: ** Handle incoming and outgoing calls, emails, and physical mail with a warm, professional demeanor.

**Records & Filing: ** Maintain organized digital and physical filing systems so nothing gets lost.

**Travel Support: ** Move between office locations to deliver important documents and provide hands-on administrative support where it’s needed most.

**General Assistance: ** Jump in to support management and staff with special projects and day-to-day tasks.

**What You’ll Bring**

**Home Office Ready: ** You have reliable access to a computer and printer to handle remote document creation and administrative tasks seamlessly.

**Willingness to Travel: ** You’re comfortable and prepared to travel between local sites as a regular part of your workweek.

**Polished Communication: ** You possess strong written and verbal communication skills and consistently maintain a courteous, professional manner.

**Self-Starter Mindset: ** You’re detail-oriented, can work independently, and know how to prioritize without constant oversight.

**Preferred (But Not Required)**

Experience using Microsoft Office (Word, Excel, Outlook) or Google Workspace.

Previous background in administrative support, office coordination, or a similar role.

Basic familiarity with bookkeeping or data entry.

**Why Join Us?**

A role with variety: blend focused remote work with active, on-site support.

The chance to be a true partner to a collaborative team that relies on your skills.

Room to bring your organizational strengths to life and refine new ones.

**Ready to Apply?**

If you’re an organized problem-solver who thrives both behind a screen and out in the field, send us your resume today. We look forward to learning how you can help us keep everything running effortlessly.

Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting in differences. Because impact matters. 

Microsoft operates in 190 countries and is made up of approximately 228,000 passionate employees worldwide.

Industry: Software Development
Company Size: 10,001+ employees

Microsoft

**Administrative Assistant (Contract)**

~~Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.~~

**Summary**

This is an exceptional opportunity for a highly organized and detail-oriented professional to provide comprehensive administrative and operational support to senior leaders and cross-functional teams in a dynamic, fast-paced corporate environment. The ideal candidate will serve as a central point of contact for stakeholders across the organization, ensuring seamless day-to-day business execution while managing competing priorities with professionalism and discretion. This role demands a proactive, solutions-oriented individual who thrives in a collaborative setting and takes pride in enabling leaders and their teams to operate at peak efficiency.

**Job Responsibilities**

- Manage complex, high-volume calendars for senior leaders, including scheduling across multiple time zones and coordinating logistics for meetings and events

- Coordinate domestic and international travel arrangements and process business expense reports accurately and in a timely manner

- Support key business operations including headcount tracking, recruiting coordination, onboarding and offboarding, space management, and event planning

- Manage procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships

- Serve as the primary point of contact for cross-functional stakeholders including facilities, HR, and administrative teams to ensure efficient workflows and consistent team experiences

- Prepare and manage documents, presentations, and correspondence on behalf of leadership

- Support department financial operations, personnel operations, and facility operations

- Handle confidential information with the utmost discretion and professionalism

- Proactively anticipate team needs and identify opportunities to improve processes and enhance team effectiveness

- Complete special projects as assigned

**Requirements**

- Minimum of 2 or more years of experience managing high-volume, fast-paced calendars and coordinating logistics for meetings and events

- Minimum of 2 or more years of hands-on experience using productivity and collaboration tools in a professional corporate environment

- Minimum of 2 or more years of experience supporting senior leaders or teams with travel coordination, expense management, document preparation, and general operational support

- Demonstrated experience supporting cross-functional teams and serving as a central point of contact for organizational stakeholders

- Prior experience in a corporate environment supporting multiple levels of management, including external business partners, is strongly preferred

- Associate's or bachelor's degree in business administration, communications, or a related field preferred

- Complex calendar management and meeting coordination across multiple time zones

- Strong organizational skills with exceptional attention to detail

- Ability to manage competing priorities in a fast-paced corporate environment

- Excellent written and verbal communication skills

- Proficiency in productivity and collaboration tools within a professional corporate environment

- Experience with travel coordination, expense management, and document preparation

- Strong problem-solving skills with a proactive, solutions-oriented mindset

- Ability to handle sensitive and confidential information with discretion

- Cross-functional collaboration and stakeholder management

- Vendor relationship management and procurement support

**Additional Details**

- Location: Redmond, WA (Hybrid: 3 days/week)

- Duration: 18 months

- Pay Range*: $27.50 - $31 per hour

- Weekly Schedule: 40 hours

- Job Status: Non-Exempt

- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

**This Role Is Eligible For The Following Benefits**

- Medical, dental & vision

- Hospital plans

- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

- Company paid short and long-term disability

- Health & Dependent Care Spending Accounts (HSA & DCFSA)

- Employee Assistance Program

- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

~~Benefits are subject to change and may be subject to specific elections, plan, or program terms.~~

~~AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.~~

~~If you require a reasonable accommodation related to the application or interview process due to a disability, please email ~~~~accommodation@allegisglobalsolutions.com ~~~~. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.~~

~~In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.~~

~~Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.~~

- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

~~Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. ~~

Administrative Assistant (contract)

**About The Company**

Edgewater Health is a dedicated healthcare provider committed to delivering comprehensive behavioral health and primary care services to diverse populations, including children, youth, adults, and seniors. Our organization values compassion, excellence, diversity, and opportunity, striving to make a meaningful difference in the lives of those we serve. With a focus on innovative, patient-centered care, Edgewater Health fosters a supportive environment for both our clients and our team members. We are continually seeking passionate professionals who are driven to contribute positively to community health and well-being.

**About The Role**

We are currently seeking a detail-oriented and proactive Remote Administrative Assistant to join our team. In this role, you will provide essential administrative support to ensure the smooth operation of our healthcare services. The successful candidate will handle a variety of clerical and organizational tasks, including managing communications, scheduling appointments, preparing reports, and maintaining office equipment and supplies. This position offers the flexibility of remote work while playing a vital role in supporting our healthcare professionals and administrative team. The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities effectively within a dynamic healthcare environment.

**Qualifications**

- Minimum of an Associate degree required; a Bachelor's degree is highly preferred

- At least 5 years of relevant administrative experience

- Strong proficiency in computer skills, including Windows OS, Office 365 (Word, Excel, PowerPoint, Access), Adobe Acrobat

- Ability to quickly learn new databases and generate reports

- Excellent verbal and written communication skills

- Strong judgment and problem-solving abilities

- Flexibility to manage multiple projects, tasks, and priorities effectively

- Experience working in a start-up or fast-paced environment with diverse stakeholders is preferred

**Responsibilities**

- Answer and direct incoming phone calls promptly and professionally

- Organize and maintain calendars, scheduling meetings, appointments, and webinars

- Draft, produce, and distribute emails, correspondence, memos, and reports

- Assist in the preparation and dissemination of regularly scheduled reports

- Provide general support to visitors and internal staff as needed

- Ensure the operation and maintenance of office equipment by completing preventative maintenance, coordinating repairs, and managing inventory

- Maintain supplies inventory, anticipate needs, and expedite orders to ensure office efficiency

- Collaborate with the IT department to evaluate and implement new office technology and equipment

**Benefits**

- Competitive salary package

- Flexible remote work arrangements

- Comprehensive health insurance plans

- Paid time off and holidays

- Professional development opportunities

- Supportive and inclusive work environment

- Employee assistance programs and wellness resources

Equal Opportunity

Edgewater Health is an equal employment opportunity employer. We are committed to creating a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or veteran status. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. We also provide reasonable accommodations for applicants with disabilities and are dedicated to ensuring a safe, respectful, and equitable work environment. All employment decisions are based on merit, qualifications, and business needs.

Administrative Assistant - Remote

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually  any other law firm in the world. 

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in  pensions, private equity, real estate, tax, and technology. 

Attorney Advertising. To view our legal notices, please visit:  www.dlapiper.com/legalnotices

Industry: Law Practice
Company Size: 5,001-10,000 employees

DLA Piper

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary**

The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team.

This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

**Location**

This position is located in our New York office and offers a hybrid work schedule.

**Responsibilities**

- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.

- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.

- Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.

- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.

- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.

- Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.

- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.

- Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date.

- Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.

- Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.

- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.

- Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

**Desired Skills**

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pay attention to minute details and take initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.

Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

**Minimum Education**

- High School Diploma or GED.

**Preferred Education**

- Bachelor’s degree in legal studies, business administration, or a related field.

**Minimum Years Of Experience**

- 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.

**Essential Job Expectations**

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

- Provide timely, accurate, and quality work product.

- Successfully meet deadlines, expectations, and perform work duties as required.

- Foster positive work relationships.

- Comply with all firm policies and practices.

- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

- Ability to work under pressure and manage competing demands in a fast-paced environment.

- Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

**Physical Demands**

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

**Work Environment**

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

**Disclaimer**

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

**Application Process**

Applicants must apply directly online instead of sending application materials via email.

**Accommodation**

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $47.39 - $62.79 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

~~DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~Job applicant poster viewing center~~.~~

Legal Executive Assistant

Industry: Medical Practices
Company Size: 2-10 employees

Flower Mound Eyecare, LLC

**Company Description **

Flower Mound Eyecare, LLC is a professional medical practice located in Flower Mound, Texas. Specializing in providing quality eye care services, the practice is dedicated to improving patients' vision and eye health. With a team of experienced professionals, Flower Mound Eyecare fosters a welcoming and supportive environment for both patients and staff.

**Role Description **

This is a full-time, Remote Administrative Assistant role based in Lantana, TX. The Administrative Assistant will be responsible for managing daily tasks, scheduling appointments, handling phone calls, and supporting the executive team. The role also involves maintaining records, performing clerical duties, and ensuring efficient office operations to facilitate excellent patient care.

**Qualifications **

- Proficiency in Administrative Assistance and Clerical Skills to manage daily office operations and organizational tasks effectively

- Strong Phone Etiquette and Communication skills to handle patient and client interactions professionally

- Experience with Executive Administrative Assistance to support leadership with scheduling and correspondence

- Detail-oriented and highly organized with the ability to multitask and prioritize responsibilities

- Familiarity with basic computer applications and office software

- High school diploma or equivalent; additional administrative certifications or training is a plus

Industry: Business Content
Company Size: 51-200 employees

A Hiring Company

Description:At Gordon Feinblatt, we pride ourselves on delivering exceptional legal services to our clients. We are a dynamic and forward-thinking law firm that values integrity, professionalism, and collaboration. As we continue to grow, we are seeking a versatile and proactive Legal Administrative Assistant to join our team.

**Position Overview: **

We are looking for a highly organized and adaptable Legal Administrative Assistant to provide comprehensive legal administrative support. This role is ideal for someone who thrives in a fast-paced environment and enjoys the challenge of collaborating with attorneys, paralegals, other LAA's, administrative teams and handling a diverse range of tasks.

**Key Responsibilities: **

- Provide administrative support to attorneys and paralegals as needed.

- Manage and organize legal documents, correspondence, and files.

- Schedule and coordinate meetings, appointments, and travel arrangements.

- Prepare and format legal documents, briefs, and presentations.

- Conduct legal research and gather information as required.

- Assist with billing and invoicing processes.

- Handle incoming calls, emails, and mail, directing them to the appropriate personnel.

- Maintain confidentiality and ensure all documents are stored securely.

- Perform general office duties such as filing, photocopying, and scanning.

- Support special projects and other duties as assigned.

Requirements:

- Minimum of 5 years of legal administrative support experience in a law firm setting.

- Strong understanding of legal terminology, procedures, and e-filing in federal, state, and local courts a plus.

- Proficiency in Document Management Systems & Microsoft Office Suite needed.

- Excellent organizational skills and attention to detail.

- Ability to multitask and prioritize effectively in a fast-paced environment.

- Strong written and verbal communication skills.

- High level of discretion and professionalism.

- Ability to work independently and as part of a team.

**Why Join Gordon Feinblatt? **

Gordon Feinblatt is committed to the development, mentoring, and advancement of legal professionals with diverse backgrounds and experiences. Our culture provides an inclusive and flexible work atmosphere that provides us the ability to deliver the service and support that our clients, attorneys, and personnel deserve.

**Compensation Package: ** We value your skills and offer a comprehensive benefits & compensation package.

**Professional Growth: ** Elevate your skills and knowledge in a supportive legal environment.

**Work/Life Harmony: **We embrace flexibility by empowering our teams to achieve work-life balance while optimizing productivity. **Team Environment: ** Collaborate with experienced attorneys and legal professionals to achieve goals.

**Corporate Social Responsibility: **We are committed to fostering positive change and making a meaningful impact through our unwavering commitment to corporate social responsibility.

- Diversity, Equity, and Inclusion. Diversity, Equity & Inclusion | Gordon Feinblatt LLC (gfrlaw.com)

- Community Engagement. Serving the Community | Gordon Feinblatt LLC (gfrlaw.com)

- Sustainability. Sustainability | Gordon Feinblatt LLC (gfrlaw.com)

Please visit our career page for more information on reasons why to join our team: Current Openings | Gordon Feinblatt LLC (gfrlaw.com)

**Salary Range: $50,000-$80,000/Annual **

**Gordon Feinblatt is an Equal Opportunity Employer. **

**Salary Description**

$50000.00 - $80000.00

**Compensation details: ** 50000-80000 Yearly Salary

Legal Administrative Assistant III

The Office of Mass Engagement is revolutionizing how New Yorkers engage with their government by demystifying city processes, empowering everyday New Yorkers, and shifting power from the few to the many.

Industry: Government Administration
Company Size: 11-50 employees

NYC Mayor's Office of Mass Engagement

**Company Description ** The NYC Mayor's Office of Mass Engagement is transforming how New Yorkers connect with their local government by making city processes more transparent and accessible. The office focuses on empowering residents to participate meaningfully in decision-making and civic life. Its work centers on shifting power from a small group of stakeholders to a broader, more inclusive base of community voices. Team members collaborate across agencies and neighborhoods to co-create policies, programs, and engagement strategies that reflect New York City’s diversity and lived experiences.

**Role Description ** The Co-Governance Project Coordinator is a full-time, hybrid role based in New York, NY, with some flexibility for remote work. The coordinator will support the design, implementation, and coordination of co-governance initiatives that bring community members, advocates, and city agencies together to share power in policy and program development. Day-to-day responsibilities include organizing meetings and public forums, managing project timelines, coordinating with internal and external stakeholders, and supporting community outreach and engagement activities. The person in this role will help develop materials such as agendas, presentations, and summaries; track feedback and participation; and maintain accurate project documentation and reports. The coordinator will also assist in collecting and analyzing qualitative and quantitative data to evaluate co-governance initiatives and inform continuous improvement.

**Qualifications **

- Demonstrated experience in community engagement, public participation, or grassroots organizing, especially in diverse urban environments.

- Strong project coordination skills, including managing timelines, tracking deliverables, and supporting multiple initiatives simultaneously.

- Excellent written and verbal communication skills, with the ability to facilitate meetings, prepare clear documentation, and communicate with varied audiences.

- Ability to build and maintain collaborative relationships with community members, advocacy organizations, and government partners.

- Comfort with hybrid work environments, including proficiency with digital tools for remote collaboration (e.g., video conferencing, shared documents, project management platforms).

- Strong analytical and problem-solving skills, including the ability to gather, organize, and interpret qualitative and quantitative data.

- Commitment to equity, inclusion, and power-sharing, with an understanding of how structural barriers affect civic participation.

- Bachelor’s degree in public policy, urban studies, social sciences, or a related field, or equivalent relevant experience.

- Experience working in or with government agencies, nonprofits, or community-based organizations in New York City is highly desirable.

Co-Governance Project Coordinator

1. About Our Client:

The organization operates in the health insurance industry, focusing on creating an employer-based health plan designed to remove financial barriers and improve access to care. It offers a plan with a single monthly premium and no copays or deductibles. The organization is growing rapidly, supported by significant recent funding, and invests in AI-powered services, member engagement, and a network tailored to modern workforce needs. Its approach centers on ensuring healthcare is usable and accessible for members.

2. About the Opportunity:

The Project Coordinator, State Licensing supports the management of insurance licenses and registrations across multiple states. This entry-level role ensures compliance by handling filings, tracking deadlines, and maintaining documentation for various license types. It contributes to the organization by keeping licensing processes organized and timely, which is essential for regulatory adherence and operational continuity.

3. Responsibilities:

• Prepare initial and renewal applications for multiple insurance license types across states

• Collect supporting documentation required for state filings

• Track deadlines and renewal dates using internal systems

• Coordinate payment of filing fees and maintain transaction records

• Monitor application status and follow up with state insurance departments

• Maintain a centralized repository of licenses, certificates, and regulation correspondence

• Scan, index, and file licensing documents according to retention policies

• Distribute licenses and related filings upon request

• Ensure documents are version-controlled and accessible to stakeholders

• Update licensing status trackers for all jurisdictions and entity types

• Alert Licensing Manager to compliance risks or imminent deadlines

• Assist with audits by organizing required documents

• Coordinate with internal departments to gather information for filings

• Perform additional assignments as needed

4. Requirements:

• Strong organizational skills with ability to manage multiple tasks and deadlines

• High attention to detail in data entry, document preparation, and recordkeeping

• Proficiency in Microsoft PowerPoint, Word, Excel, and Google Suite; quick to learn new software

• Clear written and verbal communication skills for interacting with regulators and teams

• Self-starter attitude with willingness to ask questions and learn on the job

• Bachelor''s degree in Business Administration, Healthcare Administration, Public Administration, or related field (recent graduates encouraged to apply)

5. Pay Range and Compensation Package:

• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

6. Benefits & Perks:

• Employer-covered medical premiums for employees and partial coverage for dependents

• $0 copays and deductibles with completion of baseline visit

• Preventive and primary care included

• Mental health support programs

• One-on-one care navigation

• Chronic condition management programs

• Maternity and family planning support

• 24/7 telehealth access

• Pharmacy, dental, and vision benefits

• Employer-provided life and disability coverage with supplemental options

• Flexible spending accounts

• Flexible work options including remote and in-person

• Generous paid time off and holidays

• 401K plan for full-time employees

• Paid parental leave of 8 to 12 weeks based on role eligibility

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Project Coordinator, State Licensing



Industry: IT Services and IT Consulting
Company Size: 501-1,000 employees

**Product Operations Specialist (Technical + LLM)**

itD is seeking a Project Coordinator IV / Product Operations Specialist (Technical + LLM) to support strategic product operations initiatives across company's Product & Regulatory Operations organization. This role will drive execution, operational quality, and workflow optimization across multiple products and platforms by leveraging technical analysis, AI-assisted workflows, and data-driven decision-making. The ideal candidate will bring deep experience in technical product operations, SQL-based analytics, AI tooling, and cross-functional program coordination, with a proven ability to independently execute and improve operational processes in fast-paced environments.

Location: Remote – United States (No location preference).

~~Note: Contractors may be required to transition onsite once offices reopen.~~

~~Duration: 6 Months~~

Pay Rate: Market Rate, depending on experience.

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more.

Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

**Responsibilities**

- Support execution strategies across multiple products and platforms, including launching new operational initiatives and improving quality outcomes through technical and programmatic solutions.

- Write, optimize, and maintain advanced SQL queries to collect, transform, and analyze large datasets for business insights and operational improvements.

- Build and maintain dashboards, reports, and visualizations using tools such as Google Sheets and other reporting platforms to support stakeholder decision-making.

- Leverage AI Agents and AI-assisted workflows to automate repetitive processes, accelerate analysis, and prototype scalable solutions.

- Identify program risks proactively, develop mitigation strategies, and communicate updates clearly across cross-functional stakeholders.

- Coordinate technical product operations activities across engineering, product, legal, and operational teams to ensure alignment and successful delivery.

- Support labeling initiatives, data annotation processes, and LLM training workflows to improve product quality and operational efficiency.

- Drive operational rigor by managing multiple workstreams simultaneously while ensuring timely execution and quality outcomes.

**Internal Responsibilities**

- Attend regular internal practice community meetings.

- Collaborate with your itD practice team on industry thought leadership.

- Complete client case studies and learning material (blogs, media material).

- Build out material to contribute to the Digital Transformation practice.

- Attend internal itD networking events (in person and virtual).

- Work with leadership on career fast-track opportunities.

**Required Qualifications And Skills**

- 8+ years of experience in consulting, strategy, operations, technical product operations, or program management roles.

- Advanced SQL proficiency, including CTEs, window functions, joins, aggregations, and data transformations.

- Experience with data annotation, labeling workflows, and large language model (LLM) training support.

- Hands-on experience using AI Agents and AI-assisted workflows to improve operational efficiency.

- Expert-level proficiency with Google Workspace, especially Google Sheets, including complex formulas, pivot tables, and workflow automation.

- Strong experience managing multiple concurrent projects and cross-functional initiatives.

- Demonstrated ability to work independently with minimal supervision in fast-paced environments.

- Strong analytical, problem-solving, organizational, and communication skills.

**Preferred Qualifications And Skills**

- Experience with VS Code or similar development environments.

- Experience with low-code/no-code prototyping or AI-assisted code generation (“Vibe Coding”).

- Experience building dashboards and visualizations using Tableau, Looker, Unidash, or similar tools.

- Familiarity with data pipelines, ETL processes, and data infrastructure concepts.

- Experience collaborating with engineering teams on technical requirements and specifications.

- Background in quality assurance, triage operations, or ML/AI validation workflows.

- Experience developing and implementing manual and automated test strategies for products and features.

- Prior experience supporting large-scale technology organizations or enterprise environments.

**Education**

Bachelor’s degree in a relevant field or equivalent work experience required.

**Company Description**

About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

**Additional Info**

Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!

Project Coordinator IV

STIIIZY is revolutionizing the cannabis industry by creating a product portfolio that is best in class from technology (device) to flower (extract). The signature STIIIZY proprietary delivery system offers a discreet experience built for portability and convenience and the premium quality concentrates uphold a high level of potency and purity. With a world-class team of cannabis pioneers and passionate professionals, STIIIZY is setting the industry standard to influence and inspire through a truly innovative approach.

Industry: Manufacturing
Company Size: 1,001-5,000 employees

STIIIZY

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65 jobs: All locations

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- STIIIZY Dispensary Sales Associate

El Cerrito, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Floor Lead

San Jose, CA

Retail , Sales, Management

$23.5 / Hour

- Full-Time Non-Exempt

Company: Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mis...

- STIIIZY Dispensary Sales Associate

Fairfield, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Brand Ambassador

Elmhurst, NY

Field Marketing, Sales , Product Demonstration

$28.00 / Hour

- Part-Time Non-Exempt

Brand Ambassadors are the face and voice of our brand. Brand Ambassadors increase brand awareness and sales by promoting our products through various media channels. They work closely with our sales and marketing division to achieve its marketing goals ...

- STIIIZY Brand Ambassador

Manhattan, NY

Field Marketing, Sales , Product Demonstration

$28.00 / Hour

- Part-Time Non-Exempt

Brand Ambassadors are the face and voice of our brand. Brand Ambassadors increase brand awareness and sales by promoting our products through various media channels. They work closely with our sales and marketing division to achieve its marketing goals ...

- STIIIZY Brand Ambassador

Syracuse, NY

Field Marketing, Sales , Product Demonstration

$28.00 / Hour

- Part-Time Non-Exempt

Brand Ambassadors are the face and voice of our brand. Brand Ambassadors increase brand awareness and sales by promoting our products through various media channels. They work closely with our sales and marketing division to achieve its marketing goals ...

- STIIIZY Dispensary Sales Associate

San Francisco, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Dispensary Sales Associate

Hanford, CA

Retail, Sales

$18.25 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY General Manager

Benicia, CA

Retail, Management, Sales

$70,304.00 / Year

- Full-Time Exempt

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Las Vegas, NV

Warehouse, Logistics, Inventory

$19.00 - $21.00 / Hour

- Full-Time Non-Exempt

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San Jose, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

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San Francisco, CA

Retail , Sales, Management

$26.00 / Hour

- Full-Time Non-Exempt

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San Jose, CA

Retail , Sales, Management

$26.00 / Hour

- Full-Time Non-Exempt

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San Jose, CA

Retail , Sales, Management

$26.00 / Hour

- Full-Time Non-Exempt

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Riverside, CA

Retail, Sales

$19.5 / Hour

- Part-Time Non-Exempt

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Indio, CA

Retail, Sales, Customer Service

$19.5 / Hour

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Vallejo, CA

Retail, Sales

$20.5 / Hour

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Los Angeles, CA

Manufacturing, Warehouse

$18.00 / Hour

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- STIIIZY Dispensary Sales Associate

San Jose, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

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Hanford, CA

Delivery, Driver, Customer Service

$16.9 / Hour

- Full-Time Non-Exempt

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STIIIZY Dispensary Sales Associate

We envision a world where all people with arthritis are living a life without limits. We help you live your best life by creating a powerful network of support through shared experiences, empowering information and meaningful connections. Whether it’s online or in-person, we are working together to create community connections that welcome, inform and uplift and promote life-changing resources and research. We are Champions of Yes.  http://www.arthritis.org

Industry: Non-profit Organizations
Company Size: 501-1,000 employees

Arthritis Foundation

**Job Title**

**Marketing Project Manager**

**Classification**

**Grade 7 SS A | Salary from $75,000.00/yr**

**Department**

**Home Office | Marketing and Communications**

**FLSA Status**

**Full Time | Exempt**

**Supervisor (title)**

**VP, Marketing Strategy & Planning**

**Location**

**Atlanta, GA**

**POSITION SUMMARY (Basic Purpose Or Primary Function Of Job)**

The Marketing Project Manager provides leadership and oversight for the project management function within the enterprise Marketing & Communications department. They are responsible for working across department teams and functions to successfully manage a wide range of projects in support of the organization’s strategic objectives.

The Marketing Project Manager oversees a team of Marketing Project Coordinators and provides day-to-day leadership, guidance and workload oversight. They ensure consistent project management practices, effective prioritization, workflow management and continuous improvement efforts within the Marketing & Communications department. The Marketing Project Manager leverages strong collaborative relationships across teams to drive operational efficiency, accountability and successful project outcomes.

In partnership with Strategic Marketing Managers, Marketing Project Coordinators, and other team members, the Marketing Project Manager ensures that projects are scheduled and resourced correctly and manages the efficient and effective execution of projects by ensuring assignments are completed as tasked and deadlines are met for a wide variety of content deliverables, integrated marketing campaigns, materials and other assets and tactics.

The Marketing Project Manager also manages multiple projects simultaneously, coordinating and communicating with a variety of colleagues and project owners throughout the organization, ensuring that projects are completed on time and within budget. They work with the Creative Operations Manager to schedule the needed creative resources for projects, create and communicate project timelines, and usher each project through completion based on briefing, requirements and other input from Strategic Marketing Managers while using their understanding of departmental priorities and organizational goals to drive prioritization and decision-making. The Marketing Project Manager excels at building strong working relationships with various team members to get projects completed accurately and on time.

**JOB RESPONSIBILITIES (Principal Responsibilities Or Job Duties)**

- Provide direct supervision, coaching and day-to-day guidance to Marketing Project Coordinators, including prioritization support, workflow oversight and professional development.

- Establish and reinforce project management standards, best practices and operational processes across the Marketing & Communications team.

- Lead regular project status meetings and communicate project updates, risks, resource concerns and timeline changes to key Marketing & Communications team members and stakeholders.

- Oversee and manage the intake, opening, and scheduling of projects for Strategic Marketing Managers and other Marketing & Communications team project owners.

- Work closely with various functions to ensure all resources are properly allocated.

- Create efficient project timelines and workflows, comparing existing schedules against proposed timelines to identify overbookings, partnering closely with the Creative Operations Manager on resourcing for the Content and Creative Delivery team.

- Manage the completion of project deliverables, ensuring tasks are completed as assigned, identifying any risks or roadblocks to completing tasks and projects on time and on budget and proactively working to resolve issues.

- Make recommendations and suggest creative solutions to ensure milestones and deadlines are met.

- Work closely with various team members during the project planning phase.

- Work with the Creative Operations Manager to assign project tasks and modify timelines to accommodate new and changing priorities.

- Proactively identify ways to strengthen adherence to processes ensuring the necessary files, information and resources are provided to complete assigned tasks.

- When necessary, track down files and information the team needs to complete assigned tasks.

- Serve as an expert user of the project management software, proactively identifying opportunities to optimize existing systems and processes for project planning and execution.

- Regularly monitor project activities, stay on top of milestones, and quickly identify issues to maximize system and process effectiveness.

- Support departmental planning, capacity management and process optimization efforts to improve Strategy & Planning team efficiency and project execution.

**Required Experience & Education**

- Bachelor’s degree in Marketing, Communications or related discipline required.

- 7+ years project management experience in either a traditional agency or in-house marketing environment.

- Solid project management and organizational skills with ability to multitask and prioritize in a deadline-driven environment, including strong attention to detail.

- Project Management Professional certification and experience managing others a plus.

- Excellent written and verbal communications skills.

- Highly motivated and proactive.

- Proficiency in project management systems and tools – preferably Hive.

- A demonstrated commitment to high professional ethical standards and a diverse workplace.

**ESSENTIAL JOB FUNCTIONS AND TIME ALLOCATIONS**

Open, assign and manage projects to ensure on-time completion

40%

Manage and mentor Project Coordinators

20%

Project management system maintenance – review & assign jobs

20%

Meetings/communications with stakeholders

15%

Resource allocation and management

5%

Total

100%

Marketing Project Manager

**Location: **Full Time / 100% Remote (United States)

**Salary: **$45,000 - $58,000 per year

**Job Description**

We are hiring a Project Coordinator to support the planning, tracking, and execution of internal and client-facing projects. This role involves access to sensitive project documentation and client information. A background check is required before starting.

**Responsibilities**

- Assist project managers with planning timelines, milestones, and deliverables

- Track project progress and update status reports regularly

- Coordinate meetings, take notes, and follow up on action items

- Maintain organized project documentation and shared file systems

- Communicate project updates to internal teams and stakeholders

- Identify risks and flag delays to project leadership proactively

**Requirements**

- High school diploma required; bachelor degree preferred

- Strong organizational and communication skills

- Familiar with project management tools like Asana, Trello, or Monday.com a plus

- Must pass a pre-employment background check

- No prior project coordination experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Project Coordinator

Ground Support Labs helps brands promote their image and vision through different forms of digital technology. Our platform focuses on building a deep connection between clients and their consumers.

Our single-source solution transforms the way brands connect to their consumers through digital signage and other customer experience technologies.  From emerging digital technologies to CMS and software integrations all underpinned by an industry-leading Network Operations Center (NOC), Ground Support Labs can play a critical role in enabling technology to enhance your customer experience.

We have a proven track record of deploying and supporting over $50M of technology in over 45 countries for retail, government, automotive and corporate customers by providing a “one stop shop” approach so that brands don’t need to deal with multiple vendors in different regions, and to provide a cohesive and seamless approach to managing and delivering content, boosting advertising revenue with our AMS and intelligence-led support from our NOC.

Want to know our secret?   Contact us now: talktech@groundsupportlabs.com

Industry: Information Technology & Services
Company Size: 11-50 employees

Ground Support Labs

**About Us **

** **

We are specialists in designing, delivering, and supporting all aspects of Customer Experience Technology globally. This might be Digital Signage, LCD and LED Displays, Mobile Technology, Augmented Reality, Virtual Reality and Virtual Try-On solutions that enhances the retail experience for shoppers and delivers incremental revenues and loyalty for our customers. Our work is featured in key verticals like: Retail, Hospitality, Healthcare, Financial Services DOOH, and Government. We deliver best-in-class technology and software solutions to our clients that include digital signage, interactivity, wayfinding, content management software, custom solutions and advanced support and analytics platform.

Overview

**Overview **

The Project Coordinator will work closely with Project Managers to support the successful execution of digital signage deployments across retail locations. The ideal candidate will have experience in customer service, operations, logistics, and project tracking. This role requires excellent organizational skills, the ability to multitask in a fast-paced environment, and proficiency with communication and documentation tools.

A successful Project Coordinator thrives in a deadline-driven environment, is adaptable to change, and demonstrates strong collaboration with internal teams, vendors, and field technicians. A welcoming, energetic, and team-oriented attitude is essential.

**Duties and Responsibilities **

**Project Operations **

·        Support Project Manager in executing rollout plans across all regions

·        Maintain project schedules and track milestones using project management tools

·        Prepare and organize meeting notes, memos, reports, and project correspondence

·        Coordinate technician schedules and ensure teams have access to correct site data and install kits

·        Monitor project documentation compliance and file all deliverables appropriately

·        Act as liaison between internal teams (warehouse, field techs, support) and external vendors

·        Track changes in project status and escalate issues as needed

·        Verify internal and external notes to ensure full scope was executed during project review

**Logistics & Inventory Coordination **

·        Coordinate packing list generation, kit preparation, and order tracking with warehouse

·        Monitor and confirm shipments and deliveries across all sites

·        Ensure delivery dates, tracking numbers, and site readiness are up to date

·        Assist with RMA requests, inventory counts, and kit verification

**Process Analytics **

·        Track and flag shipment errors, inventory mismatches, or scheduling conflicts

·        Identify trends, recurring issues, and process improvement opportunities

·        Support standard operating procedures and continuous improvement initiatives

·        Ensure all internal tracking are up-to-date accurate with notes and status

**Administrative Support **

·        Schedule meetings and maintain team calendars

·        Maintain clean and accurate project records and documentation

·        Assist in the preparation of site completion reports and audit documentation

**Skills and Qualifications **

**Qualifications Requirements **

·        2+ years in customer service, coordination, logistics, or operations support (AV/IT project experience a plus)

·        High level of accuracy with strong attention to detail (Required)

·        Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables (Required)

·        Excellent organizational and time management skills to manage multiple tasks and deadlines (Required)

·        Strong written and verbal communication skills (Required)

·        Ability to work independently in a fast-paced, multitasking environment (Required)

·        Comfortable collaborating across warehouse, install, support, and vendor teams (Required)

·        Experience with project management platforms such as Jira, Confluence, Smartsheet, Asana, or Monday.com (Preferred)

·        Familiarity with AV or digital signage deployments (Preferred)

**Salary Expectations **

•        Salary range for this position is 45,000 - 55,000 + Benefits

Welcome to OakTree Staffing, a Certified Woman-Owned Business (WBENC) with three decades of dedication to building communities and seeding opportunities. Our commitment to excellence and our tested processes have made it easier for clients across all sectors to acquire and nurture exceptional talent. By fostering trusted relationships, we provide tailored workforce solutions that meet the unique needs of each client. We believe that when quality is the defining principle, both careers and companies thrive, creating a cycle of growth and success.

In response to evolving market demands, our services have expanded far beyond traditional staff augmentation and direct placement. OakTree Staffing now offers comprehensive workforce solutions, including direct sourcing, managed services, and Employer of Record (EOR) and Agent of Record (AOR) services. These advanced offerings allow us to better support our clients' strategic goals, ensuring they have access to the right talent at the right time. Our innovative approach to talent management reflects our unwavering commitment to helping businesses and professionals reach their full potential.

We understand that success is built on strong relationships and a personalized touch. We are more than just a staffing agency; we are a partner in your journey to success. Whether you're a company looking to grow or a professional seeking a new opportunity, OakTree Staffing is here to support you every step of the way. Let us be your branch to success, providing the expertise, resources, and dedication needed to thrive in today's competitive market.

Industry: Staffing and Recruiting
Company Size: 201-500 employees

OakTree Staffing

**Project Coordinator **

**Location: Houston, TX **

**Description **

**Skills and Qualifications **

**Technical Skills **

- Proficiency in project management tools such as Microsoft Project, Microsoft Excel, Power Apps.

- Basic knowledge of design software like AutoCAD, Bluebeam, Visio is advantageous.

- Familiarity with design processes, industry guidelines, and workflows.

**Soft Skills **

- Strong Communication: Excellent written and verbal communication skills to interact effectively with diverse teams and clients.

- Attention to Detail: Thoroughness in tracking project components and ensuring nothing falls through the cracks.

- Organizational Abilities: Exceptional ability to juggle multiple projects and tasks simultaneously while maintaining focus and quality.

- Problem-Solving: Resourceful and motivated to solve problems independently, with a strong aptitude for identifying potential issues and crafting proactive solutions.

- Team Leadership: Ability to motivate team members and foster a collaborative environment.

- Self-Starter: Proactively takes initiatives and ownership of projects and is able to identify opportunities and act on them independently.

**Education and Experience **

- Educational Background: A bachelor’s degree in project management, business administration, design, or a related field is preferred.

- Experience: At least 2-3 years of experience in a project coordination role, preferably in a design and drafting or creative services environment.

- Certifications: Certifications such as PMP (Project Management Professional) is a plus but not mandatory.

**Key Performance Indicators (KPIs) **

- Timely completion of projects within the agreed deadlines.

- Adherence to budget and resource allocation plans.

- Positive client feedback and satisfaction rates.

- Reduction in project delays or bottlenecks due to effective problem-solving.

- Quality and consistency of design deliverables.

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