Administrative Assistant
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Coates Field Service, Inc. is a distinguished leader in the land acquisition and right of way services industry with a rich history spanning over 76 years. Serving municipalities, utilities, energy providers, and oil and gas companies nationwide, Coates has established itself as a trusted partner in land and right of way acquisition. As the first firm of its kind, Coates is recognized for its expertise, professionalism, and commitment to delivering high-quality, cost-efficient services. Headquartered in Oklahoma City, Oklahoma, with regional offices across the United States, the company boasts the depth of knowledge and agility necessary to meet the diverse needs of its clients across all 50 states. Coates' mission is centered around providing exceptional service, ensuring client satisfaction, and fostering a collaborative and inclusive work environment.
About The Role
We are seeking a detail-oriented and organized Administrative Assistant to join our team in a remote, part-time capacity. The successful candidate will play a vital role in supporting project managers by facilitating smooth communication, maintaining accurate documentation, and coordinating project activities. This position requires someone who can adapt to tight deadlines, manage multiple priorities effectively, and support project operations seamlessly. The Administrative Assistant will be instrumental in ensuring that project-related meetings, reports, and communications are handled efficiently, contributing to the overall success of our projects. This role offers an excellent opportunity for a proactive professional looking to contribute to a reputable organization while working remotely.
Qualifications
Responsibilities
Benefits
Equal Opportunity
Coates Field Service, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or any other protected status. All qualified applicants will receive consideration for employment without regard to these factors.
Coates Field Service, Inc. is a distinguished leader in the land acquisition and right of way services industry with a rich history spanning over 76 years. Serving municipalities, utilities, energy providers, and oil and gas companies nationwide, Coates has established itself as a trusted partner in land and right of way acquisition. As the first firm of its kind, Coates is recognized for its expertise, professionalism, and commitment to delivering high-quality, cost-efficient services. Headquartered in Oklahoma City, Oklahoma, with regional offices across the United States, the company boasts the depth of knowledge and agility necessary to meet the diverse needs of its clients across all 50 states. Coates' mission is centered around providing exceptional service, ensuring client satisfaction, and fostering a collaborative and inclusive work environment.
About The Role
We are seeking a detail-oriented and organized Administrative Assistant to join our team in a remote, part-time capacity. The successful candidate will play a vital role in supporting project managers by facilitating smooth communication, maintaining accurate documentation, and coordinating project activities. This position requires someone who can adapt to tight deadlines, manage multiple priorities effectively, and support project operations seamlessly. The Administrative Assistant will be instrumental in ensuring that project-related meetings, reports, and communications are handled efficiently, contributing to the overall success of our projects. This role offers an excellent opportunity for a proactive professional looking to contribute to a reputable organization while working remotely.
Qualifications
- Associate or bachelor's degree preferred
- 13 years of administrative, project coordination, or similar experience preferred
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Responsibilities
- Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items
- Compile and prepare weekly reports by gathering updates from project teams and summarizing key information
- Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing
- Maintain organized records of project documentation, reports, and communications
- Assist with scheduling meetings, tracking deadlines, and supporting project timelines
- Provide general administrative support to the team as needed
Benefits
- Medical, dental, and vision insurance coverage
- Short-term and long-term disability insurance
- Life insurance policies
- Paid time off and company-paid holidays
- Competitive compensation package
- Opportunities for professional growth and development
Equal Opportunity
Coates Field Service, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or any other protected status. All qualified applicants will receive consideration for employment without regard to these factors.
Skills
AdministrativeTechnology, Information and Internet