Administrative Assistant, Sr.
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Marriott International is renowned as the world's largest and most diverse hospitality company, boasting a portfolio of over 30 hotel brands and thousands of properties across the globe. With a commitment to excellence, innovation, and guest satisfaction, Marriott continues to set industry standards and expand its global footprint. The company fosters a dynamic and inclusive work environment that values diversity, professional growth, and employee well-being. Marriott’s mission is to create a welcoming environment for guests and associates alike, delivering memorable experiences and building lasting relationships. As a leader in the hospitality industry, Marriott offers numerous opportunities for career advancement, development, and contribution to a global community dedicated to service excellence.
About The Role
The Administrative Assistant to the Senior Vice President, Global Marketing, plays a pivotal role in supporting high-level leadership through proactive administrative, event management, travel planning, and project coordination. This position requires a highly organized, resourceful individual capable of managing complex calendars, international travel arrangements, and confidential information with discretion. The role involves partnering with other administrative professionals across the organization to ensure seamless daily operations, including scheduling meetings, preparing organizational charts, processing invoices, and assisting with performance reviews. Additionally, the assistant will coordinate and execute a variety of organizational events such as leadership meetings, Town Halls, and other corporate functions, ensuring all logistics and content delivery are handled efficiently.
The ideal candidate will possess a passion for creativity, problem-solving, and organizational excellence. They must demonstrate sharp decision-making skills, adaptability to a fast-paced environment, and excellent communication abilities. This role demands the ability to work independently with sound judgment, prioritize tasks effectively, and collaborate across multicultural teams and external vendors. The position offers an exciting opportunity to be part of a highly dynamic organization where adaptability, professionalism, and proactive engagement are essential for success.
Qualifications
Responsibilities
Benefits
Equal Opportunity
Marriott International is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class under applicable law. We value the unique backgrounds and perspectives of our associates and actively promote an environment where everyone can thrive and succeed. All employment decisions are made based on merit, qualifications, and business needs. We encourage individuals from all backgrounds to apply and join our global team dedicated to service excellence and innovation.
Marriott International is renowned as the world's largest and most diverse hospitality company, boasting a portfolio of over 30 hotel brands and thousands of properties across the globe. With a commitment to excellence, innovation, and guest satisfaction, Marriott continues to set industry standards and expand its global footprint. The company fosters a dynamic and inclusive work environment that values diversity, professional growth, and employee well-being. Marriott’s mission is to create a welcoming environment for guests and associates alike, delivering memorable experiences and building lasting relationships. As a leader in the hospitality industry, Marriott offers numerous opportunities for career advancement, development, and contribution to a global community dedicated to service excellence.
About The Role
The Administrative Assistant to the Senior Vice President, Global Marketing, plays a pivotal role in supporting high-level leadership through proactive administrative, event management, travel planning, and project coordination. This position requires a highly organized, resourceful individual capable of managing complex calendars, international travel arrangements, and confidential information with discretion. The role involves partnering with other administrative professionals across the organization to ensure seamless daily operations, including scheduling meetings, preparing organizational charts, processing invoices, and assisting with performance reviews. Additionally, the assistant will coordinate and execute a variety of organizational events such as leadership meetings, Town Halls, and other corporate functions, ensuring all logistics and content delivery are handled efficiently.
The ideal candidate will possess a passion for creativity, problem-solving, and organizational excellence. They must demonstrate sharp decision-making skills, adaptability to a fast-paced environment, and excellent communication abilities. This role demands the ability to work independently with sound judgment, prioritize tasks effectively, and collaborate across multicultural teams and external vendors. The position offers an exciting opportunity to be part of a highly dynamic organization where adaptability, professionalism, and proactive engagement are essential for success.
Qualifications
- High school diploma or GED; 5+ years of experience as an administrative assistant or in a related professional role
- OR a 4-year degree from an accredited university, preferably with a focus on Hotel and Restaurant Management
- Experience in marketing, hotel operations, or event management (preferred)
- Extensive knowledge of administrative processes and procedures
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); familiarity with other software is advantageous
- Strong organizational, multitasking, and time management skills
- Excellent verbal and written communication skills
- Ability to handle sensitive information with integrity and confidentiality
- Flexibility and adaptability to changing priorities and work environment
- Ability to work independently with sound judgment and initiative
- Strong interpersonal skills and ability to collaborate effectively with diverse teams
- Decision-making skills and problem-solving capabilities
Responsibilities
- Manage and coordinate complex calendars, including scheduling appointments, meetings, and international travel arrangements, evaluating options and making logistical decisions
- Assist in planning and executing large-scale meetings and events, including location selection, logistics, catering, collateral preparation, and budget management
- Respond to departmental phone inquiries, providing accurate information, researching requests, and directing calls appropriately
- Draft, review, and send correspondence on behalf of senior leadership, ensuring clarity and professionalism
- Handle sensitive inquiries and information with confidentiality and discretion
- Identify opportunities to improve administrative policies and procedures; initiate and lead related projects
- Research complex questions related to departmental policies, gather data, and analyze information to support decision-making
- Reconcile departmental expenses, prepare variance analyses, and assist with budget forecasting and tracking
- Process data through automated systems such as expense reports, payroll, and accounts payable, ensuring accuracy and compliance
- Prioritize daily tasks effectively, adjusting workload based on immediate business needs and urgency
- Collaborate with internal teams and external vendors to ensure smooth coordination of projects and events
- Support performance review processes and contribute to organizational updates and reporting
Benefits
- Comprehensive health insurance including medical, dental, and vision coverage
- Flexible spending accounts for healthcare and dependent care
- 401(k) retirement savings plan with company match
- Stock purchase plan opportunities
- Employee discounts at Marriott properties worldwide
- Paid parental leave and adoption expense reimbursement
- Paid time off including holidays, sick leave, and PTO accruals
- Employee assistance program supporting mental health and well-being
- Opportunities for professional development and career advancement
- Flexible hybrid work environment for eligible positions
Equal Opportunity
Marriott International is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class under applicable law. We value the unique backgrounds and perspectives of our associates and actively promote an environment where everyone can thrive and succeed. All employment decisions are made based on merit, qualifications, and business needs. We encourage individuals from all backgrounds to apply and join our global team dedicated to service excellence and innovation.
Skills
AdministrativeTechnology, Information and Internet