Administrative Assistant (contract)
Redmond, WA
Contract
Hybrid
1 month ago
About the role
Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This is an exceptional opportunity for a highly organized and detail-oriented professional to provide comprehensive administrative and operational support to senior leaders and cross-functional teams in a dynamic, fast-paced corporate environment. The ideal candidate will serve as a central point of contact for stakeholders across the organization, ensuring seamless day-to-day business execution while managing competing priorities with professionalism and discretion. This role demands a proactive, solutions-oriented individual who thrives in a collaborative setting and takes pride in enabling leaders and their teams to operate at peak efficiency.
Job Responsibilities
Requirements
Additional Details
This Role Is Eligible For The Following Benefits
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected] . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This is an exceptional opportunity for a highly organized and detail-oriented professional to provide comprehensive administrative and operational support to senior leaders and cross-functional teams in a dynamic, fast-paced corporate environment. The ideal candidate will serve as a central point of contact for stakeholders across the organization, ensuring seamless day-to-day business execution while managing competing priorities with professionalism and discretion. This role demands a proactive, solutions-oriented individual who thrives in a collaborative setting and takes pride in enabling leaders and their teams to operate at peak efficiency.
Job Responsibilities
- Manage complex, high-volume calendars for senior leaders, including scheduling across multiple time zones and coordinating logistics for meetings and events
- Coordinate domestic and international travel arrangements and process business expense reports accurately and in a timely manner
- Support key business operations including headcount tracking, recruiting coordination, onboarding and offboarding, space management, and event planning
- Manage procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships
- Serve as the primary point of contact for cross-functional stakeholders including facilities, HR, and administrative teams to ensure efficient workflows and consistent team experiences
- Prepare and manage documents, presentations, and correspondence on behalf of leadership
- Support department financial operations, personnel operations, and facility operations
- Handle confidential information with the utmost discretion and professionalism
- Proactively anticipate team needs and identify opportunities to improve processes and enhance team effectiveness
- Complete special projects as assigned
Requirements
- Minimum of 2 or more years of experience managing high-volume, fast-paced calendars and coordinating logistics for meetings and events
- Minimum of 2 or more years of hands-on experience using productivity and collaboration tools in a professional corporate environment
- Minimum of 2 or more years of experience supporting senior leaders or teams with travel coordination, expense management, document preparation, and general operational support
- Demonstrated experience supporting cross-functional teams and serving as a central point of contact for organizational stakeholders
- Prior experience in a corporate environment supporting multiple levels of management, including external business partners, is strongly preferred
- Associate's or bachelor's degree in business administration, communications, or a related field preferred
- Complex calendar management and meeting coordination across multiple time zones
- Strong organizational skills with exceptional attention to detail
- Ability to manage competing priorities in a fast-paced corporate environment
- Excellent written and verbal communication skills
- Proficiency in productivity and collaboration tools within a professional corporate environment
- Experience with travel coordination, expense management, and document preparation
- Strong problem-solving skills with a proactive, solutions-oriented mindset
- Ability to handle sensitive and confidential information with discretion
- Cross-functional collaboration and stakeholder management
- Vendor relationship management and procurement support
Additional Details
- Location: Redmond, WA (Hybrid: 3 days/week)
- Duration: 18 months
- Pay Range*: $27.50 - $31 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected] . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Skills
AdministrativeSoftware Development