Project Coordinator, State Licensing
2 - 5 years
United States
Full-time
Remote
1 month ago
About the role
1. About Our Client:
The organization operates in the health insurance industry, focusing on creating an employer-based health plan designed to remove financial barriers and improve access to care. It offers a plan with a single monthly premium and no copays or deductibles. The organization is growing rapidly, supported by significant recent funding, and invests in AI-powered services, member engagement, and a network tailored to modern workforce needs. Its approach centers on ensuring healthcare is usable and accessible for members.
2. About the Opportunity:
The Project Coordinator, State Licensing supports the management of insurance licenses and registrations across multiple states. This entry-level role ensures compliance by handling filings, tracking deadlines, and maintaining documentation for various license types. It contributes to the organization by keeping licensing processes organized and timely, which is essential for regulatory adherence and operational continuity.
3. Responsibilities:
• Prepare initial and renewal applications for multiple insurance license types across states
• Collect supporting documentation required for state filings
• Track deadlines and renewal dates using internal systems
• Coordinate payment of filing fees and maintain transaction records
• Monitor application status and follow up with state insurance departments
• Maintain a centralized repository of licenses, certificates, and regulation correspondence
• Scan, index, and file licensing documents according to retention policies
• Distribute licenses and related filings upon request
• Ensure documents are version-controlled and accessible to stakeholders
• Update licensing status trackers for all jurisdictions and entity types
• Alert Licensing Manager to compliance risks or imminent deadlines
• Assist with audits by organizing required documents
• Coordinate with internal departments to gather information for filings
• Perform additional assignments as needed
4. Requirements:
• Strong organizational skills with ability to manage multiple tasks and deadlines
• High attention to detail in data entry, document preparation, and recordkeeping
• Proficiency in Microsoft PowerPoint, Word, Excel, and Google Suite; quick to learn new software
• Clear written and verbal communication skills for interacting with regulators and teams
• Self-starter attitude with willingness to ask questions and learn on the job
• Bachelor''s degree in Business Administration, Healthcare Administration, Public Administration, or related field (recent graduates encouraged to apply)
5. Pay Range and Compensation Package:
• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.
6. Benefits & Perks:
• Employer-covered medical premiums for employees and partial coverage for dependents
• $0 copays and deductibles with completion of baseline visit
• Preventive and primary care included
• Mental health support programs
• One-on-one care navigation
• Chronic condition management programs
• Maternity and family planning support
• 24/7 telehealth access
• Pharmacy, dental, and vision benefits
• Employer-provided life and disability coverage with supplemental options
• Flexible spending accounts
• Flexible work options including remote and in-person
• Generous paid time off and holidays
• 401K plan for full-time employees
• Paid parental leave of 8 to 12 weeks based on role eligibility
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.
The organization operates in the health insurance industry, focusing on creating an employer-based health plan designed to remove financial barriers and improve access to care. It offers a plan with a single monthly premium and no copays or deductibles. The organization is growing rapidly, supported by significant recent funding, and invests in AI-powered services, member engagement, and a network tailored to modern workforce needs. Its approach centers on ensuring healthcare is usable and accessible for members.
2. About the Opportunity:
The Project Coordinator, State Licensing supports the management of insurance licenses and registrations across multiple states. This entry-level role ensures compliance by handling filings, tracking deadlines, and maintaining documentation for various license types. It contributes to the organization by keeping licensing processes organized and timely, which is essential for regulatory adherence and operational continuity.
3. Responsibilities:
• Prepare initial and renewal applications for multiple insurance license types across states
• Collect supporting documentation required for state filings
• Track deadlines and renewal dates using internal systems
• Coordinate payment of filing fees and maintain transaction records
• Monitor application status and follow up with state insurance departments
• Maintain a centralized repository of licenses, certificates, and regulation correspondence
• Scan, index, and file licensing documents according to retention policies
• Distribute licenses and related filings upon request
• Ensure documents are version-controlled and accessible to stakeholders
• Update licensing status trackers for all jurisdictions and entity types
• Alert Licensing Manager to compliance risks or imminent deadlines
• Assist with audits by organizing required documents
• Coordinate with internal departments to gather information for filings
• Perform additional assignments as needed
4. Requirements:
• Strong organizational skills with ability to manage multiple tasks and deadlines
• High attention to detail in data entry, document preparation, and recordkeeping
• Proficiency in Microsoft PowerPoint, Word, Excel, and Google Suite; quick to learn new software
• Clear written and verbal communication skills for interacting with regulators and teams
• Self-starter attitude with willingness to ask questions and learn on the job
• Bachelor''s degree in Business Administration, Healthcare Administration, Public Administration, or related field (recent graduates encouraged to apply)
5. Pay Range and Compensation Package:
• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.
6. Benefits & Perks:
• Employer-covered medical premiums for employees and partial coverage for dependents
• $0 copays and deductibles with completion of baseline visit
• Preventive and primary care included
• Mental health support programs
• One-on-one care navigation
• Chronic condition management programs
• Maternity and family planning support
• 24/7 telehealth access
• Pharmacy, dental, and vision benefits
• Employer-provided life and disability coverage with supplemental options
• Flexible spending accounts
• Flexible work options including remote and in-person
• Generous paid time off and holidays
• 401K plan for full-time employees
• Paid parental leave of 8 to 12 weeks based on role eligibility
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.
Skills
AdministrativeSoftware Development