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Industry: Software Development
Company Size: 11-50 employees

Swooped

Savvy Admin PROD

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

The mining industry has steadily become worse at finding new ore deposits, requiring >10X more capital to make discoveries compared to 30 years ago. The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear – even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers.

The organization builds AI models for mineral exploration and deploys those models—alongside novel sensors—to guide decisions on owned-and-operated exploration programs. In the eight years since founding, the organization has become by far both the largest independent mineral exploration company and the largest exploration technology developer. Data scientists and software engineers, who come from leading technology companies, jointly lead exploration programs with renowned exploration geologists.

The organization has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades. The organization has a portfolio of more than 60 other projects, each of which has the potential for another high-quality discovery.

The organization is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, Durable Capital, StepStone, and Standard Investments; and natural resources companies Equinor, BHP, and Mitsubishi.

**About the Role **

The organization is looking for a sharp, systems-minded Executive Assistant to support two C-suite executives while also owning a meaningful operational responsibility: coordinating the company-wide Ethics Share program. This is not a role for someone who primarily keeps calendars tidy—it's for someone who can manage competing priorities, take initiative on complex multi-stakeholder workflows, and represent the organization's values with every interaction.

This role will be embedded in a fast-moving, Slack-first culture where things change quickly and attention to detail is the difference between smooth and chaotic. The individual will be trusted with sensitive information, high-visibility communications, and a recurring program that touches every employee.

**Responsibilities **

~~Executive Support ~~

- Own complex, frequently shifting calendars for two C-level executives

- Coordinate meetings across time zones; manage last-minute changes without losing composure

- Arrange domestic and international travel—flights, hotels, ground transport—and handle changes quickly

- Prepare agendas and briefing materials so executives walk into every meeting ready

- Take notes and track follow-ups when requested

- Handle expense reports, approvals, and administrative tasks with speed and accuracy

- Triage inbound requests and route communications through Slack and other tools

~~Ethics Share Coordination ~~

- Partner with internal stakeholders to identify and develop timely Ethics Share topics aligned to the organization's company pillars

- Manage a multi-step review and approval process involving presenters, leadership, and founders

- Coordinate scheduling, slide preparation, and content review across multiple stakeholders

- Ensure final presentations are polished, approved, and ready for company-wide all-hands delivery

**Qualifications **

The ideal candidate builds the system before anyone asks them to. They read a process and immediately start thinking about how to track it, who needs a reminder, and what could go wrong at step three. They have supported executives long enough to know what they need before they ask, and they have worked in environments fast-paced enough that "figure it out" is just Tuesday.

Communication is precise—short, clear, no fluff—because everyone around them is busy. The candidate is a natural relationship-builder who earns trust quickly and protects it fiercely. Sensitive information is treated like it was their own.

Positive energy is brought to every collaboration, with a natural ability to motivate and enthuse the people around them, even when the work is demanding or the timeline is tight. A sunny disposition is genuinely theirs—bringing good energy because that's just who they are, not because everything is always perfect. The candidate understands that they are often the messenger in the middle, and they don't take a curt Slack reply personally—they know it's not about them.

The candidate also cares about doing things the right way. The Ethics Share work isn't just a logistics task—it's a program that matters, and the same care will be brought to a slide deck review that is brought to booking a last-minute international flight.

**Minimum Qualifications **

- Based in the Eastern Time Zone

- 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment

- Exceptional organizational and project management skills—experience owning multi-step workflows with multiple stakeholders

- Flawless attention to detail; the person who catches the typo in the deck title

- Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems

- Already experimenting with AI, or excited to learn

- Professional, discreet, and unflappable under pressure

- Available evenings and weekends when the situation calls for it

- Team player who will pitch in beyond their immediate scope when needed

**Preferred **

- Experience in a high-growth startup or technology company

- Familiarity with coordinating company-wide programs or all-hands events

- Comfort working across time zones with global teams

This position is Full-Time

The US base salary range for this full-time exempt position is **$120,000-$140,000, **plus equity and benefits including 401k matching.

Location: Remote, but must be East Coast-based

~~The hiring organization is an equal opportunity employer committed to building a diverse and inclusive team. ~~

Executive Assistant

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$48,000 - $62,000 per year

**Job Description**

We are looking for an experienced Executive Assistant to provide high-level administrative support to our senior leadership team. This role involves access to confidential executive communications, schedules, and strategic documents. A background check is required before starting.

**Responsibilities**

- Manage complex executive calendars and coordinate high-priority meetings

- Handle confidential correspondence on behalf of senior leadership

- Prepare briefing documents, presentations, and meeting agendas

- Coordinate travel arrangements and expense reporting for executives

- Serve as a liaison between leadership and internal departments

- Manage sensitive projects and deadlines on behalf of the executive team

**Requirements**

- High school diploma required; bachelor degree preferred

- Exceptional organizational and communication skills

- Ability to handle highly confidential information with absolute discretion

- Must pass a pre-employment background check

- 2+ years of administrative experience preferred — recent graduates considered

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

This is an AI research and product company transforming how people interact with technology. The organization launched with the first human-like AI voice model and today serves millions of users and thousands of businesses, from fast-growing startups to large enterprises. The company's investors are some of the world's most prominent. The organization has expanded from voice into three main platforms:

- **ElevenAgents ** enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

- **ElevenCreative ** empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

- **ElevenAPI ** gives developers access to leading AI audio foundational models.

Everything the organization does is the result of the creativity and commitment of its team – builders doing the best work of their lives. The team consists of researchers, engineers, and operators, including IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, this is the place.

**How the Organization Works **

- **High-velocity: ** Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

- **Impact not job titles: ** There are no job titles. Instead, it’s about the impact you have. No task is above or beneath you.

- **AI first: ** AI is used to move faster with higher-quality results across the whole company—from engineering to growth to operations.

- **Excellence everywhere: ** Everything done should match the quality of the AI models.

- **Global team: ** Talent is prioritized, not location.

**What the Organization Offers **

- **Innovative culture: ** You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

- **Growth paths: ** Joining this organization means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

- **Learning & development **: The organization proactively supports professional development through an annual discretionary stipend.

- **Social travel **: An annual discretionary stipend is provided to meet up with colleagues each year, however you choose.

- **Annual company offsite **: Each year, the entire team is brought together in a new location.

- **Co-working **: If you’re not located near one of the main hubs, a monthly co-working stipend is offered.

**About the Role **

This organization moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

**In this role, you will: **

- Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies

- Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts

- Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders

- Work closely with other EAs across the organization to align schedules, share context, and keep cross-functional coordination running smoothly

- Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned

- Build structure, processes, and systems that scale with a fast-growing AI company

- Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

**Requirements **

- Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organization

- Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

- Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

- High emotional intelligence and discretion - trusted with sensitive information

- Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands

- Personable and easy to work with - someone who builds genuine relationships across the organization and is trusted by the people around them

- A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems

- High personal standards - the kind of person who cares about the quality of their output and holds the bar

- A valid passport and willingness to travel globally approximately 40% of the time

**Location **

This role is remote and can be executed globally. If preferred, you can work from offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.

~~The hiring company is an equal opportunity employer committed to building a diverse and inclusive team. ~~

Cadent ignites seamless connections between brands, publishers and consumers. Our advanced predictive models orchestrate advertising outcomes on any platform customers are on, across any media they consume, and at any stage of their journey. Through our transparent, enterprise-class platform that adapts in real time and connects with hundreds of partners, we drive measurable outcomes across every screen. Learn more at www.TheNewCadent.com.

Industry: Advertising Services
Company Size: 501-1,000 employees

Cadent

**Overview**

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.

**Responsibilities**

**Executive Support & Calendar Management**

- Manage complex calendars, including scheduling internal and external meetings across multiple time zones

- Prioritize and coordinate competing requests, ensuring alignment with business priorities

- Prepare agendas, materials, and briefing documents for meetings

- Track action items and follow-ups to ensure timely completion

**Communication & Coordination**

- Serve as a primary point of contact between executives and internal/external stakeholders

- Draft, review, and manage communications on behalf of executives

- Coordinate cross-functional meetings and ensure alignment across teams

- Maintain a high level of professionalism and confidentiality in all interactions

**Travel & Logistics**

- Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences

- Manage expense reporting and reconciliation in a timely manner

- Coordinate logistics for offsites, team events, and executive meetings

- Proactively create packages to prepare executives for travel prior to their departure

**Operations & Project Support**

- Support special projects, presentations, and reporting as needed

- Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways

- Identify opportunities to improve processes and increase efficiency

- Partner with other administrative staff to ensure coverage and continuity

- Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.

**Qualifications**

- 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment

- Strong organizational and time management skills with exceptional attention to detail

- Excellent written and verbal communication skills

- Ability to manage multiple priorities and adapt quickly to changing needs

- High level of discretion and professionalism when handling confidential information

- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)

- Experience with calendar management across multiple stakeholders and time zones

**Preferred Qualifications**

- Experience supporting C-level executives

- Experience in media, advertising, or technology environments

- Familiarity with expense management and travel platforms (e.g., Concur)

- Strong problem-solving skills and a proactive, solutions-oriented mindset

**Eligibility**

- Must be legally authorized to work in the United States without employer sponsorship now or in the future.

So, if the leading edge of media technology is the place you want to be, please contact us today and let’s start the conversation!

**Health & Wellbeing**

-  Inclusive health, dental, and vision plans built to support diverse lifestyles

-  Enhanced support for reproductive health, family planning, and new parents

-  Employer contribution to HSA

-  Voluntary Benefits: Pet Insurance, LegalEase Legal Assistance, Critical Illness, Hospital Indemnity, and Accident coverages

-  Generous and inclusive paid parental leave

-  Mental health support and Employee Assistance Program (EAP)

-  Free access to the Calm App

-  Monthly Wellness reimbursement

-  Special discounts through LifeMart and Plum Benefits

-  Flexible Time Off (FTO) policy and company breaks

-  11 observed Federal holidays

-  Summer Fridays between Memorial Day and Labor Day

**Inclusion & Belonging**

-  Employee Resource Groups that foster connection and community

-  DEI programming and initiatives

-  Company-sponsored events to bring employees together

-  Offices across the U.S., including Manhattan, Philadelphia, and San Jose

**Financial & Security**

-  401(k) participation with discretionary employer match

-  Life, Short-term, and Long-term Disability coverage

-  Cell phone and WiFi stipend

-  Pre-tax commuter benefits

-  Access to certified financial coaches and planning tools

**Values**

-  Passionate. We are inspired partners.

-  Purposeful. We create with intention.

-  Curious. We discover what’s possible.

**The salary range for this role takes into account a wide range of factors considered in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications as well as other business and organizational needs.**

Cadent is an Equal Opportunity Employer and is committed to supporting all it’s employees when it comes to Inclusion & Diversity. Cadent’s policy is to provide equal opportunity for applicants & employees without regard to race, color, religion, creed, gender, gender identity or expression, sexual identity or orientation, age, national origin or ancestry, citizenship, disability or medical condition (including pregnancy, childbirth, or related medical condition), sexual and reproductive health decisions, genetic information, marital status (including domestic partnerships and civil unions), pregnancy, culture ancestry, familial or caregiver status, military status, veteran status, socioeconomic status, unemployment status, status as a victim of domestic violence or any other basis prohibited by law. and will not discriminate against the basis of disability. This commitment is honored when it comes to decisions on hiring, recruiting, training, promotions, compensations, benefits, transfers and terminations.

Cadent is seeking to actively engage with our employees from a wide variety of cultures and to connect with our clients differently. Our workforce has generational diversity that supports greater innovation when we maximize representation of all diversity. Our active employee resource groups promote engagement across all groups of individuals that are represented within the company and externally.

**Pay Range**

USD $80,000.00 - USD $110,000.00 /Yr.

Since the beginning, our mission has been to provide a range of financial services to the military community and their families. Along the way, we’ve also established ourselves as a destination employer for passionate people looking to serve those who are willing to give it their all. 

Our mission is to stand with our members and be there for them and their families by facilitating their financial security. It starts with offering a range of highly competitive products, exceptional service, and trusted advice. But to be the military community’s provider of choice also takes dedicated team members who share our core values of service, loyalty, honesty, and integrity.

Industry: Financial Services
Company Size: 10,001+ employees

USAA

**Why USAA?**

At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families.

Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful.

We are proud to support active-duty military spouses. USAA roles may offer remote or hybrid flexibility for active-duty military spouses consistent with applicable policy and business needs.

**The Opportunity**

We're seeking a driven and ambitious Executive Assistant to join our P&C Policy Modernization team in San Antonio, TX. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will provide administrative support for the VP, Product Development and 2 other executives, while also contributing to team culture, actively supporting policy modernization programs and event coordination.

As a dedicated Executive Assistant, you will perform administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities.

We offer a flexible work environment that requires an individual to be **in the office 4 days per week. ** This position will be based in San Antonio.

Relocation assistance is **not ** available for this position.

**What You'll Do**

- Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned.

- Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time.

- May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners.

- As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality.

- Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms.

- Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables.

- Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented.

- Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination.

- Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit.

- Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events.

- Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans.

- Responsible for maintaining inventory of office supplies with an expense management focused mindset.

- Maintains filing system for key documents. Generates reports requested by assigned EMG.

- Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.

**What You Have**

- High School Diploma or General Equivalency Diploma required.

- 4 years directly related work experience providing administrative support to executives or leadership teams.

- Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher.

- Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.

- Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.

- Ability to effectively build strong relationships and work with all levels within the organization.

- Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.

**What Sets You Apart**

- High energy self-starter with a strong attention to detail.

- Excellent with Microsoft Office Suite.

- Must have strong calendar management.

- Proven ability to support multiple executives.

- 5+ years of Executive Assistant experience supporting VP level executive.

**Compensation range: **The salary range for this position is: $63,590- $114,450**.**

**USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).**

**Compensation: ** USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location.

Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

**Benefits: ** At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals.

For more details on our outstanding benefits, visit our benefits page on USAAjobs.com.

~~Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting.~~

~~USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~

Purposefully designed with attention to the details of everyday living, stayAPT Suites makes home feel a little less far away. We believe that being away from home shouldn’t mean having to sacrifice all of its comforts — that’s why each 500+ square-foot suite has a distinct living room with a sleeper sofa, a lounge chair, and a 55-inch television; a kitchen with a full-size stove, oven, dishwasher, microwave, and refrigerator; and a separate bedroom with a walk-in closet, second TV, and workspace.
 
stayAPT Suites caters to business, relocation and leisure travelers, offering a tremendous value whether you stay for one night, a week, a month, or longer.  With unmatched amenities and exceptional customer service, you’ll see why stayAPT suites is in a league of its own.

StayAPT Suites – the comforts of home, even on the road.

Industry: Hospitality
Company Size: 51-200 employees

stayAPT Suites

The Executive Assistant plays a critical role in providing high-level administrative support to executive leadership within the organization. This position requires exceptional organizational, communication, and interpersonal skills to ensure the smooth functioning of executive operations while contributing to overall company efficiency and growth.

We are actively seeking an organized, energetic, and highly professional individual to provide exceptional support to our Matthews, NC office. This Executive Assistant will provide skilled and efficient clerical, administrative, and personal support primarily to the President & CEO while assisting other key business leaders as needed.

The ideal candidate is proactive, detail-oriented, adaptable, and thrives in a fast-paced, entrepreneurial environment. This individual must demonstrate strong judgment, professionalism, and discretion, anticipate needs, and manage multiple priorities with minimal supervision. The candidate must also possess strong organizational, financial, and interpersonal skills and engage professionally with executive leadership, franchisees, investors, and lenders.

Experience supporting executives in startup entrepreneurial environments, hospitality organizations, franchising, family offices, or private equity-backed companies is highly preferred. This position reports directly to the President & CEO.

**Essential Duties & Responsibilities **

**Executive Support **

- Provide high-level executive administrative support to the President & CEO.

- Operate autonomously while proactively anticipating executive and organizational needs.

- Manage confidential and time-sensitive information with professionalism and discretion.

- Serve as a trusted liaison between executives, employees, clients, vendors, and external stakeholders, while providing support with human resources functions and related matters.

**Calendar & Schedule Management **

- Coordinate and manage complex executive calendars, appointments, meetings, and events.

- Anticipate scheduling conflicts and proactively implement solutions.

- Prioritize and communicate schedule updates, deadlines, and changes effectively.

- Maintain visibility into ongoing projects, follow-ups, and executive priorities.

**Communication & Correspondence **

- Act as a primary point of contact between executives and internal/external stakeholders.

- Manage and screen phone calls, emails, mail, and other communications.

- Draft, edit, proofread, and prepare professional correspondence, presentations, reports, and documentation.

- Prepare executive materials in both digital and hard-copy formats.

- Demonstrate strong organizational, financial, and interpersonal skills, with the ability to engage professionally and effectively with executive leadership, franchisees, investors, and lenders.

**Meeting & Event Coordination **

- Prepare presentations for board meetings, franchisee meetings, and related executive sessions.

- Coordinate internal and external meetings and company events.

- Schedule conference rooms, arrange catering, and oversee meeting logistics and setup.

- Prepare meeting agendas and materials in advance.

- Attend meetings as needed, take notes, and distribute meeting summaries or action items.

**Travel Management **

- Manage all travel itineraries for the CEO.

- Coordinate domestic and international travel arrangements for executive leadership, including:

- Flights

- Hotels

- Ground transportation

- Detailed itineraries

- Ensure executives are provided with all required travel documentation while maintaining accurate and up-to-date calendars on SharePoint for executive leadership and field teams.

**Expense & Office Administration **

- Prepare and reconcile expense reports accurately and in a timely manner.

- Manage office supply orders, corporate gifts, and recognition items.

- Handle copying, scanning, sorting, binding, mailing, and distribution of materials.

- Develop and maintain organized digital and paper filing systems.

-

**Operational & Project Support **

- Function as a central communication and planning hub for the Matthews office and executive leadership team.

- Assist with special projects, research assignments, and operational initiatives as business needs dictate.

- Resolve administrative issues through critical thinking, data analysis, and problem-solving.

- Support process improvement and administrative efficiency initiatives.

- Collaborate with key team members to help prioritize projects and organizational activities.

- Coordinate facility maintenance activities, vendor partnerships, and day-to-day office management functions.

**Qualifications **

- Proven experience as an Executive Assistant or in a similar high-level administrative role.

- Experience supporting Presidents and C-level executives.

- Hospitality, startup, franchising, or private equity experience is a plus.

- Strong proficiency in Microsoft Office 365, Outlook, Teams, Zoom, and online conferencing platforms.

- Excellent written, verbal, and interpersonal communication skills.

- Exceptional organizational and time-management abilities.

- Strong attention to detail and demonstrated project management skills.

- Ability to maintain strict confidentiality and exercise sound judgment.

- Comfortable learning and utilizing multiple internal systems and technologies.

- Ability to multitask and adapt in a fast-paced, changing environment.

- Ability to work independently with minimal supervision.

- Bachelor’s degree preferred or equivalent professional experience.

- Legally authorized to work in the United States.

**Core Competencies **

- Integrity

- Professionalism

- Adaptability

- Initiative

- Self-Management

- Critical Thinking

- Problem Solving

- Results Orientation

- Time & Task Management

- Organizational Excellence

- Customer Focus

- Communication Skills

- Attention to Detail

- Personal Accountability

- Sound Judgment

- Resiliency

BCforward is a global talent and technology solutions partner helping organizations accelerate outcomes through people, platforms, and expertise.

Founded in 1998 and headquartered in Indianapolis, BCforward supports enterprise and public sector clients across the United States, Canada, and India. For more than 25 years, we have helped organizations navigate change, scale operations, and deliver-mission critical initiatives by connecting the right talent with the right solutions. 

Our capabilities span: 
- Talent Solutions
- Professional + Project Services
- Workforce Management + Payroll
- Technology + AI-Enabled Solutions

Through a unified delivery model, BCforward helps organizations build high-performing teams, modernize operations, and execute complex programs with speed and confidence. 

We partner with leading organizations across industries including financial services, healthcare, government, life sciences, technology, energy + utilities, manufacturing, and retail.

As one of the largest minority-owned consulting and workforce solutions firms in the United States, BCforward is committed to creating opportunity, delivering measurable value for clients, and building careers for talented professionals who power the future of work.

Industry: IT Services and IT Consulting
Company Size: 5,001-10,000 employees

BCforward

**BCforward is currently seeking a highly motivated Executive Assistant for an onsite opportunity at New York, NY **

**Position Title: Executive Assistant **

**Location: Remote **

**Anticipated Start Date: ASAP **

Please note this is the target date and it is subject to change. BCforward will send official notice ahead of a confirmed start date.

**Expected Duration: 06+ months, possible extension based on business needs **

**Job Type: Remote **

**Pay Range: $50/hr. - $52/hr. **

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

**Job Summary: **

- Client is seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.

- This position is a full-time contract position at 40 hours per week, with possibility for overtime.

**Minimum Qualification: **

- 8+ years of providing complex calendar support, travel, and expense reports to 1 or more executives.

- Experience prioritizing multiple projects

- Exceptional proficiency in Microsoft Outlook and Google Suite

**Executive Assistant Responsibilities: **

- Manage dynamic, time-sensitive, and complex calendars

- Coordinate internal meetings for multiple, senior executives

- Coordinate both domestic and international travel arrangements

- Prepare expense reports

- Manage schedule, structure, agenda, and follow-up of multiple recurring team meetings

- Build cross-functional relationships with key partners across the organization

- Project manage agenda and logistics for team offsites, and large onsite events/meetings

**Preferred Qualifications: **

- BA/BS degree

**Benefits: **

BC~~forward ~~ offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

**About BCforward: **

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BC~~forward ~~ is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BC~~forward’s ~~ 6,000 consultants support more than 225 clients globally.

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

The organization is an education innovation nonprofit dedicated to the vision that every student in every school has the opportunity to learn about artificial intelligence (AI) and computer science (CS) as part of their core K-12 education. The organization increases participation in AI+CS education by reaching students of all backgrounds where they are — at their skill level, in their schools, and in ways that inspire them to keep learning, with a focus on increasing participation by young women and students from other underrepresented groups.

As the leading provider of K-12 AI+CS education curriculum across the globe, the organization also organizes the annual Hour of AI campaign, building on the legacy of the Hour of Code, which has engaged more than 15% of all students in the world!

The organization's global role in the K-12 computer science movement is only possible because it uses a unifying approach across diverse and often divided stakeholders. At a time of increasing polarization, the idea of increasing opportunity for students unites people from across the political spectrum. The organization's team members, students, teachers, and supporters have diverse and diverging viewpoints, and they are all welcome in its mission.

The organization is seeking an Executive Assistant to provide high-level administrative and operational support to its executive leadership. In this role, the individual will act as a force multiplier for executives by understanding their priorities, anticipating their needs, and enabling them to focus on the highest-impact work. This position will operate as a trusted partner — supporting prioritization, preparing leaders for decisions and engagements, and ensuring alignment across competing demands while handling confidential information with professionalism and discretion.

This is a role for someone who thrives on turning complexity into clarity, who operates with strong judgment in a fast-moving environment, and who is curious about how tools, systems, and AI can make executive operations more effective.

**Key Responsibilities **

- Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.

- Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.

- Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).

- Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.

- Serve as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.

- Collaborate with internal stakeholders to support high-level initiatives and special projects.

- Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.

- Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.

- Coordinate travel arrangements and process expense reports.

- Maintain confidentiality and handle sensitive information with discretion.

- Other duties, as assigned.

**Required Qualifications **

- 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.

- Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making.

- Exceptional organizational skills, time management, and attention to detail.

- Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.

- Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency.

- Ability to manage multiple priorities and adapt to changing needs while maintaining a high level of discretion and professionalism.

- Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and coordination of high-impact events and engagements.

- AI fluency and integration in ways of working.

In addition, candidates must:

- Be a U.S. Citizen or Permanent Resident.

- Work within the United States.

- Pass a pre-employment background check.

- Be willing to travel a minimum of two times per year for team events.

**Cultural Principles **

The way the organization works matters as much as the work itself. Before applying, it is recommended to review the cultural principles. They reflect who the organization is, how team members show up for each other, and what is looked for in people who join.

**Approach to AI in Hiring **

The organization uses AI thoughtfully and responsibly to support human-centered hiring. AI may help with administrative tasks, but every hiring decision is made by real people on the team. Candidates are welcome to use AI appropriately in their job search while upholding values of honesty and integrity throughout the process.

**Interview Process **

- Step 1: Informational Interview - learn more about the role and share experience (30 minutes).

- Step 2: Hiring Manager Interview (1 hour).

- Step 3: Homework (~3 hours).

- Step 4: Interviews with several members of the organization's team (~3 hours).

- Step 5: Final Interview (1 hour).

- Step 6: Reference Checks.

All interviews are currently being conducted virtually via Zoom.

**Compensation & Benefits Package **

The expected salary range for this position is **$85,500 - $95,000 **. Most offers are on the lower end of the salary range and are at the organization’s sole discretion based on the final candidate’s experience. This allows for a fair and equitable approach to compensation when setting pay and maintaining internal pay equity.

A comprehensive benefits package is offered for full-time employees that includes:

- Technology subsidy consistent with a Bring Your Own Device environment.

- Flexible, engaging, and remote working environment.

- Paid time off: 5 weeks total, comprised of 3 weeks vacation annually, plus a 2-week winter break office closure (including Christmas and New Year's), and sick leave.

- Medical, dental and vision premiums paid at 100% for FT positions and their dependents.

- Option to participate in a 403b retirement plan.

- Annual professional development stipend.

- The opportunity to help students learn better and change the face of computer science.

The organization is an equal opportunity employer and values diversity. It does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Individuals with disabilities will be provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact to request accommodation.

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

The organization has shaped the internet for the better over the last 25 years, making pioneering brands like Firefox, the privacy-minded web browser. With more than 225 million people around the world using its products each month, the organization is shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Its work focuses on diverse areas including AI, social media, security, and more, all while never losing focus on its core mission – to make the internet better for people. The organization is wholly owned by a non-profit foundation, meaning it is not beholden to any shareholders – only to its mission.

Along with thousands of volunteer contributors and collaborators all over the world, its team members design, build, and distribute **open-source ** software that enables people to enjoy the internet on their terms.

**About this team and role: **

An**Executive Assistant ** is needed to support VPs on the Communications Marketing Policy Leadership Team.

**Key Responsibilities **

- Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.

- Handle sensitive information with the highest degree of discretion.

- Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.

- Support executives across US + EU time zones.

- Coordinate internal and external meetings.

- Plan logistics and events for team and executive offsites and work weeks.

- Build relationships within the organization.

**Required Qualifications **

- 5+ years of administrative experience in a technology company or multi-location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).

- Experience in coordinating with sensitive, high-stakes external teams.

- Attention to detail, ability to manage ambiguity, and foster a team culture.

- Strong written and verbal communication skills.

- Great at taking initiative and solving problems.

- Experience with Google Suite.

- Commitment to the organization's values:

- Welcoming differences

- Being relationship-minded

- Practicing responsible participation

- Having grit

**What you’ll get: **

- Generous performance-based bonus plans to all eligible employees.

- Rich medical, dental, and vision coverage.

- Generous retirement contributions with 100% immediate vesting.

- Quarterly all-company wellness days.

- Country-specific holidays plus a day off for your birthday.

- One-time home office stipend.

- Annual professional development budget.

- Quarterly well-being stipend.

- Considerable paid parental leave.

- Employee referral bonus program.

- Other benefits (life/AD&D, disability, EAP, etc. - varies by country).

**About the Organization **

The organization exists to build the Internet as a public resource accessible to all because it believes that open and free is better than closed and controlled. Working at the organization provides an opportunity to make a difference in the lives of Web users everywhere. Join to work on the Web as the platform and help create more opportunity and innovation for everyone online.

**Commitment to diversity, equity, inclusion, and belonging **

The organization understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich its core mission. It encourages applications from everyone, including members of all equity-seeking communities.

The organization will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate.

The organization is an equal opportunity employer. It does not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. The organization will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

At Thrivent, we do work that matters—and we're reimagining financial services in ways that help individuals and communities thrive.  

With the belief that money is a tool, not a goal, we help over 2 million clients make the most of all they’ve been given through financial advice, insurance, investments, banking and generosity programs.  

As a Fortune 500 company with a 100-year legacy, Thrivent is committed to helping people build their financial futures and live more generous lives in their communities and beyond. 

For more information, visit thrivent.com. You can also find us on Instagram. YouTube and Facebook. See our social media privacy policy and page guidelines at thrivent.com/privacyandsocial.

Industry: Financial Services
Company Size: 5,001-10,000 employees

Thrivent

The Executive Assistant – Advisor Group will provide senior level administrative support to the Group Vice President within the Advisor Group as well as related support for the Advisor Group as a whole. Responsibilities include handling communications, maintaining schedules and calendars, coordinating meetings, preparing presentation materials, travel, and providing other project support.

This position requires alignment with Pacific Time Zone business hours to ensure effective partnership across the West Coast. Additionally, the role includes anticipated travel of approximately 10–15% within the region.

**Job Duties And Responsibilities**

- Organizes and coordinates schedules by arranging appointments, maintaining calendars and scheduling meetings, travel, conferences and presentations.

-  Respond to calls and information requests and compose correspondence (often of a confidential nature).

- Ensure leader can focus on their key jobs to be done by thinking and acting proactively; relieve leaders of routine administrative details and utilizing systems to help leader prioritize their time.

- Prepare meeting agendas and updates, maintain meeting notes, and monitor follow-up items.

- Prepare presentation materials and spreadsheets to produce high quality reports and presentations.

- Establish, maintain, and lead best-in-class office management processes while facilitating a productive and efficient work environment; respond to needs of the Advisor Group related to the physical location.

- Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.

- Serve as point of contact for GVP, fielding questions from and collaborating with front line leaders, enterprise leaders, and partners in the Centers of Excellence.

- Supports other various projects, programs, and processing functions as needed.

**Required Job Qualifications**

- Required education level, experience, licensing/registration and/or credentials

- 5+ years of administrative experience preferred

- College or two-year degree from business or vocational school preferred

- Demonstrated project management skills - success in managing, prioritizing, and organizing multiple projects at one time

- Proficient experience with Microsoft Office Suite; ability to quickly learn other software (Salesforce, etc)

- Excellent communication skills, including oral, written, presentation and interpersonal skills

- Proven ability to think proactively to anticipate needs and prepare accordingly

- Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work

- Proven ability to maintain the highest ethical, confidential, and professional standards at all times

- Excellent organizational skills and attention to detail

- Demonstrated sound decision-making skills

- Excellent business acumen skills, detailed knowledge of organization and variety of business areas

Pay Transparency

Thrivent’s long-term growth depends on attracting, rewarding, and retaining people who are committed to helping others thrive with purpose. We accomplish this by offering a wide variety of market competitive compensation programs to attract, reward, and retain top talent. The applicable salary or hourly wage range for this full-time role is $27.86 - $37.69 per hour, which factors in various geographic regions. The base pay actually offered will be determined by a variety of factors including, but not limited to, location, relevant experience, skills, and knowledge, business needs, market demand, and other factors Thrivent deems important.

Thrivent is unique in our commitment to helping people to be wise with money and live balanced and generous lives. That extends to our benefits.

The following benefits may be offered: various bonuses (including, for example, annual or long-term incentives); medical, dental, and vision insurance; health savings account; flexible spending account; 401k; pension; life and accidental death and dismemberment insurance; disability insurance; supplemental protection insurance; 20 days of Paid Time Off each year; Sick and Safe Time; 10 paid company holidays; Volunteer Time Off; paid parental leave; EAP; well-being benefits, and other employee benefits. Eligibility for receipt of these benefits is subject to the applicable plan/policy documents. Thrivent’s plans/policies are subject to change at any time at Thrivent’s discretion.

~~Thrivent provides Equal Employment Opportunity (EEO) without regard to race, religion, color, ~~~~sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state, or federal law. This policy applies to all employees and job applicants.~~

~~Thrivent is committed to providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation, please let us know by sending an email to human.resources@thrivent.com or call 800-847-4836 and request Human Resources.~~

#Remote

AI first customer care for B2C Companies.

Industry: Software Development
Company Size: 11-50 employees

GigaML

**This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.**

Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.

Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We’re building the next generation of customer experience — real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world’s largest enterprises.

It’s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.

The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:

- Voice AI startup Giga raises $61M Series A

- DoorDash and Giga Partnership

If being a part of this resonates with you, please apply!

**About The Role**

You'll operate as the executive's day-to-day execution partner—owning time, information flow, and logistics so the most important work moves forward.

This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.

**Who You Are**

You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.

You have exceptional organization, crisp writing, and dependable follow-through.

You feel comfortable representing the executive office with confidence internally and externally.

You may come from the following backgrounds:

- Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.

- Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.

- Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.

**Perks & Benefits**

- Catered lunch daily

- Dinner stipend

- $150/month wellness benefit (gym, fitness classes, mental health)

- 401(k) plan

- Paid parental leave (12 weeks maternal, 6 weeks paternal)

- Commuter benefits

- Medical, dental, and vision coverage

Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Industry: Hospitality
Company Size: 11-50 employees

Renaissance Denver Hotel & Conference Center

**Opportunity: Room Attendant**

Clean and maintain guest rooms to ensure rooms meet established standards.

**Your Growth Path**

Housekeeping Supervisor – Assistant Executive Housekeeper – Executive Housekeeper

**Your Focus**

- Greet guests upon interaction with a warm and friendly greeting.

- Clean guest rooms according to standards within the allotted time frame by sweeping, mopping, scrubbing, or vacuuming.

- Change bed linens and replace towels and other amenities.

- Clean and polish furniture and fixtures; dust furniture, walls or equipment.

- Notify managers concerning the need for repairs in guest rooms.

- Process guest items left in rooms according to lost and found policy.

- Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.

- Perform house person and lobby attendant duties when short staffed or during peak periods.

- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.

- Ensure overall guest satisfaction.

- Perform other duties as requested by management.

**Your Background And Skills**

- High School diploma preferred.

- Previous housekeeping experience required or equivalent training.

- Understand and communicate in English.

**HHM Hotels Benefits And Perks**

- Competitive wages for full time and part time opportunities

- Medical, Dental and Vision Health Insurance

- Paid Time Off

- 401k Company Match

- Daily Pay

- Free Basic Life Insurance

- Travel Discounts

- Commuter Transit and Commuter Parking Benefits

- Employee Assistance and Wellness Program

- Educational/Professional Development

- Referral Bonus Program

**Work Environment and Context**

- Work schedule varies and may include working on holidays, and weekends.

- Requires standing for extended periods, walking, pushing and pulling, reaching, bending, squatting, kneeling, lifting up to 20 pounds and use of cleaning chemicals.

**What We Believe**

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Room Attendant - Housekeeper

ThoughtSpot is the AI-native Intelligence Platform for every enterprise. Our mission is to create a more fact-driven world by empowering everyone to explore any data, ask any question, and uncover actionable insights faster—leading to growth, better business outcomes, and efficiency in their organizations: www.thoughtspot.com


With ThoughtSpot’s intuitive natural language search, every user can confidently generate answers from their business data at every point of decisioning. The platform’s unified capabilities, along with our agentic AI analyst, Spotter, enable users to create precise, transparent, personalized, and actionable insights with enterprise grade trust, security, and scale. Accessible via the web and mobile app, ThoughtSpot ensures intelligent decision-making happens seamlessly, wherever and whenever needed. 

For developers, ThoughtSpot Embedded offers a low-code solution to integrate AI-powered analytics directly into products and services, driving data monetization and boosting user engagement for customers. 

Industry leaders like NVIDIA, Hilton Worldwide, Capital One and Huel rely on ThoughtSpot to transform how their employees and customers take advantage of data to create better business outcomes. 

Try ThoughtSpot today and experience the new era of analytics: https://www.thoughtspot.com/trial

Industry: Software Development
Company Size: 501-1,000 employees

ThoughtSpot

**The Role**

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C-suite leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized, responsive, and focused in a fast-paced environment, and someone employees turn to for a smooth, welcoming, well-run office experience. This role requires balancing high-touch executive support with day-to-day office operations and employee experience initiatives.

**Location: ** This role is based in Chicago and requires regular in-office presence.

**What You’ll Do**

~~Executive Assistant Responsibilities~~

- Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

- Schedule, plan, and coordinate travel, offsites, and leadership meetings.

- Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

- Act as a key point of contact on behalf of supported leaders.

- Draft, proofread, and edit correspondence, presentations, and internal communications.

- Proactively manage priorities, deadlines, and competing requests in a fast-moving environment.

- Handle sensitive and confidential information with discretion and professionalism.

- Support occasional personal or ad hoc tasks to enable executive productivity.

~~Office Manager Responsibilities~~

- Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

- Manage office vendors, supplies, facilities needs, and conference room logistics.

- Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

- Help plan and execute onsite meetings, leadership visits, team events, and office moments.

- Serve as a go-to resource for employees with office-related questions or needs.

- Identify and implement improvements to office processes, organization, and employee experience.

- Act as connective tissue across teams, ensuring nothing falls through the cracks.

**What You Bring**

- 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast-paced, high-growth environment.

- Proven experience supporting senior executives, including C-suite leaders, with the ability to anticipate needs and operate with urgency.

- Experience working in a technology and/or sales-driven organization strongly preferred.

- Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities seamlessly.

- Excellent written and verbal communication skills with strong attention to detail.

- High degree of discretion, professionalism, and sound judgment when handling sensitive information.

- Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical.

- Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities.

- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

- A proactive, service-oriented approach and a strong sense of ownership.

- Someone who enjoys being the go-to person and takes pride in creating structure, efficiency, and a positive office environment.

~~In Illinois, the estimated annual salary range for this role is $70k– $100k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.~~

~~Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.~~

**Mandatory And Required Skills For All ThoughtSpot Roles**

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

- Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

- Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

- Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

- Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

- Curiosity in exploring new AI tools

- Adaptability to quickly learn and implement new, emerging AI technologies

- Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

**AI Mindset for All Spotters**

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

**Hybrid Work at ThoughtSpot**

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

**ThoughtSpot for All**

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

**What Makes ThoughtSpot a Great Place to Work?**

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

**About ThoughtSpot**

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Executive Assistant & Office Manager

Pixalate, the market-leading fraud protection, privacy, and compliance analytics platform for Connected TV (CTV) and Mobile Advertising. We work 24/7 to guard your reputation and grow your media value. Pixalate offers the only system of coordinated solutions across display, app, video, and OTT/CTV for better detection and elimination of ad fraud. Pixalate is an MRC-accredited service for the detection and filtration of sophisticated invalid traffic (SIVT) across desktop and mobile web, mobile in-app, and OTT/CTV advertising. www.pixalate.com

Industry: Technology, Information and Internet
Company Size: 51-200 employees

Pixalate

Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to 5 years

Position Summary

The Senior Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This is a dual role spanning both executive and personal assistance, requiring someone who can seamlessly transition between supporting high-stakes business operations and managing the personal logistics that keep the CEO's life running smoothly. The ideal candidate brings high energy, a polished and professional presence, and the adaptability to thrive in a fast-paced, globally oriented environment. They are coachable, curious, and eager to grow — someone who takes direction well, adjusts quickly to shifting priorities, and represents the CEO with poise and professionalism at all times.

Core Responsibilities

Administrative and Strategic Support

- Serve as primary gatekeeper to the CEO, managing priorities, decision flow, and both professional and personal scheduling to ensure time is always well-protected.

- Anticipate operational challenges and execute complex projects proactively, with zero tolerance for dropped details.

- Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.

- Source, vet, and manage vendors and service providers across home, vehicle, and other personal needs; coordinate personal errands and time-sensitive tasks with discretion.

- Handle personal and professional correspondence and follow-ups as directed, always maintaining the highest level of confidentiality.

Travel & Logistics

- Design and execute complex global travel itineraries for business and personal trips, optimizing for cost, efficiency, and CEO productivity.

- Secure best-available rates through relationship building and strategic negotiation; build contingency plans for disruptions and last-minute changes.

- Coordinate international logistics including visas, customs, and cultural considerations.

- Must hold a valid passport or be prepared to obtain one immediately upon hire; frequent international travel support is a core function of this role.

Communication & Coordination

- Draft, edit, and manage high-stakes communications including client correspondence and internal announcements.

- Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.

- Synthesize complex information into clear, concise briefings and represent the CEO's office with a consistently polished and professional demeanor across all interactions.

**Qualifications**

Education: Bachelor's degree preferred; Associate's degree or equivalent practical experience accepted.

Experience: Minimum of 3 to 5 years supporting senior-level executives, with prior work-related travel experience strongly preferred. Experience in a fast-paced, global, or entrepreneurial environment is a plus.

**Requirements**

- Organizational Skills: Strong time management and the ability to handle multiple competing priorities without sacrificing quality.

- Communication: Exceptional written and verbal communication skills across diverse stakeholder groups.

- Discretion: Demonstrated ability to handle sensitive and confidential information with the utmost care.

- Problem-Solving: Proactive, solutions-oriented mindset with sound judgment under pressure.

- Global Mindset: Comfortable navigating international business contexts, diverse cultures, and cross-border logistics.

- Professionalism: Consistently polished in presentation, communication, and conduct — this role is a direct reflection of executive leadership.

- Coachability: Receptive to feedback, eager to learn, and continuously improving; thrives under strong leadership and clear direction.

- High Energy & Drive: Brings enthusiasm and urgency to every task; self-motivated and proactive.

- Adaptability & Flexibility: Able to pivot quickly in a dynamic, high-stakes environment; comfortable with ambiguity and change.

- Curiosity: An intellectually curious, growth-oriented attitude — always looking to understand the bigger picture.

- Google Suite Proficiency: Adept in Docs, Sheets, Calendar, and related tools.

What We Offer

- Opportunity to work closely with executive leadership at one of the world's most dynamic digital advertising companies

- Collaborative, data-driven culture that values bold ideas and fearless execution

- Competitive compensation package including equity participation

- Professional development opportunities and exposure to cutting-edge technology

- Work with a globally distributed team of passionate professionals

**About Us**

We're the leader in fraud detection and privacy compliance for digital advertising, protecting billions in ad spend for Fortune 500 brands and major ad platforms. As fraudsters increasingly use AI to create sophisticated attacks, we're building the next generation of AI-powered detection systems to stay ahead.

Our platform has been used to unearth multiple high-profile criminal and illegal surveillance cases, and our work has been recognized by UNICEF, covered by the Washington Post, ProPublica, Gizmodo, NBC News, and more.

Our team of lawyers, data scientists, engineers, economists, and researchers spans globally with presence in California, New York, Washington DC, London, and Singapore.

Our Culture

We believe in small teams that produce high output. Slack is a way of life and short emails are encouraged. We value a fearless attitude and bold ideas. Chess players do well here. Titles don't mean much — you attain respect by producing results. Everyone's a data addict and analytical thinker who thrives on collaboration.

Our Benefits

- Excellent benefits package including medical, dental, and vision insurance

- Premiums 100% covered for employees, 50% covered for dependents

- Unlimited PTO

- 401k

- Monthly internet reimbursement

- Casual work environment

- Opportunity for advancement

- Fun annual team events

- Being part of a high-performing team that wants to win and have fun doing it

Senior Executive Assistant

Eurasia Group is the world's leading global political risk research and consulting firm. Since 1998, we have helped clients make informed business decisions in countries where understanding the political landscape is critical. Our research analysts are trained social scientists with post-graduate degrees, extensive professional experience, and a diverse range of language capabilities. Headquartered in New York, we also have offices in Washington, DC, San Francisco,  London, São Paulo, and Singapore, as well as a vast network of experts around the world.

Industry: International Affairs
Company Size: 51-200 employees

Eurasia Group

**About Eurasia Group and GZERO Media **

Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business.

Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution.

Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world.

We are committed to analysis that is free of political bias and the influence of private interests.

Visit us: eurasiagroup.net | gzeromedia.com

Follow us: LinkedIn | X | Threads | Facebook | Instagram | YouTube

**Position Overview **

Eurasia Group is seeking an **Executive Assistant to the CEO ** to work closely with our CEO, **Maziar Minovi **, and in close partnership with the **Chief of Staff and the CEO Operations team **. Eurasia Group is the leading independent global political risk research and consulting firm, providing financial and corporate clients with insight on how political developments around the world impact their interests and objectives. This position is based in our **New York ** office.

This is a high-visibility role at the center of the firm’s leadership. The ideal candidate is a **sharp, highly collaborative, and proactive ** professional who brings **strong critical thinking, excellent initiative, and outstanding communication skills **, and who thrives juggling multiple priorities in a fast-paced, results-oriented environment. This role will interact regularly with the CEO, as well as with senior business, media, and government contacts, and the Executive Assistant will act as a representative and face of the organization for the CEO and his team. Discretion, sound judgment, and a positive, team-first attitude are essential.

This is a primarily **in-office ** position, with flexibility as circumstances allow. The nature of the CEO’s role and the global pace of the business may require availability outside of normal working hours on occasion.

**Responsibilities **

**Executive Administrative Support (Primary Focus) **

- Coordinate complex domestic and international travel arrangements, anticipating logistical needs and adjusting nimbly as plans evolve.

- Manage a heavy and frequently shifting calendar—scheduling meetings, protecting time for strategic priorities, and ensuring the CEO is set up for success at each engagement.

- Collect and format preparation materials, prepare agendas, compile reports, and furnish background information ahead of meetings, briefings, and external engagements.

- Prepare, track, and file expense reports with a high degree of accuracy and attention to detail.

- Draft clear, well-crafted correspondence, memos, and emails on behalf of the CEO, demonstrating strong writing and briefing skills.

- Attend select internal meetings to track agendas, capture decisions, and produce follow-up notes and action plans.

**Executive Operations & Business Development Support **

- Partner closely with the Chief of Staff and CEO Operations team to advance the CEO’s strategic priorities and keep workstreams moving forward.

- Coordinate across teams to progress agendas for strategic working groups and cross-functional initiatives.

- Track and help drive follow-up on the CEO’s business development priorities, including relationship touchpoints and next steps with key external contacts.

- Contribute to special projects supporting the CEO’s strategic agenda, bringing initiative, problem-solving, and a can-do attitude to whatever the moment requires.

- Provide select personal scheduling and special-assistant support to the CEO as needed.

- Perform other administrative tasks that drive operational efficiency across the CEO’s office and the broader firm.

**Desired Skills and Qualifications **

**Experience **

- 3–5 years of experience in an executive administrative support role within a fast-paced, client-services or professional services environment.

- Demonstrated experience supporting senior leadership with a high degree of accountability, discretion, and responsiveness.

**Critical Thinking & Problem Solving **

- Strong critical thinking skills and sound judgment when prioritizing competing demands and navigating ambiguous situations.

- Excellent initiative and problem-solving ability—able to anticipate what the CEO and the team will need next, and act without waiting to be asked.

- Comfort juggling multiple tasks and workstreams simultaneously, with the ability to shift gears quickly as priorities change.

**Communication & Briefing Skills **

- Outstanding written and verbal communication skills, including excellent writing for memos, professional correspondence, and emails written on behalf of the CEO.

- Strong briefing skills and the ability to synthesize information clearly and concisely for a senior audience.

- Poise and professionalism when interacting with high-level business, media, and government contacts on behalf of the CEO.

**Interpersonal & Professional Qualities **

- Highly collaborative team player with a positive attitude and a service-oriented mindset.

- Extreme attention to detail and discretion when handling sensitive information.

- Can-do attitude, intellectual curiosity, and openness to learning new things.

- Maintains availability outside normal work hours when needed. While work-life balance is valued at Eurasia Group, the global, fast-paced nature of the CEO’s role occasionally requires evening or weekend responsiveness.

**Subject Matter Interest **

- While a degree in politics or international relations is not required, familiarity with and genuine interest in global politics is a significant plus for this role.

**Technical Skills **

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools; familiarity with CRM and/or project management platforms is a plus.

All applicants must be eligible to work in the United States.

The applicable base salary range for this role is $80,000 to $86,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis.

At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put **politics first **for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people.

Executive Assistant to the CEO

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, offering a full range of services including Advisory, Sales and Trading, Financing, and Research.

Industry: Financial Services
Company Size: 501-1,000 employees

Guggenheim Securities

**Job Description**

Position Summary

Guggenheim is seeking a proactive Executive Assistant/Office Administrator to support its Investment Banking team in Los Angeles. This position will be remote until new office is complete. Reporting into the Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.

**Essential Job Functions**

- Manage clerical, administrative and all business details

- Manage incoming calls and direct to appropriate parties

- Manage complex calendars across different time zones

- Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup

- Manage travel arrangements and prepare itineraries

- Process heavy volume of expense reports

- Manage day to day operations of the office including Mail, Printing, Building Access Management, Vendors, Building and Kitchen

- Perform other related duties as assigned or requested

**Preferred Qualifications**

- Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel

- Knowledge of DealCloud CRM and Workday preferred but will train

- Strong interpersonal, organizational, communication and problem- solving skills

- Strict attention to detail with ability to prioritize issues appropriately

- Detail-oriented and able to multi-task in a fast-paced environment

- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

**Basic Qualifications**

- Undergraduate degree in Business or a related field

- 7-10 years related administrative experience preferred

Work Location

- 4 days in office, 1 day remote located in our Los Angeles office.

**About Us**

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

For applicants applying to our California offices, we will consider for employment qualified applicants with arrest and conviction records in accordance with applicable local ordinances.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.

**Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission. **

Executive Assistant, Investment Banking

lululemon athletica inc. (NASDAQ:LULU) is a healthy lifestyle inspired athletic apparel company for yoga, running, training, and most other sweaty pursuits, creating transformational products and experiences which enable people to live a life they love. 

Setting the bar in technical fabrics and functional designs, lululemon works with yogis and athletes in local communities for continuous research and product feedback.

Industry: Retail
Company Size: 10,001+ employees

lululemon

**Requirements**

**Description & Requirements**

**Description & Requirements**

Please note this is an expression of interest/evergreen posting for Executive Assistant roles for future consideration.

By applying to this position you are indicating to our Talent Acquisition team that you have a career interest in Executive Assistant roles and request to be considered if an opening arises. Please note this is not a formal application for a specific Executive Assistant role. Our Talent Acquisition team will contact qualified applicants when roles open and where an applicant’s skills and experience match the role criteria.

**Who We Are**

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

**A day in the life**

Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their departments.

Tasks in this role include (but are not limited to):

-  Display great business acumen and maturity in role.

-  Daily collaboration and communications with the EA team.

-  Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email; prioritizing time-sensitive emails and email file management.

-  Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.

-  Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.

-  Acts as a communications liaison with Department, and dept EA Team as required.

-  Prepares briefing notes and minutes of meetings, as required.

-  Provides Executives with documentation needed for meetings and correspondence with the business.

-  Delegates and follows up on action items that fall within realm of responsibility.

-  Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.

-  Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.

-  Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.

-  Operates with ‘Executive partnership’ mindset and drives proactive business planning.

-  Supports space planning needs for department growth.

-  Special Projects as assigned by Executive.

-  In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

**Qualifications**

-  7+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.

-  Excellent business acumen and ability to exercise tact, sound judgment and prioritization.

-  Able to observe and maintain the utmost confidentiality.

-  Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.

-  Ability to work in a fast-paced environment

-  Experience working with a publicly traded company.

**Key Skills & Core Values You Bring**

-  Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.

-  Integrity/Honesty: Behaves in an honest, fair, and ethical manner.

-  Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.

-  Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.

-  Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.

-  Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.

-  Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions

-  Resilience: Remains persistent; recovers quickly from setbacks.

**must haves**

-  Acknowledge the presence of choice in every moment and take personal responsibility for your life.

-  Possess an entrepreneurial spirit and continuously innovate to achieve great results.

-  Communicate with honesty and kindness and create the space for others to do the same.

-  Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.

-  Foster connection by putting people first and building trusting relationships.

-  Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

**Please Note**

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time for this role.

**Compensation And Benefits Package**

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is from  **$69,100 - $90,700 ** **annually ** ; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and, subject to program eligibility requirements.

At Lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well. Recognizing Our Teams For Their Performance And Dedication, Other Components Of Our Total Rewards Offerings Include Support Of Career Development, Wellbeing, And Personal Growth

-  Extended health and dental benefits, and mental health plans

-  Paid time off

-  Savings and retirement plan matching

-  Generous employee discount

-  Fitness & yoga classes

-  Parenthood top-up

-  Extensive catalog of development course offerings

-  People networks, mentorship programs, and leadership series (to name a few)

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

**workplace arrangement**

Hybrid

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week.

TJ1

Expression of Interest for Executive Assistant II | Technology

We are dedicated to fostering learning, creativity, productivity, and community through education. In 2013 we transformed a closed-down rec center in Baltimore City into a vibrant Tech Center for youth. In 2014 we launched the Center of Excellence to train others how to incorporate making into their own learning environments.

Industry: Non-profit Organization Management
Company Size: 2-10 employees

Digital Harbor Foundation

**Overview**

The Executive Assistant and Special Projects Coordinator will serve as a critical partner to the President and senior leadership of the Government Renewal Project and a central contributor to the project’s operations and stakeholder engagement. This role requires someone who is highly organized, adaptable, and proactive—able to anticipate needs, and manage complex workflows.

The Government Renewal Project is an initiative focused on building the government Americans want, deserve, and need. Our mission is to provide the next U.S. president with a first-year blueprint for building and enhancing federal government capacity to deliver results for the American people, while laying the groundwork for long-term government revitalization and transformation. Through operational, institutional, and workforce fixes and reform, the Government Renewal Project aims to bridge the gap between policy aspirations and governmental capacity while rebuilding public trust in American institutions.

Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

**Experience Requirements**

- 2–5 years of relevant professional experience, ideally in roles involving executive or principal support

**Preferred Experience**

- Experience working in federal government, a policy organization, or a mission-driven initiative

- Experience coordinating complex events or stakeholder convenings

- Background in early-stage organizational operations or project management systems

**Knowledge, Skills And Abilities**

- Exceptional organizational skills, attention to detail, and ability to manage multiple projects and priorities in a fast-paced environment

- Strong written and verbal communication skills, with the ability to draft materials for senior leadership

- High emotional intelligence, sound judgment, and the ability to build trust across diverse stakeholders

- Demonstrated ability to anticipate needs, solve problems independently, and keep work moving forward

- Comfort handling confidential information and supporting high-level leadership

- Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).

- Analytical thinking, problem-solving, organizational, and multitasking skills.

Additional Notes

This position is fully remote with occasional in-person meetings or travel to the Washington, DC area as needed to fulfill the responsibilities of the position.

Role and Responsibilities

Executive Support to the GRP President (60%)

- Manage the President’s schedule, ensuring time is aligned with strategic priorities and organizational needs

- Act as a liaison for scheduling and administrative points of contact across many partner organizations, providing timely information and responses to scheduling requests and in managing complex scheduling activities

- Coordinate the President’s briefings, correspondence, and external outreach to and from partners and stakeholders

- Draft emails, memos, and preparatory materials to support the President’s engagements and decision-making

- Anticipate operational and logistical needs to enable the President’s efficient and effective engagement across internal and external workstreams

- Maintain clear systems that ensure follow-through on action items, commitments, and requests

Stakeholder Management & Event Execution (20%)

- Support planning, coordination, and execution of convenings and meetings—including expert roundtables, stakeholder briefings, and multi-partner gatherings

- Support event logistics, agendas, participant tracking and communications, and post event follow-up, coordinating with other staff and consultants involved in planning and executing those events

- Support the GRP staff’s relationship management with subject-matter experts, partner organizations, senior government alumni, and philanthropic stakeholders

- Maintain tracking of partner and stakeholder engagements, ensuring continuity and alignment across the project’s broader ecosystem

- Work closely with the President and staff to support external communications and outreach strategies

Operations & Project Management (20%)

- Work closely with staff to ensure organizational alignment and cross-team execution, ensuring a regular schedule and effective agendas for staff communication and meetings

- Maintain meeting agendas and project management infrastructure across teams, ensure clarity on deliverables and milestones, and track progress

- Support hiring processes, including drafting materials, coordinating interviews, and maintaining candidate tracking

- Contribute to writing and research for internal documents, external briefings, and strategic communications

- Identify emerging needs, operational gaps, and opportunities for improved coordination—and drive solutions proactively

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

**Compensation**

Compensation for this full-time position is $70,000 - 80,000 annually, commensurate with experience.

**Benefits**

The Government Renewal Project provides a best-in-class comprehensive set of benefits to support the team. All regular, full-time employees are eligible to receive:

Health Benefits & Insurance

- Carefirst Blue Cross Blue Shield - Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)

- Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)

- Pre-Tax Flexible Savings Account (FSA)

- Paid Accidental Death & Dismemberment (AD&D) Insurance

- Paid Short-Term & Long-Term Disability Insurance

- Paid Basic Life Insurance

- Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)

- Total Pet Plan and Supplemental Wishbone Pet Insurance

- Employee Opportunity Program (EAP) - Health and Wellness

- Wellness Reimbursement Program

Retirement

- 401k Retirement Plan (with 6% matching)

Paid Time Off

- 15 Days Paid Time Off Per Year

- 20 Days Paid Time Off Per Year (after 3rd Anniversary)

- 25 Days Paid Time Off Per Year (after 6th Anniversary)

- 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)

- Paid Bereavement Leave

- Paid Parental Leave for Moms and Dads (two weeks after first year)

If our mission and vision align with your personal values, please apply! A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually. Digital Harbor and the Government Renewal Project are equal opportunity employers.

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Executive Assistant and Special Projects Coordinator, Government Renewal Project

Arium Networks is building the infrastructure that powers your most important connections. Specializing in designing, deploying, and operating small cell and DAS networks, we’re enhancing connectivity in even the most challenging locations.
 
With strong partnerships with wireless carriers, venues and communities across the country, we deliver reliable coverage and capacity where performance matters most.

Industry: Telecommunications
Company Size: 501-1,000 employees

Arium Networks

Arium Networks builds and operates small cell networks that are shaping the future of wireless connectivity. As demand for faster, more reliable wireless coverage continues to grow, small cell technology is becoming essential to how communities stay connected. Our company brings together an established infrastructure, existing client base, and deep industry expertise, while offering the rare opportunity to step into an early‑stage environment where your ideas matter and your contributions shape what comes next - helping define how we work, what we build, and how we scale. Joining Arium Networks allows you to grow your career while building technology that will influence how people connect in the years ahead.

**About The Role**

The Executive Assistant to the CEO at Arium Networks serves as a trusted partner and strategic resource to the Chief Executive Officer and multiple executives. This role provides advanced, diversified, and highly confidential administrative support requiring exceptional judgment, discretion, and a thorough understanding of company priorities, culture, and leadership expectations. The ideal candidate operates with a proactive mindset, anticipates executive needs, engages effectively with key stakeholders such as the Chief of Staff, executive leadership team, and the Board, ensuring seamless day-to-day operations for the CEO and the executive office.

**What You Will Do**

**Executive Support & Communications**

- Serve as the primary point of contact for the CEO and executive office, managing all inbound and outbound communications with professionalism and discretion.

- Proactively communicate and coordinate with the Chief of Staff, other executive leaders, and Executive Assistantsas needed for efficient and effective delivery of immediate priorities and strategic objectives.

- Draft, edit, and produce executive-level documents, presentations, reports, and correspondence for review and delivery by the CEO and other executives supported.

- Screen and prioritize mail and email messages; organize and route communications based on content, urgency, and relevance.

- Research and respond to inquiries in a timely manner.

- Handle all confidential materials related to company strategy, company performance, personnel, and development with the utmost discretion.

**Calendar, Travel & Logistics**

- Organize and manage internal and external meetings — including leadership reviews, board meetings, and external partner engagements — handling all meeting requirements.

- Manage the CEO and other executives’ complex calendars, proactively resolving scheduling conflicts, and ensuring alignment with strategic priorities.

- Coordinate executive travel arrangements, including airfare, lodging, ground transportation, and detailed itinerary preparation.

- Coordinate weekly leadership team meetings and other recurring cadences.

**Project & Action Item Management**

- Support the CEO and Arium Networks executive leadership team with ad hoc projects, strategic initiatives, and special requests.

- Manage action items, goals, and objectives generated from meetings; follow up to ensure timely completion and issue status reports as appropriate.

- Track internal and external documents requiring CEO review or signature; follow up to ensure execution within required timelines.

**Financial & Administrative Operations**

- Serve as a liaison between the CEO and key internal and external stakeholders, to facilitate communication, resolve issues, and drive organizational performance.

- Prepare, review, and submit expense reports to Accounts Payable in a timely and accurate manner.

- Provide backup support to other members of the executive leadership team as needed.

**What You Will Need To Succeed**

**Education / Certifications**

- High school diploma or equivalent required.

- Bachelor's degree or advanced coursework in Business Administration, Communications, or a related field preferred.

- Professional certifications (e.g., CAP, CEA) are a plus.

**Skills And Experience**

- Minimum of 7 years of executive administrative experience supporting C-level executives, preferably in a technology or network services environment.

- Prior experience directly supporting a CEO or equivalent executive strongly preferred.

- Demonstrated experience in a fast-paced, high-growth company environment is a plus.

- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (e.g., Teams, Slack, Zoom).

- Exceptional written and verbal communication skills, with the ability to represent the CEO's voice and intent.

- Demonstrated ability to manage highly sensitive and confidential information with absolute integrity.

- Attention to detail with excellent follow-through and time management capabilities.

- Ability to work autonomously, exercise sound judgment, and effectively prioritize in a dynamic environment.

- Initiative-taking, self-directed, and solutions-oriented approach to work.

- Availability and flexibility to respond to urgent matters in a 24-hour environment.

- Outstanding interpersonal skills with the ability to engage effectively across all levels of the organization and with key external stakeholders such as the Board.

- Working knowledge of finance and accounting principles.

**Organizational Relationship**

The Executive Assistant to the CEO reports directly to the Chief Executive Officer of Arium Networks, supporting other C-Suite executives as assigned, and works in close collaboration with the broader executive leadership team.

**Where you will work**

This role falls into our hybrid work model, which is 2-days work from home (Friday and Monday) and 3-days in the office (Tuesday through Thursday) to optimize collaboration, relationship building and key stakeholder engagement and may require some travel as needed.

**Compensation**

The pay range offered for this position is $88,000 – $111,000 per year. A candidate’s offer is determined by various factors including but not limited to, depth of experience, role-related knowledge and skills, relevant education or training, internal alignment, and work location. Depending on the position offered, the compensation package may also include incentive compensation opportunities in the form of a discretionary annual cash bonus or commissions, and equity incentives

**Your Company Benefits**

At Arium Networks we do our best to ensure you have access to the resources you need to live a healthy and happy life no matter where you are in life. Our benefits are built around your individual needs, covering physical, mental, and financial health and designed to enhance your quality of life.

We are proud to offer a full suite of health and wealth benefits for you and your loved ones. Below are a few of the key highlights of the many benefits we provide.

- Comprehensive healthcare plans with highly company subsidized premiums and annual company contribution to your Health Savings Account (HSA base plan for employee and dependents).

- Market-leading 401(k) plan, which includes up to 10% company contributions through our 5% match and 5% profit sharing program (based on employee contributions).

- New-child leave up to 8 weeks of 100% paid leave upon birth or legal adoption of a new child. Birth mothers are eligible for up to 8 weeks of additional 100% paid medical leave.

- Tuition reimbursement for eligible tuition and fees.

- Generous paid time-off for eligible full-time employees (minimum 18 days per year based on years of service).

- 10 company holidays plus 2 floating holidays.

Pursuant to the Los Angeles County and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

If you are interested in joining our team, please visit the Arium Networks careers site to apply. We do not accept resumes from agencies, headhunters, or other third-party suppliers who have not signed a formal agreement with us. This position will remain posted until filled.

**Equal Employment Opportunities**

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually  any other law firm in the world. 

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in  pensions, private equity, real estate, tax, and technology. 

Attorney Advertising. To view our legal notices, please visit:  www.dlapiper.com/legalnotices

Industry: Law Practice
Company Size: 5,001-10,000 employees

DLA Piper

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary**

The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team.

This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

**Location**

This position is located in our New York office and offers a hybrid work schedule.

**Responsibilities**

- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.

- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.

- Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.

- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.

- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.

- Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.

- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.

- Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date.

- Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.

- Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.

- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.

- Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

**Desired Skills**

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pay attention to minute details and take initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.

Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

**Minimum Education**

- High School Diploma or GED.

**Preferred Education**

- Bachelor’s degree in legal studies, business administration, or a related field.

**Minimum Years Of Experience**

- 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.

**Essential Job Expectations**

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

- Provide timely, accurate, and quality work product.

- Successfully meet deadlines, expectations, and perform work duties as required.

- Foster positive work relationships.

- Comply with all firm policies and practices.

- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

- Ability to work under pressure and manage competing demands in a fast-paced environment.

- Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

**Physical Demands**

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

**Work Environment**

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

**Disclaimer**

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

**Application Process**

Applicants must apply directly online instead of sending application materials via email.

**Accommodation**

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $47.39 - $62.79 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

~~DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~Job applicant poster viewing center~~.~~

Legal Executive Assistant

Official LinkedIn of Hewlett Packard Enterprise, the global edge-to-cloud company. Sharing our passion and purpose through technology and innovation.

Industry: IT Services and IT Consulting
Company Size: 10,001+ employees

Hewlett Packard Enterprise

This role has been designated as ‘Remote/Teleworker’, which means you will primarily work from home.

**Who We Are**

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.

**Job Description**

**Executive Assistant – Vice President, Public Sector**

**Role Overview**

The Executive Assistant (EA) provides comprehensive administrative and operational support to the Vice President of Public Sector. This role requires a high degree of professionalism, discretion, and flexibility to support a senior executive operating in a highly regulated, externally facing environment. The EA is expected to exercise independent judgment, manage sensitive information, and adjust working hours as business needs require.

**Key Responsibilities**

**Executive & Administrative Support**

- Provide advanced administrative support to the VP, including complex calendar management, meeting coordination, travel arrangements, and expense management.

- Independently manage changing priorities and time‑sensitive requests, often requiring availability outside of standard business hours.

- Prepare, edit, and coordinate executive correspondence, presentations, reports, and briefing materials.

**Public Sector & Stakeholder Coordination**

- Coordinate logistics and communications with senior internal leaders, customers, government stakeholders, and external partners.

- Support planning and execution of meetings, events, and customer engagements, including travel and on‑site support when required.

- Serve as a key point of contact between the VP and internal cross‑functional partners (Sales, Legal, Compliance, Security, Finance, HR).

**Confidentiality, Compliance & Judgment**

- Handle highly confidential and sensitive information with discretion at all times.

- Demonstrate sound judgment in managing access to the VP, prioritizing requests, and handling executive‑level matters.

- Ensure alignment with company policies, security requirements, and public sector compliance standards.

**Operational Effectiveness**

- Track action items, commitments, and follow‑ups from leadership meetings to ensure timely completion.

- Assist with coordination of leadership meetings, offsites, and business reviews.

- Perform additional administrative or operational duties as required to support business needs.

**Working Conditions & Expectations**

- This role may require flexibility in work hours, including early mornings, evenings, or occasional weekends, based on executive and business needs.

- Occasional travel may be required to support meetings or events.

- The position requires consistent professionalism, reliability, and the ability to adapt to shifting priorities.

**Qualifications**

**Required**

- 7+ years of experience providing administrative support to senior leaders (VP level or above).

- Proven ability to manage confidential information with discretion and integrity.

- Strong organizational, communication, and time‑management skills.

- Proficiency with Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel).

- Ability to work independently and manage multiple priorities in a fast‑paced environment.

**Preferred**

- Experience supporting leaders in Public Sector, Government, or other highly regulated environments.

- Experience coordinating executive‑level meetings and customer engagements.

- Strong interpersonal skills and comfort working with senior stakeholders.

**What We Can Offer You**

**Health & Wellbeing**

We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

**Personal & Professional Development**

We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.

**Unconditional Inclusion**

We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

**Let's Stay Connected**

Follow @HPECareers on Instagram to see the latest on people, culture and tech at HPE.

#unitedstates

**Job**

Administration

**Job Level**

Senior

"The expected salary/wage range for this position is provided below. Actual offer may vary from this range based upon geographic location, work experience, education/training, and/or skill level.

– United States of America: Hourly Salary USD 30.24 - 69.86 in Florida & Georgia & North Carolina & Texas & Virginia

The listed salary range reflects base salary. Variable incentives may also be offered."

Information about employee benefits offered in the US can be found at https://myhperewards.com/main/new-hire-enrollment.html

HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together. Please click here: Equal Employment Opportunity.

**Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.**

HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.

**Recruitment Fraud Alert**

We have become aware of an increase in fraudulent recruitment activities in which individuals impersonate our company or authorized recruitment agencies to offer fake employment opportunities. These scams may occur through false websites, emails, social media, or chat-based applications and often aim to obtain personal information or money. Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors will never charge a candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. We also never request personal information such as back account details, Social Security numbers, or national IDs via social media or chat applications.

All legitimate job opportunities will come through official company channels, and candidates are responsible for verifying the credentials of any third party claiming to represent the company. Any reliance on fraudulent communication is at the individual’s own risk, and HPE disclaims legal liability for any resulting damages. If you suspect recruitment fraud, do not share personal information or make any payments and report the incident to your local authorities immediately.

North America Sales Executive Assistant

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities. We are focused on outcomes, are highly collaborative and have deep industry insight. When combined with our local market knowledge and innovative mindset, this allows us to anticipate and address the needs of our clients and help them achieve their goals.

Our team of 3,000 people (including more than 1,600 lawyers) operate across more than 30 offices in the United States, Europe, the Middle East and Asia.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Reed Smith LLP

Position summary

This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization.

**Job Duties And Responsibilities**

**Specialized legal support leading to exceptional client service**

- Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars

- Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel

- Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront

- Track all follow-up requests (meetings, materials, deliverables)

- Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm

- Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure the attorney is prepared for meetings, events, and interactions

- Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda

- Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents

- Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened

- Contribute to success of the attorney's financial and client growth goals

- Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of a sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response

- Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes

- Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses

- Process timesheets daily, drafting entries and following up as appropriate

- Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments

- Provide support outside of standard working hours, including during evenings and weekends, as needed

- Additional duties as assigned

**Corporate Tasks As Required**

- Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county)

- Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed

- Maintain Client Minute Books

**Litigation Tasks As Required**

- E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances

- Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands

- Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

**Requirements**

**Education**

- Two years of college or equivalent experience required

- College degree or equivalent experience is preferred

**Experience**

- Five plus years of experience in a high-level administrative support position

- Experience in a law firm or other professional services firm preferred

**Skills**

- Expert organizational skills

- Top-notch time management skills

- Streamlined and polished communication style

- Problem-solving orientation

- Ownership of the role and the responsibilities

- Meticulous attention to detail

- Ability to remain calm and poised in times of high stress

**Additionally**

- Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents

- Advanced Outlook skills, including the calendaring and task functions

- Facility with Zoom and MS Teams

- Ability to handle confidential and sensitive matters professionally and with discretion

- Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations

- Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines

- Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities

- Flexibility and ability to adapt to constantly changing priorities

- Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis

- Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision

- Project management skills/training, a plus

**Other**

**Supervisory responsibilities: ** None

**Equipment To Be Used**

Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

**Essential Job Functions**

- Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use

- Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities

- Ability to communicate effectively

- Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions

- Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements

- Ability to work extended hours as required to meet project, client, or business needs

- Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week

**Working conditions**

Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience.

This is a non-exempt position. The hourly wage range for this role is $31.54 to $38.72, with an estimated annual compensation range of $61,500 to $75,500, based on expected hours.

**Employee Benefits Overview**

Our comprehensive benefits package includes:

- 401(k) Retirement Plan

- Medical Insurance

- Health Savings Account (HSA)

- Virtual Health Services

- Dental Insurance

- Vision Insurance

- Accident Insurance

- Hospital Indemnity Insurance

- Critical Illness Insurance

- Life Insurance

- Short-Term Disability Coverage

- Long-Term Disability Coverage

- Flexible Spending Accounts (FSA)

- Lyra Health Employee Assistance Program (EAP)

- Paid Family Leave (for eligible Exempt and Non-Exempt staff)

- Transportation Benefit

- Back-up Child Care Services

- College Coach Program

- Pet Insurance

- Paid Sick Time (for Exempt staff)

- Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Equal opportunity statement

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

World-class executive assistants for work & family.

Sundays is an executive assistant service for work and home. Each client works with a dedicated assistant who tackles “life ops” at home and admin at work. We make sure things run smoothly – so parents can focus their energy on what they do best.

Industry: Software Development
Company Size: 11-50 employees

Sundays

Executive Assistant - Founder + Family

**Estimated start day: June 8, 2026 **

About Sundays

Sundays is a world-class executive assistant service for working parents. We are the first EA service to support parents holistically, understanding that work and life can’t be separated. Our clients are founders, creators, and entrepreneurs who are driving things forward in work and life. We are their right hand and closest partners. Our goal is to help them get the most value from their time at home and work.

At the same time, we’re creating unique career opportunities for extraordinary individuals. Our team is flexible and permanently works remotely. This lets us hire talented and driven individuals where traditional work options are not a good fit. We believe these individuals have been held back from meaningful work and the impact they can create. We’re building a community and team that supports each other to do the best work of our lives.

The Role

We are looking for an extraordinary executive assistant to join our team. This role requires a strong work ethic, perseverance, and continuous learning. Every member of our team has a commitment to excellence, deep pride in the work they do, and a desire to improve every day. This person will work to support the daily operations of the clients they are matched with.

- **Proactively Assist the Client: ** Proactively plan for any situation that your client may face. This includes scheduling conflicts, project management, event planning, day-to-day operations management, and keeping the client's best interests in mind with all tasks.

- **Build relationships: ** Build professional relationships with your clients and the people they work with.

- **Email management: ** Actively manage email communications for the client.

- **Scheduling: ** Set up meetings based on cross-functional availability for both internal and external clients.

- **Facilitate executive-level operations: ** Book travel, submit expense reports, and send communications for the client as needed.

- **Research: ** Complete in-depth research (often in areas that are new to you) to help your client make decisions

- **Operations **: As our clients build their businesses, we slot in operationally where they need help. This can be marketing, social media, setting up backend tech systems, recruiting, billing, standardizing internal processes, and beyond. We match clients to EAs based on previous experience and/or desire to learn new skills in these areas.

- **Family assistance: ** Help clients’ families, including preparing for birthdays and holidays, researching schools, and scheduling appointments

We strive for open, honest communication with our team. We offer tools and mentors to support you and actively seek feedback on how we can do better.

Who we’re looking for

The ideal candidate is a proactive individual with:

- Excellent organizational skills

- Strong attention to detail

- Ability to communicate effectively in written and verbal communications

- Ability and desire to learn

- Resilience and perseverance to find solutions

- Empathy to understand the needs of others

- Ability to learn new technologies

**Requirements: **

- Minimum of 5 years of experience as an executive assistant

- Bonus points for:

- Prior experience in fast-paced startups, venture capital firms, and consultancies.

- Experience in project management or marketing

- Must be available to work in a U.S. timezone.

- We have a "bring your own mobile device and computer" policy and ask you to provide your own mobile phone and computer (laptop or desktop). This cannot be a Chromebook or tablet of any kind, as many of our client platforms are not supported on these pieces of technology.

- Experience in the following programs preferred: Slack, Google Drive, Microsoft Excel, Salesforce, Canva/Mailchimp, and QuickBooks.

The details

**All applicants must be able to commit to at least 25 working hours per week, between 9:00 am and 5:00 pm in U.S. time zones. **

**Applicants must be able to work each weekday with the ability to work a block of time in both the morning and afternoon business hours each day. **

- **Hourly compensation is $26-30/hr. ** Compensation is determined based on experience, skill level, and geographic location to ensure fair and competitive pay.

- Working for Sundays FAQ - https://www.notion.so/sundays-ea/Sundays-Hiring-FAQ-2c6095db07fc80c8a1e4d6f7a5a5bae3

⭐ Apply Here - https://airtable.com/app9FVXuuwF1vhM5a/pagFwstuPxuwIgAQr/form

Executive Assistant - Founder + Family

Malala Fund is working for a world where all girls can learn for 12 years and lead without fear. Learn more at malala.org

Industry: International Affairs
Company Size: 11-50 employees

Malala Fund

Who are we?

Malala Fund is working for a world where all girls can learn and lead. Malala Fund advocates for resources and policy changes needed to give all girls a secondary education, invests in local education leaders and amplifies the voices of girls fighting for change. Learn more at malala.org.

What does this team do?

The Office of the CEO is a fast-moving, highly collaborative team that keeps priorities, people, and operations running smoothly behind the scenes. From managing complex logistics to supporting strategic initiatives, the team helps create the structure and coordination that allow the CEO, and the organisation, to operate at their best.

What does this position do?

The Executive Assistant (EA) to the CEO provides high-level administrative and operational support, ensuring the effective day-to-day functioning of the Office of the CEO. This role manages complex scheduling, travel, and meeting preparation to enable the CEO to operate with focus and efficiency.

Working in close partnership with the Chief of Staff, the EA helps maximize the CEO’s time by ensuring engagements are well-prioritized, prepared, and executed. The EA serves as a key coordination point across the organization and with external stakeholders, maintaining strong systems, attention to detail, and operational discipline.

A logistical powerhouse, the EA keeps the CEO on track and ensures operations run smoothly in a fast-paced, mission-driven environment. The role requires exceptional organization, proactivity, discretion, and sound judgment.

Duties and Responsibilities

CEO Calendar & Scheduling

- Manage a dynamic and complex calendar of internal and external meetings for the CEO.

- Prioritize requests and resolve scheduling conflicts in coordination with the Chief of Staff.

- Ensure appropriate preparation time, travel considerations, and follow-up between engagements.

- Anticipate shifting priorities and adjust schedules accordingly.

Travel & Logistics

- Plan and coordinate detailed international travel itineraries for the CEO.

- Book flights, accommodations, and transportation.

- Prepare comprehensive travel agendas and briefing materials.

- Coordinate logistics for travel-related meetings and engagements.

- Troubleshoot travel issues to ensure smooth execution.

Meeting Preparation

- Coordinate agendas and compile pre-read materials for CEO meetings.

- Track and follow up on preparation materials to ensure readiness.

- Maintain systems and standard operating procedures for meeting preparation.

Board Coordination

- Coordinate scheduling and logistics for Board and Committee meetings.

- Support board member travel and meeting arrangements as needed.

- Manage the board platform (e.g., OnBoard) in partnership with the Chief of Staff.

Office Operations & Administrative Systems

- Process and track CEO expense reports (e.g., Concur).

- Maintain organized files and documentation for the CEO and Board.

- Manage CEO contacts and relationship records (e.g., Salesforce).

- Maintain document management systems and file architecture.

- Partner with the Chief of Staff to track CEO priorities and to-do lists.

- Support monitoring of the CEO Office budget and track related expenses.

Events & Special Projects

- Provide logistical and administrative support for events and special projects on an as needed basis.

~~Organisational Values~~

- Upholds the values of Malala Fund.

- Actively contributes to a diverse, equitable, and inclusive workplace.

- Maintains the highest standards of safeguarding and professional conduct.

- Demonstrates discretion, diplomacy, and responsiveness.

- Models transparency and serves as a resource across the organization.

- Promotes a culture of learning, collaboration, and continuous improvement.

What you bring to us and the role!

**Essential**

- Significant experience supporting senior executives or leadership teams.

- Exceptional organizational and time management skills.

- Strong written and verbal communication skills.

- Ability to manage multiple priorities in a fast-paced environment.

- High level of professionalism, discretion, and sound judgment.

- Experience coordinating complex scheduling and travel logistics.

- Strong attention to detail and ability to maintain systems and processes.

- Experience with CRM systems (e.g., Salesforce), expense tools (e.g., Concur), and board platforms.

Supervisory Responsibilities

None.

Travel Required

Occasional international and domestic travel may be required.

__________________________________________________________________________________________________

Malala Fund is an equal opportunity employer and inclusive organization who welcomes employees from under-represented and intersectional communities including BIPOC, LGBTQ+ and persons with disabilities. We seek people with diverse backgrounds, cultures, ages, experiences and identities to provide a wide range of perspectives, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.

Malala Fund is committed to safeguarding and ensuring the safety and dignity of all of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organization, including staff, partners, grantees, and the communities in which we work

Malala Fund has a zero-tolerance approach to abuse, exploitation, harassment, or discrimination of any kind by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is safe, respectful, and free from harm. To uphold this commitment, Malala Fund reserves the right to conduct background checks on prospective and current employees.

Industry: Hospitals and Health Care
Company Size: 5,001-10,000 employees

Avir Health Group

**AVIR Health Group is seeking a qualified Business Office Manager (BOM) to join our family!**

We are searching for a **Business Office Manager (BOM) / Human Resources ** who organizes and performs business office functions to include accounting, personnel, bookkeeping, secretarial, and medical records. If you are a Business Office Manager (BOM) who has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!

**Exciting Benefits:**

- Competitive compensation.

- 401k with a match!

- Company paid holidays and Paid Time Off (PTO) Program.

- Health insurance for the entire family!

- Scrubs on Wheels.

- Voluntary Benefits reviewed and provided at your one-on-one benefit meeting.

- Exceptional Corporate Support.

**Qualifications:**

- Bachelor's degree from a four-year college or university; or one to two years related experience and/or training; or an equivalent combination of education and experience.

- Minimum of one (1) year of experience in a Skilled Nursing Facility business office setting with specific billing/collecting and patient trust accounting experience.

- Prior supervisor experience in a business office setting preferred.

- Point Click Care (PCC) billing system experience preferred.

**About the Company:**

We strive to create an environment where people feel safe, heard and understood. Our leadership teams embrace our “Your Voice” philosophy.

Avir Health Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Business Office Manager /Human Resources in LTC setting

Qualdoc provides supply chain development and management services as well as industrial staffing solutions.

Industry: Outsourcing and Offshoring Consulting
Company Size: 2-10 employees

Qualdoc

**Charlottesville, VA | Full-Time | Onsite**

**Compensation Will Be Based On Experience**

We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to join our team in Charlottesville, VA. This position is fully onsite and will play a key role in supporting daily office operations, accounting processes, and administrative functions.

The ideal candidate is organized, proactive, confident working independently, and comfortable managing Accounts Payable and Accounts Receivable in a fast-paced environment.

**Responsibilities:**

- Process invoices accurately and timely

- Manage Accounts Payable (AP) and Accounts Receivable (AR)

- Reconcile accounts and assist with bookkeeping functions

- Maintain organized financial and office records

- Assist with vendor communication and payment tracking

- Support day-to-day office operations and administrative tasks

- Handle incoming calls, emails, and office correspondence

- Assist leadership with reporting and special projects as needed

**Qualifications:**

- Previous office management and/or bookkeeping experience preferred

- Experience with invoice processing, AP, and AR required

- Strong organizational and multitasking skills

- High attention to detail and accuracy

- Comfortable working independently and taking ownership of tasks

- Professional communication skills

- Proficiency with Microsoft Office, especially Excel

- Experience with accounting or bookkeeping software is a plus

**What We Are Looking For:**

- Someone dependable and proactive

- Strong problem-solving and critical-thinking skills

- Ability to work confidently in an onsite office environment

- Positive attitude and team-oriented mindset

We look forward to finding someone who will become a valuable part of our team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Office Manager / Bookkeeper

The Tillary Hotel Brooklyn

**Opportunity: Guest Service Agent**

Greet, register and service guests in a friendly and courteous manner according to hotel/brand and sustainability standards.

**Your Growth Path**

Front Desk Supervisor or Sales Coordinator – Front Office Manager or Sales Manager

**Your Focus**

- Immediately greet guests and offer to assist with their needs.

- Register and assign guests to hotel rooms.

- Establish methods of payment and verify credit.

- Make and confirm reservations.

- Compute bills, collect payments, and make change for guests.

- Transmit and receive messages, using telephones or the PMS system.

- Respond to guest requests in a timely manner.

- Receive and resolve guest complaints, elevating to supervisor if necessary.

- Secure guests' valuables in hotel safe or safe-deposit boxes, if not available in guest rooms.

- Perform bookkeeping activities, such as balancing accounts and conducting audits.

- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.

- Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.

- Assist in the breakfast area or assist guests with luggage when staffing assistance is required or during peak periods.

- Ensure overall guest satisfaction.

- Perform other duties as requested by management.

**Your Background and Skill**

- High School diploma or equivalent preferred.

- Previous customer service experience or equivalent training required.

- Knowledge of PMS systems preferred.

**HHM Hotels Benefits And Perks**

- Competitive wages for full time and part time opportunities

- Medical, Dental and Vision Health Insurance

- Paid Time Off

- 401k Company Match

- Daily Pay

- Free Basic Life Insurance

- 24/7 access to TELUS Health, a confidential work-life resource.

- Travel Discounts

- Commuter Transit and Commuter Parking Benefits

- Employee Assistance and Wellness Program

- Educational/Professional Development

- Referral Bonus Program

**Work Environment and Context**

- Work schedule varies and may include working on holidays, weekends and alternate shifts.

- Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching; stooping, kneeling, or crouching.

**What We Believe**

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Guest Service Agent

We build technology to manage every aspect of vaccinations—start to finish.  From complete inventory visibility and automated replenishment to daily immunization highlights, we make it easy for providers to get back to doing what they do best.

Industry: Information Technology & Services
Company Size: 51-200 employees

VaxCare

**About VaxCare **

The healthcare system is complex, presenting challenges for everyone—patients, doctors, nurses, office managers, and billers alike. At VaxCare, we aim to streamline this complexity, eliminating unnecessary costs and confusion so that practices can focus on their important work: caring for patients. Our innovative solutions include a vaccine management and LARC access platform trusted by over 20,000 active providers nationwide. This service is powered by a multidisciplinary team of dedicated professionals who lead with integrity and a relentless drive to exceed expectations, bringing clarity and efficiency to the often-overwhelming world of healthcare.

**The Opportunity **

VaxCare is seeking a **Senior Vice President (SVP), Health System Sales ** to build and lead our enterprise sales organization focused on large health systems and integrated delivery networks (IDNs).

This is a critical leadership role responsible for driving growth within the health system segment—owning strategy, pipeline development, and execution of enterprise partnerships. The SVP will work closely with executive leadership to shape our go-to-market approach and expand VaxCare’s presence in the health system market.

**What You’ll Do **

**Lead Enterprise Sales Strategy **

- Develop and execute a go-to-market strategy targeting large health systems and IDNs

- Establish a structured, repeatable enterprise sales process

- Define account segmentation and coverage models for strategic growth

**Drive Revenue Growth **

- Own revenue performance for the health system segment

- Lead complex, multi-year enterprise deal cycles

- Identify and expand opportunities across existing and new accounts

**Engage Executive-Level Stakeholders **

- Build strong relationships with C-suite leaders across health systems (CEO, CFO, CMO, CIO)

- Lead high-level negotiations and long-term partnership development

- Represent VaxCare as a trusted strategic partner

**Build & Scale a High-Performing Team **

- Recruit, develop, and lead a team of enterprise sales leaders

- Establish performance expectations, incentives, and coaching frameworks

- Foster a results-driven, accountable sales culture

**Partner Cross-Functionally **

- Collaborate with Product, Marketing, and Customer Success teams

- Align market needs with product roadmap and positioning

- Ensure strong handoffs from sales through implementation

**Strengthen Pipeline & Market Presence **

- Develop targeted pipeline strategies and key account plans

- Expand partnerships and industry relationships

- Represent VaxCare at industry events and forums

**What You Bring **

**Required Experience **

- 15+ years of sales experience, including significant enterprise healthcare sales

- Proven success selling into health systems and complex buying environments

- Track record of closing large, multi-year deals

- Experience building and scaling high-performing sales teams

**Preferred Background **

- Experience in healthcare services, technology-enabled services, or pharma-related solutions

- Familiarity with value-based care, population health, or clinical workflows

- Established network within U.S. health systems

**Leadership Profile **

- **Strategic thinker: ** Able to develop and execute enterprise-level growth strategies

- **Operator: ** Builds scalable, repeatable sales systems

- **Executive presence: ** Credible with senior healthcare leaders

- **Builder: ** Strong talent developer and team leader

- **Data-driven: ** Leverages metrics to guide performance and decision-making

**Why Join VaxCare **

- Opportunity to shape and lead a core growth function

- Direct impact on enterprise strategy and market expansion

- Collaborative, mission-driven leadership team

- High-growth environment with significant upside

Senior Vice President (SVP), Health System Sales

Johnson, Mirmiran & Thompson is an employee owned, multi-disciplined firm offering a full array of planning, design, and construction phase consulting services for infrastructure projects throughout the United States and its territories since 1971.  Our client base consists of federal, state, and local government agencies as well as many private institutions, commercial, and industrial clients. We provide complete solutions for the following markets:

Buildings & Facilities
Federal Programs
Transportation
Utilities


JMT’s staff consists of engineers, architects, planners, environmental specialists, and construction professionals who are involved in every phase of project development to ensure the success of every project. We provide a wide variety of services which encompass:

Architecture & Interior Design
Condition Assessment & Inspection
Design
Environmental & Sustainable Solutions
Information Technology
Planning
Program & Construction Management
Surveys & Mapping

Our approach to projects is to use our imagination to envision all the possibilities, use innovation in all the solutions developed, attain involvement of all stakeholders, and produce projects that have immediate impact, making a definitive difference to all users. JMT is an ISO 9001: 2015 certified firm and is currently ranked No. 59 on Engineering News-Record's list of "The Top 500 Design Firms".
Please visit us at www.jmt.com. 

Looking to join JMT? Visit us at www.jmt.com/careers for opportunities.

Industry: Civil Engineering
Company Size: 1,001-5,000 employees

Johnson, Mirmiran & Thompson

**Job Description**

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

**Position summary: ** Responsible for business development, financial success, and managing staff for the department at the local level.

**Essential functions and responsibilities:**

- Coordinate strategic growth plan with office managers and practice leaders

- Establish and grow market presence in area through marketing and business development

- Manage financial budget for department and allocate resources accordingly

- Lead and contribute to the production of proposals

- Serve as a technical expertise resource to project managers and technical staff

- Establish resources staffing needs for the section

- Interview and hire staff for the section

- Perform performance reviews for staff based on input from project managers on assigned teams

- Lead and manage team members by providing leadership and continuous performance management (setting expectations, goals, feedback, 1:1 meeting, coaching) that supports the growth and development of team

**Nonessential functions and responsibilities:**

- Perform other related duties as assigned

**Required Skills**

- Bachelor’s degree in civil engineering or a related field from an accredited program

- Professional Engineer License

- 10+ years’ experience in specialized discipline

- Project management and business development experience

- Proficient in Microsoft Office

- Proficient in Bentley ORD and Autodesk Civil 3D

- Proficient in ICPR, SWMM, and HED-RAS modeling software

- Proficient in ArcGIS

- Experience working with local clients at the county and state level

- Strong Communication Skills

- Strong Presentation Skills

**Qualifications preferred:**

- Supervisory experience

- ENV SP certification

- Experience with stream restoration projects

- Experience with water quality projects

**Working Conditions:**

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

~~Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law. ~~

Water Resources Section Head

Identity, finance and community for every human.

Industry: Technology, Information and Internet
Company Size: 51-200 employees

World

**About The Company**

Tools for Humanity (TFH) designs and builds technology behind World. World is building a real human network designed to accelerate people in the age of AI. As bots and autonomous agents reshape the internet, people, institutions, and applications need a trusted way to confirm who is a real human while preserving privacy. The TFH and World tech stacks make this possible: the Orb verifies real, unique people, World ID proves it privately, and World App puts these capabilities, and more, in people’s hands. Together, they add a human layer to an AI-driven internet.

World is already running at a global scale. More than 17 million people across 160 countries have verified with World ID, and more new Orb verifications take place each week. World App is already among the most used wallets globally. Developers are integrating World ID to build safer online experiences and create spaces where real people can participate, earn, and be recognized in ways AI simply can’t replicate.

Founded in 2019, TFH has more than 400 people across hardware, software, AI, cryptography, mobile engineering, and global operations. Our teams come from OpenAI, Tesla, SpaceX, Apple, Google, Stripe, Meta, Coinbase, Palantir and MIT Media Lab. We’re backed by leading investors, including a16z, Khosla Ventures, Bain Capital Crypto, Blockchain Capital, Variant, Tiger Global, and Coinbase Ventures, as well as prominent operators and founders across fintech and AI.

TFH and World have been featured on the cover of TIME Magazine, highlighted in Fast Company’s Next 5 in Fintech, and explored in a Bloomberg deep dive. The New York Times, Bankless and TechCrunch have all recognized our collective progress in identity, cryptography, AI, and global-scale hardware deployment. Our leadership is also named to the Time AI 100. Learn more about the newest product launches from our Liftoff event.

**About The Opportunity**

The role will provide high level administrative support to the President and CEO. This position will act as a liaison between other senior TFH leaders, cross-functional business teams and external business partners. This individual will manage fluid, complex calendars, helping the executives strategically prioritize and sequence their time to meet myriad deliverables while caring for the development of their teams and their work.

This role will support various TFH wide activities, ensuring our team members receive an incredible experience.

**In This Role You Will**

- Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings.

- Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates.

- Ensure the President and CEO are fully prepared and on time for meetings, directly supporting via note-taking, connecting dots and helping the execs and their teams stay on track.

- Keep a robust to-do list including work to be seen, emails to return, deadlines to manage, etc.

- Answer correspondence and redirect as needed to teams within TFH including crafting and sending communications.

- Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed.

- Arrange complex domestic and international travel and process expense reports.

- Partnering closely with executives and teams to provide dates and timing that could impact project milestones.

- After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing.

- Team player who can work in a collaborative environment with global teams in multiple time zones.

**About You**

- Work out of the San Francisco office from Monday to Friday

- Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive.

- Excellent time management and organization skills, comfortable driving others to deadlines and deliverables.

- Ruthless prioritization to manage challenging deadlines and competing priorities.

- Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities.

- Creative and strategic problem solver, supporting our President and CEO constantly evolving priorities.

- Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward.

- Exceptional ability to partner with others; strong collaborative and diplomatic skills.

- Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues.

- Thrives in a dynamic, fast paced and global environment.

- Ability to travel 20% of time domestically and internationally to work alongside the executives and team.

**Pay Transparency Statement (for CA And NY Based Roles)**

~~The reasonably estimated salary for this role at TFH ranges from **$183,000 - $215,000 **, plus a competitive long term incentive package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, TFH offers a wide range of best in class, comprehensive and inclusive employee benefits for this role including healthcare, dental, vision, 401(k) plan and match, life insurance, flexible time off, commuter benefits, professional development stipend and much more!~~

~~By submitting your application, you consent to the processing and internal sharing of your CV within the company, in compliance with the GDPR ~~

Industry: IT Services and IT Consulting
Company Size: 2-10 employees

FetchJobs.co

**About The Company**

Staples, Inc. is a leading provider of office supplies, services, and solutions designed to help businesses and individuals achieve their goals efficiently. With a rich history of innovation and customer-centric approach, Staples has established itself as a trusted partner in the workplace environment. The company operates through a vast network of retail stores, e-commerce platforms, and distribution centers, ensuring that customers have access to a wide range of products and services. Staples is committed to fostering a collaborative and inclusive workplace culture that values diversity, encourages growth, and promotes employee well-being. Through its dedication to sustainability and community engagement, Staples continues to make a positive impact both locally and globally.

**About The Role**

We are seeking a highly organized and proactive Administrative Coordinator to join our Supply Chain team at Staples, Inc. In this role, you will be instrumental in supporting daily operations, facilitating communication across departments, and ensuring the smooth execution of various administrative tasks. Your contributions will directly impact the efficiency of our supply chain processes and enhance our ability to deliver exceptional service to our customers. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively. This position offers an opportunity to work in a dynamic environment where innovation and teamwork are celebrated, and your efforts will help drive our mission of providing smarter, more efficient solutions for our clients.

**Qualifications**

Basic Qualifications:

- High School Diploma or GED

- Minimum of 3 years of administrative experience in a fast-paced environment

**Preferred Qualifications**

- Associates or Bachelor's degree is a plus

- Experience with enterprise systems and databases

- Strong ability to prioritize tasks, follow up, and communicate effectively across all levels of the organization

- Flexibility to handle multiple projects with tight deadlines

- Knowledge of office supplies and Staples products is advantageous

**Responsibilities**

- Create detailed reports and prepare engaging presentations for internal and external stakeholders

- Provide accurate sales reporting and analysis as required to support business decisions

- Coordinate travel arrangements, including booking flights, accommodations, and transportation

- Maintain and update databases to ensure data accuracy and accessibility

- Order and manage office supplies to ensure operational efficiency

- Conduct research and assist with special projects, initiatives, and process improvements

- Assist in the planning and preparation of company events, programs, and conferences

- Support new hire onboarding by preparing necessary materials such as phones, computers, mailboxes, supplies, and name tags

- Process invoices accurately and efficiently, ensuring timely payments and record keeping

- Collaborate with team members to streamline administrative workflows and improve overall productivity

**Benefits**

- Inclusive and diverse workplace culture supported by associate-led Business Resource Groups

- 112 hours of Paid Time Off (PTO) and a comprehensive holiday schedule including 7 observed paid holidays and 1 floating holiday

- Access to online and retail discounts on Staples products and services

- Company-matched 401(k) retirement plan to support your financial future

- Comprehensive health and wellness programs focusing on physical and mental health

- Opportunities for professional development and career growth within the organization

- Various employee perks designed to promote work-life balance and overall well-being

Equal Opportunity

At Staples, we are committed to fostering an inclusive environment where all employees feel valued and respected. We believe that diversity of thought, experience, and background drives innovation and excellence. Staples is an Equal Opportunity Employer and does not discriminate against any applicant or employee based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected characteristic under federal, state, or local law. We encourage individuals from all backgrounds to apply and join our team, contributing to our mission of delivering exceptional products and services to our customers worldwide.

Administrative Assistant

Inside Higher Ed is the leading source for the latest news, analysis, and services for the entire higher education community. We deliver independent news and analysis that informs the world about higher education, while providing essential tools and services to help organizations and professionals be more effective.

Go to www.insidehighered.com/newsletter/signup and sign up for our free Daily News Update email.

Higher Education News - www.insidehighered.com

Jobs & Careers - careers.insidehighered.com

Industry: Online Audio and Video Media
Company Size: 51-200 employees

Inside Higher Ed

🔍Vice Provost for Undergrad Education, Stanford, California, United States📁Administration📅Apr 22, 2026 Post Date📅108897 Requisition #**Job Title: Administrative Associate 3**

**Working Title: Administrative Coordinator**

**VPUE Unit: SIS**

**Location: 590 Escondido Mall, Hybrid (3 days/week on-site)**

**Job Code: 4098**

**Job Grade: F**

**Exemption Status: Non-Exempt, Full time, Continuing**

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.eduStanford Introductory Studies (SIS) is a unit in the office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: COLLEGE, Introductory Seminars, ITALIC, Education as Self-Fashioning, Structured Liberal Education, Sophomore College, Arts Intensive, and Summer Bridge. https://sis.stanford.edu/ SIS is seeking an Administrative Coordinator to provide administrative and operational support to our programs. As a member of the SIS business team and reporting to the Academic Affairs Administrator, you will provide administrative and finance support for SIS programs, including hiring student workers and processing financial transactions. We are looking for an organized, detail-oriented, motivated individual with strong interpersonal skills. A successful candidate will have a strong background in juggling competing demands, tracking multiple deadlines, and priorities with the highest degree of professionalism, accuracy, and attention to detail. The Administrative Coordinator must possess excellent project management and communication skills, exercise sound judgement in a variety of different situations, and handle confidential/private information with discretion.

**In this role, you will*:**

Hire over 100 student employees to work in our programs annually. Guide on student employment policies and procedures.

Support the annual IntroSems curricular approval process for more than 200 courses that includes coordinating with colleagues across all seven schools.

In addition to Microsoft Office and Google Drive, learn and utilize specialized software and systems such as Airtable to track information provided by many different partners.

Anticipate and track tasks, deadlines, and associated action items and communicate updates with various stakeholders.

Provide financial support for SIS programs, including processing a variety of financial transactions. Uphold policies relevant to financial and administrative processes.

Perform duties associated with organizing events for the IntroSems program for faculty, staff, and/or students. May include scheduling space, making arrangements with vendors, ensuring compliance with university and SIS policy, and obtaining necessary resources and supplies.

Provide general administrative support for the unit including SIS meetings and events and day-to-day office operations.

Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.~~*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.~~

**To be successful in this role, you will bring*:**

A high school diploma and four years of administrative experience, or a combination of education and relevant experience

Excellent organizational skills and attention to detail

Strong verbal and written communication skills

A desire to learn and comfortability with adapting to change

A proactive approach to problem-solving and project management

Ability to take initiative and ownership of tasks

Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact~~*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.~~

**In Addition, Our Preferred Requirements Include**

Associate or Bachelor’s Degree

Experience in an academic environment

Advanced knowledge of office software and email applications; including PeopleSoft, Oracle Financials, Airtable, Microsoft Office Suite, Google Suite

**Why Stanford is for You**

Imagine a World Without Search Engines Or Social Platforms. Consider Lives Saved Through First-ever Organ Transplants And Research To Cure Illnesses. Stanford University Has Revolutionized The Way We Live And Enrich The World. Supporting This Mission Is Our Dedicated 17,000 Staff. We Seek Talent Driven Individuals To Impact The Future Of Our Legacy. Our Culture And Unique Perks Empower You With

- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

- A caring culture.We provide superb retirement plans, generous time-off, and family care resources.

-  A healthier you.Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

- Discovery and fun. Stroll through historic sculptures, trails, and museums.

-  Enviable resources.Enjoy free commuter programs, ridesharing incentives, discounts and more!

- Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The expected pay range for this position is $39.20 to $45.56 per hour.

~~Stanford University provides pay ranges representing its good faith estimate of the **s ** ~~~~**alary or hourly wage ** ~~~~the university reasonably expects to pay for a position ~~~~**upon hire ****. ** ~~~~The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.~~

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

**How to Apply**

If you’re ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience relative to this position’s responsibilities and qualifications.

Completed applications will be reviewed on a rolling basis beginning 5/29/26.

http://stanfordcareers.stanford.edu

Click on Job Search

Enter 108897 in the Keyword Search fieldAdditional Information

- Schedule: Full-time

- Job Code: 4098

- Employee Status: Regular

- Grade: F

- Requisition ID: 108897

- Work Arrangement : Hybrid Eligible

Administrative Coordinator

Johnson Floors, LLC is a top-quality commercial flooring contractor serving the DMV and Richmond, VA markets. Our principals have a combined 40-plus years of experience in the commercial flooring industry.

Specializing In carpet, resilient, ceramic tile, polished concrete, floor leveling & moisture mitigation. Through our vast resources and hands-on approach, our objective is to provide the highest level of quality, value, and professional service to our customers.

Industry: Construction
Company Size: 2-10 employees

Johnson Floors, LLC

**Company Description **

Johnson Floors, LLC is a prominent commercial flooring contractor serving the DMV and Richmond, VA markets. With over 40 years of combined experience, our team specializes in carpet, resilient flooring, and ceramic tile We are committed to delivering exceptional quality, value, and professional service to our customers through our extensive resources and hands-on approach. Johnson Floors is dedicated to meeting and exceeding the expectations of clients across various industries.

**Role Description**

This is a full-time, on-site Administrative Assistant position located in Gaithersburg, MD. The Administrative Assistant will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communication, maintaining records, and ensuring efficient office operations.

**Qualifications**

Office management skills, including scheduling, organizing, and maintaining accurate records

Strong proficiency in written and verbal communication, email correspondence, and professional documentation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software

Attention to detail, time management, and the ability to prioritize and multitask effectively

Customer service and interpersonal skills for collaborating with team members and external contacts

Familiarity with the commercial flooring industry or similar industries is a plus.

**Pay: $50,000-$65,000 a year depending on experience**

Welcome to Claire Tendo. We design and produce high-end luxury uniforms for hospitality professionals. Our office is located in Bangkok. We have worked with notable 5-star hotels in and around Thailand. Our goal is to build partnerships and foster relationships that last beyond wardrobe.

Industry: การค้าปลีกเครื่องแต่งกายและแฟชั่น
Company Size: พนักงาน 2-10 คน

Claire Tendo

**Company Description **

Claire Tendo specializes in designing and producing high-end luxury uniforms for hospitality professionals. Based in Bangkok, we partner with renowned 5-star hotels across Thailand and beyond. Our focus is on delivering exceptional quality and fostering enduring relationships with our clients. At Claire Tendo, we value creativity, craftsmanship, and collaboration to elevate the hospitality experience.

**Role Description **

The Administrative Coordinator role is a full-time, on-site position located in the Atlanta Metropolitan Area. Responsibilities include providing comprehensive administrative assistance, coordinating schedules, managing communications, delivering exceptional customer service, handling financial documentation, and ensuring smooth organizational operations. This role supports the efficient day-to-day activities of our team and requires strong attention to detail, multitasking, and collaboration.

**Qualifications **

- Strong Communication and Customer Service abilities to effectively liaise with clients, vendors, and team members

- Proficiency in Administrative Assistance, including calendar management, data entry, and document handling

- Basic knowledge of Finance and ability to manage invoices, budgets, and expense reports

- Excellent Organization Skills with the ability to prioritize tasks, manage deadlines, and maintain records

- Proficient in using office software (e.g., Microsoft Office Suite, project management tools)

- Team-oriented and collaborative work style

- Bachelor’s degree in Business Administration, Hospitality, or a related field is preferred

- Previous experience in the hospitality or apparel industries is an advantage

The University of Texas Health Science Center at Houston (UTHealth Houston) educates the largest number of health care professionals in Texas. Created in 1972 by The University of Texas System Board of Regents, UTHealth Houston is located in the Texas Medical Center. It includes the schools of dentistry, biomedical informatics, medicine, nursing, public health, and the graduate school of biomedical sciences. UTHealth Houston is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award certificate, bachelor's, master's, doctoral, and professional degrees. Three faculty practices treat patients in a variety of Houston-area clinics: UT Physicians, UT Dentists, and UT Health Services.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

The University of Texas Health Science Center at Houston (UTHealth Houston)

**The UTHealth Department of Internal Medicine is seeking a full-time Administrative Coordinator to support the Joan and Stanford Alexander Division of Geriatric and Palliative Medicine in Houston, TX. This role is ideal for someone who thrives in a fast-paced academic medicine environment and brings creativity, collaboration, and exceptional organizational skills to their work. As a key member of our team, you will help drive Age-Friendly initiatives, coordinate our annual Caregiver Retreat, support faculty with day-to-day administrative needs, manage the division’s weekly communication blast, and partner with colleagues across the department on special projects. We’re looking for a strong communicator and proactive problem-solver who is energized by meaningful work and passionate about advancing programs that support older adults, caregivers, faculty, and the broader community.**

**What we do here changes the world. ** UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

**Once you join us you won't want to leave **. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

- 100% paid medical premiums for our full-time employees

- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

- The longer you stay, the more vacation you’ll accrue!

- Longevity Pay (Monthly payments after two years of service)

- Build your future with our awesome retirement/pension plan!

**We take care of our employees! ** As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

- Free financial and legal counseling

- Free mental health counseling services

- Gym membership discounts and access to wellness programs

- Other employee discounts including entertainment, car rentals, cell phones, etc.

- Resources for child and elder care

- Plus many more!

**Position Summary:**

- Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

**Position Key Accountabilities:**

- Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.

- Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.

- Regularly handles confidential information and sensitive issues.

- Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.

- Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.

- Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.

- Maintain departmental equipment and space inventories.

- May train entry level support staff. May lead support staff.

- May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.

- Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.

- Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.

- Performs other duties as assigned.

**Minimum Education:**

- Bachelor's Degree in business related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.

**Minimum Experience:**

- 1 year of related work experience required Prior experience in finance, accounting, business administration or business management required

**Physical Requirements:**

- Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

**Security Sensitive:**

- This position is a security-sensitive position pursuant to Texas Education Code

- 51.215 and Texas Government Code

- 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code

- 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.

- 791.4.

**Veteran Information:**

- Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.

- For a complete list please visit www.uthealth-veterans.jobs.

**Residency Requirement:**

- Employees must permanently reside and work in the State of Texas.

Administrative Coordinator - Geriatric and Palliative Medicine

Cornell is a privately endowed research university and a partner of the State University of New York. As the federal land-grant institution in New York State, we have a responsibility—unique within the Ivy League—to make contributions in all fields of knowledge in a manner that prioritizes public engagement to help improve the quality of life in our state, the nation, the world.

Industry: Higher Education
Company Size: 10,001+ employees

Cornell University

Position is located in New York, NY, within the ILR School Extension Office located at 570 Lexington Ave New York, NY 10022.

The School of Industrial and Labor Relations at Cornell University has an immediate opening for an **Administrative Manager ** in the Labor and Employment Law Program in the NYC Extension/Outreach Division.

**Our Team**

ILR’s Labor and Employment Law Program (LEL) merges law and social science research to provide attorneys, legislators, social scientists, and policymakers with multifaceted perspectives through forums and conferences. Current and emerging legal issues affecting the workplace are analyzed with the goal of influencing research, legislation, policy, and litigation. LEL’s emphasis is on emerging issues in law, social equity employment, and workplace drug testing under new state laws.

**The Opportunity**

The Administrative Manager, Labor and Employment Law Program (LEL) is responsible for managing the day-to-day administration of LEL’s programmatic activities, overseeing operational and financial needs to ensure that goals are met. This position is also responsible for managing administration of all projects under the LEL program (NYS Cannabis Workforce Initiative (CWI), Criminal Justice and Employment Initiative (CJEI), NYC Government and Community Relations, High Road NYC, and Employee Relations Professional Programs).

**Candidate Profile**

We are seeking people who appreciate and will take ownership in the following, and not limited to:

- Ensuring that systems and procedures are implemented to accomplish program milestones

- Developing annual and grant budgets

- Tracking and ensuring that financial activity meets programmatic needs and deadlines and is compliant with ILR and University policies and procedures

- Maintaining and utilizing highly confidential and sensitive information

- Providing legal research

- Overseeing public relations and marketing efforts, including website content development

- Overseeing non-academic staff working on scheduling and management of classes, workshops and special events

- Monitoring the delivery of effective customer service

- Managing recruitment of staff and student interns/fellows

The Administrative Manager supervises and manages the administrative program support team that is responsible for LEL's programmatic activities.

This is a full-time, non-academic staff, benefits eligible opportunity located in the Cornell University, New York City ILR Extension office located at 570 Lexington Ave, New York, NY 10022. R~~elocation assistance is not provided for this position.~~

More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu and Labor and Employment Law Program at https://www.ilr.cornell.edu/labor-and-employment-law-program.

**We Require These Qualifications**

- Bachelor’s degree or equivalent combination of education and relevant work experience

- Three to four years of experience in operations and finance management, program administration and development, budgeting, customer service, event planning, and marketing

- Excellent communication (both oral and written), interpersonal, and organizational skills

- Ability to direct and guide the work of others, engaging with team members to accomplish goals and objectives, set clear expectations, and provide feedback

- Demonstrated ability to develop, manage, and monitor projects from inception to completion; manage multiple projects simultaneously

- Ability to multitask and shift priorities; aptitude for working under tight deadlines with competing priorities

- Ability to excel in a fast-paced, team-based, participatory environment, as well as work independently

- Significant experience in financial management, including developing and monitoring annual and grant budgets, monitoring and reporting on financial activities

- Discretion in maintaining and working with highly confidential and sensitive information

- Prior supervisory experience and demonstrated management skills

- Experience motivating others to achieve specific goals in a team-based organization

- Expertise with Microsoft Office Suite (Word, Excel, PowerPoint, etc.); Outlook; Google Suite; Box, Zoom

- Demonstrated skill with database, event management, and/or student registration software such as Monday.com and Salesforce

- Experience drafting, editing and proofreading documents, with high level of attention to detail required

- Proven performance in dealing with diverse internal and external clients and outside vendors; managing complex and sensitive interactions

- Some travel may be required

- Proven experience connecting inclusion, belonging and wellbeing practices to business goals.

- Demonstrated skill in understanding cultural differences

**You will be a top candidate with our preferred qualifications:**

- Master’s degree in Business Administration, Management, Human Resources or related field and five or more years of experience

- Experience with marketing strategies and development of marketing plans

- Knowledge of social network programs and use as marketing tools

- Familiarity with legal terminology and form and experience with legal research

- High level of proficiency with the technical applications involved in the execution of the job including: Adobe Pro, Qualtrics, SharePoint, Box, Salesforce

- Previous experience in high-level program or conference management

- Five to seven years’ administrative experience, including budgeting, program development, marketing and contract management

- Prior supervisory experience in a union environment

**Rewards And Benefits**

- This position is located in New York, New York. The position will allow for the flexibility to work remotely 2 days per week at a location of employee’s choosing within the United States.

- The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

- Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

- Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

- Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.

- Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays.

- Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

**To Apply**

When applying through our system, please remember to attach your application materials (resume **and **cover letter) in either Microsoft Word or PDF format.

In the Experience Section of your application, use the "Drop Files Here" box to manually drag document(s) into your application. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

**Sponsorship for employment visa is not available for this position.**

**University Job Title**

Administrator III

**Job Family**

Administration

**Level**

F

**Pay Rate Type**

Salary

**Pay Range**

$93,818.00 - $126,781.00

**Remote Option Availability**

Hybrid

**Company**

Contract College

**Contact Name**

Jessica Burnette

**Contact Email**

jlh455@cornell.edu

**Job Titles And Pay Ranges**

**Non-Union Positions**

Noted Pay Ranges Reflect The Potential Pay Opportunity For Each Job Profile. The Hiring Rate Of Pay For The Successful Candidate Will Be Determined Considering The Following Criteria

- Prior relevant work or industry experience

- Education level to the extent education is relevant to the position

- Unique applicable skills

- Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

**Union Positions**

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

**Current Employees**

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your **Home ** dashboard to view jobs at Cornell.

**Online Submission Guidelines**

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

**Employment Assistance**

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

**Notice To Applicants**

Please read the required Notice to Applicants statement by **clicking here **. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

**EEO Statement**

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-05-26

Administrative Manager, Labor and Employment Law Program, ILR School – Hybrid

CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food & beverage industries. Our employees provide world-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich 40-year history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution.

Visit our website: https://hubs.la/Q01fhSSP0

CRB is an equal opportunity employer -- M/F/D/V.

Industry: Construction
Company Size: 1,001-5,000 employees

CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,100 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution.

**Job Description**

The Project & Office Coordinator plays a dual role in supporting both project delivery and day-to-day office operations. This position partners closely with Project Managers, regional leadership, and administrative teams to ensure projects are executed efficiently while maintaining a well-organized and high-functioning office environment.

This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and can confidently support both technical project teams and local office needs.

**Key Responsibilities**

**Project Coordination & Delivery**

- Support Project Managers in planning and executing design and construction projects of varying size and complexity

- Coordinate activities between internal teams and external partners, including architects, engineers, contractors, and vendors

- Serve as a key point of contact for project stakeholders, facilitating communication and ensuring alignment

- Assist in managing project documentation, schedules, and coordination efforts to support successful delivery

- Participate in both office-based and on-site project activities

**Office Operations & Administrative Support**

- Partner with Team Leaders and administrative staff to support daily office operations

- Coordinate facility-related needs including maintenance, vendor management, office equipment, and space planning

- Support office meetings and events, including logistics, scheduling, and preparation

- Provide administrative support to office leadership, including calendar coordination and ad hoc requests

- Process invoices and track office-related expenses as needed

**Coordination, Communication & Leadership**

- Manage multiple priorities while maintaining strong attention to detail and organization

- Serve as a reliable point of contact for both project and office-related needs

- Foster a positive, collaborative office environment through strong communication and teamwork

- Exercise sound judgment and problem-solving skills in a fast-paced, dynamic environment

**Qualifications**

**Minimum Qualifications**

- Associate’s degree in a related field or equivalent professional experience required; Bachelor’s degree preferred

- Minimum of five (5) years of demonstrated experience in document control and project controls, preferably within a design or engineering firm environment

**Additional Qualifications**

- Experience supporting pharmaceutical, biotechnology, or advanced technology projects preferred

- Intermediate to advanced proficiency in Microsoft Office (2013 or later) and PDF software required

- Proficiency with traditional project controls systems, databases, and methodologies required

- Strong verbal and written communication skills with the ability to collaborate effectively across teams

- Exceptional time management and organizational skills, with the ability to manage multiple priorities

**Additional Information**

All your information will be kept confidential according to EEO guidelines.

CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project and Office Coordinator

The Home Instead® network is the world's leading provider of personalized in-home care services. We have over 1,100 independently owned and operated franchise offices worldwide that employ compassionate CAREGivers who share our dedication to enhancing the lives of aging adults and their families. Services span the care continuum, from companionship and personal care to specialized Alzheimer's care and hospice support. 

Caring for others is part of our DNA, and that includes caring for your career. The Home Instead network provides best-in-class training, education, and opportunities for career advancement. It also offers you the opportunity to be part of a supportive family-like culture where you're encouraged to talk with your local office for support, share stories, and seek guidance. Learn more at HomeInstead.com/Careers.

Industry: Individual and Family Services
Company Size: 201-500 employees

Home Instead

Office Coordinator (Full-Time, In-Person)

Location: Fayetteville, GA

Company: Home Instead - Locally Owned & Operated

Who We Are

At Home Instead, we are a locally owned, high-growth home care provider dedicated to delivering World Class Quality Care + Service to aging adults and their families. We combine the strength of a globally recognized brand with the agility and energy of a growing local business.

Our team is built on professionalism, responsiveness, and a shared commitment to making a meaningful impact in our community.

Our Why

We exist to enhance the lives of aging adults and their families. Every detail we manage behind the scenes supports safe, reliable, and compassionate care in the home.

Position Summary

The Office Coordinator is a key member of our operations team, responsible for supporting the day-to-day administrative and scheduling functions of the business.

This role ensures that caregiver schedules are fully staffed, office operations remain organized and compliant, and both clients and caregivers receive a high level of service.

This is an in-person, fast-paced role ideal for someone who thrives in a high-growth environment, takes ownership, and brings a strong attention to detail.

Key Responsibilities

Scheduling & Shift Coverage

- Manage and maintain caregiver schedules to ensure all client shifts are filled

- Respond quickly to call-outs and schedule changes, securing coverage with urgency

- Match caregivers to clients based on availability, skills, and compatibility

- Maintain accurate, real-time updates in scheduling systems

Customer Service Excellence

- Answer phones and serve as a primary point of contact for clients, families, and caregivers

- Provide professional, empathetic, and solutions-focused support

- Handle inquiries and resolve issues while maintaining a high standard of service

Office Organization & Administration

- Organize and maintain client and employee files (physical and electronic)

- Support daily office operations to ensure a clean, efficient, and professional environment

- Handle paperwork, documentation, and general administrative tasks

Onboarding Support

- Assist with onboarding new Care Pros, including documentation, scheduling, and orientation coordination

- Ensure onboarding processes are completed accurately and efficiently

Compliance Management

- Partner with HR to maintain accurate records and ensure all documentation meets company and regulatory standards

- Track and support compliance-related requirements for caregivers and clients

- Assist in audits and ensure files are up-to-date and organized

Inventory & Office Management

- Monitor office supply inventory and reorder as needed

- Manage office-related needs

- Other duties as assigned

**Must-Have Qualifications**

Experience with scheduling and filling shifts (home care or staffing preferred)

Strong organizational skills with experience in filing, paperwork, and office coordination

Experience supporting new employee onboarding processes

Familiarity with compliance and documentation management

Experience managing office inventory and supplies

Excellent customer service and communication skills

**Additional Qualifications**

2-3+ years of experience in an administrative or coordination role

Experience in home healthcare, senior care, or service-based industries preferred

Ability to multitask and prioritize in a fast-paced environment

Proficiency in Microsoft Office; scheduling software (ClearCare or similar) is a plus

Strong attention to detail and problem-solving mindset

Work Schedule

Full-time, in-person role based in Fayetteville, GA

One Week on Call Rotation (Paid)

Why Join Us

Be part of a mission-driven, high-growth organization

Play a critical role in delivering world-class care and service

Work in a professional, team-oriented environment

Opportunity to grow as the business scales

Office Coordinator

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