Executive Assistant
6 - 10 years
United States
Full-time
Remote
1 month ago
About the role
Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
This is an AI research and product company transforming how people interact with technology. The organization launched with the first human-like AI voice model and today serves millions of users and thousands of businesses, from fast-growing startups to large enterprises. The company's investors are some of the world's most prominent. The organization has expanded from voice into three main platforms:
Everything the organization does is the result of the creativity and commitment of its team – builders doing the best work of their lives. The team consists of researchers, engineers, and operators, including IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, this is the place.
How the Organization Works
What the Organization Offers
About the Role
This organization moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.
In this role, you will:
Requirements
Location
This role is remote and can be executed globally. If preferred, you can work from offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.
The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.
About the Opportunity
This is an AI research and product company transforming how people interact with technology. The organization launched with the first human-like AI voice model and today serves millions of users and thousands of businesses, from fast-growing startups to large enterprises. The company's investors are some of the world's most prominent. The organization has expanded from voice into three main platforms:
- ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
- ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
- ElevenAPI gives developers access to leading AI audio foundational models.
Everything the organization does is the result of the creativity and commitment of its team – builders doing the best work of their lives. The team consists of researchers, engineers, and operators, including IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, this is the place.
How the Organization Works
- High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
- Impact not job titles: There are no job titles. Instead, it’s about the impact you have. No task is above or beneath you.
- AI first: AI is used to move faster with higher-quality results across the whole company—from engineering to growth to operations.
- Excellence everywhere: Everything done should match the quality of the AI models.
- Global team: Talent is prioritized, not location.
What the Organization Offers
- Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
- Growth paths: Joining this organization means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
- Learning & development : The organization proactively supports professional development through an annual discretionary stipend.
- Social travel : An annual discretionary stipend is provided to meet up with colleagues each year, however you choose.
- Annual company offsite : Each year, the entire team is brought together in a new location.
- Co-working : If you’re not located near one of the main hubs, a monthly co-working stipend is offered.
About the Role
This organization moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.
In this role, you will:
- Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
- Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts
- Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders
- Work closely with other EAs across the organization to align schedules, share context, and keep cross-functional coordination running smoothly
- Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned
- Build structure, processes, and systems that scale with a fast-growing AI company
- Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed
Requirements
- Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organization
- Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
- Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
- High emotional intelligence and discretion - trusted with sensitive information
- Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands
- Personable and easy to work with - someone who builds genuine relationships across the organization and is trusted by the people around them
- A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems
- High personal standards - the kind of person who cares about the quality of their output and holds the bar
- A valid passport and willingness to travel globally approximately 40% of the time
Location
This role is remote and can be executed globally. If preferred, you can work from offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.
The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.