Executive Assistant
6 - 10 years
United States
$85.5k - $95k/year
Full-time
Remote
1 month ago
About the role
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About the Opportunity
The organization is an education innovation nonprofit dedicated to the vision that every student in every school has the opportunity to learn about artificial intelligence (AI) and computer science (CS) as part of their core K-12 education. The organization increases participation in AI+CS education by reaching students of all backgrounds where they are — at their skill level, in their schools, and in ways that inspire them to keep learning, with a focus on increasing participation by young women and students from other underrepresented groups.
As the leading provider of K-12 AI+CS education curriculum across the globe, the organization also organizes the annual Hour of AI campaign, building on the legacy of the Hour of Code, which has engaged more than 15% of all students in the world!
The organization's global role in the K-12 computer science movement is only possible because it uses a unifying approach across diverse and often divided stakeholders. At a time of increasing polarization, the idea of increasing opportunity for students unites people from across the political spectrum. The organization's team members, students, teachers, and supporters have diverse and diverging viewpoints, and they are all welcome in its mission.
The organization is seeking an Executive Assistant to provide high-level administrative and operational support to its executive leadership. In this role, the individual will act as a force multiplier for executives by understanding their priorities, anticipating their needs, and enabling them to focus on the highest-impact work. This position will operate as a trusted partner — supporting prioritization, preparing leaders for decisions and engagements, and ensuring alignment across competing demands while handling confidential information with professionalism and discretion.
This is a role for someone who thrives on turning complexity into clarity, who operates with strong judgment in a fast-moving environment, and who is curious about how tools, systems, and AI can make executive operations more effective.
Key Responsibilities
Required Qualifications
In addition, candidates must:
Cultural Principles
The way the organization works matters as much as the work itself. Before applying, it is recommended to review the cultural principles. They reflect who the organization is, how team members show up for each other, and what is looked for in people who join.
Approach to AI in Hiring
The organization uses AI thoughtfully and responsibly to support human-centered hiring. AI may help with administrative tasks, but every hiring decision is made by real people on the team. Candidates are welcome to use AI appropriately in their job search while upholding values of honesty and integrity throughout the process.
Interview Process
All interviews are currently being conducted virtually via Zoom.
Compensation & Benefits Package
The expected salary range for this position is $85,500 - $95,000 . Most offers are on the lower end of the salary range and are at the organization’s sole discretion based on the final candidate’s experience. This allows for a fair and equitable approach to compensation when setting pay and maintaining internal pay equity.
A comprehensive benefits package is offered for full-time employees that includes:
The organization is an equal opportunity employer and values diversity. It does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Individuals with disabilities will be provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact to request accommodation.
About the Opportunity
The organization is an education innovation nonprofit dedicated to the vision that every student in every school has the opportunity to learn about artificial intelligence (AI) and computer science (CS) as part of their core K-12 education. The organization increases participation in AI+CS education by reaching students of all backgrounds where they are — at their skill level, in their schools, and in ways that inspire them to keep learning, with a focus on increasing participation by young women and students from other underrepresented groups.
As the leading provider of K-12 AI+CS education curriculum across the globe, the organization also organizes the annual Hour of AI campaign, building on the legacy of the Hour of Code, which has engaged more than 15% of all students in the world!
The organization's global role in the K-12 computer science movement is only possible because it uses a unifying approach across diverse and often divided stakeholders. At a time of increasing polarization, the idea of increasing opportunity for students unites people from across the political spectrum. The organization's team members, students, teachers, and supporters have diverse and diverging viewpoints, and they are all welcome in its mission.
The organization is seeking an Executive Assistant to provide high-level administrative and operational support to its executive leadership. In this role, the individual will act as a force multiplier for executives by understanding their priorities, anticipating their needs, and enabling them to focus on the highest-impact work. This position will operate as a trusted partner — supporting prioritization, preparing leaders for decisions and engagements, and ensuring alignment across competing demands while handling confidential information with professionalism and discretion.
This is a role for someone who thrives on turning complexity into clarity, who operates with strong judgment in a fast-moving environment, and who is curious about how tools, systems, and AI can make executive operations more effective.
Key Responsibilities
- Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.
- Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.
- Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).
- Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.
- Serve as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.
- Collaborate with internal stakeholders to support high-level initiatives and special projects.
- Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.
- Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.
- Coordinate travel arrangements and process expense reports.
- Maintain confidentiality and handle sensitive information with discretion.
- Other duties, as assigned.
Required Qualifications
- 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.
- Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making.
- Exceptional organizational skills, time management, and attention to detail.
- Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
- Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency.
- Ability to manage multiple priorities and adapt to changing needs while maintaining a high level of discretion and professionalism.
- Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and coordination of high-impact events and engagements.
- AI fluency and integration in ways of working.
In addition, candidates must:
- Be a U.S. Citizen or Permanent Resident.
- Work within the United States.
- Pass a pre-employment background check.
- Be willing to travel a minimum of two times per year for team events.
Cultural Principles
The way the organization works matters as much as the work itself. Before applying, it is recommended to review the cultural principles. They reflect who the organization is, how team members show up for each other, and what is looked for in people who join.
Approach to AI in Hiring
The organization uses AI thoughtfully and responsibly to support human-centered hiring. AI may help with administrative tasks, but every hiring decision is made by real people on the team. Candidates are welcome to use AI appropriately in their job search while upholding values of honesty and integrity throughout the process.
Interview Process
- Step 1: Informational Interview - learn more about the role and share experience (30 minutes).
- Step 2: Hiring Manager Interview (1 hour).
- Step 3: Homework (~3 hours).
- Step 4: Interviews with several members of the organization's team (~3 hours).
- Step 5: Final Interview (1 hour).
- Step 6: Reference Checks.
All interviews are currently being conducted virtually via Zoom.
Compensation & Benefits Package
The expected salary range for this position is $85,500 - $95,000 . Most offers are on the lower end of the salary range and are at the organization’s sole discretion based on the final candidate’s experience. This allows for a fair and equitable approach to compensation when setting pay and maintaining internal pay equity.
A comprehensive benefits package is offered for full-time employees that includes:
- Technology subsidy consistent with a Bring Your Own Device environment.
- Flexible, engaging, and remote working environment.
- Paid time off: 5 weeks total, comprised of 3 weeks vacation annually, plus a 2-week winter break office closure (including Christmas and New Year's), and sick leave.
- Medical, dental and vision premiums paid at 100% for FT positions and their dependents.
- Option to participate in a 403b retirement plan.
- Annual professional development stipend.
- The opportunity to help students learn better and change the face of computer science.
The organization is an equal opportunity employer and values diversity. It does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Individuals with disabilities will be provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact to request accommodation.