Executive Assistant
6 - 10 years
United States
Full-time
Remote
1 month ago
About the role
Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
The organization has shaped the internet for the better over the last 25 years, making pioneering brands like Firefox, the privacy-minded web browser. With more than 225 million people around the world using its products each month, the organization is shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Its work focuses on diverse areas including AI, social media, security, and more, all while never losing focus on its core mission – to make the internet better for people. The organization is wholly owned by a non-profit foundation, meaning it is not beholden to any shareholders – only to its mission.
Along with thousands of volunteer contributors and collaborators all over the world, its team members design, build, and distribute open-source software that enables people to enjoy the internet on their terms.
About this team and role:
AnExecutive Assistant is needed to support VPs on the Communications Marketing Policy Leadership Team.
Key Responsibilities
Required Qualifications
What you’ll get:
About the Organization
The organization exists to build the Internet as a public resource accessible to all because it believes that open and free is better than closed and controlled. Working at the organization provides an opportunity to make a difference in the lives of Web users everywhere. Join to work on the Web as the platform and help create more opportunity and innovation for everyone online.
Commitment to diversity, equity, inclusion, and belonging
The organization understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich its core mission. It encourages applications from everyone, including members of all equity-seeking communities.
The organization will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate.
The organization is an equal opportunity employer. It does not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. The organization will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.
About the Opportunity
The organization has shaped the internet for the better over the last 25 years, making pioneering brands like Firefox, the privacy-minded web browser. With more than 225 million people around the world using its products each month, the organization is shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Its work focuses on diverse areas including AI, social media, security, and more, all while never losing focus on its core mission – to make the internet better for people. The organization is wholly owned by a non-profit foundation, meaning it is not beholden to any shareholders – only to its mission.
Along with thousands of volunteer contributors and collaborators all over the world, its team members design, build, and distribute open-source software that enables people to enjoy the internet on their terms.
About this team and role:
AnExecutive Assistant is needed to support VPs on the Communications Marketing Policy Leadership Team.
Key Responsibilities
- Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
- Handle sensitive information with the highest degree of discretion.
- Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
- Support executives across US + EU time zones.
- Coordinate internal and external meetings.
- Plan logistics and events for team and executive offsites and work weeks.
- Build relationships within the organization.
Required Qualifications
- 5+ years of administrative experience in a technology company or multi-location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).
- Experience in coordinating with sensitive, high-stakes external teams.
- Attention to detail, ability to manage ambiguity, and foster a team culture.
- Strong written and verbal communication skills.
- Great at taking initiative and solving problems.
- Experience with Google Suite.
- Commitment to the organization's values:
- Welcoming differences
- Being relationship-minded
- Practicing responsible participation
- Having grit
What you’ll get:
- Generous performance-based bonus plans to all eligible employees.
- Rich medical, dental, and vision coverage.
- Generous retirement contributions with 100% immediate vesting.
- Quarterly all-company wellness days.
- Country-specific holidays plus a day off for your birthday.
- One-time home office stipend.
- Annual professional development budget.
- Quarterly well-being stipend.
- Considerable paid parental leave.
- Employee referral bonus program.
- Other benefits (life/AD&D, disability, EAP, etc. - varies by country).
About the Organization
The organization exists to build the Internet as a public resource accessible to all because it believes that open and free is better than closed and controlled. Working at the organization provides an opportunity to make a difference in the lives of Web users everywhere. Join to work on the Web as the platform and help create more opportunity and innovation for everyone online.
Commitment to diversity, equity, inclusion, and belonging
The organization understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich its core mission. It encourages applications from everyone, including members of all equity-seeking communities.
The organization will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate.
The organization is an equal opportunity employer. It does not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. The organization will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.