Rutherford County Schools consistently ranks among the best school districts in Tennessee and has outpaced national rankings on a number of measures. Rutherford County is one of the fastest growing school districts in Tennessee and the fourth largest behind those in Memphis, Nashville and Knoxville.

Since the 2002-2003 school year, Rutherford County Schools has added more than 20,000 students for a total enrollment of more than 51,000 students.

Despite the county's tremendous growth rate and the accompanying challenges, Rutherford County Schools has served as a model for many other districts in the areas of academics, planning and safety measures.

The district was recently named “Exemplary” by the Tennessee Department of Education, the highest designation available for schools in Tennessee. 
 
Rutherford County Schools is known for its robust Career and Technical Education programs and has been used as a model for other districts across Tennessee and beyond for its workforce development partnership with the Rutherford County Chamber of Commerce. The district is also home to Central Magnet School, which was ranked the best public high school in Tennessee by U.S. News and World Report.

Industry: Education Administration Programs
Company Size: 5,001-10,000 employees

Rutherford County Schools - Tennessee

Savvy Admin PROD

Back to all jobs

-  22-May-2026 to Until Filled (CST)

-  Rockvale High

-  Rockvale, TN, USA

-  Full Time

Email Me Similar Jobs Email Me This Job

School Secretary

Industry: IT Services and IT Consulting
Company Size: 2-10 employees

FetchJobs.co

**About The Company**

Staples, Inc. is a leading provider of office supplies, services, and solutions designed to help businesses and individuals achieve their goals efficiently. With a rich history of innovation and customer-centric approach, Staples has established itself as a trusted partner in the workplace environment. The company operates through a vast network of retail stores, e-commerce platforms, and distribution centers, ensuring that customers have access to a wide range of products and services. Staples is committed to fostering a collaborative and inclusive workplace culture that values diversity, encourages growth, and promotes employee well-being. Through its dedication to sustainability and community engagement, Staples continues to make a positive impact both locally and globally.

**About The Role**

We are seeking a highly organized and proactive Administrative Coordinator to join our Supply Chain team at Staples, Inc. In this role, you will be instrumental in supporting daily operations, facilitating communication across departments, and ensuring the smooth execution of various administrative tasks. Your contributions will directly impact the efficiency of our supply chain processes and enhance our ability to deliver exceptional service to our customers. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively. This position offers an opportunity to work in a dynamic environment where innovation and teamwork are celebrated, and your efforts will help drive our mission of providing smarter, more efficient solutions for our clients.

**Qualifications**

Basic Qualifications:

- High School Diploma or GED

- Minimum of 3 years of administrative experience in a fast-paced environment

**Preferred Qualifications**

- Associates or Bachelor's degree is a plus

- Experience with enterprise systems and databases

- Strong ability to prioritize tasks, follow up, and communicate effectively across all levels of the organization

- Flexibility to handle multiple projects with tight deadlines

- Knowledge of office supplies and Staples products is advantageous

**Responsibilities**

- Create detailed reports and prepare engaging presentations for internal and external stakeholders

- Provide accurate sales reporting and analysis as required to support business decisions

- Coordinate travel arrangements, including booking flights, accommodations, and transportation

- Maintain and update databases to ensure data accuracy and accessibility

- Order and manage office supplies to ensure operational efficiency

- Conduct research and assist with special projects, initiatives, and process improvements

- Assist in the planning and preparation of company events, programs, and conferences

- Support new hire onboarding by preparing necessary materials such as phones, computers, mailboxes, supplies, and name tags

- Process invoices accurately and efficiently, ensuring timely payments and record keeping

- Collaborate with team members to streamline administrative workflows and improve overall productivity

**Benefits**

- Inclusive and diverse workplace culture supported by associate-led Business Resource Groups

- 112 hours of Paid Time Off (PTO) and a comprehensive holiday schedule including 7 observed paid holidays and 1 floating holiday

- Access to online and retail discounts on Staples products and services

- Company-matched 401(k) retirement plan to support your financial future

- Comprehensive health and wellness programs focusing on physical and mental health

- Opportunities for professional development and career growth within the organization

- Various employee perks designed to promote work-life balance and overall well-being

Equal Opportunity

At Staples, we are committed to fostering an inclusive environment where all employees feel valued and respected. We believe that diversity of thought, experience, and background drives innovation and excellence. Staples is an Equal Opportunity Employer and does not discriminate against any applicant or employee based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected characteristic under federal, state, or local law. We encourage individuals from all backgrounds to apply and join our team, contributing to our mission of delivering exceptional products and services to our customers worldwide.

Administrative Assistant

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

1. About Our Client:The organization operates in the property management sector, focusing on enhancing the housing experience for both property investors and residents. It addresses challenges in property asset performance and resident satisfaction by providing responsive management that ensures safe, clean, and pleasant living environments. The company serves property investors by maximizing asset performance and maintaining high standards for resident living conditions.

2. About the Opportunity:The Virtual Administrative Assistant will play a key role in supporting the property management team’s administrative functions. This position ensures efficient operational processes that enable property managers to deliver high-quality service. It is a fully remote contract role that requires strong organizational skills and proactive support to maintain team productivity and communication.

3. Responsibilities:• Manage and organize team schedules, appointments, and calendars

• Handle incoming email correspondence and phone inquiries professionally and promptly

• Prepare, format, and edit documents, reports, and presentations

• Perform accurate data entry and maintain databases including tenant and property records

• Assist with coordinating maintenance requests and communication between residents and contractors

• Organize digital files and ensure documentation is current and accessible

• Provide general administrative support to contribute to team success

4. Requirements:• Proven experience as an Administrative Assistant, Virtual Assistant, or similar role

• Strong written and verbal communication skills with attention to detail

• Excellent organizational and time-management abilities, with effective task prioritization

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

• Ability to handle confidential information with discretion

• Proactive and resourceful problem-solving approach

• Experience in property management or real estate is advantageous but not required

5. Pay Range and Compensation Package:• Contract rate of $800 - $1,000 USD per month

6. Benefits & Perks:• Fully remote, work-from-home flexibility

• Opportunity to join a professional and supportive property management team

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Virtual Administrative Assistant

Sundayy (Formerly Wiraa) makes job discovery feel less chaotic and more intentional. Instead of jumping between platforms, repeating the same steps, and getting lost in the process, everything is brought into one place so you can focus on what actually matters. No clutter, no confusion, just a clearer way to move forward.

Industry: Technology, Information and Internet
Company Size: 11-50 employees

Sundayy

**About The Company**

Marriott International is renowned as the world's largest and most diverse hospitality company, boasting a portfolio of over 30 hotel brands and thousands of properties across the globe. With a commitment to excellence, innovation, and guest satisfaction, Marriott continues to set industry standards and expand its global footprint. The company fosters a dynamic and inclusive work environment that values diversity, professional growth, and employee well-being. Marriott’s mission is to create a welcoming environment for guests and associates alike, delivering memorable experiences and building lasting relationships. As a leader in the hospitality industry, Marriott offers numerous opportunities for career advancement, development, and contribution to a global community dedicated to service excellence.

**About The Role**

The Administrative Assistant to the Senior Vice President, Global Marketing, plays a pivotal role in supporting high-level leadership through proactive administrative, event management, travel planning, and project coordination. This position requires a highly organized, resourceful individual capable of managing complex calendars, international travel arrangements, and confidential information with discretion. The role involves partnering with other administrative professionals across the organization to ensure seamless daily operations, including scheduling meetings, preparing organizational charts, processing invoices, and assisting with performance reviews. Additionally, the assistant will coordinate and execute a variety of organizational events such as leadership meetings, Town Halls, and other corporate functions, ensuring all logistics and content delivery are handled efficiently.

The ideal candidate will possess a passion for creativity, problem-solving, and organizational excellence. They must demonstrate sharp decision-making skills, adaptability to a fast-paced environment, and excellent communication abilities. This role demands the ability to work independently with sound judgment, prioritize tasks effectively, and collaborate across multicultural teams and external vendors. The position offers an exciting opportunity to be part of a highly dynamic organization where adaptability, professionalism, and proactive engagement are essential for success.

**Qualifications**

- High school diploma or GED; 5+ years of experience as an administrative assistant or in a related professional role

- OR a 4-year degree from an accredited university, preferably with a focus on Hotel and Restaurant Management

- Experience in marketing, hotel operations, or event management (preferred)

- Extensive knowledge of administrative processes and procedures

- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); familiarity with other software is advantageous

- Strong organizational, multitasking, and time management skills

- Excellent verbal and written communication skills

- Ability to handle sensitive information with integrity and confidentiality

- Flexibility and adaptability to changing priorities and work environment

- Ability to work independently with sound judgment and initiative

- Strong interpersonal skills and ability to collaborate effectively with diverse teams

- Decision-making skills and problem-solving capabilities

**Responsibilities**

- Manage and coordinate complex calendars, including scheduling appointments, meetings, and international travel arrangements, evaluating options and making logistical decisions

- Assist in planning and executing large-scale meetings and events, including location selection, logistics, catering, collateral preparation, and budget management

- Respond to departmental phone inquiries, providing accurate information, researching requests, and directing calls appropriately

- Draft, review, and send correspondence on behalf of senior leadership, ensuring clarity and professionalism

- Handle sensitive inquiries and information with confidentiality and discretion

- Identify opportunities to improve administrative policies and procedures; initiate and lead related projects

- Research complex questions related to departmental policies, gather data, and analyze information to support decision-making

- Reconcile departmental expenses, prepare variance analyses, and assist with budget forecasting and tracking

- Process data through automated systems such as expense reports, payroll, and accounts payable, ensuring accuracy and compliance

- Prioritize daily tasks effectively, adjusting workload based on immediate business needs and urgency

- Collaborate with internal teams and external vendors to ensure smooth coordination of projects and events

- Support performance review processes and contribute to organizational updates and reporting

**Benefits**

- Comprehensive health insurance including medical, dental, and vision coverage

- Flexible spending accounts for healthcare and dependent care

- 401(k) retirement savings plan with company match

- Stock purchase plan opportunities

- Employee discounts at Marriott properties worldwide

- Paid parental leave and adoption expense reimbursement

- Paid time off including holidays, sick leave, and PTO accruals

- Employee assistance program supporting mental health and well-being

- Opportunities for professional development and career advancement

- Flexible hybrid work environment for eligible positions

Equal Opportunity

Marriott International is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class under applicable law. We value the unique backgrounds and perspectives of our associates and actively promote an environment where everyone can thrive and succeed. All employment decisions are made based on merit, qualifications, and business needs. We encourage individuals from all backgrounds to apply and join our global team dedicated to service excellence and innovation.

Administrative Assistant, Sr.

**About The Company**

The Museum of Modern Art (MoMA) is one of the world's leading institutions dedicated to contemporary and modern art. Renowned for its extensive collection of artworks, innovative exhibitions, and educational programs, MoMA strives to inspire and engage diverse audiences through its dynamic offerings. As a cultural hub, MoMA is committed to fostering a vibrant community of art enthusiasts, scholars, and visitors from around the globe. The Museum values inclusivity, creativity, and excellence, continually working to enhance its services and outreach to promote a deeper understanding and appreciation of modern and contemporary art.

**About The Role**

MoMA is seeking a highly motivated and detail-oriented Administrative Assistant to join the Membership team. This role is pivotal in ensuring a positive and seamless experience for Museum members, supporting membership retention, engagement, and participation in events. The Administrative Assistant will handle a variety of administrative functions related to membership lifecycle communications, event coordination, and customer service. The ideal candidate will be proactive, possess excellent interpersonal skills, and be capable of managing multiple priorities efficiently. This position offers an exciting opportunity to contribute to MoMA’s mission by enhancing member relations and supporting the growth of the Museum’s community.

**Qualifications**

- Bachelor’s degree or equivalent professional experience

- One to two years of experience in development, membership, or subscription-based organizations

- Exceptional customer service and interpersonal skills

- High level of attention to detail with excellent writing and proofreading abilities

- Experience with ZenDesk and Salesforce or other CRM platforms is preferred

- Proficiency in using technology including mobile devices, Google Workspace, point of sale software, and related tools

- Ability to work independently and collaboratively within a team environment

- An interest in modern and contemporary art is advantageous

**Responsibilities**

- Manage and oversee membership remote customer service channels, including telephone and email communications

- Utilize ZenDesk to accurately categorize, organize, and report on member requests

- Process membership renewal transactions efficiently and accurately

- Collaborate across departments to implement new features aimed at enhancing the customer service experience

- Maintain professional, helpful, and warm communication with members across all channels

- Stay informed about Museum exhibitions, films, educational programs, and marketing campaigns to better serve members

- Coordinate with departments to resolve customer service inquiries promptly and effectively

- Ensure the accuracy and integrity of the Membership database

- Assist in developing and testing member lifecycle communications and engagement strategies

- Support planning and execution of onsite and virtual member events

- Handle special membership category registration and fulfillment tasks

- Perform additional duties as required to support the membership functions and objectives

**Benefits**

- Competitive annual salary of $55,822

- Comprehensive health, dental, and vision insurance coverage

- Retirement plan options

- Paid time off and holidays

- Opportunities for professional development and training

- Access to Museum exhibitions, programs, and events

- Inclusive and diverse work environment

Equal Opportunity

MoMA is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. Employment decisions are made based on personal capabilities and qualifications without regard to race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender identity or expression, marital or civil partnership status, citizenship status, creed, genetic predisposition, or any other protected category under applicable law. We promote diversity and equal opportunity and encourage candidates from all backgrounds to apply. We adhere to all applicable laws and regulations to ensure a fair and equitable hiring process.

1. About Our Client:The organization operates in the remote work sector, providing flexible work-from-home opportunities nationwide. It focuses on connecting individuals with remote administrative and data entry roles, supporting those who need adaptable schedules to balance personal and professional responsibilities.

2. About the Opportunity:The Administrative Assistant / Data Entry Clerk (Remote Work From Home) role involves performing accurate data entry and clerical tasks remotely. This position supports the organization’s operations by maintaining data quality and communication with clients. It offers flexibility and enables individuals to work effectively from home while contributing to business processes.

3. Responsibilities:• Perform accurate data entry tasks

• Communicate with clients via email as needed

• Maintain focus and productivity in a remote work setting

• Use phone, laptop, or computer to complete assigned tasks

4. Requirements:• Stable internet connection

• Ability to type at least 30 words per minute accurately

• Resident of the US

• Basic proficiency in written and spoken English

• Minimum age of 16 years

• Proficient with basic PC skills

• Ability to work without distractions

• Comfortable emailing clients as needed

5. Pay Range and Compensation Package:• Pay ranges from $16 to $30 per hour depending on experience, role, and proven remote work capability

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Administrative Assistant / Data Entry Clerk (Remote Work From Home)

For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Industry: Higher Education
Company Size: 10,001+ employees

Yale University

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

**Overview**

The Senior Administrative Assistant, Housing Services reports to the Associate Director of Housing Services in Yale Housing. The Senior Administrative Assistant provides high-level administrative support to the Yale Housing department.

The position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment, ensuring the smooth operation of student housing services. The Senior Administrative Assistant serves as a principal source of information and primary point of escalation for questions for current and incoming undergraduate, graduate, and professional students and their families, as well as serving as the primary resource for campus partners about Yale Housing policies and procedures. A key position focus of this role is to assist in handling responsibilities including hosting an annual webinar for students, managing the communication timeline for housing room draw process, move-in and out, and serving as an additional resource for the student staff. This position requires a high level of independent decision-making and judgement related to responding to student questions and concerns related to the license agreement and student handbook. This role also includes answering and triaging phone calls and emails and resolving and responding to questions independently, seeking manager input when necessary.

- Assist students in the room draw process by assisting them in navigating their various options based on their specific needs and any challenges that may arise.

- Coordinate and participate in the move-in and move-out process. Communicating directly with students. Ensuring accuracy in dates and billing.

- Maintain and update the Yale Housing website as needed by taking ownership over the constant changes that arise with the changing landscape for housing options and regularly auditing and updating the information in various locations of the website.

- Assist Associate Director during peak periods, i.e. Housing Intent, Housing Application and Room Selection. Answer student questions, assist with application changes and room changes in housing software, adjust billing as necessary. Send well-written and informative emails to residents through housing software.

- Compose and create department communication, timelines, marketing, and resources for both current and incoming students.

- Monitor and respond to messages in various Yale Housing email accounts. Compose friendly, informative, accurate and helpful responses.

- Screen calls and messages for urgency and emergency needs; redirect to appropriate campus partners as needed. Synthesize information and follow-up on issues or questions seeking Manager assistance as needed.

- Identify and assess the needs of the student/customer, assisting them with appropriate information, paperwork, forms, etc. Summarize accurately problematic concerns and consult with Manager to implement solutions. Able to direct to other appropriate offices on campus.

- Reserve room spaces on and off campus, placing food orders, ordering supplies, etc. for department as needed.

- Performs additional functions as requested by department manager.

**Required Skills And Abilities**

-  Able to be a self-starter and to handle multiple tasks, demands and deadlines. Must be a team player. Demonstrated willingness to learn new skills and tasks as necessary.

-  Knowledge of Microsoft Office, including intermediate proficiency of Outlook, Word, and Excel.

-  Demonstrated strong verbal skills and written communication skills.

-  Demonstrated ability to triage incoming phone calls. Demonstrated strong customer service skills.

-  Excellent organizational skills; ability to respond to complex problems and initiate corrective action.

**Preferred Skills And Abilities**

-  Experience with StarRez or other housing software preferred.

-  Driver’s license preferred.

**Principal Responsibilities**

-  Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

**Required Education And Experience**

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

**Job Posting Date**

05/25/2026

**Job Category**

Administrative Support

**Bargaining Unit**

L34

**Compensation Grade**

Labor Grade D

**Compensation Grade Profile**

**Hourly Range**

$31.83

**Time Type**

Full time

**Duration Type**

Staff

**Work Model**

Hybrid

**Background Check Requirements**

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

**Health Requirements**

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

**Posting Disclaimer**

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

**Note**

Yale University is a tobacco-free campus.

Senior Administrative Assistant, Housing Services

The State of Missouri is a team of amazing people who do amazing things every day for the citizens of our state. Across our 16 executive departments, the State of Missouri offers opportunities to have unique impact in a wide variety of careers. From science to law enforcement, from finance to training, from counseling to web design, you can use your skills and experience to make a difference. The State of Missouri offers a competitive benefits package that includes comprehensive health insurance, retirement, and paid-leave. 
 
If you want to make a difference, there’s a place for you with the State of Missouri. No matter where you’re at in your career, we will challenge you and help you grow. At the State of Missouri, we have transformed our approach to professional development. We are investing in new ways to build leaders at all levels. We are changing the way we work together. Whether you’re searching for entry-level, mid-level, or pre-retirement opportunities, you can find success with the State of Missouri. 
 
We are proud, committed public servants. We help others. We help keep our citizens safe and healthy. We help build a thriving economy and protect our natural environment. We help educate the next generation and fight opioids. We help communities recover from natural disasters and support families to live life with dignity. And, we help each other to reach our goals and serve the citizens of Missouri better. 
 
Join us!

Industry: Government Administration
Company Size: 10,001+ employees

State of Missouri

**Job Location: ** Hawthorn Children's Psychiatric Hospital. 1901 Pennsylvania Ave., St. Louis MO, 63133

**Why You’ll Love This Position**

Hawthorn Children's Psychiatric Hospital provides specialized care for children and adolescents diagnosed with mental illness. We are looking for an energetic and organized administrative assistant to work with the Medical Director and Physicians.

Hawthorn Children’s Psychiatric Hospital uses the Sanctuary Model to guide our interactions with our teammates and the care we provide to our consumers in order to promote healing, safety, and nonviolence. This is accomplished by following the Foundation of Sanctuary – The Four Pillars of (1) Trauma Theory, (2) Seven Commitments, (3) S.E.L.F. (Safety, Emotion, Loss, and Future), (4) Sanctuary Tool Kit.

The Medical Department SOSA is primarily responsible for maintaining the credentialling and privileging for the Medical Department Staff at Hawthorn. This highly specialized function requires that the SOSA be knowledgeable in Joint Commission and CMS Standards for credentialing medical staff in hospital organizations. The SOSA is also responsible for coordinating the physician’s schedules, including the on-call coverage to meet the afterhours and emergency needs of the facility. The SOSA organizes and facilitates the orientation of new physicians, including the Child Fellows from Washington University. The SOSA also supports the Executive Committee at Hawthorn.

-  Facilitates credentialing and privileging process for all Medical Department staff

-  Completion of insurance company requirements and credentialling for physicians

-  Provides administrative support to the Medical Director. Coordinates physician’s schedules at Hawthorn, including regular business hours schedules and on-call schedules to help ensure the coverage needs of the facility are met

-  Organizes and facilitates orientation of new physicians and new Child Psychiatry Fellows

-  Provides administrative support to Quality Counsel Committee and Environment of Care Committee

-  Provides administrative support to Executive Committee Members (other than Medical Director) at Hawthorn (Chief Executive Officer, Chief Nurse Executive, Inpatient Program Director, and Residential Program Director)

-  Updates Medical Staff By-Laws as needed

-  Daily, regular contacts by phone and email with members of the Medical Staff, as well as members of the Executive Committee and Clinical Management team

-  Contacts several times weekly with Medical Department at Washington University regarding Child Psychiatric Fellows assigned to Hawthorn

-  Additional duties as needed

**Minimum Qualifications**

- Proficient in core applications of Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

- Knowledge of general office practices

- Ability to maintain clerical records, operate basic office equipment, and interact on the telephone or in person

- Must be well organized, able to successfully manage work priorities, and must possess proficient writing and professional communication skills

- Minimal physical exertion required, including walking from administration area to conference room(s) several times daily. Minimal lifting of files, generally not exceeding 25lbs.

- 0-1 years of relevant work experience

**Preferred Qualifications:**

- Try to simplify where possible. Be sure to cover things like education, exp, & skills in this section.

- Preferred qualifications

- Preferred qualifications

- For supervisory positions it’s recommended to include: Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.

**Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.**

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

For questions contact the Human Resources Office at: Michael.Tillman@dmh.mo.gov

Lead Administrative Support Assistant Hawthorn Children's Psychiatric Hospital

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$38,000 - $50,000 per year

**Job Description**

We are hiring an Administrative Assistant to support our management team with scheduling, correspondence, and document management. This role involves handling confidential business information and requires a background check prior to employment.

**Responsibilities**

- Manage calendars, schedule meetings, and coordinate appointments

- Draft, proofread, and send internal and external correspondence

- Organize and maintain confidential digital filing systems

- Track deadlines and follow up on pending tasks for team leads

- Prepare reports, presentations, and meeting summaries

- Handle general administrative tasks as assigned by management

**Requirements**

- High school diploma required; associate degree preferred

- Proficient in Google Workspace or Microsoft Office

- Strong organizational and time management skills

- Must pass a pre-employment background check

- No prior admin experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

doral stones is a supplier of natural stones such as marble, granite, dolomite and quartzite. We believe that having natural products in our homes - like natural stone countertops, wood floors, plants, etc - can actually have a positive effect on our wellbeing and our goal is to provide you with a hand picked selection slabs with a great customer experience.

Industry: Wholesale Building Materials
Company Size: 2-10 employees

doral stones

**Company Description **

doral stones is a boutique leading supplier of natural stones, including marble, granite, dolomite, and quartzite. We are passionate about the positive effects of natural materials on well-being and strive to provide our customers with a curated selection of high-quality slabs. Our focus is on delivering excellent customer experiences while enhancing the beauty and functionality of homes with timeless stone designs. Located in Doral, FL, we take pride in offering top-notch products and personalized service.

**Role Description **

This is a full-time, on-site role based in Doral, FL, for an Administrative Assistant & Customer Service. The successful candidate will be responsible for a variety of tasks, including handling administrative and clerical duties, maintaining schedules, managing records, and providing executive administrative support. The candidate will also handle incoming communications, ensure smooth office operations, and assist customers and team members as needed.

**Qualifications **

- Proficient in Administrative Assistance and Clerical Skills to support office functions and maintain accurate records

- Strong Phone Etiquette and Communication skills to manage calls and correspondence effectively

- Experience in Executive Administrative Assistance to support managerial staff in scheduling and task management

- Highly organized with attention to detail and the ability to multitask

- Proficiency in Microsoft Office Suite or other administrative tools

- Customer service experience is a plus

- High school diploma or equivalent required; associate degree or higher is advantageous

- Must be fluent in English, Spanish or Portuguese is a plus

. About Our Client:This organization offers remote work opportunities nationwide, focusing on providing flexible positions that accommodate individuals seeking to work from home. The company connects clients with dependable remote workers capable of performing data entry and administrative tasks efficiently.

About the Opportunity

:The **Administrative Assistant / Data Entry Clerk** role involves performing accurate data entry and typing tasks remotely. This position supports organizational operations by handling clerical duties that require focus and attention to detail, enabling the company to maintain productivity through remote work arrangements

.

Responsibilitie

s:• Perform accurate data entry with a minimum typing speed of 30 words per minu

te• Use phone devices, laptops, or computers to complete tas

ks• Manage email communications with clients as need

ed• Maintain focus and work without distractions in a remote setti

ng

Requiremen

ts:• Stable internet connect

ion• Resident of the United Sta

tes• Ability to type accurately at 30 words per minute or hig

her• Basic proficiency in PC ski

lls• Basic written and spoken Engl

ish• Minimum age of 16 ye

ars

Pay Range and Compensation Pack

age:• The pay range is $16 to $30 per hour, depending on experience and demonstrated ability to work effectively from

home

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national or

igin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page o

r ATS.

Administrative Assistant / Data Entry Clerk (Remote Work From Home Online Telecommute)

About Our Client

The organization operates in the remote work sector, offering flexible work-from-home opportunities for individuals skilled in data entry and typing. This approach addresses the need for accessible remote roles that support work-life balance, especially for those who require flexibility to stay home with family. The program accommodates a nationwide pool of candidates, emphasizing reliability and self-motivation.

About the Opportunity

The Administrative Assistant / Data Entry Clerk role provides a remote position focused on accurate and efficient data entry and administrative support. This role contributes to the organization by ensuring data accuracy and client communication, supporting operational continuity from a remote setting. The position is important for maintaining data integrity and effective correspondence, enabling the organization to serve its clients effectively without requiring on-site presence.

Responsibilities

- Information Input: Enter data accurately into designated databases and systems while maintaining a minimum typing speed of 30 words per minute.

- Device Operations: Perform day-to-day data entry and clerical tasks using a mobile phone device, laptop, or computer setup.

- Client Correspondence: Communicate professionally with clients via email to provide updates or gather required information as needed.

- Focus and Workflow: Maintain high focus and avoid distractions during working hours to meet processing targets.

- Clerical Support: Support additional administrative and clerical duties as required by the operations team.

Requirements

- Core Demographics: Must be a current resident of the United States and a minimum of 16 years of age.

- Technical Setup: Access to a stable internet connection and proficiency with basic PC skills and computer navigation.

- Language Capabilities: Ability to read, write, and speak basic English for effective business communication.

- Workplace Management: Proven ability to work independently from a home setting without personal distractions.

Compensation & Benefits

Compensation

- Hourly Rate: $16 to $30 per hour.

- Note: The final hourly pay rate is dependent on prior experience, assigned role level, and demonstrated ability to work effectively from home.

Benefits & Perks

- Flexible work-from-home model that supports work-life balance and family scheduling needs.

- Accessibility to candidates nationwide with a low barrier to entry for early-career professionals.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

About RemoteHunter

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Administrative Assistant / Data Entry Clerk (Remote)

Industry: Technical and Vocational Training
Company Size: 11-50 employees

Fresh Nation Techcast, Inc.

**Company Description **

Fresh Nation Techcast, Inc. focuses on innovation and delivering technology-driven solutions to its clients. Committed to excellence, the company leverages its expertise to help businesses overcome complex challenges. Based in the Detroit Metropolitan Area, Fresh Nation Techcast, Inc. values a collaborative workplace culture and growth opportunities for team members.

**Role Description **

This is a part-time, on-site Administrative Assistant role located in the Detroit Metropolitan Area. The Administrative Assistant will provide day-to-day support, including handling clerical tasks, managing schedules, organizing records, and assisting executives. The role also involves professional communication via phone and email, along with maintaining an organized and efficient workflow in the office.

**Qualifications **

- Proficiency in Administrative Assistance and Clerical Skills, including scheduling and document management

- Strong Executive Administrative Assistance capabilities, including calendar management and travel coordination

- Excellent Communication and Phone Etiquette skills for professional client and colleague interactions

- Detail-oriented and able to manage multiple tasks in a fast-paced environment

- Proficient in office software such as Microsoft Office Suite (Word, Excel, Outlook)

- High school diploma or equivalent is required; associate or bachelor’s degree is a plus

Toronto Wildlife Centre (TWC) is a leader in the field of wildlife rescue, veterinary care, rehabilitation and education, providing a vital and unique service in Southern Ontario.

A registered charity supported primarily by donations, TWC has grown into Canada's busiest wildlife centre – since opening in 1993, hundreds of  thousands of people have received help on TWC’s Wildlife Hotline, and over 74,000 wild animals representing over 270 different species have been admitted for care.
 
TWC’s work is carried out by a small group of highly skilled paid staff, and several hundred dedicated volunteers working in all areas of the centre, from wildlife care to administration.

Industry: Veterinary Services
Company Size: 11-50 employees

Toronto Wildlife Centre

Toronto Wildlife Centre is the only wildlife centre in the Greater Toronto Area and the busiest in Canada. Up to 6,500 wild animals are admitted to the centre each year representing over 300 different species of wildlife.

Dedicated to the rehabilitation of sick, injured and orphaned wildlife, and to educating the public on wildlife-related issues; TWC was the first wildlife centre in Canada with a full veterinary hospital and is the only one with a dedicated Wildlife Rescue Program. Approximately 40,000 phone calls from the public are handled each year through TWC’s Wildlife Hotline.

As a registered charity, TWC relies primarily on donations from members of the public and like-minded organizations. Staff work in all areas of the centre from wildlife care to IT support.

**Job Title: ** Administrative Assistant

**Status: ** Full-time, Permanent

**Location: ** Currently located in Downsview Park (North York) with plans to move to Rouge National Urban Park (Scarborough)

**Start Date: ** April 2026

**Compensation: ** $19.00 – $22.00 per hour, commensurate with experience

**Reports To: ** Director of Operations

**Vacancy Status: ** This posting is for an existing vacancy.

**Job Summary**

The Administrative Assistant provides comprehensive administrative and operational support to the Director of Operations and the broader Operations portfolio.

This role ensures the efficient coordination of meetings, documentation, compliance tracking, and cross-departmental administrative processes. The position contributes to organizational effectiveness by maintaining structured administrative systems, supporting human resources and health and safety administration, coordinating operational logistics, and promoting consistency across administrative functions.

**Duties & Responsibilities**

**Operations Administrative Support**

- Provide proactive administrative support to the Director of Operations.

- Manage calendars and coordinate meeting scheduling for Operations, Managers, Staff, and Board meetings.

- Coordinate meeting logistics including room bookings, technology setup, materials, and refreshments as required.

- Prepare agendas, briefing materials, and supporting documentation.

- Record and distribute meeting minutes.

- Track action items, deadlines, and follow-up tasks.

- Draft, format, and edit internal correspondence, reports, and presentations.

- Maintain organized operational files and documentation.

**Office Administration & Operational Coordination**

- Manage office supply inventory and coordinate ordering across departments.

- Liaise with vendors and service providers to support operational needs.

- Coordinate logistics for staff activities, internal events, and training sessions.

- Act as a central administrative coordination point for operational logistics across departments.

- Maintain key log tracking and support general office security administration.

**Human Resources Administrative Support**

- Coordinate recruitment administration and support hiring processes.

- Assist with onboarding and offboarding of employees

- Track completion of training, certifications, and compliance requirements.

- Support HR system maintenance, ensuring personnel records are accurate and up to date.

- Assist in updating and maintaining HR documentation, policies, and templates as needed.

**Health, Safety & Compliance Administration**

- Provide administrative support to the Joint Health & Safety Committee (JHSC), including scheduling quarterly meetings, preparing agendas, and recording and distributing minutes.

- Maintain organized health and safety documentation and committee records.

- Track and file incident reports and maintain the incident log.

- Prepare annual incident summary reports for review.

- Maintain records of monthly facility inspections and track follow-up actions.

- Coordinate replenishment of First Aid supplies as directed.

- Update Health & Safety bulletin boards as directed by the JHSC or leadership.

**Finance & Fundraising Administrative Support**

- Assist with month-end financial administrative tasks as directed.

- Organize and maintain financial documentation in accordance with established processes.

- Maintain organized records of active bequests and track estate follow-ups as assigned.

- Reconcile designated petty cash accounts as assigned.

**Qualifications**

**Education**

Minimum high school diploma or equivalent.

Post-secondary education in administration, business, or a related field.

**Experience**

- Minimum one (1) year of experience in an administrative, operations, or HR support role.

**Technical Skills**

- Proficiency in Microsoft Office Suite and Microsoft 365.

**Assets**

- Experience working in a nonprofit or charitable organization.

- Joint Health & Safety Committee certification.

- Experience with accounting software (e.g., QuickBooks).

- Experience with CRM systems (e.g., eTapestry).

- Valid G2 driver’s license with a clean driving record.

- Access to a vehicle.

**Competencies**

- Communicates clearly and professionally with colleagues, volunteers, and external contacts. Prepares accurate correspondence, reports, and documentation.

- Works cooperatively with team members and contributes positively to team goals.

- Manages workload efficiently, prioritizes tasks effectively, and maintains organized documentation.

- Identifies issues in routine tasks and resolves them independently while escalating complex issues appropriately.

- Responds effectively to changing priorities, deadlines, and operational needs.

- Takes ownership of assigned work and ensures tasks are completed accurately and on time.

- Demonstrates commitment to TWC’s mission and values while maintaining professionalism and ethical conduct.

**Work Schedule**

- Standard hours typically fall within Monday to Friday daytime business hours

- Some evening or weekend work may occasionally be required

- Some off-site work may be required

**Working Conditions**

- Open office environment with equipment noise and the possibility of frequent interruptions.

- Exposure to animals and materials that may trigger allergic reactions.

**Physical Requirements**

- Extended periods of sitting and computer use.

- Ability to lift moderately heavy objects when assisting with deliveries or operational projects.

- Required to walk on concrete floors within the facility.

**General & Ad Hoc Administrative Support**

- Provide administrative support to Operations portfolio direct reports (Facilities, Finance, IT, HR, Volunteer Services) as assigned.

- Provide administrative support to the Board of Directors as directed by the Director of Operations.

- Assist with special projects and organizational initiatives.

- Provide back-up administrative support during staff absences or peak periods.

- Take on additional administrative responsibilities as organizational needs evolve.

**How To Apply**

Please submit your resume and cover letter to recruitment@torontowildlifecentre.com, with the subject line **“Administrative Assistant **”.

~~We thank all applicants for their interest. Due to the anticipated number of applications, only those selected for an interview will be contacted.~~

Toronto Wildlife Centre does not use artificial intelligence or automated tool**s ** to screen, assess, or select applicants.

Applicants who require accommodations are encouraged to include details in their application or contact us directly at recruitment@torontowildlifecentre.com.

Thank you for your interest in joining our team! You can also learn about our volunteer opportunities here.

Help save wild lives today.

**Why checks apply: **~~Handles confidential business documents and schedules — background check standard for all admin roles.~~

**Location: **Full Time / 100% Remote (United States)

**Salary: **$38,000 - $50,000 per year

**Job Description**

We are hiring an Administrative Assistant to support our management team with scheduling, correspondence, and document management. This role involves handling confidential business information and requires a background check prior to employment.

**Responsibilities**

- Manage calendars, schedule meetings, and coordinate appointments

- Draft, proofread, and send internal and external correspondence

- Organize and maintain confidential digital filing systems

- Track deadlines and follow up on pending tasks for team leads

- Prepare reports, presentations, and meeting summaries

- Handle general administrative tasks as assigned by management

**Requirements**

- High school diploma required; associate degree preferred

- Proficient in Google Workspace or Microsoft Office

- Strong organizational and time management skills

- Must pass a pre-employment background check

- No prior admin experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Johnson Floors, LLC is a top-quality commercial flooring contractor serving the DMV and Richmond, VA markets. Our principals have a combined 40-plus years of experience in the commercial flooring industry.

Specializing In carpet, resilient, ceramic tile, polished concrete, floor leveling & moisture mitigation. Through our vast resources and hands-on approach, our objective is to provide the highest level of quality, value, and professional service to our customers.

Industry: Construction
Company Size: 2-10 employees

Johnson Floors, LLC

**Company Description **

Johnson Floors, LLC is a prominent commercial flooring contractor serving the DMV and Richmond, VA markets. With over 40 years of combined experience, our team specializes in carpet, resilient flooring, and ceramic tile We are committed to delivering exceptional quality, value, and professional service to our customers through our extensive resources and hands-on approach. Johnson Floors is dedicated to meeting and exceeding the expectations of clients across various industries.

**Role Description**

This is a full-time, on-site Administrative Assistant position located in Gaithersburg, MD. The Administrative Assistant will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communication, maintaining records, and ensuring efficient office operations.

**Qualifications**

Office management skills, including scheduling, organizing, and maintaining accurate records

Strong proficiency in written and verbal communication, email correspondence, and professional documentation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software

Attention to detail, time management, and the ability to prioritize and multitask effectively

Customer service and interpersonal skills for collaborating with team members and external contacts

Familiarity with the commercial flooring industry or similar industries is a plus.

**Pay: $50,000-$65,000 a year depending on experience**

Administrative Coordinator

Welcome to the Laramie County page on LinkedIn. This page is offered as a public service to residents of Laramie County, Wyoming.

Industry: Government Administration
Company Size: 201-500 employees

Laramie County Government

## **Summary**

Under the supervision of the Director of the Laramie County Recovery Courts, the Administrative Assistant shall perform skilled, professional, and confidential office management, secretarial, and court clerk duties in support of the operations of Laramie County Recovery Courts programs.

## **Essential Job Functions**

Essential Job Functions**:** (*Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.)*

-  Assists in the administrative operations of the Laramie County Recovery Courts office.

-  Reviews and processes legal documents, tracks their disposition, creates files, conducts research, and conducts disposition follow up as necessary.

-  Creates program participant files, updates files, collects statistical data, disseminates data, and enters data into the Wyoming Drug Courts Case Management System.

-  Types letters, memoranda, and other various documents, including the processing of confidential and sensitive documents.

-  Creates and maintains the minutes of Drug Court and DUI Court management team meetings and weekly court hearings.

-  Provides information and assistance within the scope of designated authority.

-  Collects financial and administrative information and compiles data for reports.

-  Answer phones, send emails, greet members of the public, and schedule appointments.

-  Performs other duties as assigned or required.

## **Qualifications**

**Minimum Qualifications**

Associate's degree; AND one (1) year of administrative support experience; OR equivalent combination of education, training, and experience; legal secretary/paralegal certification preferred; must pass a thorough background investigation and drug examination.

**Knowledge And Skills**

-  Skill in typing and entering information into data programs with high accuracy and speed.

-  Knowledge of research techniques and legal terminology.

-  Knowledge of the basic principles of record keeping and records management.

-  Knowledge of principles and protocols for the management of official documents and court records

-  Skill in drafting and completing accurate reports, legal documents, and technical correspondence.

-  Skill in operating a personal computer, proficiency in Microsoft Word, Excel, and other basic programs.

-  Skill in effectively communicating verbally and in writing.

Administrative Assistant-DUI/Drug Court (Part-Time)

**About The Company**

Coates Field Service, Inc. is a distinguished leader in the land acquisition and right of way services industry with a rich history spanning over 76 years. Serving municipalities, utilities, energy providers, and oil and gas companies nationwide, Coates has established itself as a trusted partner in land and right of way acquisition. As the first firm of its kind, Coates is recognized for its expertise, professionalism, and commitment to delivering high-quality, cost-efficient services. Headquartered in Oklahoma City, Oklahoma, with regional offices across the United States, the company boasts the depth of knowledge and agility necessary to meet the diverse needs of its clients across all 50 states. Coates' mission is centered around providing exceptional service, ensuring client satisfaction, and fostering a collaborative and inclusive work environment.

**About The Role**

We are seeking a detail-oriented and organized Administrative Assistant to join our team in a remote, part-time capacity. The successful candidate will play a vital role in supporting project managers by facilitating smooth communication, maintaining accurate documentation, and coordinating project activities. This position requires someone who can adapt to tight deadlines, manage multiple priorities effectively, and support project operations seamlessly. The Administrative Assistant will be instrumental in ensuring that project-related meetings, reports, and communications are handled efficiently, contributing to the overall success of our projects. This role offers an excellent opportunity for a proactive professional looking to contribute to a reputable organization while working remotely.

**Qualifications**

- Associate or bachelor's degree preferred

- 13 years of administrative, project coordination, or similar experience preferred

- Strong written and verbal communication skills

- Excellent organizational skills and attention to detail

- Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools

- Ability to manage multiple tasks and meet deadlines in a fast-paced environment

**Responsibilities**

- Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items

- Compile and prepare weekly reports by gathering updates from project teams and summarizing key information

- Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing

- Maintain organized records of project documentation, reports, and communications

- Assist with scheduling meetings, tracking deadlines, and supporting project timelines

- Provide general administrative support to the team as needed

**Benefits**

- Medical, dental, and vision insurance coverage

- Short-term and long-term disability insurance

- Life insurance policies

- Paid time off and company-paid holidays

- Competitive compensation package

- Opportunities for professional growth and development

Equal Opportunity

Coates Field Service, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or any other protected status. All qualified applicants will receive consideration for employment without regard to these factors.

The International Rescue Committee responds to the world’s worst humanitarian crises and help people to survive, recover, and gain control of their future. 

Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees and displaced people forced to flee from war or disaster.

At work today in over 50+ countries and in 28 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Industry: Non-profit Organizations
Company Size: 10,001+ employees

International Rescue Committee

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Administrative Assistant will support the Immigration Team communicating with clients, entering data into a case manage system, maintaining electronic files, and performing other administrative tasks. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, and facilitating high quality communication. This position reports to the Managing Attorney but works closely with all members of the immigration team.

**Major Responsibilities**

-  Maintain up-to-date knowledge of IRC in Spokane case acceptance policies, which include enrollment eligibility criteria across immigration legal services programs and grants.

-  Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys; follow up with clients through reminder text messages and/or phone calls.

-  Answer phone calls, emails and text messages from clients and resolve common client concerns, such as regarding updated contact information, position on waitlists for services, or estimated USCIS case processing times; follow protocols to appropriately relay questions requiring legal analysis or more detailed case information to team members; and log all client communications in the case management software.

-  Open and process mail (USCIS/NVC correspondence) for immigration programs into the case management software and client folders.

-  Create and maintain virtual and/or physical case files according to standardized model.

-  Scan and upload clear and complete copies of case-related documents to Box; print and prepare clear and complete copies of materials to be submitted to USCIS as part of legal filings.

-  Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law.

-  Other tasks and projects as assigned by the Managing Attorney.

**Job Requirements**

-  Bilingual English and a major client language highly preferred. Fluency in spoken and written English.

-  Strong organizational skills and attention to detail.

-  Knowledge of and / or interest to learn about immigration legal services.

-  Experience working and communicating effectively in a multi-cultural environment is required; experience with individuals who are Limited English Proficient (LEP) highly desired.

-  Self-starter with strong problem-solving skills combined with a solid ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position.

-  Interest and ability to contribute both independently and as a key team member.

-  Proficient in Microsoft Office (i.e. Word, Excel, and Outlook) and web-based applications (i.e. Google forms, Box, ETO, databases).

**Work Environment**

-  Standard office setting at IRC’s office in Spokane; regular evening or weekend activities as needed.

-  Access to reliable transportation to travel and work off-site at programs.

**COVID-19 Vaccination Requirement: ** In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

**Commitment to Diversity and Inclusivity: ** IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

**Equal Opportunity Employer: **We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

**Compensation: ** **( ****Pay Range: $19 - $20.50 ****). **Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

**PROFESSIONAL STANDARDS**

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Cookies: https://careers.rescue.org/us/en/cookiesettings

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Immigration Administrative Assistant

Itron enables utilities and cities to safely, securely and reliably deliver critical infrastructure services to communities in more than 100 countries. Our proven portfolio of smart networks, software, services, meters and sensors helps our customers better manage energy and water for the people they serve.

Industry: Utilities
Company Size: 5,001-10,000 employees

Itron, Inc.

Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.

The Administrative Assistant provides essential, customer‑centric operational support to Networked Solutions R&D leaders and the broader R&D organization. This role enables teams to focus on high‑value, innovative work by ensuring day‑to‑day administrative and business processes run smoothly, accurately, and efficiently.

This position is well suited for a proactive, highly organized professional who works with integrity, exercises sound judgment, and thrives in a fast‑paced, collaborative technology environment serving the Utilities & Energy sector. This role requires comfort working independently, partnering closely with senior leaders, and continuously improving how work gets done.

**Duties & Responsibilities**

- Provide reliable, accountable administrative support to multiple Networked Solutions R&D leaders, ensuring priorities are managed effectively and confidential information is handled with professionalism and discretion.

- Manage complex calendars, schedule meetings, coordinate logistics, and reserve conference rooms in a way that supports agile decision‑making and cross‑functional collaboration.

- Enter requisitions for purchase order generation, manage purchase orders, receive and review invoices, and submit documentation to Accounts Payable, ensuring accuracy, compliance, and timely processing.

- Assist with travel arrangements, including booking flights, hotels, and related logistics, with a focus on efficiency, cost awareness, and a positive employee experience.

- Monitor, order, and organize office supplies to ensure teams have the tools needed to work productively without disruption.

- Prepare, edit, format, and maintain documents, reports, memos, and presentations that support clear communication, alignment, and innovation across the R&D organization.

- Identify opportunities to streamline administrative processes, improve workflows, and enhance operational effectiveness, demonstrating an innovative and continuous‑improvement mindset.

**Required Skills & Experience**

- Previous experience in a clerical or administrative support role, preferably in a professional or technology‑focused environment.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience working with Oracle or similar enterprise systems.

- Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and adapt quickly in an agile, fast‑paced environment.

- Clear, professional written and verbal communication skills, with the ability to collaborate authentically and effectively with leaders, peers, and partners.

- Demonstrated integrity, accountability, and discretion when supporting senior leaders and handling sensitive information.

**Preferred Skills & Experience**

- Associate or bachelor’s degree in business administration or a related field.

- Experience supporting teams within a technology, engineering, or R&D organization, ideally within the Utilities & Energy sector.

- Experience contributing to process improvements, administrative efficiencies, or operational best practices.

- A customer‑focused, service‑oriented mindset with a passion for enabling others and improving how teams work together.

**Physical Demands**

This is a typical office job, with no special physical requirements or unusual work environment.

**Benefits Info**

This position also includes a competitive benefit package including; financial, social, health and wellbeing programs, paid vacation, 401k matching, employee stock purchase program, hybrid work schedule, and more!

Liberty Lake, WA: minimum wage - $44.23 per hour

Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences don't perfectly align with every requirement, we encourage you to apply anyway. In the end, you may be just who we are looking for!

The successful candidate's starting wage will be determined based on permissible, non-discriminatory factors such as skills and experience.

Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply, please contact a recruiting representative at 1-800-635-5461 or email Accessibility@itron.com.

Itron is transforming how the world manages energy, water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency, build resilience and deliver safe, reliable and affordable service. With edge intelligence, we connect people, data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world: www.itron.com

Industry: إنشاءات
Company Size: ‏٢ - ١٠ موظفين

Burjline Builders

We’re looking for a dependable, highly organized Administrative Assistant to become the operational backbone of our team. In this role, you’ll manage a mix of remote document preparation and on-the-go support, ensuring our offices run smoothly every day. If you take pride in bringing order to busy environments, communicating with professionalism, and don’t mind a change of scenery between work sites, we’d love to hear from you.

**What You’ll Do**

**Document Preparation: ** Draft, format, and print reports, correspondence, and other professional documents.

**Schedule Management: ** Coordinate calendars, appointments, and meetings to keep the team on track.

**Communications Hub: ** Handle incoming and outgoing calls, emails, and physical mail with a warm, professional demeanor.

**Records & Filing: ** Maintain organized digital and physical filing systems so nothing gets lost.

**Travel Support: ** Move between office locations to deliver important documents and provide hands-on administrative support where it’s needed most.

**General Assistance: ** Jump in to support management and staff with special projects and day-to-day tasks.

**What You’ll Bring**

**Home Office Ready: ** You have reliable access to a computer and printer to handle remote document creation and administrative tasks seamlessly.

**Willingness to Travel: ** You’re comfortable and prepared to travel between local sites as a regular part of your workweek.

**Polished Communication: ** You possess strong written and verbal communication skills and consistently maintain a courteous, professional manner.

**Self-Starter Mindset: ** You’re detail-oriented, can work independently, and know how to prioritize without constant oversight.

**Preferred (But Not Required)**

Experience using Microsoft Office (Word, Excel, Outlook) or Google Workspace.

Previous background in administrative support, office coordination, or a similar role.

Basic familiarity with bookkeeping or data entry.

**Why Join Us?**

A role with variety: blend focused remote work with active, on-site support.

The chance to be a true partner to a collaborative team that relies on your skills.

Room to bring your organizational strengths to life and refine new ones.

**Ready to Apply?**

If you’re an organized problem-solver who thrives both behind a screen and out in the field, send us your resume today. We look forward to learning how you can help us keep everything running effortlessly.

Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting in differences. Because impact matters. 

Microsoft operates in 190 countries and is made up of approximately 228,000 passionate employees worldwide.

Industry: Software Development
Company Size: 10,001+ employees

Microsoft

**Administrative Assistant (Contract)**

~~Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.~~

**Summary**

This is an exceptional opportunity for a highly organized and detail-oriented professional to provide comprehensive administrative and operational support to senior leaders and cross-functional teams in a dynamic, fast-paced corporate environment. The ideal candidate will serve as a central point of contact for stakeholders across the organization, ensuring seamless day-to-day business execution while managing competing priorities with professionalism and discretion. This role demands a proactive, solutions-oriented individual who thrives in a collaborative setting and takes pride in enabling leaders and their teams to operate at peak efficiency.

**Job Responsibilities**

- Manage complex, high-volume calendars for senior leaders, including scheduling across multiple time zones and coordinating logistics for meetings and events

- Coordinate domestic and international travel arrangements and process business expense reports accurately and in a timely manner

- Support key business operations including headcount tracking, recruiting coordination, onboarding and offboarding, space management, and event planning

- Manage procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships

- Serve as the primary point of contact for cross-functional stakeholders including facilities, HR, and administrative teams to ensure efficient workflows and consistent team experiences

- Prepare and manage documents, presentations, and correspondence on behalf of leadership

- Support department financial operations, personnel operations, and facility operations

- Handle confidential information with the utmost discretion and professionalism

- Proactively anticipate team needs and identify opportunities to improve processes and enhance team effectiveness

- Complete special projects as assigned

**Requirements**

- Minimum of 2 or more years of experience managing high-volume, fast-paced calendars and coordinating logistics for meetings and events

- Minimum of 2 or more years of hands-on experience using productivity and collaboration tools in a professional corporate environment

- Minimum of 2 or more years of experience supporting senior leaders or teams with travel coordination, expense management, document preparation, and general operational support

- Demonstrated experience supporting cross-functional teams and serving as a central point of contact for organizational stakeholders

- Prior experience in a corporate environment supporting multiple levels of management, including external business partners, is strongly preferred

- Associate's or bachelor's degree in business administration, communications, or a related field preferred

- Complex calendar management and meeting coordination across multiple time zones

- Strong organizational skills with exceptional attention to detail

- Ability to manage competing priorities in a fast-paced corporate environment

- Excellent written and verbal communication skills

- Proficiency in productivity and collaboration tools within a professional corporate environment

- Experience with travel coordination, expense management, and document preparation

- Strong problem-solving skills with a proactive, solutions-oriented mindset

- Ability to handle sensitive and confidential information with discretion

- Cross-functional collaboration and stakeholder management

- Vendor relationship management and procurement support

**Additional Details**

- Location: Redmond, WA (Hybrid: 3 days/week)

- Duration: 18 months

- Pay Range*: $27.50 - $31 per hour

- Weekly Schedule: 40 hours

- Job Status: Non-Exempt

- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

**This Role Is Eligible For The Following Benefits**

- Medical, dental & vision

- Hospital plans

- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

- Company paid short and long-term disability

- Health & Dependent Care Spending Accounts (HSA & DCFSA)

- Employee Assistance Program

- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

~~Benefits are subject to change and may be subject to specific elections, plan, or program terms.~~

~~AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.~~

~~If you require a reasonable accommodation related to the application or interview process due to a disability, please email ~~~~accommodation@allegisglobalsolutions.com ~~~~. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.~~

~~In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.~~

~~Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.~~

- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

~~Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. ~~

Administrative Assistant (contract)

**About The Company**

Edgewater Health is a dedicated healthcare provider committed to delivering comprehensive behavioral health and primary care services to diverse populations, including children, youth, adults, and seniors. Our organization values compassion, excellence, diversity, and opportunity, striving to make a meaningful difference in the lives of those we serve. With a focus on innovative, patient-centered care, Edgewater Health fosters a supportive environment for both our clients and our team members. We are continually seeking passionate professionals who are driven to contribute positively to community health and well-being.

**About The Role**

We are currently seeking a detail-oriented and proactive Remote Administrative Assistant to join our team. In this role, you will provide essential administrative support to ensure the smooth operation of our healthcare services. The successful candidate will handle a variety of clerical and organizational tasks, including managing communications, scheduling appointments, preparing reports, and maintaining office equipment and supplies. This position offers the flexibility of remote work while playing a vital role in supporting our healthcare professionals and administrative team. The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities effectively within a dynamic healthcare environment.

**Qualifications**

- Minimum of an Associate degree required; a Bachelor's degree is highly preferred

- At least 5 years of relevant administrative experience

- Strong proficiency in computer skills, including Windows OS, Office 365 (Word, Excel, PowerPoint, Access), Adobe Acrobat

- Ability to quickly learn new databases and generate reports

- Excellent verbal and written communication skills

- Strong judgment and problem-solving abilities

- Flexibility to manage multiple projects, tasks, and priorities effectively

- Experience working in a start-up or fast-paced environment with diverse stakeholders is preferred

**Responsibilities**

- Answer and direct incoming phone calls promptly and professionally

- Organize and maintain calendars, scheduling meetings, appointments, and webinars

- Draft, produce, and distribute emails, correspondence, memos, and reports

- Assist in the preparation and dissemination of regularly scheduled reports

- Provide general support to visitors and internal staff as needed

- Ensure the operation and maintenance of office equipment by completing preventative maintenance, coordinating repairs, and managing inventory

- Maintain supplies inventory, anticipate needs, and expedite orders to ensure office efficiency

- Collaborate with the IT department to evaluate and implement new office technology and equipment

**Benefits**

- Competitive salary package

- Flexible remote work arrangements

- Comprehensive health insurance plans

- Paid time off and holidays

- Professional development opportunities

- Supportive and inclusive work environment

- Employee assistance programs and wellness resources

Equal Opportunity

Edgewater Health is an equal employment opportunity employer. We are committed to creating a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or veteran status. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. We also provide reasonable accommodations for applicants with disabilities and are dedicated to ensuring a safe, respectful, and equitable work environment. All employment decisions are based on merit, qualifications, and business needs.

Administrative Assistant - Remote

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually  any other law firm in the world. 

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in  pensions, private equity, real estate, tax, and technology. 

Attorney Advertising. To view our legal notices, please visit:  www.dlapiper.com/legalnotices

Industry: Law Practice
Company Size: 5,001-10,000 employees

DLA Piper

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary**

The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team.

This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

**Location**

This position is located in our New York office and offers a hybrid work schedule.

**Responsibilities**

- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.

- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.

- Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.

- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.

- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.

- Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.

- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.

- Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date.

- Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.

- Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.

- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.

- Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

**Desired Skills**

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pay attention to minute details and take initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.

Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

**Minimum Education**

- High School Diploma or GED.

**Preferred Education**

- Bachelor’s degree in legal studies, business administration, or a related field.

**Minimum Years Of Experience**

- 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.

**Essential Job Expectations**

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

- Provide timely, accurate, and quality work product.

- Successfully meet deadlines, expectations, and perform work duties as required.

- Foster positive work relationships.

- Comply with all firm policies and practices.

- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

- Ability to work under pressure and manage competing demands in a fast-paced environment.

- Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

**Physical Demands**

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

**Work Environment**

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

**Disclaimer**

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

**Application Process**

Applicants must apply directly online instead of sending application materials via email.

**Accommodation**

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $47.39 - $62.79 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

~~DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~Job applicant poster viewing center~~.~~

Legal Executive Assistant

Industry: Medical Practices
Company Size: 2-10 employees

Flower Mound Eyecare, LLC

**Company Description **

Flower Mound Eyecare, LLC is a professional medical practice located in Flower Mound, Texas. Specializing in providing quality eye care services, the practice is dedicated to improving patients' vision and eye health. With a team of experienced professionals, Flower Mound Eyecare fosters a welcoming and supportive environment for both patients and staff.

**Role Description **

This is a full-time, Remote Administrative Assistant role based in Lantana, TX. The Administrative Assistant will be responsible for managing daily tasks, scheduling appointments, handling phone calls, and supporting the executive team. The role also involves maintaining records, performing clerical duties, and ensuring efficient office operations to facilitate excellent patient care.

**Qualifications **

- Proficiency in Administrative Assistance and Clerical Skills to manage daily office operations and organizational tasks effectively

- Strong Phone Etiquette and Communication skills to handle patient and client interactions professionally

- Experience with Executive Administrative Assistance to support leadership with scheduling and correspondence

- Detail-oriented and highly organized with the ability to multitask and prioritize responsibilities

- Familiarity with basic computer applications and office software

- High school diploma or equivalent; additional administrative certifications or training is a plus

Industry: Business Content
Company Size: 51-200 employees

A Hiring Company

Description:At Gordon Feinblatt, we pride ourselves on delivering exceptional legal services to our clients. We are a dynamic and forward-thinking law firm that values integrity, professionalism, and collaboration. As we continue to grow, we are seeking a versatile and proactive Legal Administrative Assistant to join our team.

**Position Overview: **

We are looking for a highly organized and adaptable Legal Administrative Assistant to provide comprehensive legal administrative support. This role is ideal for someone who thrives in a fast-paced environment and enjoys the challenge of collaborating with attorneys, paralegals, other LAA's, administrative teams and handling a diverse range of tasks.

**Key Responsibilities: **

- Provide administrative support to attorneys and paralegals as needed.

- Manage and organize legal documents, correspondence, and files.

- Schedule and coordinate meetings, appointments, and travel arrangements.

- Prepare and format legal documents, briefs, and presentations.

- Conduct legal research and gather information as required.

- Assist with billing and invoicing processes.

- Handle incoming calls, emails, and mail, directing them to the appropriate personnel.

- Maintain confidentiality and ensure all documents are stored securely.

- Perform general office duties such as filing, photocopying, and scanning.

- Support special projects and other duties as assigned.

Requirements:

- Minimum of 5 years of legal administrative support experience in a law firm setting.

- Strong understanding of legal terminology, procedures, and e-filing in federal, state, and local courts a plus.

- Proficiency in Document Management Systems & Microsoft Office Suite needed.

- Excellent organizational skills and attention to detail.

- Ability to multitask and prioritize effectively in a fast-paced environment.

- Strong written and verbal communication skills.

- High level of discretion and professionalism.

- Ability to work independently and as part of a team.

**Why Join Gordon Feinblatt? **

Gordon Feinblatt is committed to the development, mentoring, and advancement of legal professionals with diverse backgrounds and experiences. Our culture provides an inclusive and flexible work atmosphere that provides us the ability to deliver the service and support that our clients, attorneys, and personnel deserve.

**Compensation Package: ** We value your skills and offer a comprehensive benefits & compensation package.

**Professional Growth: ** Elevate your skills and knowledge in a supportive legal environment.

**Work/Life Harmony: **We embrace flexibility by empowering our teams to achieve work-life balance while optimizing productivity. **Team Environment: ** Collaborate with experienced attorneys and legal professionals to achieve goals.

**Corporate Social Responsibility: **We are committed to fostering positive change and making a meaningful impact through our unwavering commitment to corporate social responsibility.

- Diversity, Equity, and Inclusion. Diversity, Equity & Inclusion | Gordon Feinblatt LLC (gfrlaw.com)

- Community Engagement. Serving the Community | Gordon Feinblatt LLC (gfrlaw.com)

- Sustainability. Sustainability | Gordon Feinblatt LLC (gfrlaw.com)

Please visit our career page for more information on reasons why to join our team: Current Openings | Gordon Feinblatt LLC (gfrlaw.com)

**Salary Range: $50,000-$80,000/Annual **

**Gordon Feinblatt is an Equal Opportunity Employer. **

**Salary Description**

$50000.00 - $80000.00

**Compensation details: ** 50000-80000 Yearly Salary

Legal Administrative Assistant III

ThoughtSpot is the AI-native Intelligence Platform for every enterprise. Our mission is to create a more fact-driven world by empowering everyone to explore any data, ask any question, and uncover actionable insights faster—leading to growth, better business outcomes, and efficiency in their organizations: www.thoughtspot.com


With ThoughtSpot’s intuitive natural language search, every user can confidently generate answers from their business data at every point of decisioning. The platform’s unified capabilities, along with our agentic AI analyst, Spotter, enable users to create precise, transparent, personalized, and actionable insights with enterprise grade trust, security, and scale. Accessible via the web and mobile app, ThoughtSpot ensures intelligent decision-making happens seamlessly, wherever and whenever needed. 

For developers, ThoughtSpot Embedded offers a low-code solution to integrate AI-powered analytics directly into products and services, driving data monetization and boosting user engagement for customers. 

Industry leaders like NVIDIA, Hilton Worldwide, Capital One and Huel rely on ThoughtSpot to transform how their employees and customers take advantage of data to create better business outcomes. 

Try ThoughtSpot today and experience the new era of analytics: https://www.thoughtspot.com/trial

Industry: Software Development
Company Size: 501-1,000 employees

ThoughtSpot

**The Role**

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C-suite leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized, responsive, and focused in a fast-paced environment, and someone employees turn to for a smooth, welcoming, well-run office experience. This role requires balancing high-touch executive support with day-to-day office operations and employee experience initiatives.

**Location: ** This role is based in Chicago and requires regular in-office presence.

**What You’ll Do**

~~Executive Assistant Responsibilities~~

- Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

- Schedule, plan, and coordinate travel, offsites, and leadership meetings.

- Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

- Act as a key point of contact on behalf of supported leaders.

- Draft, proofread, and edit correspondence, presentations, and internal communications.

- Proactively manage priorities, deadlines, and competing requests in a fast-moving environment.

- Handle sensitive and confidential information with discretion and professionalism.

- Support occasional personal or ad hoc tasks to enable executive productivity.

~~Office Manager Responsibilities~~

- Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

- Manage office vendors, supplies, facilities needs, and conference room logistics.

- Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

- Help plan and execute onsite meetings, leadership visits, team events, and office moments.

- Serve as a go-to resource for employees with office-related questions or needs.

- Identify and implement improvements to office processes, organization, and employee experience.

- Act as connective tissue across teams, ensuring nothing falls through the cracks.

**What You Bring**

- 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast-paced, high-growth environment.

- Proven experience supporting senior executives, including C-suite leaders, with the ability to anticipate needs and operate with urgency.

- Experience working in a technology and/or sales-driven organization strongly preferred.

- Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities seamlessly.

- Excellent written and verbal communication skills with strong attention to detail.

- High degree of discretion, professionalism, and sound judgment when handling sensitive information.

- Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical.

- Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities.

- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

- A proactive, service-oriented approach and a strong sense of ownership.

- Someone who enjoys being the go-to person and takes pride in creating structure, efficiency, and a positive office environment.

~~In Illinois, the estimated annual salary range for this role is $70k– $100k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.~~

~~Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.~~

**Mandatory And Required Skills For All ThoughtSpot Roles**

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

- Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

- Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

- Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

- Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

- Curiosity in exploring new AI tools

- Adaptability to quickly learn and implement new, emerging AI technologies

- Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

**AI Mindset for All Spotters**

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

**Hybrid Work at ThoughtSpot**

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

**ThoughtSpot for All**

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

**What Makes ThoughtSpot a Great Place to Work?**

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

**About ThoughtSpot**

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Executive Assistant & Office Manager

Industry: Hospitals and Health Care
Company Size: 5,001-10,000 employees

Avir Health Group

**AVIR Health Group is seeking a qualified Business Office Manager (BOM) to join our family!**

We are searching for a **Business Office Manager (BOM) / Human Resources ** who organizes and performs business office functions to include accounting, personnel, bookkeeping, secretarial, and medical records. If you are a Business Office Manager (BOM) who has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!

**Exciting Benefits:**

- Competitive compensation.

- 401k with a match!

- Company paid holidays and Paid Time Off (PTO) Program.

- Health insurance for the entire family!

- Scrubs on Wheels.

- Voluntary Benefits reviewed and provided at your one-on-one benefit meeting.

- Exceptional Corporate Support.

**Qualifications:**

- Bachelor's degree from a four-year college or university; or one to two years related experience and/or training; or an equivalent combination of education and experience.

- Minimum of one (1) year of experience in a Skilled Nursing Facility business office setting with specific billing/collecting and patient trust accounting experience.

- Prior supervisor experience in a business office setting preferred.

- Point Click Care (PCC) billing system experience preferred.

**About the Company:**

We strive to create an environment where people feel safe, heard and understood. Our leadership teams embrace our “Your Voice” philosophy.

Avir Health Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Business Office Manager /Human Resources in LTC setting

Qualdoc provides supply chain development and management services as well as industrial staffing solutions.

Industry: Outsourcing and Offshoring Consulting
Company Size: 2-10 employees

Qualdoc

**Charlottesville, VA | Full-Time | Onsite**

**Compensation Will Be Based On Experience**

We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to join our team in Charlottesville, VA. This position is fully onsite and will play a key role in supporting daily office operations, accounting processes, and administrative functions.

The ideal candidate is organized, proactive, confident working independently, and comfortable managing Accounts Payable and Accounts Receivable in a fast-paced environment.

**Responsibilities:**

- Process invoices accurately and timely

- Manage Accounts Payable (AP) and Accounts Receivable (AR)

- Reconcile accounts and assist with bookkeeping functions

- Maintain organized financial and office records

- Assist with vendor communication and payment tracking

- Support day-to-day office operations and administrative tasks

- Handle incoming calls, emails, and office correspondence

- Assist leadership with reporting and special projects as needed

**Qualifications:**

- Previous office management and/or bookkeeping experience preferred

- Experience with invoice processing, AP, and AR required

- Strong organizational and multitasking skills

- High attention to detail and accuracy

- Comfortable working independently and taking ownership of tasks

- Professional communication skills

- Proficiency with Microsoft Office, especially Excel

- Experience with accounting or bookkeeping software is a plus

**What We Are Looking For:**

- Someone dependable and proactive

- Strong problem-solving and critical-thinking skills

- Ability to work confidently in an onsite office environment

- Positive attitude and team-oriented mindset

We look forward to finding someone who will become a valuable part of our team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Office Manager / Bookkeeper

Industry: Hospitality
Company Size: 11-50 employees

The Tillary Hotel Brooklyn

**Opportunity: Guest Service Agent**

Greet, register and service guests in a friendly and courteous manner according to hotel/brand and sustainability standards.

**Your Growth Path**

Front Desk Supervisor or Sales Coordinator – Front Office Manager or Sales Manager

**Your Focus**

- Immediately greet guests and offer to assist with their needs.

- Register and assign guests to hotel rooms.

- Establish methods of payment and verify credit.

- Make and confirm reservations.

- Compute bills, collect payments, and make change for guests.

- Transmit and receive messages, using telephones or the PMS system.

- Respond to guest requests in a timely manner.

- Receive and resolve guest complaints, elevating to supervisor if necessary.

- Secure guests' valuables in hotel safe or safe-deposit boxes, if not available in guest rooms.

- Perform bookkeeping activities, such as balancing accounts and conducting audits.

- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.

- Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.

- Assist in the breakfast area or assist guests with luggage when staffing assistance is required or during peak periods.

- Ensure overall guest satisfaction.

- Perform other duties as requested by management.

**Your Background and Skill**

- High School diploma or equivalent preferred.

- Previous customer service experience or equivalent training required.

- Knowledge of PMS systems preferred.

**HHM Hotels Benefits And Perks**

- Competitive wages for full time and part time opportunities

- Medical, Dental and Vision Health Insurance

- Paid Time Off

- 401k Company Match

- Daily Pay

- Free Basic Life Insurance

- 24/7 access to TELUS Health, a confidential work-life resource.

- Travel Discounts

- Commuter Transit and Commuter Parking Benefits

- Employee Assistance and Wellness Program

- Educational/Professional Development

- Referral Bonus Program

**Work Environment and Context**

- Work schedule varies and may include working on holidays, weekends and alternate shifts.

- Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching; stooping, kneeling, or crouching.

**What We Believe**

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Guest Service Agent

Find School Secretary jobs with Savvy's AI Recruiter. Browse thousands of opportunities from top companies including remote positions. Our AI-powered system matches you with roles that fit your skills and experience.