CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food & beverage industries. Our employees provide world-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich 40-year history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution.

Visit our website: https://hubs.la/Q01fhSSP0

CRB is an equal opportunity employer -- M/F/D/V.

Industry: Construction
Company Size: 1,001-5,000 employees

Savvy Admin PROD

CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,100 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution.

**Job Description**

The Project & Office Coordinator plays a dual role in supporting both project delivery and day-to-day office operations. This position partners closely with Project Managers, regional leadership, and administrative teams to ensure projects are executed efficiently while maintaining a well-organized and high-functioning office environment.

This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and can confidently support both technical project teams and local office needs.

**Key Responsibilities**

**Project Coordination & Delivery**

- Support Project Managers in planning and executing design and construction projects of varying size and complexity

- Coordinate activities between internal teams and external partners, including architects, engineers, contractors, and vendors

- Serve as a key point of contact for project stakeholders, facilitating communication and ensuring alignment

- Assist in managing project documentation, schedules, and coordination efforts to support successful delivery

- Participate in both office-based and on-site project activities

**Office Operations & Administrative Support**

- Partner with Team Leaders and administrative staff to support daily office operations

- Coordinate facility-related needs including maintenance, vendor management, office equipment, and space planning

- Support office meetings and events, including logistics, scheduling, and preparation

- Provide administrative support to office leadership, including calendar coordination and ad hoc requests

- Process invoices and track office-related expenses as needed

**Coordination, Communication & Leadership**

- Manage multiple priorities while maintaining strong attention to detail and organization

- Serve as a reliable point of contact for both project and office-related needs

- Foster a positive, collaborative office environment through strong communication and teamwork

- Exercise sound judgment and problem-solving skills in a fast-paced, dynamic environment

**Qualifications**

**Minimum Qualifications**

- Associate’s degree in a related field or equivalent professional experience required; Bachelor’s degree preferred

- Minimum of five (5) years of demonstrated experience in document control and project controls, preferably within a design or engineering firm environment

**Additional Qualifications**

- Experience supporting pharmaceutical, biotechnology, or advanced technology projects preferred

- Intermediate to advanced proficiency in Microsoft Office (2013 or later) and PDF software required

- Proficiency with traditional project controls systems, databases, and methodologies required

- Strong verbal and written communication skills with the ability to collaborate effectively across teams

- Exceptional time management and organizational skills, with the ability to manage multiple priorities

**Additional Information**

All your information will be kept confidential according to EEO guidelines.

CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project and Office Coordinator

The Home Instead® network is the world's leading provider of personalized in-home care services. We have over 1,100 independently owned and operated franchise offices worldwide that employ compassionate CAREGivers who share our dedication to enhancing the lives of aging adults and their families. Services span the care continuum, from companionship and personal care to specialized Alzheimer's care and hospice support. 

Caring for others is part of our DNA, and that includes caring for your career. The Home Instead network provides best-in-class training, education, and opportunities for career advancement. It also offers you the opportunity to be part of a supportive family-like culture where you're encouraged to talk with your local office for support, share stories, and seek guidance. Learn more at HomeInstead.com/Careers.

Industry: Individual and Family Services
Company Size: 201-500 employees

Home Instead

Office Coordinator (Full-Time, In-Person)

Location: Fayetteville, GA

Company: Home Instead - Locally Owned & Operated

Who We Are

At Home Instead, we are a locally owned, high-growth home care provider dedicated to delivering World Class Quality Care + Service to aging adults and their families. We combine the strength of a globally recognized brand with the agility and energy of a growing local business.

Our team is built on professionalism, responsiveness, and a shared commitment to making a meaningful impact in our community.

Our Why

We exist to enhance the lives of aging adults and their families. Every detail we manage behind the scenes supports safe, reliable, and compassionate care in the home.

Position Summary

The Office Coordinator is a key member of our operations team, responsible for supporting the day-to-day administrative and scheduling functions of the business.

This role ensures that caregiver schedules are fully staffed, office operations remain organized and compliant, and both clients and caregivers receive a high level of service.

This is an in-person, fast-paced role ideal for someone who thrives in a high-growth environment, takes ownership, and brings a strong attention to detail.

Key Responsibilities

Scheduling & Shift Coverage

- Manage and maintain caregiver schedules to ensure all client shifts are filled

- Respond quickly to call-outs and schedule changes, securing coverage with urgency

- Match caregivers to clients based on availability, skills, and compatibility

- Maintain accurate, real-time updates in scheduling systems

Customer Service Excellence

- Answer phones and serve as a primary point of contact for clients, families, and caregivers

- Provide professional, empathetic, and solutions-focused support

- Handle inquiries and resolve issues while maintaining a high standard of service

Office Organization & Administration

- Organize and maintain client and employee files (physical and electronic)

- Support daily office operations to ensure a clean, efficient, and professional environment

- Handle paperwork, documentation, and general administrative tasks

Onboarding Support

- Assist with onboarding new Care Pros, including documentation, scheduling, and orientation coordination

- Ensure onboarding processes are completed accurately and efficiently

Compliance Management

- Partner with HR to maintain accurate records and ensure all documentation meets company and regulatory standards

- Track and support compliance-related requirements for caregivers and clients

- Assist in audits and ensure files are up-to-date and organized

Inventory & Office Management

- Monitor office supply inventory and reorder as needed

- Manage office-related needs

- Other duties as assigned

**Must-Have Qualifications**

Experience with scheduling and filling shifts (home care or staffing preferred)

Strong organizational skills with experience in filing, paperwork, and office coordination

Experience supporting new employee onboarding processes

Familiarity with compliance and documentation management

Experience managing office inventory and supplies

Excellent customer service and communication skills

**Additional Qualifications**

2-3+ years of experience in an administrative or coordination role

Experience in home healthcare, senior care, or service-based industries preferred

Ability to multitask and prioritize in a fast-paced environment

Proficiency in Microsoft Office; scheduling software (ClearCare or similar) is a plus

Strong attention to detail and problem-solving mindset

Work Schedule

Full-time, in-person role based in Fayetteville, GA

One Week on Call Rotation (Paid)

Why Join Us

Be part of a mission-driven, high-growth organization

Play a critical role in delivering world-class care and service

Work in a professional, team-oriented environment

Opportunity to grow as the business scales

Office Coordinator

Based in Tuscaloosa, AL, DCH Health System has been providing quality and compassionate healthcare to the residents of West Alabama. Comprised of DCH Regional Medical Center, Northport Medical Center and Fayette Medical Center, the DCH Health System provides comprehensive services in:

- Cancer treatment
- Critical Care 
- Cardiac Services
- Bloodless medicine 
- Home health care 
- Sleep medicine 
- Occupational medicine 
- Sports medicine 
- Spine/pain care 
- Therapy services 
- Women’s services
- and much more

DCH Regional Medical Center has 583 beds and offers a variety of specialty units and advanced services, including cancer, cardiology, robotic and minimally invasive surgery, and the region's most advanced trauma center.

Northport Medical Center is a 204-bed community hospital that offers a full range of inpatient and outpatient services. The facility also operates the DCH (inpatient) Rehabilitation Pavilion and North Harbor Pavilion for mental health.

Fayette Medical Center, through a lease agreement with the DCH Health System, is a 61-bed rural hospital that offers the residents of Fayette County inpatient care, along with sophisticated diagnostic equipment, surgical techniques and specialty clinics. A 122-bed nursing home on site is fully accredited and licensed for intermediate and skilled nursing care.


Our goal is to provide the best health system possible for patients to receive proper care, employees to work efficiently, and physicians to practice medicine for the benefit of everyone.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

DCH Health System

Responsible for admission/registration of patients and performance of clerical and receptionist duties.

- Complete registration process on all incoming patients, including updating all patient information, making copies of required cards/ID, obtaining appropriate signatures.

- Verify insurance(s) and update guarantor information.

- Insure ABN process and communicates with physicians as appropriate.

- Obtain any required pre-certifications and referrals as appropriate

- Enter CPT codes to generate payment estimates in Accu-Reg. Collect monies for deposits, deductibles, and co-pays. All Accu -Reg errors are corrected daily

- Maintains/verifies surgical schedule

- Maintains statistics/logs as required by unit Manager/Director

- Participates in order entry, patient billing, orders and schedules/posts surgical patients with required information

- Responsible for ordering department/office supplies as needed or directed

- Will be responsible for maintaining meeting minutes as requested/assigned

**DCH Standards**

- Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.

- Performs compliance requirements as outlined in the Employee Handbook

- Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.

- Requires use of electronic mail, time and attendance software, learning management software and intranet.

- Must adhere to all DCH Health System policies and procedures.

- All other duties as assigned.

- High school graduate or equivalent.

- Excellent clerical skills including ability to type 20 wpm and computer experience preferred.

- Ability to work well with others in a courteous manner in stressful situations.

- Excellent telephone and customer services skills required.

- Healthcare experience and understanding of basic terminology preferred.

- Must be able to read, write legibly, speak, and comprehend English.

Surgery Registrar/Secretary - Fayette, AL

At Serenity Mental Health Centers, we understand the challenges of living with mental health conditions and our compassionate, experienced team of medical professionals is here to support your path to wellness every step of the way. We offer specialized treatments, including Transcranial Magnetic Stimulation (TMS), Ketamine Therapy, ADHD Testing, and Medication Management, personalized to your unique needs. 

We treat a variety of mental health conditions such as Major Depressive Disorder, Anxiety Disorders, PTSD, Bipolar Disorder, OCD, ADHD, and more. Take the first step toward a brighter future and visit serenitymentalhealthcenters.com to schedule your consultation today!

Industry: Mental Health Care
Company Size: 51-200 employees

Serenity Healthcare

If you've ever considered a career in a service-driven industry but weren't sure where to start, this is your sign. We're redefining what it means to create positive, lasting experiences for everyone who walks through our doors.

**No Industry Experience? No Problem!**

We're not looking for resumes filled with specialized knowledge — we're looking for energy, enthusiasm, and people who know how to connect with others. If you can stay focused, work efficiently, and genuinely engage with people, you're exactly the kind of person we need. We'll teach you the specifics — just bring your dedication, positive attitude, and commitment to doing meaningful work.

**The Role: Front Desk Receptionist**

As the Front Desk Receptionist, you'll be the first friendly face visitors see when they arrive. You'll keep everything running smoothly, from checking people in to answering calls and making sure everyone feels welcome, heard, and supported.

**What You'll Do**

- Greet visitors and guests with warmth and professionalism

- Update and verify visitor information with every interaction

- Assist with forms and answer general questions

- Build rapport with visitors — remembering their names, stories, and preferences

- Maintain a clean, calm, and welcoming front area

- Use scheduling software and office tech efficiently

- Help out wherever needed — we're a collaborative team

**What You Need**

- Calm energy, attention to detail, and a strong team spirit

- Ability to multitask and stay organized in a busy environment

- Comfortable using digital tools like email, scheduling systems, and databases

- A strong sense of privacy and confidentiality (or willingness to learn)

- 1+ year of experience in fast-paced, service-oriented roles

- High School Diploma or GED

**Why You'll Love It**

- A consistent schedule: 3 days/week (13-hour shifts)

- Fulfillment - make a real difference for others by providing outstanding service

- Room to grow - with clear career paths and skill-building opportunities

- Paid time off - 10 PTO days (15 after first year) + 10 paid holidays

- Excellent health, dental, and vision coverage — we cover 90%

- We help you plan for the future with a 401k plan

- Earn rewards for referring great people to our team

**Who We Are**

We're committed to delivering exceptional experiences and innovative solutions. By combining the latest technology with a people-first approach, we help our visitors improve their lives in ways that matter.

We are an Equal Opportunity Employer — if you're qualified, we want you on our team. This position requires a successful criminal background check and drug screening upon hire.

Front Desk Receptionist

Welcome to DataAnnotation! We pay smart folks to train AI. We offer a remote, flexible work model- you choose your own hours and get to work when you want, whenever you want. Apply now through our open Job Listings.

Industry: Software Development
Company Size: 5,001-10,000 employees

DataAnnotation

We are looking for a Receptionist to join our team to train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model.

In this role you will need to hold an expert level of expertise in writing, editing, and language use. Other related fields include, but are not limited to: applied skills in research and fact-checking.

**Benefits**

-  This is a full-time or part-time REMOTE position

-  You’ll be able to choose which projects you want to work on

-  You can work on your own schedule

-  Projects are paid hourly starting at $25-$30+/hr, with bonuses on high-quality and high-volume work

**Responsibilities**

-  Give AI chatbots complex tasks and evaluate their outputs

-  Evaluate the quality produced by AI models for correctness and performance

**Qualifications**

-  Fluency in English (native or bilingual level)

-  Detail-oriented

-  Excellent command of grammar, style, and brand voice

-  A current, in progress, or completed Bachelor’s degree is preferred but not required

**Notes**

Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD. Only applicants in the United States will be considered for this role. This is an independent contract position.

#generalist

Receptionist

At Keiser University, we are here to help you succeed by providing the professional and academic foundation to meet your educational goals and objectives. Keiser University continues to be a valuable partner to employers and the community and, above all, a valued choice for students serious about their education and careers.

Keiser University is a private, not-for-profit university, serving nearly 20,000 students and employing 3,800 faculty and staff members. Co-founded in 1977 by Chancellor Arthur Keiser, Ph.D., and Evelyn Keiser, the university offers over 100 degrees at 21 Florida campuses, online, and two international sites.

Home to 25 National Association of Intercollegiate Athletics (NAIA) teams, the Keiser University Seahawks ranked 4th in the country in the 2018-2019 Learfield Director's Cup Rankings, had 74 All-Americans, 74 Academic All-Conference members, a student-athlete GPA above 3.0, 11 teams qualified for the NAIA National Tournament with 1 team crowned the 2018-2019 National Champion (men's swimming). 

Keiser University is accredited by the Southern Association of Colleges and Schools Commission on Colleges as a level VI institution to award certificates and degrees at the associate, baccalaureate, master's, specialist, and doctoral levels. 

For additional information regarding Keiser University, visit www.keiseruniversity.edu.

Industry: Higher Education
Company Size: 1,001-5,000 employees

Keiser University

The Receptionist is responsible for the following

- Direct calls to the appropriate individuals.

- Notate telephone and in-person message and forward to appropriate recipient.

- Greet all visitors in a cordial and professional manner.

- Maintain a comfortable, organized lobby area for prospective applicants.

- Perform other duties and responsibilities as assigned.

Receptionists must have a minimum of a High School Diploma or equivalent and have a background in customer service.

**Receptionist Must Also Have The Following**

- Ability to work flexible schedule.

- Must have switchboard experience and experience with multiple phone lines.

- Excellent computer skills including Word and Excel.

- Strong communication skills.

- Must be organized and able to multi-task.

- Must have a positive and upbeat attitude.

Receptionist - FT

Your Team. Your Heart. Virginia Heart established itself more than 30 years ago as the leader in premium cardiovascular care in Northern Virginia, setting the highest of standards for the care and wellness of those who put their trust in us daily. 

Our elite team of over 40 board-certified physicians and 10 office locations is the result of a relentless pursuit of exceeding expectations — those of our patients and of our own team — and we continue to build on an unparalleled platform of care that has garnered our recognition and reputation as the preeminent cardiovascular practice in the region. 

The Virginia Heart family is committed to providing the highest level of comprehensive care, using the most advanced diagnostic procedures and treatments, leading to accurate diagnosis and complete treatment for our patients.

Industry: Medical Practices
Company Size: 201-500 employees

Virginia Heart

Location: Purcellville, VA

Status: Full-Time / Non-Exempt

**Salary Range: $21.00 - $25.00**

Are you looking for new career opportunities, great wages, excellent benefits, and work-life balance? Follow your heart to Virginia Heart!

At Virginia Heart, we are seeking friendly, dependable, and enthusiastic**Front Desk Medical Receptionist ** to provide daily administrative and customer service support to medical office operations at our busy practice. In this critical role, the ideal candidate must have a high level of customer service experience and professionalism.

**Benefits**

When you work with Virginia Heart, you will enjoy a dedicated and experienced staff, competitive wages, excellent benefits and the following rewards and incentives:

- No Nights, weekends, or holidays!

- Affordable Medical, Dental and Vision plans

- 401(k) Retirement Plan

- Paid Short-Term Disability

- Employee Assistance Program for Mental and Physical well-being

- Three Weeks of Paid Vacation upon eligibility

- One week of Paid Sick Leave

- Annual Merit-Based increases

- Career Advancement Opportunities

- Annual Merit-Based increases

- Career Advancement Opportunities

-  Employee Referral Bonuses

- Employee Discount Programs

- Employee Appreciation: Events to include therapy dogs, raffles, and other fun events

Virginia Heart is Northern Virginia's premier cardiovascular practice, bringing an unparalleled standard of excellence to our patients. We are seeking experienced professionals to join our team in our outpatient cardiology setting. Every employee, at every level, begins their journey at Virginia Heart learning about the history of the organization and its established culture built on trust and integrity. Our employees drive this culture, and we want you to be a part of it.

**Responsibilities**

- Provides support to the office manager, physicians, billing, clinical staff and most importantly, the patient.

- Provides exceptional customer service.

- Responsible for greeting all patients in a courteous, professional, and timely manner.

- Provides friendly and efficient telephone services.

- Registers patients in EMR system, verifies demographics and updates accordingly.

- Collects co-payments, prepares patient receipts, and posts payments accurately via EMR.

- Collects external/internal mail daily basis and distributes appropriately.

- Keeps reception area and waiting rooms clean and presentable.

- Able to identify all accepted insurance plans and cards.

- Checks insurance eligibility: obtains patient insurances referrals as needed.

- Performs daily chart preparation ensuring that required documentation is prepared in advance to ensure efficient patient flow.

- Schedules appointments either via phone or in person.

- Respects and maintains patient privacy and dignity. Always adheres to HIPAA law.

**Requirements**

- High School Diploma or equivalent required

- Minimum one year of experience in a receptionist position in a fast-paced environment

- Medical office experience in a multi-provider office preferred.

- Bilingual (English/Spanish) a plus

- Computer proficient with good typing skills

- Prior experience with the use of an Electronic Medical Record (EMR) preferred.

- Excellent customer service skills and positive attitude

- Ability to multi-task

- Detail oriented

- Strong communication skills and pleasant phone manner

(Click link to view other available openings and locations for our company: https://virginiaheart.hiringplatform.com/list/careers)

Front Desk Medical Receptionist

Diana Health is a network of modern women’s health practices working in partnership with hospitals to reimagine the way maternity and women’s healthcare is delivered. Our personalized, wellness-focused care program puts women at the center of decision-making and empowers them with the information and support they need to achieve their health and wellness goals. We are going beyond the traditional approach to healthcare through smart technology collaborative teams and a thoughtfully designed experience that is beneficial for both women and clinicians. We aim to empower, inspire, and support the women we serve to live happier, healthier, and more fulfilling lives.

Industry: Hospitals and Health Care
Company Size: 11-50 employees

Diana Health (We're Hiring!)

**About Diana Health**

**Diana Health ** is a high-growth network of modern women's health practices. We are on a mission to set a new standard of care that inspires, empowers, and supports women to live healthier, more fulfilling lives. We partner directly with hospitals and align incentives across stakeholders using integrated care teams, smart technology, and a designed care experience that is good for patients and good for providers. The result is an individualized, comprehensive care program that puts women in the driver’s seat of their own health and provides them with the information and compassionate care they need to reach their health goals.

We are an interdisciplinary team joined together by our shared commitment to transform women’s health. Come join us!

**Role Description**

We are looking for a Receptionist / Patient Representative driven to create an delightful customer service experience from the moment a client steps through our doors while ensuring the smooth operation of a growing women’s health practice. You are warm, welcoming, attentive, outgoing, customer service and detail-oriented, organized, and eager to tackle challenges with empathy and creativity. You are eager to leave a smile on the patient’s face after they interact with you and are willing to go above and beyond to create a wonderful experience.

**What You’ll Do**

- You are the first person our clients see when they walk through the door. You provide a warm, welcoming face of the practice, greeting and supporting clients from our welcome desk. You:

- Provide warm and friendly client interactions

- Take care of client check in and out, answering questions and disseminating information to appropriate team members as necessary

- Provide waiting area tours to new clients, orienting them to our space, making them feel welcome and at home

- Ensure paperwork, consents, and insurance information is collected and complete

- Managing the client schedule:

- You know the schedule front to back / inside and out, and can work through schedule efficiencies based on the flow of the day as well as client and provider needs

- You anticipate schedule needs days and weeks in advance

- You schedule client appointments in real-time as well as those made through our online platform

- Insurance, payment, and billing :

- Perform verification of benefit checks with insurance companies

- Manage and collect client copays and payment balances

- Discuss and set up payment plans with client

- Front of the house management:

- Work with the team to ensure the office is ready, set up, and prepared for the day

- Collaborate on inventory, keeping the office pristine, and other tasks as they arise

- Manage phone triage as necessary, coordinating between team members

**Qualifications**

- Customer service and hospitality experience strongly preferred and highly desirable

- Bachelor's Degree preferred or High School Diploma/GED w/ 2+ years experience in a related field

- Proficiency with Google Suite or Microsoft Office Products

- Strong computer skills; preferred familiarity with EMRs

- Tendency to organize and create structure in a fast-paced, dynamic environment

**Attributes**

- You love interacting with people, practicing excellent communication and interpersonal skills

- You enjoy being the “face” of a clinic or business and representing the brand via an extremely positive, friendly and helpful attitude

- You are exceptional at managing many tasks and do not feel overwhelmed by multitasking

- You focus on the details and are able to organize and prioritize them along the way

- You obsess over growth and process improvement and love learning new tools, processes and systems to aid in continual improvement

- You thrive in highly collaborative, fast-paced environments

**Benefits**

- Competitive compensation

- Health; dental & vision, with an HSA/FSA option

- 401(k) with employer match

- Paid time off

- Paid parental leave

**Diana Health Culture**

- Having a growth mindset and striving for continuous learning and improvement

- Positive, can do / how can I help attitude

- Empathy for our team and our clients

- Taking ownership and driving to results

- Being scrappy and resourceful

Patient Representative (Full-Time)

Yakima Medical Clinic provides family practice medical services to patients throughout the Yakima Valley. We also offer Suboxone Treatments to treat addictions to vicodin, percocet, oxycontin, heroin, methadone and other opioidbased products.

Industry: Medical Practices
Company Size: 11-50 employees

Yakima Medical Clinic

- Position Title:** Medical Receptionist

- City:** Yakima

- State/Territory:** US-WA

- Employment Duration:** Full time

- Offer Relocation:** No

- Excempt Status:** Non-exempt

- ID:** 16714

**Description**

**Join our team as a Medical Receptionist at Yakima Medical-Dental Clinic in Yakima, WA!**

Medical Receptionists play a vital role in our organization by serving as the frontline connection between our patients and the care they receive. As the first point of contact, you set the tone for a welcoming, respectful, and patient-centered experience. Your work ensures our clinics run smoothly, coordinating communication, supporting Providers, maintaining accurate information flow, and helping patients navigate appointments, insurance, and access to care. Your attention to detail and commitment to exceptional service directly supports our mission to deliver high-quality, accessible healthcare to the communities we serve.

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services, including medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

We invite you to explore our short clips, "[WE](https://www.youtube.com/watch?v=LQpeyPtgk9Y&t=27s){rel="noopener noreferrer" target="_blank"} are Yakima - WE are Family" and "[YVFWC - And then we grew](https://youtu.be/eGzYxVaDe_o){rel="noopener noreferrer" target="_blank"}," for a glimpse into our dedication to our communities, health, and

Medical Receptionist

Yakima Valley Farm Workers Clinic is one of the largest community health centers in the Pacific Northwest. We are dedicated to providing our patients with the high quality, culturally sensitive, affordable health care. We provide comprehensive medical, dental and social services in 16 communities across Washington and Oregon. Our medical and dental services are complemented by behavioral health services, nutrition services, drug and alcohol treatment, an HIV/AIDS clinic, community health services, the Northwest Community Action Center (providing employment, training, mentoring, case management, and referral services), and mobile health units. We employ over 1,600 staff in addition to our residents, administrative fellows, students, and volunteers.

Yakima Valley Farm Workers Clinic is a 501(c)(3) nonprofit organization, recognized by HRSA, The Joint Commission, and The National Committee for Quality Assurance for our accomplishments in community health care. 

Our mission celebrates diversity. We are committed to equal opportunity employment.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Yakima Valley Farm Workers Clinic

**Job Brief**

Dental Receptionist Kennewick, WA

Employment duration:

**Full time**

Exempt Status:

**Non-exempt**

Offer Relocation?:

**No**

ID:

**16443**

**Join our team as a Dental Receptionist at Miramar Health Center in Kennewick, WA!**

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Explore our short clips, " are Yakima - WE are Family " and " ," for a glimpse into our dedication to our communities, health, and families.

Visit our website at to learn more about our organization.

**Position Highlights:**

-  $18.17 - $22.26/hour DOE with the ability to go higher for highly experienced candidates

-  Additional pay for bilingual skills, paid on hours worked

-  100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine

-  Profit sharing & 403(b) retirement plan available

-  Generous PTO, 8 paid holidays, and much more!

**What You’ll Do:**

-  Answer the phone, transfer calls, and take messages as needed for the clinic

-  Greet patients and maintain the patient and visitor log. Notify the appropriate person of the patient’s arrival. Provide translation services to patients as needed

-  Ensure accurate and complete data and forms are collected for all patients. Create and maintain patient charts, register new patients, and update patient data in the computer

-  Schedule patient appointments according to scheduling guidelines, appointment type, and time needed. Notify the appropriate Provider of all patient no-shows and cancellations. Adjust and update the schedule for cancellations, new patients, and recall appointments

-  Verify patient insurance eligibility and obtain and file insurance documentation. Assist patients with questions regarding insurance plans as needed

-  Review and respond to patient questions in person, via phone, and through patient portal systems

-  Perform routine billing functions such as posting patient encounters, billing insurance companies, encouraging payment, taking payments, and generating end-of-day reports

-  Review cash box receipts and reconcile the cash box daily

-  Manage the referral process, working on referrals from inception through completion

-  Manage the recall process, including follow-up communication with patients for routine preventative care, treatment plan completion, and other appointments as needed

-  Ensure that clinic-generated documents are sent to the Health Information department and that office-related clinic documents are filed in the patient’s record

-  Create treatment plan estimates, review estimates with the patient, and collect upfront fees

-  Perform other duties as assigned

**Qualifications**

-  High School Diploma or General Education Diploma (GED)

-  One year's experience in a clinic, optometry or dental office preferred

-  Spanish Bilingual proficiency is required at level 9

-  Ability to prioritize work and handle a variety of tasks simultaneously, with frequent interruptions

-  Ability to interact with patients, Providers and staff in a professional manner

-  Basic proficiency with a variety of computer programs including Microsoft Outlook, Word and Excel

-  Basic knowledge of medical terminology and healthcare billing insurance preferred

-  Ability to deliver outstanding customer service

**Our Mission Statement**

~~“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”~~

~~**Our mission celebrates inclusivity. We are committed to equal-opportunity employment. ** ~~

Dental Receptionist

A large private multi-specialty physician group in the city of Toledo. The Clinic also has radiology services (x-ray, ultrasound, MRI, CT and other scans), laboratory services, and a pharmacy on the main campus at Secor Rd and Sylvania Ave. The physicians represent essentially all specialties and the breadth of primary care. The main campus facility also includes a newly designed outpatient surgery center serving all surgical specialists at the Clinic.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

The Toledo Clinic

**Toledo Clinic's Adult Neurology Department is seeking a full-time Medical Receptionist to answer phones, schedule appointments, and support the front office in a busy office. The hours vary between 7:45am and 6:00pm, Monday - Friday. No weekends. Previous medical office experience is strongly preferred.**

**General Summary**

Perform various clerical duties to support the operation of the office.

**Principal Duties & Responsibilities**

- Answering phones - courteously and professionally.

- Scheduling appointments, lab tests, surgeries, etc.

- Verifying referrals and/or pre-certifications.

- Updating insurance information.

- Answering general patient questions.

- Taking messages accurately and relaying to appropriate personnel.

- Collecting co-pays.

- Preparing and cleaning exam rooms.

- Sorting, filing and scanning patient charts.

- Other duties as assigned.

**Education**

**Knowledge, Skills & Abilities Required:**

- HS diploma or GED.

**Required**

- Excellent communication, phone, and organizational skills required.

- Computer skills helpful.

- Consistently arrives at work, in professional attire, on time and completes all tasks within established time frame.

- Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.

- Demonstrates adaptability to expanded roles.

**Preferred**

- Previous clerical experience in a medical office

- Medical related coursework

MEDICAL RECEPTIONIST/NEUROLOGY M-F (hours vary b/w 745a & 600p)

Founded in 1874, Mercy Medical Center is a Catholic health care facility, sponsored by the Sisters of Mercy, as well as a teaching hospital for the University of Maryland School of Medicine. Located in downtown Baltimore at 345 St. Paul Place, Mercy is part of Mercy Health Services, Inc., which also includes Stella Maris, Central Maryland's largest long-term/geriatric care facility located in Timonium, MD, as well as a network of community health centers. 

In 2010 Mercy's campus expanded with the addition of new $400+ million, 20-story replacement hospital, The Mary Catherine Bunting Center, which features 15 state-of-the-art operating rooms and 196 private inpatient rooms.

Mercy has been the recipient of numerous awards and honors, most recently including Magnet Recognition for Nursing excellence, the American Institute of Architects' Presidential Citation for Urban Design, and U.S. News & World Report's high-performing hospital in the areas of Cancer, Diabetes & Endocrinology, Gastroenterology, Geriatrics, Gynecology, Nephrology, Neurology & Neurosurgery, Orthopedics, Pulmonology and Urology.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Mercy Medical Center, Baltimore, MD

**Summary**

Join Our Team at Mercy Medical Center – Now Hiring a Medical Receptionist for our Float Pool!

Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023–2025) and as one of America's Greatest Workplaces for Women in 2025. Additionally, we are proud to be a multi-time recipient of Forbes' America's Best Midsize Employers award, most recently in 2025.

As a hospital founded by the Sisters of Mercy, we offer a supportive and empowering environment where dedicated medical professionals thrive. If you're passionate about making a meaningful impact through your work and contributing to a mission of compassionate care, we invite you to apply today and join our Mercy family.

This position in particular may be expected to go to **our off site/hub site locations ** and **support a variety of practices ** at different times.

**Responsibilities**

The Patient Service Associate is responsible for greeting and registering patients when they enter the practice. They play a pivotal role in a positive patient experience, as they are the first person a patient will come in contact with when scheduling an appointment or arriving to the office.

This Patient Service Associate is expected to go to all of our Mercy locations: downtown, Overlea, Reisterstown, Lutherville, Glen Burnie, Overlea, Hunt Valley, Annapolis and Columbia.

The Patient Service Associate is responsible for all front desk operations, which include, but are not limited to:

- Scheduling patients

- Answering phones

- Scanning medical records

- Triage patient phone calls for severity/importance

- Collection of insurance information and verification or benefits

- Charge entry and payment posting.

Every employee is expected to support the goals and mission of Mercy Medical Center, in particular, the commitment to providing all patients easy access to high quality care, service and value. Mercy requires that all employees uphold its mission, including confidentiality of all patient and financial information and treating all patients with dignity and compassion.

**Requirements**

- Education: High School Diploma or GED

- Previous experience in a Medical Office is preferred but not required

- Must be able to work independently and possess the ability to make independent decisions when circumstances warrant such action

- Must possess the ability to effectively communicate and deal tactfully with other personnel, visitors, patients, physicians, customers, and the general public

- Must be flexible, have personal integrity, and the ability to function effectively as a team with other employees

- Adapt to the changing needs of the organization, its patients and the market

- Actively contribute to a positive, congenial working environment

- Actively contribute to enhancing patient experience

**Min**

USD $17.83/Hr.

**Max**

USD $26.75/Hr.

**Salary Information**

Compensation decisions are made in alignment with internal equity, role scope, and market data to ensure fair and consistent pay practices. Most new hires are typically placed within the lower to mid-portion of the range; offers above that level are reserved for candidates with advanced or highly specialized qualifications.

**Benefits**

Benefits Eligibility is based on your scheduled FTE status and Job Category

- Competitive health, prescription, vision and dental benefits & wellness credit for eligible employees

- 403(b) retirement plan with generous company match and “catch up” provision

- Paid Time Off (PTO) & company paid holidays

- Tuition reimbursement

- Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program

- Employer paid Short & Long Term Disability benefits for eligible employees

- Voluntary Benefits

- Discounts on auto & home insurance and Verizon plans

- Mercy’s Rewards & Recognition Program rewarding employees for going above and beyond in living Mercy’s Mission and Values

**EEO Statement**

Mercy Health Services is sponsored by the Sisters of Mercy. We are an Equal Opportunity Employer (EEO) recruiting talent for Mercy Health Services, which serves the greater Baltimore Metro and surrounding Maryland areas.

SPS is a leading technology-driven business transformation company. With our innovative Enterprise Workplace Solutions, we empower organizations to adopt hybrid work concepts to enhance productivity and flexibility. Our Technology Business Solutions bring together cutting-edge technology, deep vertical process expertise, and a diverse global workforce to support clients in their digital transformation journey and efficiently tackle their most complex challenges.

Headquartered in Zurich, Switzerland, SPS operates in more than 20 countries and focuses on clients in banking, insurance and health. SPS has more than 8,500 employees and is recognized with a world-class NPS by its global client base. 
 
We act with precision, connect people to the right information, and turn data into insights for better outcomes. 

Discover how our dedicated team at SPS makes an impact that matters by visiting www.spsglobal.com.

Industry: Outsourcing und Offshoring Beratung
Company Size: 5.001–10.000 Beschäftigte

**Job Title: ** **Receptionist**

**Reports To: ** The **Receptionist ** will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

**Job Overview**

The **Receptionist **provides exceptional service by greeting and assisting all visitors and answering inbound calls. Continuously offers the highest level of service to all corporate employees and their visitors. Maintains a professional image of the company by providing prompt, courteous, and efficient service. As an effort to be a cross-trained team player, the receptionist may be called upon to assist in other SPS service areas such as, but not limited to, mail/shipping operations, hospitality, and general office/facilities work based on operational needs to provide a top-tier customer experience.

Overall, this position continuously offers the highest level of service to all clients and SPS employees while maintaining a professional image of the company by providing prompt, courteous, and efficient service.

**Role & Responsibilities**

- Guest Experience – Register guests with building security; Provides a gracious arrival experience for all colleagues and guests, ensuring they feel welcome and their needs are taken care of; handles all guests with the highest level of hospitality and professionalism; Delivers world-class experiences that will leave a lasting, positive first impression

- Hospitality - Captures individual preferences of colleagues and guests for future visits and thinks creatively of ways to accommodate any special requests

- Meeting management – Ensure schedule conflicts are resolved in a timely fashion; Troubleshoot and execute problem-solving techniques; Coordinate and serve as a partner to the Administrative Assistants to ensure all guests and meetings are handled professionally and according to specific instructions

- Meeting support – Coordinate meeting catering, assist with employee lunch orders, set up china and flatware, and other in-room services, ensure AV is appropriately working, ensure rooms are stocked with supplies, fully organize rooms/chairs before and after meetings

- Facilities - Report maintenance needs for resolution and assist with coordination of work, as needed; Escalate maintenance emergencies; Follow through to ensure prioritization and resolution; Address any pantry needs with on-site pantry attendant; Address any cleaning needs/support with the on-site day matron

- Administrative – Promptly and professionally answer the main company line and ensure calls and messages are directed appropriately; Assist with reporting and other projects/tasks as assigned

- Cross-train floater coverage for backup support

**Qualifications**

- Bachelor’s degree

- 2 years professional experience, preferably in a mid to large-sized organization

- Proven track record of providing stellar support, strong sense of customer service

- Highly professional and positive presence and demeanor

- Dependable and punctual

- Microsoft Office Applications

- Schedule flexibility

- Ability to exercise discretion and independent judgement

- Attention to detail and accuracy

- Maintain composure under pressure

- Maintain confidentiality related to business matters

- Demonstrates ability to connect, collaborate and communicate effectively

- Performance mindset – both “do” job and “improve” job

**Physical Demands**

- Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.

- Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.

- Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).

- Ability to lift or move 40 lbs. or greater frequently.

**Travel: None or Negligible**

**Other Duties**

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**Compensation**

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

**Use Of Artificial Intelligence (AI)**

No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

**Vacancy Status**

This posting is for an existing vacancy.

Pay Range

$26 - $30 USD

**What We Offer **

- Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!

- Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!

- We Recognize Talent: We offer a variety of recognition programs for all levels of employees!

- Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

**About SPS**

**SPS ** is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. **SPS ** is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

**SPS provides equal employment opportunities (EEO) to all employees ** and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

~~Colorado only: ~~ We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

**Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.**

**SPS offers reasonable accommodations ** in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

**To view our privacy policy, click on the link below: **Data Privacy Statement

**Acknowledgement Section: **By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Skill Development India through Centre for Employability Skills offers a variety of continuous programs for perfecting talent and brushing up skills for potential job seekers who lack the workplace skills. 

We adopt various tools including Participative workshops, AV based Learning, Simulations & Sharing Experience by Industry Experts in a classic workplace setting to help participants understand world of work better.

About Centre for Employability Skills (CES Academy)
CES Academy is conceptualized by industry experts. 
The training modules are developed keeping in mind the challenges faced by job seekers as well as working professionals. 

Why do we exist?
The Curriculum focused Conventional Education doesn’t equip students with employability skills. Thus the need.

The Problem Statement
No surprises, the job seekers / working professionals are under tremendous pressure to perform at their studies / work. Unfortunately, this leads to lack of time / guidance to plan their career chart appropriately. Thus, leaving them uncertain about career choices, finding employment, interview preparations, image building, preparing for jobs, resume writing, presentations, success@job, advancement in career & business communications etc. This not only leads to unemployment but also wrong selection of career, timidity, demotivation and above all, loss of great opportunities & time.

The Solution We Offer
We work with each participant and identify key improvement areas besides general employability skills the participant needs. We motivate the participant to work with us towards his / her overall professional development. The focus at CES Academy is to brush participant’s talent, instil confidence & flair, make them positive, presentable, responsible & adaptable professionals. This helps them tremendously in exhibiting great value system at prospective job interviews. Besides making them leaders of future, we aspire to make each participant highly employable

Industry: Professional Training and Coaching
Company Size: 11-50 employees

Skill Development India Initiative

Receptionist📍 Remote — United States

🕒 Full-Time

💼 Entry-Level / Junior

We’re looking for a professional, friendly, and highly organized Receptionist to join our growing team. In this role, you’ll serve as the first point of contact for visitors, clients, and internal teams while providing administrative and operational support to ensure smooth day-to-day business operations.

This position is ideal for someone with excellent communication skills, a customer-focused attitude, and strong organizational abilities.

What You’ll Do

- Serve as the primary point of contact for incoming calls, emails, and inquiries

- Greet and assist visitors, clients, and team members professionally

- Manage calendars, meeting schedules, and appointment coordination

- Direct inquiries to appropriate departments or team members

- Maintain records, documents, and administrative files accurately

- Assist with data entry, correspondence, and general office support tasks

- Coordinate virtual meetings and support communication workflows

- Support travel arrangements, meeting preparation, and logistics when needed

- Help maintain organized administrative processes and procedures

- Provide additional administrative support to teams and leadership as assigned

What We’re Looking For

- High school diploma, associate degree, or bachelor’s degree in Business Administration, Communications, or related field

- 0–2 years of experience in receptionist, administrative support, customer service, or related roles

- Excellent verbal and written communication skills

- Professional, courteous, and customer-focused demeanor

- Strong organizational and multitasking abilities

- Attention to detail and problem-solving skills

- Proficiency with Microsoft Office, Google Workspace, Zoom, and productivity tools

- Ability to work independently and collaboratively in a remote environment

- Strong time-management and scheduling skills

- Must be based in the United States and authorized to work in the U.S.

Nice to Have

- Experience supporting remote teams or virtual office operations

- Familiarity with scheduling or communication management tools

- Experience handling confidential information professionally

- Administrative certification or office support training

- Multitasking experience in fast-paced work environments

What We Offer

- Fully remote work within the United States

- Competitive salary and comprehensive benefits package

- Paid training and onboarding support

- Career growth and professional development opportunities

- Collaborative and supportive work culture

- Flexible remote work environment and supportive leadership

What kind of care would I want for my family? Silverado's founders asked themselves that question, and the answers they found formed the foundation of the company you see today. From a single location we now have memory care centers nationwide as well as hospice care.

To learn more about Silverado or to obtain information on available resources visit Silverado’s 24/7 Live Chat service, accessible through Silverado.com.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Silverado

**Looking for a flexible front desk role with purpose? Be the friendly first impression that brightens our residents’ and visitors’ day! ** Join Silverado North Shore**, ** a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services. Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We’re a certified Great Place to Work® and proud to offer competitive pay, benefits, and growth opportunities.

We’re hiring a receptionist – a warm, organized, and service-oriented team member who helps create a welcoming environment for residents, families, and guests. This role blends professionalism, empathy, and multitasking to support our community’s front desk operations.

**Be a difference-maker with a memory care leader!**

You lead with heart, hospitality, and integrity. You’re dependable, detail-oriented, and thrive in a fast-paced, people-focused environment. You’re passionate about making others feel seen, heard, and supported.

**What You’ll Be Doing: **

- Answer telephone calls professionally and direct them appropriately

- Greet visitors and assist with check-in and directions

- Receive, sort, and distribute incoming mail; prepare outgoing mail

- Maintain and update computer files related to associates and residents

- Support clerical duties and office functions as assigned

**Qualifications: **

- High school diploma or equivalent required

- At least one year of experience interacting with the public via phone and in person

- Strong computer skills, especially with Microsoft Word and Excel

- Strong verbal and written communication with a focus on exceptional customer service

- Ability to multitask and stay organized

- Comfortable working around animals and pets

- Active role: walking, bending, lifting (up to 50 lbs.)

- Reliable transportation to meet attendance and punctuality standards

**Schedule: PRN (Per Diem) / On- Call, multiple shifts available including Thursday/Friday 4pm-8pm, Weekends 8am-8pm **

Anticipated pay range: $14 USD - $18 USD

**Silverado offers the following benefits to eligible employees: **

- 401(k) matching

- Health, Dental and Vision Insurance

- Flexible Spending Account (FSA)

- Paid time off

- Tuition reimbursement and professional development assistance

- Referral program

- Other amazing benefits such as Pet Insurance, Auto and Home Insurance and Discount Programs!

~~*** Silverado does not accept candidates from outside recruiters or agencies for this role. * ** ~~

**California Employees: For roles requiring driving, the driving requirement has been deemed essential to the performance of this role due to specific business necessity. Supporting documentation is maintained by Silverado and is available for review upon request to ensure compliance with California law. **

**To view California Consumer Privacy Act (CCPA) information, please visit this page: https://www.silverado.com/legal-disclaimers/#Consumer-Privacy-Act-Disclosure **

**Employment offers are contingent on background check, drug screening, physical, and TB testing (if applicable). **

**Silverado uses E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security **

EOE/M/F/D/V

PRN Front Desk Receptionist (Multiple Shifts)

LEAD with Love: these are the hallmarks of Majestic Care. Through the hearts of our Care Team members, we provide excellent healthcare to those we serve. Listening. Empathy. Accountability. Decisiveness.

We provide community-based skilled nursing throughout Indiana and Ohio, specializing in clinical services based on local needs. These services include short-term rehabilitation, long-term care and Memory Care.  We provide compassion, understanding, respect, and a person-centered approach to all we do. We are committed to those we serve and the care team members who care for them.

Our Care Team Members are the reason we can realize our mission and provide exceptional care. We recognize their contributions, celebrate their achievements, and commit to take care of them, just as they take care of our residents.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Majestic Care

Majestic Care of Perrysburg is looking for a Receptionist to join our team's mission and believe in our core values! Our mission:**Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.**

Our Core Values...

L - Listening

E - Empathy

A - Accountability

D - Decisiveness

This is how we create a culture to LEAD with Love.

**Position Overview:**

The Receptionist provides general office support and direct communication within the community. To be successful in this role, you will display high organizational and professional skills which include excellent time management skills, the ability to multi-task, communication and meet deadlines.

**Key Responsibilities:**

- Receive and route a high volume of calls through the switchboard and supply information to callers and relay messages.

- Maintain the office supply inventory at an appropriate level and order additional supplies as needed.

- Assist with faxing and copying as needed.

- Sort, distribute, and manage all incoming and outgoing mail and shipments.

- Special projects and overflow work as needed.

- Assist with travel arrangements and hotel accommodations as requested.

- Request postage as needed and maintain the updating of postage machine.

- Meet and address visitors, ascertains nature of business, and direct accordingly.

**Qualifications:**

- High school diploma or equivalent required.

**Majestic Difference Benefits:**

- Quarterly Pay Increase

- Daily Pay

- Company-Paid Life Insurance

- Telehealth Services

- Double Pay on Holidays

- Care Team Member Relief Fund

Join the Majestic Care team where compassion meets excellence!

#MCare

Plus One, owned and operated by Optum, provides design and development of premier fitness and wellness spaces and provides professional staffing of fitness centers. We take a whole body, whole person health approach to engaging employees and members in their health. Our services include fitness engagement, nutrition, ergonomics, wellness coaching and health promotion. Our team members believe that the most effective way to help people adopt a healthier lifestyle is through personal connections infused with hospitality, empathy and a lot of fun.

Join the Plus One team and you’ll have opportunities to drive bold change, achieve excellence and build a rewarding career. This is a place where you can stay ahead as you do your life’s best work.

About Optum:
Optum is a leading health services and innovation company whose mission focuses on helping make the health system work better for everyone. Optum offers capabilities, products and solutions that touch every dimension of the health system. Optum serves those who provide care, those who pay for care and—most importantly—those who need care. The ability to connect and support every part of the health system places Optum at the center of that system. Optum is part of the UnitedHealth Group (NYSE: UNH).

Industry: Wellness and Fitness Services
Company Size: 1,001-5,000 employees

Plus One, an Optum Company

**Job Overview:**

We are currently seeking a friendly, reliable and professional **Receptionist ** to work at a high-profile company's fitness center located in **Richmond, VA **.

**What you will do:**

- Greet members and guests with warmth and professionalism as they enter the facility.

- Respond to and provide assistance with members’ feedback and concerns in a timely and professional manner, escalating to management as needed.

- Handle account inquiries and payments.

- Fulfill front desk administrative duties.

- Ensure facility cleanliness and manage inventory of supplies and retail products.

**What we are looking for:**

- Ability to network, engage and interact with all clients, guests and members.

- Strong customer service and organizational skills.

- Competence with basic computer skills, Microsoft Suite (Word, Excel, Outlook) and web applications.

- If applicable to your location, you may be required to obtain CPR/AED and First Aid certifications (company will provide reimbursement in accordance with company’s policies).

**About Us:**

Plus One, part of the Optum Workplace Well-being portfolio of services, provides fitness and well-being services to clients across a broad range of industries, driving employee engagement in health and wellness programs. Our services include fitness, nutrition, ergonomics, wellness coaching and health promotion. Our team members believe that the most effective way to help people adopt a healthier lifestyle is through personal connections infused with hospitality, empathy and a lot of fun.

**Perks of working at Plus One, an Optum company*:**

**Health and financial:**

- Medical plan choices with Health Reimbursement Account (HRA) and Health Savings Account (HSA) options

- Dental and Vision coverage plans

- 401(k) Retirement & Savings Plan

- Life Insurance (team member, spouse and dependents)

- Short and Long Term Disability Plans

- Accident & Critical Illness Insurance

- Transportation and Parking Plans

- Paid parental leave

**Well-being:**

- Paid time off

- Wellness rewards program

- Free memberships to various fitness facilities and wellness subscriptions

- 24/7 health and wellness support through the Employee Assistance program

- Entertainment and consumer discounts

- Inclusion and Belonging Council

**Growth and development:**

- Free professional development courses through internal learning management systems

- Discounted certifications through industry leading agencies

- Free CPR/AED certifications

- Free continuing education courses and credits

- Employee Referral Reward program

- Please note, some of the benefits listed above are only available to team members who work full time hours.

**Equal opportunity statement**

Plus One, an Optum company, is committed to a policy of non-discrimination and equal employment opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status, or any other characteristic protected by law.

Plus One is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

**For residents of California, Colorado, Connecticut, New York City, and Washington only: **The hourly rate for this position ranges from $15 to $22. Pay is based on several factors including, but not limited to, education, work experience, certifications, geographic differentials, and other business and organizational needs. In addition to the hourly rate, Plus One offers a comprehensive benefits package (all benefits are subject to eligibility requirements), which includes health insurance, life and disability benefits, 401(k) plan, and paid time off. Plus One, an Optum Company, adheres to all federal, state, and local minimum wage requirements.

1Rivet is an award-winning, international IT Strategy & Consulting firm headquartered in the Washington, D.C. metropolitan area.  

1Rivet’s global thought leadership and tactical delivery to North America's public and private sector clients encompass custom Cloud, Application Modernization, and Advanced Analytics solutions. 1Lab is their offshore innovation center providing clients access to the latest technologies, allowing them to create cost-effective proofs-of-concept or to leverage 1Rivet’s many pre-built frameworks and accelerators directly. 

In recent recognitions, 1Rivet was named to the Inc. 5000 two years in a row. 2022 Moxie Award winner in technology. Consulting Magazine ranked 1Rivet as the 4th fastest-growing U.S. consulting company in 2018 and placed it on the "Seven to Watch" list for the coveted Seven Small Jewels competition. 1Rivet contributes regular insights to Software Executive Magazine, has been featured in Sync Magazine and its staff has presented at multiple conferences around the globe.

Industry: IT Services and IT Consulting
Company Size: 201-500 employees

1Rivet

Pay: $25

Location: Reston VA 20191

Type: Full-time

**About The Role**

Striden is seeking a professional and customer-focused Receptionist to support daily front desk operations and provide excellent service to guests, employees, and clients. This role supports reception, hospitality, office coordination, and administrative functions in a fast-paced office environment.

**Responsibilities**

- Serve as the primary front desk contact for guests, visitors, and employees

- Greet and assist incoming guests in a professional and welcoming manner

- Register guests and assist with entry procedures

- Guide visitors to meeting rooms and office spaces as needed

- Maintain a clean, organized, and professional reception and lobby area

- Support pantry hospitality, copier stations, and office supply management

- Assist with meeting coordination, office events, and hoteling support

- Order, organize, and restock office and pantry supplies

- Provide additional administrative support as needed

**Qualifications**

- High school diploma or GED preferred

- Previous customer service, hospitality, restaurant, hotel, or reception experience preferred

- Strong verbal and written communication skills

- Strong interpersonal, organizational, and multitasking abilities

- Ability to work effectively in a team-oriented environment

- Strong attention to detail and ability to manage multiple priorities

- Proficiency with Microsoft Office, including Outlook and Excel

**Benefits**

- Medical, dental, vision, and life insurance

- Flexible spending account (FSA)

- Health savings account (HSA)

- Paid time off

- Parental leave

- Referral program

- 401(k) eligibility after six months of employment

- Subsidized healthcare

All benefits begin on the first day of employment.

At Striden, we believe in celebrating diversity and providing a work environment where we are always treated with dignity and respect. An environment where teamwork and employee participation promote the representation of all groups and employee perspectives is important to us. We are committed to creating such an environment because it brings out the full potential in each of us, which in turn contributes directly to our success.

United Surgical Partners International (USPI), a subsidiary of Tenet Healthcare Corporation (NYSE: THC), operates the largest ambulatory platform in the country. With more than 480+ facilities across the United States, the company serves patients in ambulatory surgery centers and surgical hospitals. For more information, please visit www.uspi.com.

USPI’s mission is simple, but the gravity of it is profound. We care for every patient and their family as if they were our own. Each patient, each family, each and every time.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

United Surgical Partners International, Inc

**ASC Silver Spring is seeking a Full Time Receptionist to join our team!**

The**Receptionist **interfaces with patients and families, physicians and staff; Admit patients and process their paperwork; Update patient demographics/information in system; Collect monies due and document in the billing system; Handle funds per office procedure. Answer incoming phone calls.

**About Us:**

We strive to provide excellence in urologic surgical care by treating each and every one of our patients, and their families, as if they were our own family member – each patient, each family, each and every time.

**About The Role:**

Monday through Friday with **no nights, no weekends, no holidays, and no call.**

At Summit, we know that nurses are the backbone of the ASC. For us, that means building a cohesive team that is cross trained to provide exceptional patient care in all areas of the ASC including pre-op, PACU, the OR and procedure rooms.

**Who We Are**

At USPI, we create relationships that create better care. We partner with physicians and health care systems to provide first class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

**Benefits**

USPI offers the following benefits, subject to employment status:

- Medical, dental, vision, disability, and life insurance

- Paid time off (vacation & sick leave)

- 401k retirement plan

- Paid holidays

- Health savings accounts, healthcare & dependent flexible spending accounts

- Employee Assistance Program, Employee discount program

- Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder & childcare, AD&D, auto & home insurance.

**Pay Range- Min: $22.70 - Max: $29.58**

**(Wages are determined based upon a number of factors including, but not limited to, an individual’s qualifications and experience.)**

**Required Skills:**

- High school graduate or equivalent.

- One year previous experience or some hospital clerical experience or medical terminology preferred.

- Must have the skills necessary to operate office equipment that are required to fulfill job duties.

- Forty-five (45) wpm typing skills required.

- Medical terminology and computer experience beneficial

- Bilingual preferred.

- Good communication skills.

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

**1. About Our Client **: This organization is a commercial litigation and business law firm based in New York City. It serves companies and executives by combining legal strategy with practical business insight to address challenges in commercial litigation, partnership disputes, and corporate matters. Currently experiencing growth, the firm is investing in systems, processes, and team development while fostering a culture of initiative, accountability, and clear communication.

**2. About the Opportunit**

y: The**Remote Receptionist & Administrative Coordinato **r plays a vital role in managing inbound communication and supporting client coordination in a fully remote capacity during Eastern Time hours. This position significantly influences the experience of prospective and existing clients by ensuring timely, professional handling of all inquiries and maintaining efficient administrative workflows. The role requires ownership, responsiveness, and the ability to manage multiple priorities in a dynamic professional-services environment, contributing to the firm's operational excellence and client satisfaction

**.3. Responsibiliti**

e

- s:

Manage all inbound communication, ensuring prompt, professional handling and effective rout

- ingCapture and direct prospective client information to appropriate next steps without de

- layMaintain accurate, real-time records of interactions for team visibility and follow-thro

- ughCoordinate scheduling for consultations and internal meeti

- ngsHandle voicemails, missed calls, and follow-ups with a same-day response stand

- ardSupport administrative workflows including data entry, document handling, and internal coordinat

- ionMonitor communications for urgency and escalate time-sensitive matters appropriat

- elyIdentify inefficiencies and contribute to process improvements over t

**ime4. Requirem**

e

- nts:

Minimum 3 years of experience in receptionist, administrative, or client-facing support roles within professional services; legal industry experience is a

-  plusHighly organized with strong attention to d

- etailStrong verbal and written communication skills with a polished, professional

-  toneAbility to manage multiple priorities and remain calm under pre

- ssureProficient with CRM platforms, phone systems, and scheduling

- toolsReliable, responsive, and self-directed in a remote work enviro

- nmentAdaptable and able to manage change effect

- ivelyAvailability to work standard Eastern Time business

**hours5. Pay Range and Compensation P**

a

- ckage:

Base salary: $40,000 - $55,000 a

**nnually6. Benefits &am**

p

- ; Perks:

Health insurance with up to 100% employer con

- tributionDental, vision, disability, and life

- insurance401(k) with employer con

- tributionPaid time off including vacation, holidays, and pers

- onal daysFully remote work en

**vironment7. Equal Opportunity**

Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or nation

al origin.

Note: RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career p

age or ATS.

Remote Receptionist & Administrative Coordinator

Inspire Brands is a multi-brand restaurant company whose portfolio includes more than 32,600 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC restaurants worldwide.

Industry: Restaurants
Company Size: 10,001+ employees

Inspire

**PURPOSE OF THE POSITION**

Create a welcoming environment at the Inspire Brands Support Center Reception by greeting and assisting team members and guests, answering calls, and assisting the Admin Services team as needed.

**Responsibilities**

- Ensure that the first impression to all callers, guests, & vendors (non-team members) of the Inspire Support Center represents professionalism, efficiency, & personability on a daily basis.

- Answering phone calls within three rings then transferring the calls to the correct place.

- Immediately welcoming guests and directing them to the visitor kiosk to check in.

- Provide guests/vendors with visitor badges as needed.

- Creating relationships with callers who have complex needs, taking down their information, and forwarding this information to different departments to ensure that the caller is taken care of.

- If the guest is not greeted by a team member within 15 minutes, follow up with said guest and make sure they know they the team member is coming, and if not, follow up with team member.

- Provide support for an outstanding office environment by ensuring facilities needs are met, new hires are welcome and set up adequately, and continuously support our own team and others as needed.

- Enter and/or reassign requests in Angus within one hour of the initial request.

- Create and ship out baby gifts within two days of a baby announcement

- Check hourly that reception & reception lobby stays tidy and report any needs to the appropriate party

- Check for accuracy of the phone list, reserved parking, EA, etc., monthly and update as needed.

- Check for accuracy of the EA list (each new hire) and update that list as needed.

- Update the mobility impaired list quarterly.

- Daily follow up with visitor badges & delete/add as needed.

- Create badges for large conferences/meetings following directions of meeting host – delete any badges that aren’t returned at the end of the event

- Terminate employee badges weekly, from the report, or as emails come in. Terminate team members within 30 minutes of termination notice.

- Contribute with coordination with various meetings.

- Creating badges and pour cards for new hires.

- Assist team members with reserving conference rooms

- Liaison for ordering business cards

- Update Reserved Parking Map as requested

**Education & Experience Qualifications**

- Minimum education of High School degree required

- 2 year degree program preferred

- 1 year in a corporate environment preferred

**REQUIRED KNOWLEDGE, SKILLS Or ABILITIES**

- Excellent oral and written communication skills

- Ability to multi-task effectively

- Strong team orientation and interpersonal skills

- Well-organized and a self-starter

- Excellent attention to detail

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,000 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide.

We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.

The State of Connecticut – Executive Branch employs thousands of dedicated professionals, committed to providing a safe and thriving environment for our community, and visitors.  

As a small state, we have so much to offer – education, employment, culture, travel, nature, history and recreation - each of these opportunities positively impact our citizens and businesses. 

While Hartford is Connecticut’s state capital and home to many of our agency offices, we are proud to offer positions located throughout the state. Some of our most popular work sites are located in Bridgeport, Enfield, Middletown, New Haven, Torrington, and with a higher demand throughout the Fairfield County.

We are seeking to hire employees for locations statewide who find inspiration in our culture and values, specifically:  

- Committed to making an impact 

- Serving the public through meaningful work  

- Seeking limitless opportunities to grow 

- Enjoy a work/life balance (with competitive benefits) 

- Interested in diversity and fresh perspectives  

If you can see yourself contributing to our vision, we encourage you to apply to join us!

View our open positions and apply via the State of Connecticut Online Employment Center:  

https://www.ct.gov/ctstatejobs

Industry: Government Administration
Company Size: 10,001+ employees

State of Connecticut

**Introduction**

The State of Connecticut , Secretary of State (SOTS) is designated by the Connecticut Constitution and General Statutes as the official custodian of a wide array of public records and documents. As a vital source of information related to businesses, commercial lenders, elections, legislation, regulations, and more, the office responds to over 600,000 requests for information annually.

We are currently recruiting for a full-time **Processing Technician ** within the Business Services Division. This position is 40 hours per week, with a schedule of Monday through Friday, 8:30am to 5:00pm.

**What We Can Offer You**

- View our State Employee Benefits Overview page!

- Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.

- Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.

**POSITION HIGHLIGHTS**

- Full-Time, 40 hours per week

- Monday through Friday

- Location: Hartford, CT

- Hybrid (office/telework) may be available

**THIS JOB IS FOR YOU IF**

- You’re organized and systematic – the little details matter to you and you have strong attention to detail and accuracy to complete tasks accurately and efficiently.

- You work quickly under pressure and value the quality of your work.

- You’re able to work alone and on a team in a high-volume transaction-driven environment to complete the work.

- You’re a lifelong learner and are interested in learning new skills and work procedures.

- You value providing prompt quality service and improving access to information.

- You have a passion for promoting participation in the democratic process by providing a wide range of services for the people and businesses of Connecticut.

- You want to do work that matters and want to build a better Connecticut with the Office of the Secretary of the State.

**About The Role**

The selected candidate will process payments for various transactions and manage financial statements, notary applications and renewals, and document authentication and apostille requests. The role also involves reviewing filings, exercising discretion, and returning items that do not meet statutory requirements with clear guidance for correction.

The candidate will use multiple systems, including Salesforce and the e‑Licensing System, and will provide customer service by phone, email, and at the public service counter, responding to questions related to division filings, apostilles, and Notary Public services.

**About Us**

Through the dedication of knowledgeable staff and advanced technology, the Office of the Secretary of the State works as a team to provide a wide range of services for the people and businesses of Connecticut. We are a repository of records for the State and provide important information and resources regarding business and commercial filings, elections, and authentication as prescribed by the constitution, and federal and state laws. We seek to bolster business development opportunities, and foster a more inclusive political process by educating, informing and engaging communities in youth and civic preparation.

The **Business Services Division ** files and maintains legally required records showing the formation of and fundamental changes to corporations, limited liability companies, limited liability partnerships, limited partnerships and other business entities. Business Services disseminates that information to the public and the business, banking and legal communities.

**Selection Plan**

Check out our Applicant Tips on How to Apply ! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

**BEFORE YOU APPLY**

- Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

- Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

- Resume Policy: Per Public Act 21-69 , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

- Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

- Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov .

- Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

- Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

**AFTER YOU APPLY**

- Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”

- Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

- Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this Interview Preparation Guide to make the best impression!

- Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

- The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.

- Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics .

**CONNECT WITH US**

- Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions.

- If you have any questions about this recruitment, please contact Christine Martin at Christine.Martin@ct.gov .

- Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.

**PURPOSE OF JOB CLASS (NATURE OF WORK)**

In a state agency this class is accountable for independently performing the most complex tasks in carrying out and maintaining a complex clerical processing service having a statewide impact. Services which have a statewide impact are defined as services which directly reach and assist members of the general public.

**EXAMPLES OF DUTIES**

- Performs the most complex duties related to an agency’s clerical processing functions;

- Examines incoming materials for accuracy, completeness and conformance to state statutes and regulations;

- Makes corrections and/or additions;

- Devises follow up procedures to efficiently and effectively carry out activities;

- Initiates and maintains communications with a wide variety of resources to verify information and complete transactions including other state employees, offices and outside officials such as attorneys, judicial and social welfare officials or representatives;

- Interprets and applies state statutes and regulations relating to the particular processing service;

- Makes decisions as to case status, transaction permissibility or admissibility;

- Responds to internal and external inquiries for information and assistance;

- Sets up and maintains office procedures, filing and indexing systems and forms for office use and to meet recurring needs;

- Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;

- Maintains records and logs;

- Prepares status or statistical reports related to processing function;

- Assists in maintaining general files in support of processing function;

- Initiates correspondence in carrying out duties;

- Types correspondence, forms, file documentation, etc. in support of processing function;

- May process fees and maintain financial records;

- May lead lower level clerical employees assisting in carrying out processing responsibilities;

- Performs related duties as required.

**KNOWLEDGE, SKILL AND ABILITY **

- Knowledge of office systems and procedures;

- Skills

- interpersonal skills;

- oral and written communication skills;

- Ability to

- compose effective correspondence and forms;

- read, comprehend and apply laws, regulations, and procedural guidelines;

- organize and coordinate workflow;

- articulate ideas and information effectively;

- perform research assignments;

- devise and maintain record keeping and filing systems;

- examine documents for accuracy and completeness;

- operate office equipment including computers, tablets, and other electronic equipment;

- operate office suite software.

**Minimum Qualifications - General Experience**

Three (3) years of clerical work experience.

**Minimum Qualifications - Special Experience**

One (1) year of the General Experience must have involved a full range of clerical duties.

NOTE: For state employees this experience is interpreted at the level of an Office Assistant or Interpreter Clerk.

**Minimum Qualifications - Substitutions Allowed**

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

**Preferred Qualifications**

**PREFERRED QUALIFICATIONS**

- Bilingual in Spanish (read, write, and communicate orally)

- Consistently offers excellent customer support and organized workflow management

- Experience with document authentication under the Hague Convention

- Strong attention to detail and accuracy

- Demonstrates excellent written and verbal communication

- Demonstrates strong analytical thinking and computer proficiency, including work with MS Office, Salesforce, Freshdesk, and Avaya Cloud Office, with a proven capacity to learn new platforms

- Experience working independently as well as collaboratively in a team environment

- Experience multi-tasking and performing effectively in a high-volume, transactional setting

- Experience learning new procedures and openness to adapt to evolving processes

- Experience following established procedures and ensures timely responses to customers

- Experience managing and completing processing tasks from start to finish

- Connecticut Notary Public

**Conclusion**

**AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER**

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

**ACKNOWLEDGEMENT**

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Processing Technician #260518-6435CL-002

The Tennessee Department of Human
Services offers an extensive range of social
services to a diverse group of almost two
million Tennesseans across 95 rural and
urban counties in our state. Our broad range
of customers includes members of the blind,
visual impaired, deaf and hard of hearing
communities who attend our rehabilitation
centers as well as custodial and non-custodial
parents who participate in the child support
program. Other customers include child
care providers who may apply for licensures
through TDHS. Still other customers include
families living below the poverty line who
may need assistance in obtaining nutrition
or career development resources in order to
move beyond their current circumstances.
We serve these groups and more; however
our goal is always the same: build strong
families by connecting Tennesseans to
employment, education and support services
with a whole family approach.

Industry: Government Administration
Company Size: 1,001-5,000 employees

Tennessee Department of Human Services

**Job Information**

State of Tennessee Job Information

Opening Date/Time05/26/2026 12:00AM Central TimeClosing Date/Time06/01/2026 11:59PM Central TimeSalary (Monthly)$3,229.00 - $4,041.00Salary (Annually)$38,748.00 - $48,492.00Job TypeFull-TimeCity, State LocationSmyrna, TNDepartmentHuman Services

**LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HUMAN SERVICES, , RUTHERFORD COUNTY**

**For more information, visit the link below:**

**https://www.tn.gov/content/dam/tn/human-services/documents/HRC0020118_Admin_Secretary_Rutherford_6826.pdf**

**This is an on-site position**

**This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.**

**Qualifications**

**Education and Experience: **Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.

**OR**

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

**Necessary Special Qualifications: **Applicants for this class ~~may be ~~ required to:

- Complete a criminal history disclosure form in a manner approved by the appointing authority;

- Agree to release all records involving their criminal history to the appointing authority;

- Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

**Overview**

The Tennessee Department of Human Services is announcing a vacancy for an Administrative Secretary within the Division of Rehabilitation Services at the Tennessee Rehabilitation Center

in Smyrna. This position plays an essential role in supporting two DHS Program Directors by ensuring the smooth coordination of daily operations and maintaining clear, timely communication across the center. The Administrative Secretary serves as a central point of

organization, providing dependable administrative support that allows leadership to focus on program oversight and service delivery.

In this role, the Administrative Secretary facilitates the flow of information by managing calendars, scheduling meetings, preparing documentation, and coordinating logistics that keep internal and external activities running efficiently. This position supports accurate and timely submission of procedures, assists with the compilation of program information for leadership, and helps maintain the operational structure needed for effective center management. Through consistent organization, professional communication, and attention to detail, the Administrative Secretary strengthens the overall functioning of TRC-Smyrna and contributes to a well-supported environment where staff and leadership can carry out their mission to serve vocational rehabilitation customers.

**Responsibilities**

- Performs a variety of routine clerical functions such as compiling/assembling information for dissemination. Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.

- Answers questions to provide assistance and direction regarding policies, procedures, and agency information.

- Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.

- Audits employee time sheets and business relevant documents for accuracy and completeness.

- Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.

- Communicates by telephone, e-mail, or personal contact. Provides polite and effective customer service to all individuals that contact the agency.

**Competencies (KSA's)**

**Competencies:**

- Manages Ambiguity

- Manages Complexity

- Action Oriented

- Plans and Aligns

- Resourcefulness

**Knowledge:**

- Clerical

- Customer and Personal Service

**Skills:**

- Active Learning and Listening

- Speaking

- Reading Comprehension

- Service Orientation

- Time Management

**Abilities:**

- Written Comprehension

- Speech Recognition

**Tools & Equipment**

- Personal Computer

- Telephone

- Copy Machine

- Scanner

- Calculator

ADMINISTRATIVE SECRETARY - 05262026- 77926

BryceTech has partnered with technology and R&D clients to deliver mission and business success for nearly 20 years. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision making. BryceTech cultivates a culture of engagement and partnership with our clients.

Industry: Defense & Space
Company Size: 51-200 employees

BryceTech

**Company Description**

BryceTech has partnered with technology and R&D clients to deliver mission and business success for nearly 20 years. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision making. Bryce cultivates a culture of engagement and partnership with our clients. BryceTech is an Equal Opportunity Employer. Job Description

BryceTech has an immediate opening for a Technical Writer – Mid to support the Under Secretary of Defense/Deputy Under Secretary of Defense for Research and Engineering (USD/DUSD(R&E)) Front Office; (2) the Offices of the Assistant Secretary of Defense (OASD) for Science and Technology (S&T), Mission Capabilities (MC), and Critical Technologies (CT); and (3) Deputy Secretary of Defense (DSD). The Technical Writer – Mid will tailor messages to serve the needs of different audiences, including employees, clients, media, social media, students, industry participants, and community organizations. Additionally, messaging should be in coordination with strategic communications plans for OUSD(R&E). Responsibilities * Responsible for completing tasks while showing office knowledge, problem-solving skills, effective communication, and the ability to create clear, professional materials

-  Responsible researching and writing customer-specific speeches, presentations, and communications that address major technical issues and trends while remaining engaging for targeted audiences.

-  Responsible researching, writing, and developing new presentations, speeches, and communication products addressing complex and high-profile issues.

-  Responsible for meeting regularly with the customer to advise and consult on messaging and communications strategies.

-  Responsible for producing in-depth communications across multiple formats and channels, including speeches, presentations, blogs, videos, articles, op-eds, bylined pieces, letters, and social media. Qualifications * Bachelor's degree required in related field such English, Journalism, and/or Communications.

-  3 years of demonstrated relevant experience is required

-  Four (4) years of specialized experience

-  Ability to work in fast paced environment with excellent oral and written communication skills

Preferred Qualifications * Master’s degree is preferred in related field such as Communications, Journalism and/or Media.

-  Demonstrated experience in communications, public relations, or journalism at the DoD or service component headquarters level, with proficiency in social media strategy, rapid content and presentation development, and multi-platform communication for diverse audiences.

-  Proven ability to translate complex technical topics into clear, compelling plain language while independently managing multiple priorities, meeting deadlines, and applying strong organizational skills; experience supporting technical organizations is highly desired. Additional Information BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program. All your information will be kept confidential according to EEO guidelines.

Technical Writer – Mid with Security Clearance

Systems Planning & Analysis (SPA) is a leading global provider of data-driven analytical insights for critical national security programs. We deliver timely, objective, and rigorous analysis, helping to solve our US and Allies' most challenging problems.

Powered by a wide-ranging set of differentiated capabilities, SPA is known for deep expertise in operational and programmatic areas. We enable our best and brightest teams to focus on the issue at hand, amplifying their mission-centric experience with our suite of leading-edge software tools, which are designed to customize every solution we deliver.

As a longtime trusted agent, SPA is known for Executing with Excellence. Our five-decade history of providing documented, exceptional quality is the foundation of the trust we establish with each client. Far from being a generic service provider, SPA is well known for innovative approaches that address each client’s unique needs with the expertise and attention they require.

SPA's awards include GovCon Contractor of the Year in 2022, Washington Post Top Workplace consecutively since 2014, and Department of Labor HIRE Vets Gold Medallion for the past seven consecutive years.

We are growing rapidly, proud to be the service provider, teaming partner, and employer of choice. Join us!

Industry: Defense and Space Manufacturing
Company Size: 1,001-5,000 employees

Systems Planning & Analysis

**Overview**

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter . Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

The Acquisition and Technology Analysis Group within JOID specializes in the application of multi-disciplinary analytic skills to support multiple clients within the Department of War (DoW). These clients include the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)), Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), DARPA, the Joint Staff, and USINDOPACOM. SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future.

We have an immediate need for a Golden Dome Missile Defense Analyst to provide onsite support at the Pentagon in Arlington, VA.

**Responsibilities**

SPA is seeking a senior-level analyst to support the Deputy Assistant Secretary of War for Strategic, Space, and Intelligence Portfolio Management (DASW(SSIPM)) and to serve as a key liaison to the Golden Dome for America initiative. The analyst will support DASW(SSIPM) and the Missile Defense team by monitoring missile defense-related activities and acquisition programs, and supporting implementation of the Missile Defense Review. The ideal candidate will apply experience with the DAES system, familiarity with the Middle Tier of Acquisition, and a demonstrated history of serving as an action officer supporting GO/FO/SES-level stakeholders.

**Required**

**Qualifications**

-  Active TS/SCI clearance

-  Master's degree and 10+ years of experience in a combination of Missile Defense, acquisition, the PPBE process, or Missile Defense Agency (MDA)-related operational experience

-  Experience with HQ Staff at OSD, a Service, or other Agency-level organization

-  Understanding of DoDI 5000.02 and the DoD acquisition process, to include MDA-specific acquisitions

-  Ability to synthesize information into papers, briefings, and presentations for senior leadership

-  DAWIA certification in Program Management

-  Able to work fully onsite based on client needs

**Desired**

-  Expertise with budgeting, requirements development, and/or Missile Defense Agency led-programs

-  Expertise writing for and presenting information to senior DoW decision makers

Missile Defense Acquisition Analyst

In 1958 the Air Force needed a technically qualified unbiased organization that could rapidly provide analysis for identified and evolving mission requirements. Resulting from this need and with the assistance of the Rand Corporation, ANSER was formed. Our client base has grown since 1958 but we haven’t lost the insight and innovation that lead us here. 
  
Today ANSER is a public service research institute organized as not-for-profit corporation dedicated to informing decisions that shape the nation’s future. We provide objective studies and analyses to the national security, homeland security, and public policy communities using a diverse set of capabilities that include Analysis of Alternatives, Acquisition Analysis, Workforce Analysis, Performance Measurement, Policy Formulation, Counter Weapons of Mass Destruction and Risk Assessment. ANSER also builds and leads technology development collaborations through its subsidiary, Advanced Technology International (ATI), specializing in organizing and managing research and development consortia on behalf of the federal government.

Industry: Defense and Space Manufacturing
Company Size: 201-500 employees

ANSER

**Company Overview**

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.

**Position Summary**

ANSER is seeking a China Corporate & Investment Risk Analyst to support the Office of the Deputy Assistant Secretary of Defense for Industrial Base Policy (IBP), Global Investment and Economic Security Directorate (GIES). In this role you will support the development, research, and coordination of the Department of Defense Section 1260H program identifying Chinese military companies.

**Day-to-Day Responsibilities**

- Conduct open-source and classified research, coordinate with DoD and interagency stakeholders, and produce analytic and policy products supporting the development and maintenance of the 1260H list and related policy activities.

- Support coordination of the annual FY2021 National Defense Authorization Act Section 1260H requirement and associated list development with DoD and interagency stakeholders.

- Conduct open-source research on companies for potential inclusion on the 1260H list, including analysis of ownership structures, affiliations, and business activities.

- Conduct classified research to support due diligence and analytic assessments of companies under review.

- Assist with drafting company due diligence memoranda, analytic summaries, and supporting documentation for 1260H list consideration.

- Support development and documentation of processes related to 1260H list publication, updates, and related review procedures.

- Assist with the development and coordination of processes supporting 1260H notice and appeals activities.

- Coordinate and track correspondence related to the 1260H program involving inquiries from listed companies, Congress, and interagency stakeholders.

- Support preparation of responses to congressional inquiries, reporting requirements, and stakeholder requests related to the 1260H program.

- Coordinate inputs across GIES organizations and relevant DoD stakeholders to support program responses and reporting requirements.

- Analyze statutes, congressional actions, and legislative developments for potential impacts to GIES programs and the 1260H effort.

- Support development of policy documents, guidance, and supporting materials related to foreign investment risk analysis and industrial base security.

- Assist in drafting policy recommendations, briefing materials, and analytic reports for senior DoD leadership.

- Contribute research and analysis supporting DoD initiatives related to foreign investment review, supply chain resilience, and risk monitoring methodologies.

**Required Qualifications**

- Active TS/SCI eligible clearance

- Bachelor’s degree

- 5 years of experience in one of the following focus areas: International Affairs, Diplomacy, Economics, Finance, National Security, or Business Administration

- Superior analytic and writing skills with demonstrated ability to prepare reports, assessments, and written products.

- Experience conducting business analysis, research studies, or requirements analysis to support policy, regulatory, or organizational initiatives.

- Experience analyzing trends, regulatory developments, and business conditions and identify potential business or policy risks.

- Experience developing or analyzing metrics, performance measures, reports, and recommendations related to management, organizational structure, policy, or business systems.

**Preferred Qualifications**

- Experience in international affairs or China-related economic or security analysis.

- Chinese (Mandarin) language proficiency.

- Experience researching corporate ownership structures, international investment activity, or foreign company affiliations.

- Experience developing analytic reports, metrics, and assessments supporting policy or risk analysis.

- Ability to communicate effectively (written and oral) with senior U.S. Government and DoD leadership.

- Ability to identify potential risks related to business performance, economic conditions, internal controls, or enterprise risk factors.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org

ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

China Corporate & Investment Risk Analyst

Rutherford County Schools consistently ranks among the best school districts in Tennessee and has outpaced national rankings on a number of measures. Rutherford County is one of the fastest growing school districts in Tennessee and the fourth largest behind those in Memphis, Nashville and Knoxville.

Since the 2002-2003 school year, Rutherford County Schools has added more than 20,000 students for a total enrollment of more than 51,000 students.

Despite the county's tremendous growth rate and the accompanying challenges, Rutherford County Schools has served as a model for many other districts in the areas of academics, planning and safety measures.

The district was recently named “Exemplary” by the Tennessee Department of Education, the highest designation available for schools in Tennessee. 
 
Rutherford County Schools is known for its robust Career and Technical Education programs and has been used as a model for other districts across Tennessee and beyond for its workforce development partnership with the Rutherford County Chamber of Commerce. The district is also home to Central Magnet School, which was ranked the best public high school in Tennessee by U.S. News and World Report.

Industry: Education Administration Programs
Company Size: 5,001-10,000 employees

Rutherford County Schools - Tennessee

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Front Desk Secretary

-  15-May-2026 to Until Filled (CST)

-  LaVergne High

-  La Vergne, TN, USA

-  Full Time

Email Me Similar Jobs Email Me This Job

**Front Desk Secretary**

- High School diploma or GED

- 1-2 years of clerical, bookkeeping or related experience/education

- Must be computer literate

- Experience with email and Microsoft office

- Prefer knowledge of Skyward program

- Team player

- Great people skills

Front Desk Secretary

Industry: Security and Investigations
Company Size: 2-10 employees

JOINT ACTIVITIES LLP

Duties

- Interfaces directly with all Services, the Joint Staff, Offices of the Secretary of Defense, the Department of State, the National Security Council (NSC), key staffs in Congress, the White House Staff, and other Washington organizations and agencies.

- Keep the Commander and his staffs apprised of events in Washington, concentrating on those issues that might affect Korea.

- Assists in formulating recommendations of policy initiatives and assesses potential Washington reaction to actions under consideration by the Commander.

- Assists in the planning, coordination, and execution of all aspects of the Commander and his staff member’s visits from Korea to the Washington DC area.

- Assists in the direct planning, coordinating, and executing all aspects of the Commander’s visits to the Washington area and other areas in CONUS as required.

- Collaborates with the Liaison Officer in the planning for and execution of an annual budget to support Washington operations of the Commander’s Liaison office.

- Assists in planning for the acquisition, maintenance, periodic replacement, and operation of integrated office automation.

- Works with the command security officers to obtain and verify security clearance information on all visiting personnel to gain them unescorted access into the Pentagon.

**Requirements**

Conditions of employment

- Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

- Duty period is normally 8 hours in length during weekdays; occasional weekend and holiday work may occur.

- This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Top Secret security clearance or access for the duration of employment.

- IAW AR 600-85, this position is subject to a pre-employment screening, and random testing thereafter, to include testing based on reasonable suspicion and testing due to direct involvement with an on-duty accident.

- This position has a Temporary Duty (TDY) or business travel requirement of 15% of the time.

- One-year of trial/probationary period may be required.

- This is Term Appointment NTE 5 years. May be extended beyond of six (6) years, up to eight (8) years. Selectee may be noncompetitively converted to permanent appointments at a later date.

- Current permanent Federal employees (to include permanent Army employees) applying for Term appointment will be appointed/converted into a Term appointment with no statutory return rights back to a permanent position.

- This is an obligated position. An obligated position is one to which an employee has statutory restoration rights or entitlement based on active military service, recovery from a compensable injury, or return rights based on an overseas tour.

**Qualifications**

**Who May Apply: **Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

- 30 Percent or More Disabled Veterans

- Current Army Defense Civilian Intelligence Personnel System (DCIPS) Employee

- Current Department of Army Civilian Employees

- Current Department of Defense (DOD) Civilian Employee (non-Army)

- Interagency Career Transition Assistance Plan

- Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible

- Reinstatement

Military Spouses, under Executive Order (E.O.) 13473

- Special Note for Military Members*** MILITARY RETIREES: A retired member of the Armed Forces may not be appointed to a civilian position in DoD (including a non-appropriated fund position) within 180 days after retirement.[** unless the following conditions have been met: the Secretary concerned authorizes the appointment; or the position is authorized special pay under 5 U.S.C. 5305; or a state of national emergency exists].

**MILITARY SEPARATED (NON-RETIREE) **: Military members may be appointed while on terminal leave, before the effective date of their military separation. Applications will only be accepted from members of the Armed Forces that indicate they are immediately appoint-able within 120 days.

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

**Specialized Experience: ** One year of specialized experience which includes: Experience with automated, administrative, organizational, staffing, interpersonal communications, and protocol functions to support an organization and its missions; AND understanding of laws, regulations, policies, and procedures applicable to legislative and Congressional activities to support Congressional Liaison; AND planning and executing pertinent annual budget elements of a key office for submission as a liaison between foreign and non-foreign offices. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-12).

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-12).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted.

Additional information

- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.

- You will be required to provide proof of U.S. Citizenship.

- This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.

- Direct deposit of pay is required.

- Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

- If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the

- This is a Career Program - 60 (Strategic Planning and Foreign Affairs) position.

- Salary includes applicable locality pay or Local Market Supplement.

- When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit

- Payment of Permanent Change of Station (PCS) costs is authorized, subject to the provisions of the Joint Travel Regulations.

- Current permanent Federal employees (to include permanent Army employees) applying for a Term appointment will be appointed/converted into a Term appointment with NO statutory return rights back to a permanent position.

- Relocation and recruitment incentive may be authorized if determined to be in the organization's interest.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Liaison Officer.

**Company Overview**

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.

**Position Summary**

ANSER is seeking an Associate China Corporate & Investment Risk Analyst to support the Office of the Deputy Assistant Secretary of Defense for Industrial Base Policy (IBP), Global Inves Next tment and Economic Security Directorate (GIES). In this role you will support the development, research, and coordination of the Department of Defense Section 1260H program identifying Chinese military companies.

**Day-to-Day Responsibilities**

- Support open-source and classified research on companies for potential inclusion on the 1260H list, including collecting data on ownership structures, affiliations, and business activities.

- Assist with coordination of the annual Section 1260H requirement and related list development with DoD and interagency stakeholders.

- Support drafting of company due diligence summaries, analytic notes, and supporting documentation for 1260H list consideration.

- Assist with maintaining and updating processes and documentation related to 1260H list publication and review procedures.

- Support the development and tracking of notice and appeals processes for the 1260H program.

- Assist in coordinating correspondence related to the 1260H program from listed companies, Congress, and interagency stakeholders.

- Help compile and consolidate inputs across GIES organizations and relevant DoD stakeholders for program responses and reporting.

- Support the preparation of responses to congressional inquiries, reporting requirements, and stakeholder requests.

- Assist with analyzing statutes, congressional actions, and legislative developments for potential impacts on GIES programs and the 1260H effort.

- Contribute to drafting policy documents, guidance, and supporting materials related to foreign investment risk and industrial base security.

- Support the preparation of briefing materials, reports, and analytic products for senior DoD leadership.

- Assist in maintaining records, databases, and documentation supporting the 1260H research and review process.

- Support research and analysis related to foreign investment review, supply chain resilience, and risk monitoring activities.

**Required Qualifications**

- Active TS/SCI eligible clearance

- Bachelor’s degree

- 2 + years of experience in one of the following focus areas: International Affairs, Diplomacy, Economics, Finance, National Security, or Business Administration

- Demonstrated analytic and writing skills with demonstrated ability to prepare reports, assessments, and written products.

- Experience conducting business analysis, research studies, or requirements analysis to support policy, regulatory, or organizational initiatives.

- Experience analyzing trends, regulatory developments, and business conditions and identify potential business or policy risks.

- Experience developing or analyzing metrics, performance measures, reports, and recommendations related to management, organizational structure, policy, or business systems.

**Preferred Qualifications**

- Experience in international affairs or China-related economic or security analysis.

- Chinese (Mandarin) language proficiency.

- Experience researching corporate ownership structures, international investment activity, or foreign company affiliations.

- Experience developing analytic reports, metrics, and assessments supporting policy or risk analysis.

- Ability to communicate effectively (written and oral) with senior U.S. Government and DoD leadership.

- Ability to identify potential risks related to business performance, economic conditions, internal controls, or enterprise risk factors.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org

ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

Associate China Corporate & Investment Risk Analyst

The Kansas Department of Health and Environment includes three divisions: Public Health, Environment, and Health Care Finance, which includes KanCare. We are the only agency in the nation to have these three entities under one roof, which provides the ability to take a holistic approach to the health and well-being of all Kansans. Our Secretary is Janet Stanek. Review our social media policy at kdhe.ks.gov/SocialMedia

Industry: Government Administration
Company Size: 501-1,000 employees

Kansas Department of Health and Environment

**Job Posting**

**Important Recruitment Information for this vacancy**

**Job Posting closes: ** May 30, 2026

**Required documents uploaded by: ** May 30, 2026

**Kansas Department of Health and Environment:**

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . **KDHE does not provide sponsorships for this position.**

**E-Verify: ** Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .

~~http://www.kdhe.ks.gov/~~

**About The Position**

-  Who can apply: External (Open to Anyone)

-  Classified/Unclassified Service: Unclassified

-  Full-Time/Part-Time: Full-Time

-  Regular/Temporary: Regular

-  Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)

-  Eligible to Receive Benefits: Yes

-  Veterans' Preference Eligible: Yes

-  Sponsorship: KDHE does not provide sponsorship for this position.

**Compensation:**

-  Pay Range: ($89,232.00-$98,363.20)

-  Salary can vary depending upon education, experience, or qualifications.

**Employment Benefits**

**Comprehensive medical, mental, dental, vision, and additional coverage**

**Sick & Vacation leave**

**Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave**

**Paid State Holidays (designated by the Governor annually)**

**Fitness Centers in select locations**

**Employee discounts with the ** **STAR Program**

**Retirement And Deferred Compensation Programs**

Visit the Employee Benefits page for more information…

**Position Summary & Responsibilities**

**Position Summary:**

**The position (K0237780)**

Position Summary & Responsibilities:

The Hazardous Waste Permitting Section in the Bureau of Waste Management is hiring a Professional Environmental Engineering Supervisor to serve as the Unit Chief of the Operating Facilities and Engineering Unit that implements the Resource Conservation and Recovery Act (RCRA) permitting and corrective action program for operating hazardous waste facilities in Kansas. In addition to supervising the work of three project managers that include a mix of engineers, geologists, or environmental specialists, the position serves as the lead project manager for the most technically complex facilities. Guided by applicable regulations, guidance documents, and the incumbents understanding of environmental engineering as it relates to potential human health and environmental risks from soil, surface water, and groundwater contamination; the Unit Chief works with the assigned facilities or their consultants to review, comment and approve proposed site environmental assessments, investigations, and remediation plans to address contaminated soil and groundwater. The permitting and corrective action program offers an opportunity to oversee all aspects of the permitting process, as well as all phases of assessment, investigation, and remediation of environmental contamination, which typically includes review of plans and reports related to soil and groundwater contamination, groundwater monitoring systems, and the design and performance of environmental remedial systems. The position will collaborate with team members to develop permits, orders, and other enforceable mechanisms to ensure compliance with state and federal environmental laws, regulations, and policies. If you are a professional with an established understanding of the RCRA hazardous waste regulations and want to help protect human health and the environment in a team-oriented setting with an organization that provides a healthy life work balance and great benefits, please consider applying.

Supervises the work of the Operating Facilities and Engineering Unit within the hazardous waste permits section of the Bureau of Waste Management. Supervising work includes making work assignments, setting performance standards, conducting personnel evaluations, setting staff priorities, providing performance feedback to staff, rewarding staff performance appropriately, supporting staff career development, training new staff members, communicating effectively (oral and written), stimulating productivity, and providing a creative work environment. Daily work assignments are established in consultation with technical staff and reevaluated regularly based on need and annual and longer-term plans and permitting goals. A task assignment and permit tracking system will be maintained and used to evaluate workload, performance, and to establish priorities.

**Job Responsibilities may include but are not limited to the following:**

As supervisor for the Operating Facilities and Engineering Unit, coordinates incoming work with the Section Chief to establish the need for engineering reviews, prioritizes engineering work, and assigns engineering and permitting work to staff. In consultation with the Section Chief and in coordination with the Post-Closure Facilities and Hydrogeology Unit Chief, discuss prioritization, project logistics, address concerns, troubleshoot problems, and elevate issues to the Section Chief when needed. Reviews the work products of all engineering unit staff and provides leadership and direction so unit staff can complete tasks efficiently and effectively by answering difficult technical questions and offering insight into regulations, processes and problems. Serves as the technical expert for providing guidance, interpretation and direction to the industry concerning compliance with state and federal hazardous waste regulations for operating facilities.

Performs independent technical reviews of a wide variety of engineering reports, plans, specifications, and operational plans for existing, modified, or new hazardous waste treatment, storage, or disposal (TSD) facilities. Interacts with facilities both verbally and in writing to ensure that any deficiencies in the plans or data interpretation are corrected. Retained compared to delegated project assignments will emphasize facilities and issues of the greatest technical complexity. Reviews and interaction with representatives of TSD facilities will ensure that all documents and actions conform to state and federal laws and regulations, bureau policies, and sound engineering practices. Coordinates and conducts meetings with TSD facilities and their consultants, the U.S. EPA, other KDHE bureaus with regulatory oversight responsibilities at these facilities, and the public at community events.

**Qualifications**

-  Education:

-  High School, GED

-  Licensing & Certification:

-  Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

-  Minimum Qualifications:

-  Bachelor's in civil, Environmental, or Chemical Engineering (Accredited Program)

-  Professional engineering license recognized by the Kansas Board of Technical Professions

-  Preferred Qualifications:

-  Six years of Advanced degree in Civil, Environmental, or Chemical Engineering

-  Word, Excel, PowerPoint, Access

-  Proofreading, editing, attention to detail

-  Reviewing or generating engineering plans and reports

-  Good written and oral communication skills

-  Soil and Groundwater investigation and remediation, Hydrogeology, Hazardous waste management experience

-  Two years of supervisory experience

-  Five years of experience with state and federal RCRA regulations

-  RCRA Permitting Experience (Writing or Reading/Interpretation)

-  RCRA Corrective Action or CERCLA Experience (Assessments, Investigations, Remediation)

**Post-Offer, Pre-employment Requirements:**

After employment, as part of a Medical Surveillance Program implemented in accordance OSHA's HAZWOPER requirements, the employee must receive an annual physical to ensure adequate fitness to utilize personal protective equipment which may be necessary to perform certain essential duties of the position. The cost of these physicals will be covered by KDHE.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

**Recruiter Contact Information**

**Name: ** Tracey N. Benson

**Email: ** Tracey.N.Benson@ks.gov

**Mailing Address: ** 1000 SW Jackson St. Suite 580 Topeka, KS 66612

**Job Application Process**

-  First Sign in or register as a New User.

-  Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

-  Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications.

-  Start your draft job application, upload other required documents, and submit when it is complete.

-  Manage your draft and submitted applications on the Careers> My Job Applications page.

-  Check your email and My Job Notifications for written communications from the Recruiter.

-  Email – sent to the Preferred email on the My Contact Information page

-  Notifications – view the Careers> My Job Notifications page

~~**Helpful Resources at ** ~~ ~~jobs.ks.gov ~~ ~~**: ** “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"~~

**Required Documents For This Application To Be Complete**

**Upload these on the Careers - My Job Applications page**

Transcripts

DD214 (if you are claiming Veteran’s Preference)

**Upload these on the Attachments step in your Job Application**

-  Resume

-  Cover Letter

~~**Helpful Resources at ** ~~ ~~**jobs.ks.gov ** ~~ ~~**: “How, What, & Where do I Upload Documents” **~~

**How To Claim Veterans Preference**

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

**How To Claim Disability Hiring Preference**

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

**PLEASE NOTE **: The documentation verifying a person's eligibility for use of this preference should ~~**not ** ~~ be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

**Equal Employment Opportunity**

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Professional Environmental Engineer Supervisor

Since its inception, Markwins Beauty Brands has been setting itself apart from other brands in the cosmetics industry. Markwins was the first to introduce multi-palette compacts to U.S. market and is now a global leader in color cosmetics, cosmetic accessories, and beauty collections.  As the largest privately owned cosmetics company in the U.S., Markwins is recognized as a Top 20 purveyor in the global cosmetic industry.

Markwins has been continuously building a diverse collection of brands since 1984 to cater to and reach consumers of all ages, ethnicities, and skin tones. The Markwins brand portfolio includes wet n wild, Physicians Formula, The Color Workshop, The Color Institute, Black Radiance, POP, Bonne Belle and Lip Smacker, amongst many other internal brands and licensing deals. Markwins brands can be found in over 50,000 retail outlets including department, specialty, mass, drug, and food stores, and are available in more than 60 countries, spanning 6 continents.

Industry: Personal Care Product Manufacturing
Company Size: 1,001-5,000 employees

Markwins Beauty Brands

**Position Summary**

The Staff Accountant will report directly to the Accounting Manager and is responsible for supporting the organization’s financial operations through a variety of accounting functions, including bank reconciliations, sales and use tax filings, and fixed asset maintenance. This role requires a detail-oriented and proactive approach to ensuring financial accuracy, maintaining compliance with applicable laws and regulations, and supporting the overall integrity of accounting processes.

**Essential Tasks, Duties, & Responsibilities**

- Support month end closing process including preparation of accurate journal entries, account analysis and reconciliation

- Perform bank reconciliations to ensure accurate financial reporting and cash management

- Maintain fixed asset records, including depreciation schedules and asset verification.

- Assist with the preparation and filing of 571-L unsecured property tax returns

- Prepare and submit annual reports to the Secretary of State to maintain company good standing

- Manage the renewal process for business licenses, ensuring compliance with local and state requirements. This includes overseeing and maintaining the company’s state online accounts related to tax and business filings

- Perform monthly review and matching of intercompany accounts receivable (AR) and accounts payable (AP) balances

- Provide support during internal and external audits, including financial statement audits and royalty audits, to ensure all financial documentation is in order

- Perform other duties as needed and directed by management

Staff Accountant

**Company Overview**

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.

**Position Overview**

ANSER is seeking an Associate Domestic Mergers & Acquisitions (M&A) Case Analyst to support the Office of the Deputy Assistant Secretary of Defense for Industrial Base Policy (IBP), Global Investment and Economic Security Directorate (GIES). You will assist with monitoring, researching, and analyzing domestic mergers and acquisitions involving major U.S. defense suppliers to assess potential impacts to the Defense Industrial Base (DIB).

**Day To Day Responsibilities**

- Assist with conducting due diligence, preparing analytic products and briefings, identifying risks and benefits to the Department of Defense (DoD), and supporting interagency coordination related to M&A reviews.

- Support the review and assessment of domestic M&A transactions subject to the Hart-Scott-Rodino (HSR) Act and DoD Directive 5000.62, including assisting with processing non-HSR transactions through the DoD M&A due diligence process.

- Review and summarize transaction documentation including premerger filings, corporate ownership structures, financial statements, purchase agreements, product and competition data, market share information, technology data, and U.S. Government contracting information.

- Conduct research and fact-finding activities to support due diligence assessments related to national security implications, competition impacts, supply chain access risks, and effects on existing or future DoD programs and contracts.

- Assist in preparing case summaries, risk assessments, analytic reports, and briefings describing methodologies, datasets, analysis, findings, and potential recommendations.

- Support coordination with DoD stakeholders to collect and consolidate comments, gather relevant information, and assist in developing DoD perspectives on pending M&A transactions.

- Assist with collaboration and information exchanges with antitrust agencies, including the Department of Justice (DOJ) and the Federal Trade Commission (FTC), during merger investigations and reviews.

- Track and organize multiple concurrent cases and analytic inputs while supporting senior analysts in evaluating companies across multiple investment tiers.

- Assist in monitoring transactions following HSR review to identify potential emerging risks to the Department.

- Support oversight and monitoring activities related to Consent Orders or similar agreements affecting the Defense Industrial Base.

- Assist with compliance monitoring activities, including preparing materials for stakeholder meetings and supporting site visits to evaluate transaction implementation and mitigation measures.

- Collaborate with investment analysts, legal counsel, transaction parties, and other government stakeholders to support the M&A review process.

- Assist in preparing leadership materials including case summaries, action memoranda, and talking points for senior DoD officials.

- Provide research and analytical support for the development or update of DoD directives, instructions, or policy guidance related to merger review or outbound investment processes.

- Contribute research and analytic support to emerging policy issues involving mergers, acquisitions, joint ventures, investments, and strategic alliances affecting the DIB.

- Contribute analytic support to emerging policy issues involving mergers, acquisitions, joint ventures, investments, and strategic alliances affecting the DIB.

**Required Qualifications **

- Active TS/SCI eligible clearance

- Bachelor’s Degree.

- 2+ years of relevant experience including analysis or research related to mergers and acquisitions, corporate transactions, investment activity, industrial base or national security analysis, financial or economic analysis, regulatory or policy analysis, or research into complex corporate structures, ownership relationships, market competition, or government contracting environments

- Demonstrated experience in at least one of the following focus areas:

- Economics

- Finance

- National Security

- Business Administration

- Experience researching and analyzing complex corporate structures and investment/acquisition transactions.

- Superior analytic and writing skills with demonstrated ability to prepare reports, assessments, and briefings.

**Preferred Qualifications**

- Ability to communicate effectively (written and oral) with senior U.S. Government and DoD leadership.

- Experience monitoring, auditing, or enforcing government regulatory requirements.

- Experience preparing forecasts, analyzing economic or industry trends, assessing regulatory environments, and identifying potential risks.

- Experience developing and analyzing metrics, performance measures, requirements, reports, and recommendations related to organizational management, policy/procedures, and business systems.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org

ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

Associate Domestic Mergers & Acquisitions (M&A) Case Analyst (Industrial Base Program)

Industry: Hospitality
Company Size: 501-1,000 employees

Delta Hotels by Marriott

**Benefits:**

- 401(k)

- 401(k) matching

- Competitive salary

- Dental insurance

- Employee discounts

- Health insurance

- Paid time off

The Front Desk Associate is responsible for assisting our guests efficiently, courteously and professionally in all Front Desk related functions and to maintain the company's high standard of service and hospitality.

- Provide the highest quality of service to the customer at all times.

- Greet and register guests and provide room assignments accommodating special requests whenever possible. Assist in pre-registration and blocking of registrations.

- Have working knowledge of reservations and procedures, take reservations, and know cancellation procedures.

- Handle guest check-ins and checkouts efficiently and in a friendly and professional manner.

- Ensure that all cash, check and miscellaneous departments are in balance at the end of each shift. Utilize proper cash handling procedures in accordance to company policies.

- Keep Housekeeping informed of any special requests, late checkouts and special need areas in the hotel.

- Receive and transmit mail, phone, and written messages for guests.

- Answer inquiries pertaining to hotel services, shopping, dining entertainment and travel directions.

- Post room charges, food & beverage charges, phone charges, compute guest bills (individual, group masters, and city ledger accounts) using PMS, collect payment and make change for hotel guests following all cash handling procedures as required by company policy.

- Keep the Front Desk area neat, clean, and free of safety hazards.

- Have knowledge of hotel property, hotel staff, and hotel services with hours of operations; room locations, types of rooms and room selling strategies; hotel rates and discounts and how to handle each; and hotel credit and check cashing policies and procedures.

- Be very knowledgeable of the Brand loyalty programs and their benefits and current promotions being offered.

- Responsible for proper telephone etiquette.

- Develop a thorough knowledge of Emergency procedures.

- Other duties as assigned by the supervisor

**Required Knowledge, Skills and Abilities (KSAs)**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of knowledge, skills and or ability required.

- Has a sincere desire to exceed guest expectations

- Must have exceptional oral and written communication skills

- Must be dependable

- Must have computer proficiency

- Must have a minimum of a high school diploma or equivalent

- Must be able to work weekends and holidays

The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them. We provide comprehensive training, as well as career advancement opportunities for all of our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.

**Benefits **:

- Medical, Dental, Vision & 401 (k) with company match

- Voluntary Short Term

- Life & Accidental Death Insurance

- Hotel Discounts

- Paid Time Off

- Training and Development Opportunities and Much More!

For more information about joining the LTD family, please visit www.ltdhospitality.com . We look forward to hearing from you!

**LTD is committed to providing equal employment opportunity in all aspects of employment to all applicants and employees, regardless of age, color, race, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, disability, veteran status, genetic information or other legally protected status. **

Front Desk Associate

Eurasia Group is the world's leading global political risk research and consulting firm. Since 1998, we have helped clients make informed business decisions in countries where understanding the political landscape is critical. Our research analysts are trained social scientists with post-graduate degrees, extensive professional experience, and a diverse range of language capabilities. Headquartered in New York, we also have offices in Washington, DC, San Francisco,  London, São Paulo, and Singapore, as well as a vast network of experts around the world.

Industry: International Affairs
Company Size: 51-200 employees

Eurasia Group

**About Eurasia Group and GZERO Media **

Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business.

Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution.

Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world.

We are committed to analysis that is free of political bias and the influence of private interests.

Visit us: eurasiagroup.net | gzeromedia.com

Follow us: LinkedIn | X | Threads | Facebook | Instagram | YouTube

**Position Overview **

Eurasia Group is seeking an **Executive Assistant to the CEO ** to work closely with our CEO, **Maziar Minovi **, and in close partnership with the **Chief of Staff and the CEO Operations team **. Eurasia Group is the leading independent global political risk research and consulting firm, providing financial and corporate clients with insight on how political developments around the world impact their interests and objectives. This position is based in our **New York ** office.

This is a high-visibility role at the center of the firm’s leadership. The ideal candidate is a **sharp, highly collaborative, and proactive ** professional who brings **strong critical thinking, excellent initiative, and outstanding communication skills **, and who thrives juggling multiple priorities in a fast-paced, results-oriented environment. This role will interact regularly with the CEO, as well as with senior business, media, and government contacts, and the Executive Assistant will act as a representative and face of the organization for the CEO and his team. Discretion, sound judgment, and a positive, team-first attitude are essential.

This is a primarily **in-office ** position, with flexibility as circumstances allow. The nature of the CEO’s role and the global pace of the business may require availability outside of normal working hours on occasion.

**Responsibilities **

**Executive Administrative Support (Primary Focus) **

- Coordinate complex domestic and international travel arrangements, anticipating logistical needs and adjusting nimbly as plans evolve.

- Manage a heavy and frequently shifting calendar—scheduling meetings, protecting time for strategic priorities, and ensuring the CEO is set up for success at each engagement.

- Collect and format preparation materials, prepare agendas, compile reports, and furnish background information ahead of meetings, briefings, and external engagements.

- Prepare, track, and file expense reports with a high degree of accuracy and attention to detail.

- Draft clear, well-crafted correspondence, memos, and emails on behalf of the CEO, demonstrating strong writing and briefing skills.

- Attend select internal meetings to track agendas, capture decisions, and produce follow-up notes and action plans.

**Executive Operations & Business Development Support **

- Partner closely with the Chief of Staff and CEO Operations team to advance the CEO’s strategic priorities and keep workstreams moving forward.

- Coordinate across teams to progress agendas for strategic working groups and cross-functional initiatives.

- Track and help drive follow-up on the CEO’s business development priorities, including relationship touchpoints and next steps with key external contacts.

- Contribute to special projects supporting the CEO’s strategic agenda, bringing initiative, problem-solving, and a can-do attitude to whatever the moment requires.

- Provide select personal scheduling and special-assistant support to the CEO as needed.

- Perform other administrative tasks that drive operational efficiency across the CEO’s office and the broader firm.

**Desired Skills and Qualifications **

**Experience **

- 3–5 years of experience in an executive administrative support role within a fast-paced, client-services or professional services environment.

- Demonstrated experience supporting senior leadership with a high degree of accountability, discretion, and responsiveness.

**Critical Thinking & Problem Solving **

- Strong critical thinking skills and sound judgment when prioritizing competing demands and navigating ambiguous situations.

- Excellent initiative and problem-solving ability—able to anticipate what the CEO and the team will need next, and act without waiting to be asked.

- Comfort juggling multiple tasks and workstreams simultaneously, with the ability to shift gears quickly as priorities change.

**Communication & Briefing Skills **

- Outstanding written and verbal communication skills, including excellent writing for memos, professional correspondence, and emails written on behalf of the CEO.

- Strong briefing skills and the ability to synthesize information clearly and concisely for a senior audience.

- Poise and professionalism when interacting with high-level business, media, and government contacts on behalf of the CEO.

**Interpersonal & Professional Qualities **

- Highly collaborative team player with a positive attitude and a service-oriented mindset.

- Extreme attention to detail and discretion when handling sensitive information.

- Can-do attitude, intellectual curiosity, and openness to learning new things.

- Maintains availability outside normal work hours when needed. While work-life balance is valued at Eurasia Group, the global, fast-paced nature of the CEO’s role occasionally requires evening or weekend responsiveness.

**Subject Matter Interest **

- While a degree in politics or international relations is not required, familiarity with and genuine interest in global politics is a significant plus for this role.

**Technical Skills **

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools; familiarity with CRM and/or project management platforms is a plus.

All applicants must be eligible to work in the United States.

The applicable base salary range for this role is $80,000 to $86,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis.

At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put **politics first **for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people.

Executive Assistant to the CEO

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, offering a full range of services including Advisory, Sales and Trading, Financing, and Research.

Industry: Financial Services
Company Size: 501-1,000 employees

Guggenheim Securities

**Job Description**

Position Summary

Guggenheim is seeking a proactive Executive Assistant/Office Administrator to support its Investment Banking team in Los Angeles. This position will be remote until new office is complete. Reporting into the Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.

**Essential Job Functions**

- Manage clerical, administrative and all business details

- Manage incoming calls and direct to appropriate parties

- Manage complex calendars across different time zones

- Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup

- Manage travel arrangements and prepare itineraries

- Process heavy volume of expense reports

- Manage day to day operations of the office including Mail, Printing, Building Access Management, Vendors, Building and Kitchen

- Perform other related duties as assigned or requested

**Preferred Qualifications**

- Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel

- Knowledge of DealCloud CRM and Workday preferred but will train

- Strong interpersonal, organizational, communication and problem- solving skills

- Strict attention to detail with ability to prioritize issues appropriately

- Detail-oriented and able to multi-task in a fast-paced environment

- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

**Basic Qualifications**

- Undergraduate degree in Business or a related field

- 7-10 years related administrative experience preferred

Work Location

- 4 days in office, 1 day remote located in our Los Angeles office.

**About Us**

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

For applicants applying to our California offices, we will consider for employment qualified applicants with arrest and conviction records in accordance with applicable local ordinances.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.

**Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission. **

Executive Assistant, Investment Banking

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Industry: Software Development
Company Size: 11-50 employees

Swooped

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

The mining industry has steadily become worse at finding new ore deposits, requiring >10X more capital to make discoveries compared to 30 years ago. The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear – even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers.

The organization builds AI models for mineral exploration and deploys those models—alongside novel sensors—to guide decisions on owned-and-operated exploration programs. In the eight years since founding, the organization has become by far both the largest independent mineral exploration company and the largest exploration technology developer. Data scientists and software engineers, who come from leading technology companies, jointly lead exploration programs with renowned exploration geologists.

The organization has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades. The organization has a portfolio of more than 60 other projects, each of which has the potential for another high-quality discovery.

The organization is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, Durable Capital, StepStone, and Standard Investments; and natural resources companies Equinor, BHP, and Mitsubishi.

**About the Role **

The organization is looking for a sharp, systems-minded Executive Assistant to support two C-suite executives while also owning a meaningful operational responsibility: coordinating the company-wide Ethics Share program. This is not a role for someone who primarily keeps calendars tidy—it's for someone who can manage competing priorities, take initiative on complex multi-stakeholder workflows, and represent the organization's values with every interaction.

This role will be embedded in a fast-moving, Slack-first culture where things change quickly and attention to detail is the difference between smooth and chaotic. The individual will be trusted with sensitive information, high-visibility communications, and a recurring program that touches every employee.

**Responsibilities **

~~Executive Support ~~

- Own complex, frequently shifting calendars for two C-level executives

- Coordinate meetings across time zones; manage last-minute changes without losing composure

- Arrange domestic and international travel—flights, hotels, ground transport—and handle changes quickly

- Prepare agendas and briefing materials so executives walk into every meeting ready

- Take notes and track follow-ups when requested

- Handle expense reports, approvals, and administrative tasks with speed and accuracy

- Triage inbound requests and route communications through Slack and other tools

~~Ethics Share Coordination ~~

- Partner with internal stakeholders to identify and develop timely Ethics Share topics aligned to the organization's company pillars

- Manage a multi-step review and approval process involving presenters, leadership, and founders

- Coordinate scheduling, slide preparation, and content review across multiple stakeholders

- Ensure final presentations are polished, approved, and ready for company-wide all-hands delivery

**Qualifications **

The ideal candidate builds the system before anyone asks them to. They read a process and immediately start thinking about how to track it, who needs a reminder, and what could go wrong at step three. They have supported executives long enough to know what they need before they ask, and they have worked in environments fast-paced enough that "figure it out" is just Tuesday.

Communication is precise—short, clear, no fluff—because everyone around them is busy. The candidate is a natural relationship-builder who earns trust quickly and protects it fiercely. Sensitive information is treated like it was their own.

Positive energy is brought to every collaboration, with a natural ability to motivate and enthuse the people around them, even when the work is demanding or the timeline is tight. A sunny disposition is genuinely theirs—bringing good energy because that's just who they are, not because everything is always perfect. The candidate understands that they are often the messenger in the middle, and they don't take a curt Slack reply personally—they know it's not about them.

The candidate also cares about doing things the right way. The Ethics Share work isn't just a logistics task—it's a program that matters, and the same care will be brought to a slide deck review that is brought to booking a last-minute international flight.

**Minimum Qualifications **

- Based in the Eastern Time Zone

- 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment

- Exceptional organizational and project management skills—experience owning multi-step workflows with multiple stakeholders

- Flawless attention to detail; the person who catches the typo in the deck title

- Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems

- Already experimenting with AI, or excited to learn

- Professional, discreet, and unflappable under pressure

- Available evenings and weekends when the situation calls for it

- Team player who will pitch in beyond their immediate scope when needed

**Preferred **

- Experience in a high-growth startup or technology company

- Familiarity with coordinating company-wide programs or all-hands events

- Comfort working across time zones with global teams

This position is Full-Time

The US base salary range for this full-time exempt position is **$120,000-$140,000, **plus equity and benefits including 401k matching.

Location: Remote, but must be East Coast-based

~~The hiring organization is an equal opportunity employer committed to building a diverse and inclusive team. ~~

Executive Assistant

ThoughtSpot is the AI-native Intelligence Platform for every enterprise. Our mission is to create a more fact-driven world by empowering everyone to explore any data, ask any question, and uncover actionable insights faster—leading to growth, better business outcomes, and efficiency in their organizations: www.thoughtspot.com


With ThoughtSpot’s intuitive natural language search, every user can confidently generate answers from their business data at every point of decisioning. The platform’s unified capabilities, along with our agentic AI analyst, Spotter, enable users to create precise, transparent, personalized, and actionable insights with enterprise grade trust, security, and scale. Accessible via the web and mobile app, ThoughtSpot ensures intelligent decision-making happens seamlessly, wherever and whenever needed. 

For developers, ThoughtSpot Embedded offers a low-code solution to integrate AI-powered analytics directly into products and services, driving data monetization and boosting user engagement for customers. 

Industry leaders like NVIDIA, Hilton Worldwide, Capital One and Huel rely on ThoughtSpot to transform how their employees and customers take advantage of data to create better business outcomes. 

Try ThoughtSpot today and experience the new era of analytics: https://www.thoughtspot.com/trial

Industry: Software Development
Company Size: 501-1,000 employees

ThoughtSpot

**The Role**

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C-suite leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized, responsive, and focused in a fast-paced environment, and someone employees turn to for a smooth, welcoming, well-run office experience. This role requires balancing high-touch executive support with day-to-day office operations and employee experience initiatives.

**Location: ** This role is based in Chicago and requires regular in-office presence.

**What You’ll Do**

~~Executive Assistant Responsibilities~~

- Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

- Schedule, plan, and coordinate travel, offsites, and leadership meetings.

- Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

- Act as a key point of contact on behalf of supported leaders.

- Draft, proofread, and edit correspondence, presentations, and internal communications.

- Proactively manage priorities, deadlines, and competing requests in a fast-moving environment.

- Handle sensitive and confidential information with discretion and professionalism.

- Support occasional personal or ad hoc tasks to enable executive productivity.

~~Office Manager Responsibilities~~

- Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

- Manage office vendors, supplies, facilities needs, and conference room logistics.

- Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

- Help plan and execute onsite meetings, leadership visits, team events, and office moments.

- Serve as a go-to resource for employees with office-related questions or needs.

- Identify and implement improvements to office processes, organization, and employee experience.

- Act as connective tissue across teams, ensuring nothing falls through the cracks.

**What You Bring**

- 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast-paced, high-growth environment.

- Proven experience supporting senior executives, including C-suite leaders, with the ability to anticipate needs and operate with urgency.

- Experience working in a technology and/or sales-driven organization strongly preferred.

- Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities seamlessly.

- Excellent written and verbal communication skills with strong attention to detail.

- High degree of discretion, professionalism, and sound judgment when handling sensitive information.

- Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical.

- Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities.

- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

- A proactive, service-oriented approach and a strong sense of ownership.

- Someone who enjoys being the go-to person and takes pride in creating structure, efficiency, and a positive office environment.

~~In Illinois, the estimated annual salary range for this role is $70k– $100k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.~~

~~Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.~~

**Mandatory And Required Skills For All ThoughtSpot Roles**

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

- Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

- Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

- Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

- Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

- Curiosity in exploring new AI tools

- Adaptability to quickly learn and implement new, emerging AI technologies

- Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

**AI Mindset for All Spotters**

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

**Hybrid Work at ThoughtSpot**

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

**ThoughtSpot for All**

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

**What Makes ThoughtSpot a Great Place to Work?**

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

**About ThoughtSpot**

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Executive Assistant & Office Manager

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$48,000 - $62,000 per year

**Job Description**

We are looking for an experienced Executive Assistant to provide high-level administrative support to our senior leadership team. This role involves access to confidential executive communications, schedules, and strategic documents. A background check is required before starting.

**Responsibilities**

- Manage complex executive calendars and coordinate high-priority meetings

- Handle confidential correspondence on behalf of senior leadership

- Prepare briefing documents, presentations, and meeting agendas

- Coordinate travel arrangements and expense reporting for executives

- Serve as a liaison between leadership and internal departments

- Manage sensitive projects and deadlines on behalf of the executive team

**Requirements**

- High school diploma required; bachelor degree preferred

- Exceptional organizational and communication skills

- Ability to handle highly confidential information with absolute discretion

- Must pass a pre-employment background check

- 2+ years of administrative experience preferred — recent graduates considered

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

This is an AI research and product company transforming how people interact with technology. The organization launched with the first human-like AI voice model and today serves millions of users and thousands of businesses, from fast-growing startups to large enterprises. The company's investors are some of the world's most prominent. The organization has expanded from voice into three main platforms:

- **ElevenAgents ** enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

- **ElevenCreative ** empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

- **ElevenAPI ** gives developers access to leading AI audio foundational models.

Everything the organization does is the result of the creativity and commitment of its team – builders doing the best work of their lives. The team consists of researchers, engineers, and operators, including IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, this is the place.

**How the Organization Works **

- **High-velocity: ** Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

- **Impact not job titles: ** There are no job titles. Instead, it’s about the impact you have. No task is above or beneath you.

- **AI first: ** AI is used to move faster with higher-quality results across the whole company—from engineering to growth to operations.

- **Excellence everywhere: ** Everything done should match the quality of the AI models.

- **Global team: ** Talent is prioritized, not location.

**What the Organization Offers **

- **Innovative culture: ** You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

- **Growth paths: ** Joining this organization means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

- **Learning & development **: The organization proactively supports professional development through an annual discretionary stipend.

- **Social travel **: An annual discretionary stipend is provided to meet up with colleagues each year, however you choose.

- **Annual company offsite **: Each year, the entire team is brought together in a new location.

- **Co-working **: If you’re not located near one of the main hubs, a monthly co-working stipend is offered.

**About the Role **

This organization moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

**In this role, you will: **

- Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies

- Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts

- Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders

- Work closely with other EAs across the organization to align schedules, share context, and keep cross-functional coordination running smoothly

- Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned

- Build structure, processes, and systems that scale with a fast-growing AI company

- Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

**Requirements **

- Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organization

- Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

- Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

- High emotional intelligence and discretion - trusted with sensitive information

- Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands

- Personable and easy to work with - someone who builds genuine relationships across the organization and is trusted by the people around them

- A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems

- High personal standards - the kind of person who cares about the quality of their output and holds the bar

- A valid passport and willingness to travel globally approximately 40% of the time

**Location **

This role is remote and can be executed globally. If preferred, you can work from offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.

~~The hiring company is an equal opportunity employer committed to building a diverse and inclusive team. ~~

Cadent ignites seamless connections between brands, publishers and consumers. Our advanced predictive models orchestrate advertising outcomes on any platform customers are on, across any media they consume, and at any stage of their journey. Through our transparent, enterprise-class platform that adapts in real time and connects with hundreds of partners, we drive measurable outcomes across every screen. Learn more at www.TheNewCadent.com.

Industry: Advertising Services
Company Size: 501-1,000 employees

Cadent

**Overview**

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.

**Responsibilities**

**Executive Support & Calendar Management**

- Manage complex calendars, including scheduling internal and external meetings across multiple time zones

- Prioritize and coordinate competing requests, ensuring alignment with business priorities

- Prepare agendas, materials, and briefing documents for meetings

- Track action items and follow-ups to ensure timely completion

**Communication & Coordination**

- Serve as a primary point of contact between executives and internal/external stakeholders

- Draft, review, and manage communications on behalf of executives

- Coordinate cross-functional meetings and ensure alignment across teams

- Maintain a high level of professionalism and confidentiality in all interactions

**Travel & Logistics**

- Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences

- Manage expense reporting and reconciliation in a timely manner

- Coordinate logistics for offsites, team events, and executive meetings

- Proactively create packages to prepare executives for travel prior to their departure

**Operations & Project Support**

- Support special projects, presentations, and reporting as needed

- Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways

- Identify opportunities to improve processes and increase efficiency

- Partner with other administrative staff to ensure coverage and continuity

- Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.

**Qualifications**

- 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment

- Strong organizational and time management skills with exceptional attention to detail

- Excellent written and verbal communication skills

- Ability to manage multiple priorities and adapt quickly to changing needs

- High level of discretion and professionalism when handling confidential information

- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)

- Experience with calendar management across multiple stakeholders and time zones

**Preferred Qualifications**

- Experience supporting C-level executives

- Experience in media, advertising, or technology environments

- Familiarity with expense management and travel platforms (e.g., Concur)

- Strong problem-solving skills and a proactive, solutions-oriented mindset

**Eligibility**

- Must be legally authorized to work in the United States without employer sponsorship now or in the future.

So, if the leading edge of media technology is the place you want to be, please contact us today and let’s start the conversation!

**Health & Wellbeing**

-  Inclusive health, dental, and vision plans built to support diverse lifestyles

-  Enhanced support for reproductive health, family planning, and new parents

-  Employer contribution to HSA

-  Voluntary Benefits: Pet Insurance, LegalEase Legal Assistance, Critical Illness, Hospital Indemnity, and Accident coverages

-  Generous and inclusive paid parental leave

-  Mental health support and Employee Assistance Program (EAP)

-  Free access to the Calm App

-  Monthly Wellness reimbursement

-  Special discounts through LifeMart and Plum Benefits

-  Flexible Time Off (FTO) policy and company breaks

-  11 observed Federal holidays

-  Summer Fridays between Memorial Day and Labor Day

**Inclusion & Belonging**

-  Employee Resource Groups that foster connection and community

-  DEI programming and initiatives

-  Company-sponsored events to bring employees together

-  Offices across the U.S., including Manhattan, Philadelphia, and San Jose

**Financial & Security**

-  401(k) participation with discretionary employer match

-  Life, Short-term, and Long-term Disability coverage

-  Cell phone and WiFi stipend

-  Pre-tax commuter benefits

-  Access to certified financial coaches and planning tools

**Values**

-  Passionate. We are inspired partners.

-  Purposeful. We create with intention.

-  Curious. We discover what’s possible.

**The salary range for this role takes into account a wide range of factors considered in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications as well as other business and organizational needs.**

Cadent is an Equal Opportunity Employer and is committed to supporting all it’s employees when it comes to Inclusion & Diversity. Cadent’s policy is to provide equal opportunity for applicants & employees without regard to race, color, religion, creed, gender, gender identity or expression, sexual identity or orientation, age, national origin or ancestry, citizenship, disability or medical condition (including pregnancy, childbirth, or related medical condition), sexual and reproductive health decisions, genetic information, marital status (including domestic partnerships and civil unions), pregnancy, culture ancestry, familial or caregiver status, military status, veteran status, socioeconomic status, unemployment status, status as a victim of domestic violence or any other basis prohibited by law. and will not discriminate against the basis of disability. This commitment is honored when it comes to decisions on hiring, recruiting, training, promotions, compensations, benefits, transfers and terminations.

Cadent is seeking to actively engage with our employees from a wide variety of cultures and to connect with our clients differently. Our workforce has generational diversity that supports greater innovation when we maximize representation of all diversity. Our active employee resource groups promote engagement across all groups of individuals that are represented within the company and externally.

**Pay Range**

USD $80,000.00 - USD $110,000.00 /Yr.

lululemon athletica inc. (NASDAQ:LULU) is a healthy lifestyle inspired athletic apparel company for yoga, running, training, and most other sweaty pursuits, creating transformational products and experiences which enable people to live a life they love. 

Setting the bar in technical fabrics and functional designs, lululemon works with yogis and athletes in local communities for continuous research and product feedback.

Industry: Retail
Company Size: 10,001+ employees

lululemon

**Requirements**

**Description & Requirements**

**Description & Requirements**

Please note this is an expression of interest/evergreen posting for Executive Assistant roles for future consideration.

By applying to this position you are indicating to our Talent Acquisition team that you have a career interest in Executive Assistant roles and request to be considered if an opening arises. Please note this is not a formal application for a specific Executive Assistant role. Our Talent Acquisition team will contact qualified applicants when roles open and where an applicant’s skills and experience match the role criteria.

**Who We Are**

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

**A day in the life**

Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their departments.

Tasks in this role include (but are not limited to):

-  Display great business acumen and maturity in role.

-  Daily collaboration and communications with the EA team.

-  Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email; prioritizing time-sensitive emails and email file management.

-  Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.

-  Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.

-  Acts as a communications liaison with Department, and dept EA Team as required.

-  Prepares briefing notes and minutes of meetings, as required.

-  Provides Executives with documentation needed for meetings and correspondence with the business.

-  Delegates and follows up on action items that fall within realm of responsibility.

-  Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.

-  Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.

-  Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.

-  Operates with ‘Executive partnership’ mindset and drives proactive business planning.

-  Supports space planning needs for department growth.

-  Special Projects as assigned by Executive.

-  In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

**Qualifications**

-  7+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.

-  Excellent business acumen and ability to exercise tact, sound judgment and prioritization.

-  Able to observe and maintain the utmost confidentiality.

-  Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.

-  Ability to work in a fast-paced environment

-  Experience working with a publicly traded company.

**Key Skills & Core Values You Bring**

-  Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.

-  Integrity/Honesty: Behaves in an honest, fair, and ethical manner.

-  Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.

-  Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.

-  Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.

-  Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.

-  Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions

-  Resilience: Remains persistent; recovers quickly from setbacks.

**must haves**

-  Acknowledge the presence of choice in every moment and take personal responsibility for your life.

-  Possess an entrepreneurial spirit and continuously innovate to achieve great results.

-  Communicate with honesty and kindness and create the space for others to do the same.

-  Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.

-  Foster connection by putting people first and building trusting relationships.

-  Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

**Please Note**

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time for this role.

**Compensation And Benefits Package**

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is from  **$69,100 - $90,700 ** **annually ** ; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and, subject to program eligibility requirements.

At Lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well. Recognizing Our Teams For Their Performance And Dedication, Other Components Of Our Total Rewards Offerings Include Support Of Career Development, Wellbeing, And Personal Growth

-  Extended health and dental benefits, and mental health plans

-  Paid time off

-  Savings and retirement plan matching

-  Generous employee discount

-  Fitness & yoga classes

-  Parenthood top-up

-  Extensive catalog of development course offerings

-  People networks, mentorship programs, and leadership series (to name a few)

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

**workplace arrangement**

Hybrid

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week.

TJ1

Expression of Interest for Executive Assistant II | Technology

We are dedicated to fostering learning, creativity, productivity, and community through education. In 2013 we transformed a closed-down rec center in Baltimore City into a vibrant Tech Center for youth. In 2014 we launched the Center of Excellence to train others how to incorporate making into their own learning environments.

Industry: Non-profit Organization Management
Company Size: 2-10 employees

Digital Harbor Foundation

**Overview**

The Executive Assistant and Special Projects Coordinator will serve as a critical partner to the President and senior leadership of the Government Renewal Project and a central contributor to the project’s operations and stakeholder engagement. This role requires someone who is highly organized, adaptable, and proactive—able to anticipate needs, and manage complex workflows.

The Government Renewal Project is an initiative focused on building the government Americans want, deserve, and need. Our mission is to provide the next U.S. president with a first-year blueprint for building and enhancing federal government capacity to deliver results for the American people, while laying the groundwork for long-term government revitalization and transformation. Through operational, institutional, and workforce fixes and reform, the Government Renewal Project aims to bridge the gap between policy aspirations and governmental capacity while rebuilding public trust in American institutions.

Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

**Experience Requirements**

- 2–5 years of relevant professional experience, ideally in roles involving executive or principal support

**Preferred Experience**

- Experience working in federal government, a policy organization, or a mission-driven initiative

- Experience coordinating complex events or stakeholder convenings

- Background in early-stage organizational operations or project management systems

**Knowledge, Skills And Abilities**

- Exceptional organizational skills, attention to detail, and ability to manage multiple projects and priorities in a fast-paced environment

- Strong written and verbal communication skills, with the ability to draft materials for senior leadership

- High emotional intelligence, sound judgment, and the ability to build trust across diverse stakeholders

- Demonstrated ability to anticipate needs, solve problems independently, and keep work moving forward

- Comfort handling confidential information and supporting high-level leadership

- Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).

- Analytical thinking, problem-solving, organizational, and multitasking skills.

Additional Notes

This position is fully remote with occasional in-person meetings or travel to the Washington, DC area as needed to fulfill the responsibilities of the position.

Role and Responsibilities

Executive Support to the GRP President (60%)

- Manage the President’s schedule, ensuring time is aligned with strategic priorities and organizational needs

- Act as a liaison for scheduling and administrative points of contact across many partner organizations, providing timely information and responses to scheduling requests and in managing complex scheduling activities

- Coordinate the President’s briefings, correspondence, and external outreach to and from partners and stakeholders

- Draft emails, memos, and preparatory materials to support the President’s engagements and decision-making

- Anticipate operational and logistical needs to enable the President’s efficient and effective engagement across internal and external workstreams

- Maintain clear systems that ensure follow-through on action items, commitments, and requests

Stakeholder Management & Event Execution (20%)

- Support planning, coordination, and execution of convenings and meetings—including expert roundtables, stakeholder briefings, and multi-partner gatherings

- Support event logistics, agendas, participant tracking and communications, and post event follow-up, coordinating with other staff and consultants involved in planning and executing those events

- Support the GRP staff’s relationship management with subject-matter experts, partner organizations, senior government alumni, and philanthropic stakeholders

- Maintain tracking of partner and stakeholder engagements, ensuring continuity and alignment across the project’s broader ecosystem

- Work closely with the President and staff to support external communications and outreach strategies

Operations & Project Management (20%)

- Work closely with staff to ensure organizational alignment and cross-team execution, ensuring a regular schedule and effective agendas for staff communication and meetings

- Maintain meeting agendas and project management infrastructure across teams, ensure clarity on deliverables and milestones, and track progress

- Support hiring processes, including drafting materials, coordinating interviews, and maintaining candidate tracking

- Contribute to writing and research for internal documents, external briefings, and strategic communications

- Identify emerging needs, operational gaps, and opportunities for improved coordination—and drive solutions proactively

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

**Compensation**

Compensation for this full-time position is $70,000 - 80,000 annually, commensurate with experience.

**Benefits**

The Government Renewal Project provides a best-in-class comprehensive set of benefits to support the team. All regular, full-time employees are eligible to receive:

Health Benefits & Insurance

- Carefirst Blue Cross Blue Shield - Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)

- Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)

- Pre-Tax Flexible Savings Account (FSA)

- Paid Accidental Death & Dismemberment (AD&D) Insurance

- Paid Short-Term & Long-Term Disability Insurance

- Paid Basic Life Insurance

- Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)

- Total Pet Plan and Supplemental Wishbone Pet Insurance

- Employee Opportunity Program (EAP) - Health and Wellness

- Wellness Reimbursement Program

Retirement

- 401k Retirement Plan (with 6% matching)

Paid Time Off

- 15 Days Paid Time Off Per Year

- 20 Days Paid Time Off Per Year (after 3rd Anniversary)

- 25 Days Paid Time Off Per Year (after 6th Anniversary)

- 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)

- Paid Bereavement Leave

- Paid Parental Leave for Moms and Dads (two weeks after first year)

If our mission and vision align with your personal values, please apply! A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually. Digital Harbor and the Government Renewal Project are equal opportunity employers.

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Executive Assistant and Special Projects Coordinator, Government Renewal Project

Arium Networks is building the infrastructure that powers your most important connections. Specializing in designing, deploying, and operating small cell and DAS networks, we’re enhancing connectivity in even the most challenging locations.
 
With strong partnerships with wireless carriers, venues and communities across the country, we deliver reliable coverage and capacity where performance matters most.

Industry: Telecommunications
Company Size: 501-1,000 employees

Arium Networks

Arium Networks builds and operates small cell networks that are shaping the future of wireless connectivity. As demand for faster, more reliable wireless coverage continues to grow, small cell technology is becoming essential to how communities stay connected. Our company brings together an established infrastructure, existing client base, and deep industry expertise, while offering the rare opportunity to step into an early‑stage environment where your ideas matter and your contributions shape what comes next - helping define how we work, what we build, and how we scale. Joining Arium Networks allows you to grow your career while building technology that will influence how people connect in the years ahead.

**About The Role**

The Executive Assistant to the CEO at Arium Networks serves as a trusted partner and strategic resource to the Chief Executive Officer and multiple executives. This role provides advanced, diversified, and highly confidential administrative support requiring exceptional judgment, discretion, and a thorough understanding of company priorities, culture, and leadership expectations. The ideal candidate operates with a proactive mindset, anticipates executive needs, engages effectively with key stakeholders such as the Chief of Staff, executive leadership team, and the Board, ensuring seamless day-to-day operations for the CEO and the executive office.

**What You Will Do**

**Executive Support & Communications**

- Serve as the primary point of contact for the CEO and executive office, managing all inbound and outbound communications with professionalism and discretion.

- Proactively communicate and coordinate with the Chief of Staff, other executive leaders, and Executive Assistantsas needed for efficient and effective delivery of immediate priorities and strategic objectives.

- Draft, edit, and produce executive-level documents, presentations, reports, and correspondence for review and delivery by the CEO and other executives supported.

- Screen and prioritize mail and email messages; organize and route communications based on content, urgency, and relevance.

- Research and respond to inquiries in a timely manner.

- Handle all confidential materials related to company strategy, company performance, personnel, and development with the utmost discretion.

**Calendar, Travel & Logistics**

- Organize and manage internal and external meetings — including leadership reviews, board meetings, and external partner engagements — handling all meeting requirements.

- Manage the CEO and other executives’ complex calendars, proactively resolving scheduling conflicts, and ensuring alignment with strategic priorities.

- Coordinate executive travel arrangements, including airfare, lodging, ground transportation, and detailed itinerary preparation.

- Coordinate weekly leadership team meetings and other recurring cadences.

**Project & Action Item Management**

- Support the CEO and Arium Networks executive leadership team with ad hoc projects, strategic initiatives, and special requests.

- Manage action items, goals, and objectives generated from meetings; follow up to ensure timely completion and issue status reports as appropriate.

- Track internal and external documents requiring CEO review or signature; follow up to ensure execution within required timelines.

**Financial & Administrative Operations**

- Serve as a liaison between the CEO and key internal and external stakeholders, to facilitate communication, resolve issues, and drive organizational performance.

- Prepare, review, and submit expense reports to Accounts Payable in a timely and accurate manner.

- Provide backup support to other members of the executive leadership team as needed.

**What You Will Need To Succeed**

**Education / Certifications**

- High school diploma or equivalent required.

- Bachelor's degree or advanced coursework in Business Administration, Communications, or a related field preferred.

- Professional certifications (e.g., CAP, CEA) are a plus.

**Skills And Experience**

- Minimum of 7 years of executive administrative experience supporting C-level executives, preferably in a technology or network services environment.

- Prior experience directly supporting a CEO or equivalent executive strongly preferred.

- Demonstrated experience in a fast-paced, high-growth company environment is a plus.

- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (e.g., Teams, Slack, Zoom).

- Exceptional written and verbal communication skills, with the ability to represent the CEO's voice and intent.

- Demonstrated ability to manage highly sensitive and confidential information with absolute integrity.

- Attention to detail with excellent follow-through and time management capabilities.

- Ability to work autonomously, exercise sound judgment, and effectively prioritize in a dynamic environment.

- Initiative-taking, self-directed, and solutions-oriented approach to work.

- Availability and flexibility to respond to urgent matters in a 24-hour environment.

- Outstanding interpersonal skills with the ability to engage effectively across all levels of the organization and with key external stakeholders such as the Board.

- Working knowledge of finance and accounting principles.

**Organizational Relationship**

The Executive Assistant to the CEO reports directly to the Chief Executive Officer of Arium Networks, supporting other C-Suite executives as assigned, and works in close collaboration with the broader executive leadership team.

**Where you will work**

This role falls into our hybrid work model, which is 2-days work from home (Friday and Monday) and 3-days in the office (Tuesday through Thursday) to optimize collaboration, relationship building and key stakeholder engagement and may require some travel as needed.

**Compensation**

The pay range offered for this position is $88,000 – $111,000 per year. A candidate’s offer is determined by various factors including but not limited to, depth of experience, role-related knowledge and skills, relevant education or training, internal alignment, and work location. Depending on the position offered, the compensation package may also include incentive compensation opportunities in the form of a discretionary annual cash bonus or commissions, and equity incentives

**Your Company Benefits**

At Arium Networks we do our best to ensure you have access to the resources you need to live a healthy and happy life no matter where you are in life. Our benefits are built around your individual needs, covering physical, mental, and financial health and designed to enhance your quality of life.

We are proud to offer a full suite of health and wealth benefits for you and your loved ones. Below are a few of the key highlights of the many benefits we provide.

- Comprehensive healthcare plans with highly company subsidized premiums and annual company contribution to your Health Savings Account (HSA base plan for employee and dependents).

- Market-leading 401(k) plan, which includes up to 10% company contributions through our 5% match and 5% profit sharing program (based on employee contributions).

- New-child leave up to 8 weeks of 100% paid leave upon birth or legal adoption of a new child. Birth mothers are eligible for up to 8 weeks of additional 100% paid medical leave.

- Tuition reimbursement for eligible tuition and fees.

- Generous paid time-off for eligible full-time employees (minimum 18 days per year based on years of service).

- 10 company holidays plus 2 floating holidays.

Pursuant to the Los Angeles County and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

If you are interested in joining our team, please visit the Arium Networks careers site to apply. We do not accept resumes from agencies, headhunters, or other third-party suppliers who have not signed a formal agreement with us. This position will remain posted until filled.

**Equal Employment Opportunities**

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually  any other law firm in the world. 

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in  pensions, private equity, real estate, tax, and technology. 

Attorney Advertising. To view our legal notices, please visit:  www.dlapiper.com/legalnotices

Industry: Law Practice
Company Size: 5,001-10,000 employees

DLA Piper

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary**

The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team.

This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

**Location**

This position is located in our New York office and offers a hybrid work schedule.

**Responsibilities**

- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.

- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.

- Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.

- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.

- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.

- Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.

- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.

- Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date.

- Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.

- Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.

- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.

- Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

**Desired Skills**

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pay attention to minute details and take initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.

Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

**Minimum Education**

- High School Diploma or GED.

**Preferred Education**

- Bachelor’s degree in legal studies, business administration, or a related field.

**Minimum Years Of Experience**

- 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.

**Essential Job Expectations**

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

- Provide timely, accurate, and quality work product.

- Successfully meet deadlines, expectations, and perform work duties as required.

- Foster positive work relationships.

- Comply with all firm policies and practices.

- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

- Ability to work under pressure and manage competing demands in a fast-paced environment.

- Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

**Physical Demands**

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

**Work Environment**

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

**Disclaimer**

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

**Application Process**

Applicants must apply directly online instead of sending application materials via email.

**Accommodation**

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $47.39 - $62.79 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

~~DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~Job applicant poster viewing center~~.~~

Legal Executive Assistant

Pixalate, the market-leading fraud protection, privacy, and compliance analytics platform for Connected TV (CTV) and Mobile Advertising. We work 24/7 to guard your reputation and grow your media value. Pixalate offers the only system of coordinated solutions across display, app, video, and OTT/CTV for better detection and elimination of ad fraud. Pixalate is an MRC-accredited service for the detection and filtration of sophisticated invalid traffic (SIVT) across desktop and mobile web, mobile in-app, and OTT/CTV advertising. www.pixalate.com

Industry: Technology, Information and Internet
Company Size: 51-200 employees

Pixalate

Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to 5 years

Position Summary

The Senior Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This is a dual role spanning both executive and personal assistance, requiring someone who can seamlessly transition between supporting high-stakes business operations and managing the personal logistics that keep the CEO's life running smoothly. The ideal candidate brings high energy, a polished and professional presence, and the adaptability to thrive in a fast-paced, globally oriented environment. They are coachable, curious, and eager to grow — someone who takes direction well, adjusts quickly to shifting priorities, and represents the CEO with poise and professionalism at all times.

Core Responsibilities

Administrative and Strategic Support

- Serve as primary gatekeeper to the CEO, managing priorities, decision flow, and both professional and personal scheduling to ensure time is always well-protected.

- Anticipate operational challenges and execute complex projects proactively, with zero tolerance for dropped details.

- Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.

- Source, vet, and manage vendors and service providers across home, vehicle, and other personal needs; coordinate personal errands and time-sensitive tasks with discretion.

- Handle personal and professional correspondence and follow-ups as directed, always maintaining the highest level of confidentiality.

Travel & Logistics

- Design and execute complex global travel itineraries for business and personal trips, optimizing for cost, efficiency, and CEO productivity.

- Secure best-available rates through relationship building and strategic negotiation; build contingency plans for disruptions and last-minute changes.

- Coordinate international logistics including visas, customs, and cultural considerations.

- Must hold a valid passport or be prepared to obtain one immediately upon hire; frequent international travel support is a core function of this role.

Communication & Coordination

- Draft, edit, and manage high-stakes communications including client correspondence and internal announcements.

- Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.

- Synthesize complex information into clear, concise briefings and represent the CEO's office with a consistently polished and professional demeanor across all interactions.

**Qualifications**

Education: Bachelor's degree preferred; Associate's degree or equivalent practical experience accepted.

Experience: Minimum of 3 to 5 years supporting senior-level executives, with prior work-related travel experience strongly preferred. Experience in a fast-paced, global, or entrepreneurial environment is a plus.

**Requirements**

- Organizational Skills: Strong time management and the ability to handle multiple competing priorities without sacrificing quality.

- Communication: Exceptional written and verbal communication skills across diverse stakeholder groups.

- Discretion: Demonstrated ability to handle sensitive and confidential information with the utmost care.

- Problem-Solving: Proactive, solutions-oriented mindset with sound judgment under pressure.

- Global Mindset: Comfortable navigating international business contexts, diverse cultures, and cross-border logistics.

- Professionalism: Consistently polished in presentation, communication, and conduct — this role is a direct reflection of executive leadership.

- Coachability: Receptive to feedback, eager to learn, and continuously improving; thrives under strong leadership and clear direction.

- High Energy & Drive: Brings enthusiasm and urgency to every task; self-motivated and proactive.

- Adaptability & Flexibility: Able to pivot quickly in a dynamic, high-stakes environment; comfortable with ambiguity and change.

- Curiosity: An intellectually curious, growth-oriented attitude — always looking to understand the bigger picture.

- Google Suite Proficiency: Adept in Docs, Sheets, Calendar, and related tools.

What We Offer

- Opportunity to work closely with executive leadership at one of the world's most dynamic digital advertising companies

- Collaborative, data-driven culture that values bold ideas and fearless execution

- Competitive compensation package including equity participation

- Professional development opportunities and exposure to cutting-edge technology

- Work with a globally distributed team of passionate professionals

**About Us**

We're the leader in fraud detection and privacy compliance for digital advertising, protecting billions in ad spend for Fortune 500 brands and major ad platforms. As fraudsters increasingly use AI to create sophisticated attacks, we're building the next generation of AI-powered detection systems to stay ahead.

Our platform has been used to unearth multiple high-profile criminal and illegal surveillance cases, and our work has been recognized by UNICEF, covered by the Washington Post, ProPublica, Gizmodo, NBC News, and more.

Our team of lawyers, data scientists, engineers, economists, and researchers spans globally with presence in California, New York, Washington DC, London, and Singapore.

Our Culture

We believe in small teams that produce high output. Slack is a way of life and short emails are encouraged. We value a fearless attitude and bold ideas. Chess players do well here. Titles don't mean much — you attain respect by producing results. Everyone's a data addict and analytical thinker who thrives on collaboration.

Our Benefits

- Excellent benefits package including medical, dental, and vision insurance

- Premiums 100% covered for employees, 50% covered for dependents

- Unlimited PTO

- 401k

- Monthly internet reimbursement

- Casual work environment

- Opportunity for advancement

- Fun annual team events

- Being part of a high-performing team that wants to win and have fun doing it

Senior Executive Assistant

Official LinkedIn of Hewlett Packard Enterprise, the global edge-to-cloud company. Sharing our passion and purpose through technology and innovation.

Industry: IT Services and IT Consulting
Company Size: 10,001+ employees

Hewlett Packard Enterprise

This role has been designated as ‘Remote/Teleworker’, which means you will primarily work from home.

**Who We Are**

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.

**Job Description**

**Executive Assistant – Vice President, Public Sector**

**Role Overview**

The Executive Assistant (EA) provides comprehensive administrative and operational support to the Vice President of Public Sector. This role requires a high degree of professionalism, discretion, and flexibility to support a senior executive operating in a highly regulated, externally facing environment. The EA is expected to exercise independent judgment, manage sensitive information, and adjust working hours as business needs require.

**Key Responsibilities**

**Executive & Administrative Support**

- Provide advanced administrative support to the VP, including complex calendar management, meeting coordination, travel arrangements, and expense management.

- Independently manage changing priorities and time‑sensitive requests, often requiring availability outside of standard business hours.

- Prepare, edit, and coordinate executive correspondence, presentations, reports, and briefing materials.

**Public Sector & Stakeholder Coordination**

- Coordinate logistics and communications with senior internal leaders, customers, government stakeholders, and external partners.

- Support planning and execution of meetings, events, and customer engagements, including travel and on‑site support when required.

- Serve as a key point of contact between the VP and internal cross‑functional partners (Sales, Legal, Compliance, Security, Finance, HR).

**Confidentiality, Compliance & Judgment**

- Handle highly confidential and sensitive information with discretion at all times.

- Demonstrate sound judgment in managing access to the VP, prioritizing requests, and handling executive‑level matters.

- Ensure alignment with company policies, security requirements, and public sector compliance standards.

**Operational Effectiveness**

- Track action items, commitments, and follow‑ups from leadership meetings to ensure timely completion.

- Assist with coordination of leadership meetings, offsites, and business reviews.

- Perform additional administrative or operational duties as required to support business needs.

**Working Conditions & Expectations**

- This role may require flexibility in work hours, including early mornings, evenings, or occasional weekends, based on executive and business needs.

- Occasional travel may be required to support meetings or events.

- The position requires consistent professionalism, reliability, and the ability to adapt to shifting priorities.

**Qualifications**

**Required**

- 7+ years of experience providing administrative support to senior leaders (VP level or above).

- Proven ability to manage confidential information with discretion and integrity.

- Strong organizational, communication, and time‑management skills.

- Proficiency with Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel).

- Ability to work independently and manage multiple priorities in a fast‑paced environment.

**Preferred**

- Experience supporting leaders in Public Sector, Government, or other highly regulated environments.

- Experience coordinating executive‑level meetings and customer engagements.

- Strong interpersonal skills and comfort working with senior stakeholders.

**What We Can Offer You**

**Health & Wellbeing**

We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

**Personal & Professional Development**

We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.

**Unconditional Inclusion**

We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

**Let's Stay Connected**

Follow @HPECareers on Instagram to see the latest on people, culture and tech at HPE.

#unitedstates

**Job**

Administration

**Job Level**

Senior

"The expected salary/wage range for this position is provided below. Actual offer may vary from this range based upon geographic location, work experience, education/training, and/or skill level.

– United States of America: Hourly Salary USD 30.24 - 69.86 in Florida & Georgia & North Carolina & Texas & Virginia

The listed salary range reflects base salary. Variable incentives may also be offered."

Information about employee benefits offered in the US can be found at https://myhperewards.com/main/new-hire-enrollment.html

HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together. Please click here: Equal Employment Opportunity.

**Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.**

HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.

**Recruitment Fraud Alert**

We have become aware of an increase in fraudulent recruitment activities in which individuals impersonate our company or authorized recruitment agencies to offer fake employment opportunities. These scams may occur through false websites, emails, social media, or chat-based applications and often aim to obtain personal information or money. Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors will never charge a candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. We also never request personal information such as back account details, Social Security numbers, or national IDs via social media or chat applications.

All legitimate job opportunities will come through official company channels, and candidates are responsible for verifying the credentials of any third party claiming to represent the company. Any reliance on fraudulent communication is at the individual’s own risk, and HPE disclaims legal liability for any resulting damages. If you suspect recruitment fraud, do not share personal information or make any payments and report the incident to your local authorities immediately.

North America Sales Executive Assistant

Since the beginning, our mission has been to provide a range of financial services to the military community and their families. Along the way, we’ve also established ourselves as a destination employer for passionate people looking to serve those who are willing to give it their all. 

Our mission is to stand with our members and be there for them and their families by facilitating their financial security. It starts with offering a range of highly competitive products, exceptional service, and trusted advice. But to be the military community’s provider of choice also takes dedicated team members who share our core values of service, loyalty, honesty, and integrity.

Industry: Financial Services
Company Size: 10,001+ employees

USAA

**Why USAA?**

At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families.

Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful.

We are proud to support active-duty military spouses. USAA roles may offer remote or hybrid flexibility for active-duty military spouses consistent with applicable policy and business needs.

**The Opportunity**

We're seeking a driven and ambitious Executive Assistant to join our P&C Policy Modernization team in San Antonio, TX. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will provide administrative support for the VP, Product Development and 2 other executives, while also contributing to team culture, actively supporting policy modernization programs and event coordination.

As a dedicated Executive Assistant, you will perform administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities.

We offer a flexible work environment that requires an individual to be **in the office 4 days per week. ** This position will be based in San Antonio.

Relocation assistance is **not ** available for this position.

**What You'll Do**

- Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned.

- Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time.

- May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners.

- As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality.

- Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms.

- Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables.

- Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented.

- Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination.

- Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit.

- Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events.

- Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans.

- Responsible for maintaining inventory of office supplies with an expense management focused mindset.

- Maintains filing system for key documents. Generates reports requested by assigned EMG.

- Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.

**What You Have**

- High School Diploma or General Equivalency Diploma required.

- 4 years directly related work experience providing administrative support to executives or leadership teams.

- Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher.

- Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.

- Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.

- Ability to effectively build strong relationships and work with all levels within the organization.

- Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.

**What Sets You Apart**

- High energy self-starter with a strong attention to detail.

- Excellent with Microsoft Office Suite.

- Must have strong calendar management.

- Proven ability to support multiple executives.

- 5+ years of Executive Assistant experience supporting VP level executive.

**Compensation range: **The salary range for this position is: $63,590- $114,450**.**

**USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).**

**Compensation: ** USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location.

Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

**Benefits: ** At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals.

For more details on our outstanding benefits, visit our benefits page on USAAjobs.com.

~~Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting.~~

~~USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~

Purposefully designed with attention to the details of everyday living, stayAPT Suites makes home feel a little less far away. We believe that being away from home shouldn’t mean having to sacrifice all of its comforts — that’s why each 500+ square-foot suite has a distinct living room with a sleeper sofa, a lounge chair, and a 55-inch television; a kitchen with a full-size stove, oven, dishwasher, microwave, and refrigerator; and a separate bedroom with a walk-in closet, second TV, and workspace.
 
stayAPT Suites caters to business, relocation and leisure travelers, offering a tremendous value whether you stay for one night, a week, a month, or longer.  With unmatched amenities and exceptional customer service, you’ll see why stayAPT suites is in a league of its own.

StayAPT Suites – the comforts of home, even on the road.

Industry: Hospitality
Company Size: 51-200 employees

stayAPT Suites

The Executive Assistant plays a critical role in providing high-level administrative support to executive leadership within the organization. This position requires exceptional organizational, communication, and interpersonal skills to ensure the smooth functioning of executive operations while contributing to overall company efficiency and growth.

We are actively seeking an organized, energetic, and highly professional individual to provide exceptional support to our Matthews, NC office. This Executive Assistant will provide skilled and efficient clerical, administrative, and personal support primarily to the President & CEO while assisting other key business leaders as needed.

The ideal candidate is proactive, detail-oriented, adaptable, and thrives in a fast-paced, entrepreneurial environment. This individual must demonstrate strong judgment, professionalism, and discretion, anticipate needs, and manage multiple priorities with minimal supervision. The candidate must also possess strong organizational, financial, and interpersonal skills and engage professionally with executive leadership, franchisees, investors, and lenders.

Experience supporting executives in startup entrepreneurial environments, hospitality organizations, franchising, family offices, or private equity-backed companies is highly preferred. This position reports directly to the President & CEO.

**Essential Duties & Responsibilities **

**Executive Support **

- Provide high-level executive administrative support to the President & CEO.

- Operate autonomously while proactively anticipating executive and organizational needs.

- Manage confidential and time-sensitive information with professionalism and discretion.

- Serve as a trusted liaison between executives, employees, clients, vendors, and external stakeholders, while providing support with human resources functions and related matters.

**Calendar & Schedule Management **

- Coordinate and manage complex executive calendars, appointments, meetings, and events.

- Anticipate scheduling conflicts and proactively implement solutions.

- Prioritize and communicate schedule updates, deadlines, and changes effectively.

- Maintain visibility into ongoing projects, follow-ups, and executive priorities.

**Communication & Correspondence **

- Act as a primary point of contact between executives and internal/external stakeholders.

- Manage and screen phone calls, emails, mail, and other communications.

- Draft, edit, proofread, and prepare professional correspondence, presentations, reports, and documentation.

- Prepare executive materials in both digital and hard-copy formats.

- Demonstrate strong organizational, financial, and interpersonal skills, with the ability to engage professionally and effectively with executive leadership, franchisees, investors, and lenders.

**Meeting & Event Coordination **

- Prepare presentations for board meetings, franchisee meetings, and related executive sessions.

- Coordinate internal and external meetings and company events.

- Schedule conference rooms, arrange catering, and oversee meeting logistics and setup.

- Prepare meeting agendas and materials in advance.

- Attend meetings as needed, take notes, and distribute meeting summaries or action items.

**Travel Management **

- Manage all travel itineraries for the CEO.

- Coordinate domestic and international travel arrangements for executive leadership, including:

- Flights

- Hotels

- Ground transportation

- Detailed itineraries

- Ensure executives are provided with all required travel documentation while maintaining accurate and up-to-date calendars on SharePoint for executive leadership and field teams.

**Expense & Office Administration **

- Prepare and reconcile expense reports accurately and in a timely manner.

- Manage office supply orders, corporate gifts, and recognition items.

- Handle copying, scanning, sorting, binding, mailing, and distribution of materials.

- Develop and maintain organized digital and paper filing systems.

-

**Operational & Project Support **

- Function as a central communication and planning hub for the Matthews office and executive leadership team.

- Assist with special projects, research assignments, and operational initiatives as business needs dictate.

- Resolve administrative issues through critical thinking, data analysis, and problem-solving.

- Support process improvement and administrative efficiency initiatives.

- Collaborate with key team members to help prioritize projects and organizational activities.

- Coordinate facility maintenance activities, vendor partnerships, and day-to-day office management functions.

**Qualifications **

- Proven experience as an Executive Assistant or in a similar high-level administrative role.

- Experience supporting Presidents and C-level executives.

- Hospitality, startup, franchising, or private equity experience is a plus.

- Strong proficiency in Microsoft Office 365, Outlook, Teams, Zoom, and online conferencing platforms.

- Excellent written, verbal, and interpersonal communication skills.

- Exceptional organizational and time-management abilities.

- Strong attention to detail and demonstrated project management skills.

- Ability to maintain strict confidentiality and exercise sound judgment.

- Comfortable learning and utilizing multiple internal systems and technologies.

- Ability to multitask and adapt in a fast-paced, changing environment.

- Ability to work independently with minimal supervision.

- Bachelor’s degree preferred or equivalent professional experience.

- Legally authorized to work in the United States.

**Core Competencies **

- Integrity

- Professionalism

- Adaptability

- Initiative

- Self-Management

- Critical Thinking

- Problem Solving

- Results Orientation

- Time & Task Management

- Organizational Excellence

- Customer Focus

- Communication Skills

- Attention to Detail

- Personal Accountability

- Sound Judgment

- Resiliency

BCforward is a global talent and technology solutions partner helping organizations accelerate outcomes through people, platforms, and expertise.

Founded in 1998 and headquartered in Indianapolis, BCforward supports enterprise and public sector clients across the United States, Canada, and India. For more than 25 years, we have helped organizations navigate change, scale operations, and deliver-mission critical initiatives by connecting the right talent with the right solutions. 

Our capabilities span: 
- Talent Solutions
- Professional + Project Services
- Workforce Management + Payroll
- Technology + AI-Enabled Solutions

Through a unified delivery model, BCforward helps organizations build high-performing teams, modernize operations, and execute complex programs with speed and confidence. 

We partner with leading organizations across industries including financial services, healthcare, government, life sciences, technology, energy + utilities, manufacturing, and retail.

As one of the largest minority-owned consulting and workforce solutions firms in the United States, BCforward is committed to creating opportunity, delivering measurable value for clients, and building careers for talented professionals who power the future of work.

Industry: IT Services and IT Consulting
Company Size: 5,001-10,000 employees

BCforward

**BCforward is currently seeking a highly motivated Executive Assistant for an onsite opportunity at New York, NY **

**Position Title: Executive Assistant **

**Location: Remote **

**Anticipated Start Date: ASAP **

Please note this is the target date and it is subject to change. BCforward will send official notice ahead of a confirmed start date.

**Expected Duration: 06+ months, possible extension based on business needs **

**Job Type: Remote **

**Pay Range: $50/hr. - $52/hr. **

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

**Job Summary: **

- Client is seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.

- This position is a full-time contract position at 40 hours per week, with possibility for overtime.

**Minimum Qualification: **

- 8+ years of providing complex calendar support, travel, and expense reports to 1 or more executives.

- Experience prioritizing multiple projects

- Exceptional proficiency in Microsoft Outlook and Google Suite

**Executive Assistant Responsibilities: **

- Manage dynamic, time-sensitive, and complex calendars

- Coordinate internal meetings for multiple, senior executives

- Coordinate both domestic and international travel arrangements

- Prepare expense reports

- Manage schedule, structure, agenda, and follow-up of multiple recurring team meetings

- Build cross-functional relationships with key partners across the organization

- Project manage agenda and logistics for team offsites, and large onsite events/meetings

**Preferred Qualifications: **

- BA/BS degree

**Benefits: **

BC~~forward ~~ offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

**About BCforward: **

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BC~~forward ~~ is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BC~~forward’s ~~ 6,000 consultants support more than 225 clients globally.

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About the Opportunity **

The organization is an education innovation nonprofit dedicated to the vision that every student in every school has the opportunity to learn about artificial intelligence (AI) and computer science (CS) as part of their core K-12 education. The organization increases participation in AI+CS education by reaching students of all backgrounds where they are — at their skill level, in their schools, and in ways that inspire them to keep learning, with a focus on increasing participation by young women and students from other underrepresented groups.

As the leading provider of K-12 AI+CS education curriculum across the globe, the organization also organizes the annual Hour of AI campaign, building on the legacy of the Hour of Code, which has engaged more than 15% of all students in the world!

The organization's global role in the K-12 computer science movement is only possible because it uses a unifying approach across diverse and often divided stakeholders. At a time of increasing polarization, the idea of increasing opportunity for students unites people from across the political spectrum. The organization's team members, students, teachers, and supporters have diverse and diverging viewpoints, and they are all welcome in its mission.

The organization is seeking an Executive Assistant to provide high-level administrative and operational support to its executive leadership. In this role, the individual will act as a force multiplier for executives by understanding their priorities, anticipating their needs, and enabling them to focus on the highest-impact work. This position will operate as a trusted partner — supporting prioritization, preparing leaders for decisions and engagements, and ensuring alignment across competing demands while handling confidential information with professionalism and discretion.

This is a role for someone who thrives on turning complexity into clarity, who operates with strong judgment in a fast-moving environment, and who is curious about how tools, systems, and AI can make executive operations more effective.

**Key Responsibilities **

- Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.

- Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.

- Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).

- Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.

- Serve as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.

- Collaborate with internal stakeholders to support high-level initiatives and special projects.

- Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.

- Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.

- Coordinate travel arrangements and process expense reports.

- Maintain confidentiality and handle sensitive information with discretion.

- Other duties, as assigned.

**Required Qualifications **

- 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.

- Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making.

- Exceptional organizational skills, time management, and attention to detail.

- Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.

- Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency.

- Ability to manage multiple priorities and adapt to changing needs while maintaining a high level of discretion and professionalism.

- Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and coordination of high-impact events and engagements.

- AI fluency and integration in ways of working.

In addition, candidates must:

- Be a U.S. Citizen or Permanent Resident.

- Work within the United States.

- Pass a pre-employment background check.

- Be willing to travel a minimum of two times per year for team events.

**Cultural Principles **

The way the organization works matters as much as the work itself. Before applying, it is recommended to review the cultural principles. They reflect who the organization is, how team members show up for each other, and what is looked for in people who join.

**Approach to AI in Hiring **

The organization uses AI thoughtfully and responsibly to support human-centered hiring. AI may help with administrative tasks, but every hiring decision is made by real people on the team. Candidates are welcome to use AI appropriately in their job search while upholding values of honesty and integrity throughout the process.

**Interview Process **

- Step 1: Informational Interview - learn more about the role and share experience (30 minutes).

- Step 2: Hiring Manager Interview (1 hour).

- Step 3: Homework (~3 hours).

- Step 4: Interviews with several members of the organization's team (~3 hours).

- Step 5: Final Interview (1 hour).

- Step 6: Reference Checks.

All interviews are currently being conducted virtually via Zoom.

**Compensation & Benefits Package **

The expected salary range for this position is **$85,500 - $95,000 **. Most offers are on the lower end of the salary range and are at the organization’s sole discretion based on the final candidate’s experience. This allows for a fair and equitable approach to compensation when setting pay and maintaining internal pay equity.

A comprehensive benefits package is offered for full-time employees that includes:

- Technology subsidy consistent with a Bring Your Own Device environment.

- Flexible, engaging, and remote working environment.

- Paid time off: 5 weeks total, comprised of 3 weeks vacation annually, plus a 2-week winter break office closure (including Christmas and New Year's), and sick leave.

- Medical, dental and vision premiums paid at 100% for FT positions and their dependents.

- Option to participate in a 403b retirement plan.

- Annual professional development stipend.

- The opportunity to help students learn better and change the face of computer science.

The organization is an equal opportunity employer and values diversity. It does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Individuals with disabilities will be provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact to request accommodation.

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities. We are focused on outcomes, are highly collaborative and have deep industry insight. When combined with our local market knowledge and innovative mindset, this allows us to anticipate and address the needs of our clients and help them achieve their goals.

Our team of 3,000 people (including more than 1,600 lawyers) operate across more than 30 offices in the United States, Europe, the Middle East and Asia.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Reed Smith LLP

Position summary

This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization.

**Job Duties And Responsibilities**

**Specialized legal support leading to exceptional client service**

- Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars

- Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel

- Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront

- Track all follow-up requests (meetings, materials, deliverables)

- Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm

- Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure the attorney is prepared for meetings, events, and interactions

- Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda

- Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents

- Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened

- Contribute to success of the attorney's financial and client growth goals

- Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of a sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response

- Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes

- Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses

- Process timesheets daily, drafting entries and following up as appropriate

- Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments

- Provide support outside of standard working hours, including during evenings and weekends, as needed

- Additional duties as assigned

**Corporate Tasks As Required**

- Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county)

- Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed

- Maintain Client Minute Books

**Litigation Tasks As Required**

- E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances

- Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands

- Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

**Requirements**

**Education**

- Two years of college or equivalent experience required

- College degree or equivalent experience is preferred

**Experience**

- Five plus years of experience in a high-level administrative support position

- Experience in a law firm or other professional services firm preferred

**Skills**

- Expert organizational skills

- Top-notch time management skills

- Streamlined and polished communication style

- Problem-solving orientation

- Ownership of the role and the responsibilities

- Meticulous attention to detail

- Ability to remain calm and poised in times of high stress

**Additionally**

- Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents

- Advanced Outlook skills, including the calendaring and task functions

- Facility with Zoom and MS Teams

- Ability to handle confidential and sensitive matters professionally and with discretion

- Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations

- Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines

- Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities

- Flexibility and ability to adapt to constantly changing priorities

- Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis

- Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision

- Project management skills/training, a plus

**Other**

**Supervisory responsibilities: ** None

**Equipment To Be Used**

Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

**Essential Job Functions**

- Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use

- Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities

- Ability to communicate effectively

- Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions

- Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements

- Ability to work extended hours as required to meet project, client, or business needs

- Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week

**Working conditions**

Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience.

This is a non-exempt position. The hourly wage range for this role is $31.54 to $38.72, with an estimated annual compensation range of $61,500 to $75,500, based on expected hours.

**Employee Benefits Overview**

Our comprehensive benefits package includes:

- 401(k) Retirement Plan

- Medical Insurance

- Health Savings Account (HSA)

- Virtual Health Services

- Dental Insurance

- Vision Insurance

- Accident Insurance

- Hospital Indemnity Insurance

- Critical Illness Insurance

- Life Insurance

- Short-Term Disability Coverage

- Long-Term Disability Coverage

- Flexible Spending Accounts (FSA)

- Lyra Health Employee Assistance Program (EAP)

- Paid Family Leave (for eligible Exempt and Non-Exempt staff)

- Transportation Benefit

- Back-up Child Care Services

- College Coach Program

- Pet Insurance

- Paid Sick Time (for Exempt staff)

- Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Equal opportunity statement

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

Inside Higher Ed is the leading source for the latest news, analysis, and services for the entire higher education community. We deliver independent news and analysis that informs the world about higher education, while providing essential tools and services to help organizations and professionals be more effective.

Go to www.insidehighered.com/newsletter/signup and sign up for our free Daily News Update email.

Higher Education News - www.insidehighered.com

Jobs & Careers - careers.insidehighered.com

Industry: Online Audio and Video Media
Company Size: 51-200 employees

Inside Higher Ed

The Art Museum Operations Assistant supports daily and external reservation-related operations at the Art Museum and Galleries. Reporting to the Visitor Services and Operations Manager (VSOM), this position schedules museum attendants, assists with onsite operations, and ensures policy compliance. This outward-facing role involves close engagement with visitors, event organizers, and museum staff, requiring strong customer service skills, professionalism, organization, and communication in a collaborative and creative environment.

Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

**Essential Functions**

- Assists in the coordination of frontline work schedules, ensuring proper coverage for shifts through effective communication with team members.

- Assists VSOM with onsite operations, including the opening and closing of Art Museum and Galleries sites and coverage of Art Museum and Galleries sites on Saturdays.

- Provides on-site support during public hours at Art Museum and Galleries locations when full-time staff are not present, serving as the primary point of contact for visitor and operational needs.

- Ensures museum policies and procedures are upheld during external reservations; and serves as an on-the-ground contact for the organizing group should any questions or issues arise during the event.

- Supports museum projects and assists with campus-wide initiatives and annual events that promote the museum.

- Responsible for tracking attendance of external reservations held at the Reeves Museum of Ceramics and Waston Galleries.

- Assists with the physical setup and breakdown of external reservations at the Reeves Museum of Ceramics and Watson Galleries.

- Assists with the collection and analysis of visitor feedback.

- Other duties as assigned.

**Work Schedule: **Wednesday - Friday, 1:30 p.m. - 5:00 p.m.; Saturdays, 10:00 a.m. - 5:00 p.m**.Pay Rate:**

$19.00 per hour.

**Minimum Qualifications**

- A high school diploma or equivalent is required (Associate's Degree preferred)

- Experience working in hospitality, public schools, museums, galleries, or academic institutions is preferred.

- Must be able to work 14-21 hours per week, including on weekends and some evenings.

- Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills.

- Must be a self-starter and have the ability to work independently and in a professional, discrete, and courteous manner with staff and clients.

- Should be able to manage multiple projects, priorities, and deadlines. Must be able to work in a fast-paced environment and remain calm and effective during high-stress situations.

- Must be able to respond to security or emergency situations calmly and with good judgment.

**Application Instructions**

Review of applications will begin immediately and continue until position is filled. Required materials include:

-  Cover letter

-  Resume

-  Names and contact information for three professional references

Application instructions for internal and external candidates can be found at:

http://www.wlu.edu/employment-opportunities

**Position Type**

Non-Exempt, Part Time, Non-Benefit Eligible

Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

**To apply, visit: ** https://wlu.wd5.myworkdayjobs.com/en-US/WLUCareers/job/Lexington-VA/Art-Museum-Operations-Assistant_R1408

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Art Museum Operations Assistant

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