Remote Receptionist & Administrative Coordinator
6 - 10 years
United States
Full-time
Remote
1 month ago
About the role
1. About Our Client : This organization is a commercial litigation and business law firm based in New York City. It serves companies and executives by combining legal strategy with practical business insight to address challenges in commercial litigation, partnership disputes, and corporate matters. Currently experiencing growth, the firm is investing in systems, processes, and team development while fostering a culture of initiative, accountability, and clear communication.
2. About the Opportunit
y: TheRemote Receptionist & Administrative Coordinato r plays a vital role in managing inbound communication and supporting client coordination in a fully remote capacity during Eastern Time hours. This position significantly influences the experience of prospective and existing clients by ensuring timely, professional handling of all inquiries and maintaining efficient administrative workflows. The role requires ownership, responsiveness, and the ability to manage multiple priorities in a dynamic professional-services environment, contributing to the firm's operational excellence and client satisfaction
.3. Responsibiliti
e
Manage all inbound communication, ensuring prompt, professional handling and effective rout
ime4. Requirem
e
Minimum 3 years of experience in receptionist, administrative, or client-facing support roles within professional services; legal industry experience is a
hours5. Pay Range and Compensation P
a
Base salary: $40,000 - $55,000 a
nnually6. Benefits &am
p
Health insurance with up to 100% employer con
vironment7. Equal Opportunity
Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or nation
al origin.
Note: RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career p
age or ATS.
2. About the Opportunit
y: TheRemote Receptionist & Administrative Coordinato r plays a vital role in managing inbound communication and supporting client coordination in a fully remote capacity during Eastern Time hours. This position significantly influences the experience of prospective and existing clients by ensuring timely, professional handling of all inquiries and maintaining efficient administrative workflows. The role requires ownership, responsiveness, and the ability to manage multiple priorities in a dynamic professional-services environment, contributing to the firm's operational excellence and client satisfaction
.3. Responsibiliti
e
- s:
Manage all inbound communication, ensuring prompt, professional handling and effective rout
- ingCapture and direct prospective client information to appropriate next steps without de
- layMaintain accurate, real-time records of interactions for team visibility and follow-thro
- ughCoordinate scheduling for consultations and internal meeti
- ngsHandle voicemails, missed calls, and follow-ups with a same-day response stand
- ardSupport administrative workflows including data entry, document handling, and internal coordinat
- ionMonitor communications for urgency and escalate time-sensitive matters appropriat
- elyIdentify inefficiencies and contribute to process improvements over t
ime4. Requirem
e
- nts:
Minimum 3 years of experience in receptionist, administrative, or client-facing support roles within professional services; legal industry experience is a
- plusHighly organized with strong attention to d
- etailStrong verbal and written communication skills with a polished, professional
- toneAbility to manage multiple priorities and remain calm under pre
- ssureProficient with CRM platforms, phone systems, and scheduling
- toolsReliable, responsive, and self-directed in a remote work enviro
- nmentAdaptable and able to manage change effect
- ivelyAvailability to work standard Eastern Time business
hours5. Pay Range and Compensation P
a
- ckage:
Base salary: $40,000 - $55,000 a
nnually6. Benefits &am
p
- ; Perks:
Health insurance with up to 100% employer con
- tributionDental, vision, disability, and life
- insurance401(k) with employer con
- tributionPaid time off including vacation, holidays, and pers
- onal daysFully remote work en
vironment7. Equal Opportunity
Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or nation
al origin.
Note: RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career p
age or ATS.
Skills
AdministrativeSoftware Development