At Marco, we're all about making technology work for you (and not the other way around). We know technology can be complicated, but we’re on a mission to change that.
 
What We Do:
We help businesses navigate the complex world of technology with practical, powerful solutions tailored to their needs. From print services and cybersecurity to cloud solutions and managed IT, we offer end-to-end technology support. Our comprehensive approach means one trusted partner for multiple technological needs, reducing vendor complexity and helping you get more done with less hassle.

Our History:
Founded in 1973 in St. Cloud, Minnesota, we've evolved from a local office supply shop to a national technology solutions provider. With over 650 certified systems engineers and technical representatives, we're committed to helping businesses leverage technology strategically.

Industry: IT Services and IT Consulting
Company Size: 1,001-5,000 employees

Marco Technologies

Savvy Admin PROD

The Service Operations Administrator supports the efficient delivery of services across client accounts by managing key administrative and operational workflows. This role is responsible for maintaining accurate records, coordinating equipment and resource changes, monitoring service platforms, and ensuring data is consistently up to date. The ideal candidate is organized, detail-oriented, and able to balance both routine maintenance tasks and reactive requests in a dynamic environment.

**Essential Functions **

- Account & Site Coordination: Maintain accurate records of client sites, equipment locations, and account configurations. Update site information as changes occurs throughout the account lifecycle, including moves, additions, and other service events.

- Data Management: Populate and maintain required data fields during onboarding and ongoing account management. Ensure data integrity is sustained as organizational and equipment changes occur over time.

- Asset & Resource Tracking: Track and manage asset ownership assignments across client accounts. Update records proactively as personnel, organizational, or equipment changes are identified.

- Service Queue Monitoring: Monitor service management platforms for incoming requests, including account updates, equipment changes, and new project submissions. Triage and route items appropriately to ensure timely follow-through and clear communication.

- Transactional Order Requests: Coordinate service requests - such as moves, additions, and redeployments - that occur outside of scheduled projects. Manage these reactively, ensuring accurate documentation and cross-functional alignment.

- Cost Center & Billing Data Maintenance: Perform ongoing updates to cost center records as organizational changes occur within client accounts. Ensure billing-related data is accurate at all times to support reporting and invoicing processes.

- Reporting & Workflow Administration: Enter and maintain data across project management and reporting tools, keeping all records current and complete.

- Support workflows that require parallel updates across multiple platforms to maintain team alignment and client visibility.

- Update dashboards and visual reports - including charts and graphs - to reflect current data across all tracked metrics.

- Build and maintain setup and tracking sheets in accordance with team and account requirements

**Required Qualifications**

- Minimum of 2 years experience in service operations, account coordination, or a related administrative role.

- Strong data entry and record-keeping skills with a high degree of accuracy.

- Experience with service management or ticketing platforms (e.g., ServiceNow or similar).

- Proficiency with reporting and project tracking tools/software, including dashboard and data visualization features. (e.g. SmartSheet or similar)

- Ability to manage multiple priorities and adapt to reactive, fast-changing workloads.

- Clear written and verbal communication skills for cross-functional collaboration.

**Preferred Qualifications**

- Experience supporting enterprise or large-scale client accounts in a managed services environment.

- Familiarity with device or asset lifecycle management processes.

**PAY RANGE: **$20.30 - $30.50 hourly

The pay range listed for this position is based on candidate's skill level, experience, relevant licenses, and educational background. For detailed information about our benefits, please visit our careers page at www.marconet.com/careers.

**LOCATION: ** This is a remote-eligible position, however, Marco Technologies requires employees to reside within one of the following states: DE, FL, IA, IL, IN, KY, MD, MI, MN, MO, ME, NE, ND, NJ, PA, RI, SD, TX, WI

Service Operations Administrator

We’re celebrating over 175 years of daring scientific innovation—and we’re not done yet. Let’s outdo yesterday. Protect your health at PfizerForAll.com
 
For additional information on our guidelines, please visit  http://www.pfizer.com/community-guidelines

Industry: Pharmaceutical Manufacturing
Company Size: 10,001+ employees

Pfizer

**Use Your Power for Purpose**

The Global Business Operations Associate, Global Workplace Experience (GWE) plays a key role in contributing to the operations in the People Experience GWE team. This role supports various GWE strategies including data insights, technology, colleague engagement, communications, data analysis and workplace programs, and provides light administrative support. This role is responsible for supporting company real estate, facility management and operations, procurement activities, and systems that contribute to business and operations in compliance with company policies. The role requires professional judgement and decision making.

**What You Will Achieve**

**Business & Operations**

- Assist with GWE operational workstreams, including managing deliverables, timelines, and outcomes for recurring operational processes.

- Maintain and analyze operational dashboards and trackers to summarize trends, risks, and improvement opportunities.

- Proactively monitor deliverables, assess progress against objectives, and read out key areas for corrective actions or escalations as needed.

- Prepare materials such as presentations, reports, summaries, and communications for leadership and team forums.

- Assist with purchase order creation and vendor management.

- Develop analytical summaries, interpret findings, and communicate insights to support leadership and team decision‑making.

- Plan and manage operational aspects of GWE initiatives, partnering with cross‑functional stakeholders to ensure delivery of objectives.

- Coordinate Labor Law governance and processes.

- Technology and data insights support.

**Coordination & Stakeholder Engagement**

- Assist with organizing agendas, meeting materials, and post‑meeting follow‑ups to support effective decision‑making.

- Serve as an operational contributor, exercising judgment to align stakeholders, resolve routine operational issues, and manage dependencies. Partner with extended People Experience (PX), Finance, Procurement, Digital, and vendor teams as appropriate to support GWE initiatives.

- Demonstrate a professional, service‑oriented mindset in all interactions and help reinforce GWE ways of working.

**Continuous Improvement**

- Identify, evaluate, and recommend improvements to GWE operational processes using analytical reasoning and business judgment. Apply foundational professional skills to optimize processes, tools, and ways of working within GWE.

- Contribute to a culture of continuous improvement, collaboration, and accountability within the GWE organization.

- Exercise independent judgment within established guidelines to prioritize work, evaluate alternatives, and determine appropriate actions for assigned responsibilities.

**Additional Tasks**

- May perform limited administrative activities (e.g., scheduling or meeting coordination) as incidental support to operational and analytical responsibilities. Ensure operational documentation and workflow tools support effective execution of assigned responsibilities.

- Independently resolve routine operational issues and determine when escalation is required based on impact and risk

- Maintain shared calendars, distribution lists, trackers, and internal folders to ensure information is current and accessible.

- Support onboarding, colleague engagement activities, and team communications as needed.

**Here Is What You Need (Minimum Requirements):**

- Applicant must have a bachelor's degree with 0+ years of experience; OR an associate's degree with 4 years of experience; OR a high school diploma (or equivalent) and 6 years of relevant experience

- Strong communication and presentation skills

- Comfortable navigating ambiguity

**Bonus Points If You Have (Preferred Qualifications):**

- Experience in business operations

- Knowledge of relevant industry trends and emerging technologies

**Other Job Details**

- Last day to apply: June 4, 2026

- Work location assignment: Hybrid - onsite an average of 2.5 days per week or as the business requires

The annual base salary for this position ranges from $74,000.00 to $123,300.00. In addition, this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 7.5% of the base salary. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to Tampa, FL or any location outside of the United States.

Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

**Sunshine Act**

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

**EEO & Employment Eligibility**

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.

Global Operations

Global Business Operations Associate, Global Workplace Experience

Sundayy (Formerly Wiraa) makes job discovery feel less chaotic and more intentional. Instead of jumping between platforms, repeating the same steps, and getting lost in the process, everything is brought into one place so you can focus on what actually matters. No clutter, no confusion, just a clearer way to move forward.

Industry: Technology, Information and Internet
Company Size: 11-50 employees

Sundayy

**About The Company**

Huntington is a leading financial services company committed to delivering innovative banking and financial solutions to individuals, businesses, and communities. With a rich history of providing exceptional customer service and fostering economic growth, Huntington offers a wide range of banking, investment, and mortgage services. Our company values integrity, teamwork, and a customer-centric approach, striving to create a positive impact in the communities we serve. As a dynamic organization, Huntington continuously seeks talented professionals to join our team and contribute to our mission of making banking easier and more accessible for all.

**About The Role**

The Executive Administrative Assistant plays a vital role in supporting executive leadership by managing a diverse range of administrative tasks with efficiency and professionalism. This position requires a highly organized individual capable of handling complex duties, including correspondence management, scheduling, report consolidation, and special projects such as budgeting and variance analysis. The Executive Administrative Assistant acts as a key point of contact within the organization, ensuring smooth workflow and effective communication across departments. The role demands a proactive attitude, exceptional problem-solving skills, and the ability to prioritize multiple responsibilities in a fast-paced environment. The successful candidate will contribute to the overall efficiency of the executive team and support the company's strategic objectives.

**Qualifications**

- High School diploma or equivalent

- Minimum of five (5) years of experience in an administrative support role

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)

- Exceptional written and verbal communication skills

- Strong organizational and time management skills

- Ability to work effectively under pressure and meet tight deadlines

- Demonstrated effectiveness in a fast-paced environment

- Excellent analytical and problem-solving abilities

- Strong interpersonal skills and attention to detail

**Responsibilities**

- Answering phone calls, preparing, editing, and composing correspondence

- Maintaining and establishing reports or filing systems for easy retrieval

- Providing information and resolving issues by analyzing situations and offering multiple non-standard solutions

- Scheduling, coordinating, and making arrangements for meetings and events

- Gathering data, typing, and consolidating reports for management review

- Completing special projects, including budgeting and variance reporting

- Organizing and directing workflow to ensure efficiency

- Performing additional duties as assigned by management to support organizational goals

**Benefits**

- Competitive salary package

- Health, dental, and vision insurance plans

- Retirement savings plan with company contributions

- Paid time off and holidays

- Flexible work arrangements, including options for remote work

- Opportunities for professional development and career growth

- Inclusive and diverse work environment

Equal Opportunity

Huntington is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status. We believe that a diverse workforce enhances our ability to serve our customers and communities effectively.

Executive Administrative Assistant

At Johnson & Johnson MedTech, we are working to solve the world’s most pressing healthcare challenges through innovations at the intersection of biology and technology. With deep expertise in surgery, orthopaedics, cardiovascular, and vision, we design healthcare solutions that are smarter, less invasive and more personalized. We are developing the next generation of med tech solutions to tackle the most pervasive and complex health challenges for people around the world.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Johnson & Johnson MedTech

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

**Job Function**

Business Support

**Job Sub Function**

Administration & Secretarial

**Job Category**

Business Enablement/Support

**All Job Posting Locations:**

Palm Beach Gardens, Florida, United States of America, Raritan, New Jersey, United States of America, Raynham, Massachusetts, United States of America, Warsaw, Indiana, United States of America, West Chester, Pennsylvania, United States of America

**Job Description**

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

**Required Skills**

**Preferred Skills:**

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

**The anticipated base pay range for this position is :**

$66,000.00 - $106,260.00

**Additional Description For Pay Transparency**

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

**Benefits**

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

-  Vacation –120 hours per calendar year

-  Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

-  Holiday pay, including Floating Holidays –13 days per calendar year

-  Work, Personal and Family Time - up to 40 hours per calendar year

-  Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

-  Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

-  Caregiver Leave – 80 hours in a 52-week rolling period10 days

-  Volunteer Leave – 32 hours per calendar year

-  Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Industry: Higher Education
Company Size: 10,001+ employees

Yale University

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

**Overview**

The Senior Administrative Assistant, Housing Services reports to the Associate Director of Housing Services in Yale Housing. The Senior Administrative Assistant provides high-level administrative support to the Yale Housing department.

The position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment, ensuring the smooth operation of student housing services. The Senior Administrative Assistant serves as a principal source of information and primary point of escalation for questions for current and incoming undergraduate, graduate, and professional students and their families, as well as serving as the primary resource for campus partners about Yale Housing policies and procedures. A key position focus of this role is to assist in handling responsibilities including hosting an annual webinar for students, managing the communication timeline for housing room draw process, move-in and out, and serving as an additional resource for the student staff. This position requires a high level of independent decision-making and judgement related to responding to student questions and concerns related to the license agreement and student handbook. This role also includes answering and triaging phone calls and emails and resolving and responding to questions independently, seeking manager input when necessary.

- Assist students in the room draw process by assisting them in navigating their various options based on their specific needs and any challenges that may arise.

- Coordinate and participate in the move-in and move-out process. Communicating directly with students. Ensuring accuracy in dates and billing.

- Maintain and update the Yale Housing website as needed by taking ownership over the constant changes that arise with the changing landscape for housing options and regularly auditing and updating the information in various locations of the website.

- Assist Associate Director during peak periods, i.e. Housing Intent, Housing Application and Room Selection. Answer student questions, assist with application changes and room changes in housing software, adjust billing as necessary. Send well-written and informative emails to residents through housing software.

- Compose and create department communication, timelines, marketing, and resources for both current and incoming students.

- Monitor and respond to messages in various Yale Housing email accounts. Compose friendly, informative, accurate and helpful responses.

- Screen calls and messages for urgency and emergency needs; redirect to appropriate campus partners as needed. Synthesize information and follow-up on issues or questions seeking Manager assistance as needed.

- Identify and assess the needs of the student/customer, assisting them with appropriate information, paperwork, forms, etc. Summarize accurately problematic concerns and consult with Manager to implement solutions. Able to direct to other appropriate offices on campus.

- Reserve room spaces on and off campus, placing food orders, ordering supplies, etc. for department as needed.

- Performs additional functions as requested by department manager.

**Required Skills And Abilities**

-  Able to be a self-starter and to handle multiple tasks, demands and deadlines. Must be a team player. Demonstrated willingness to learn new skills and tasks as necessary.

-  Knowledge of Microsoft Office, including intermediate proficiency of Outlook, Word, and Excel.

-  Demonstrated strong verbal skills and written communication skills.

-  Demonstrated ability to triage incoming phone calls. Demonstrated strong customer service skills.

-  Excellent organizational skills; ability to respond to complex problems and initiate corrective action.

**Preferred Skills And Abilities**

-  Experience with StarRez or other housing software preferred.

-  Driver’s license preferred.

**Principal Responsibilities**

-  Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

**Required Education And Experience**

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

**Job Posting Date**

05/25/2026

**Job Category**

Administrative Support

**Bargaining Unit**

L34

**Compensation Grade**

Labor Grade D

**Compensation Grade Profile**

**Hourly Range**

$31.83

**Time Type**

Full time

**Duration Type**

Staff

**Work Model**

Hybrid

**Background Check Requirements**

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

**Health Requirements**

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

**Posting Disclaimer**

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

**Note**

Yale University is a tobacco-free campus.

Senior Administrative Assistant, Housing Services



Industry: IT Services and IT Consulting
Company Size: 501-1,000 employees

**Product Operations Specialist (Technical + LLM)**

itD is seeking a Project Coordinator IV / Product Operations Specialist (Technical + LLM) to support strategic product operations initiatives across company's Product & Regulatory Operations organization. This role will drive execution, operational quality, and workflow optimization across multiple products and platforms by leveraging technical analysis, AI-assisted workflows, and data-driven decision-making. The ideal candidate will bring deep experience in technical product operations, SQL-based analytics, AI tooling, and cross-functional program coordination, with a proven ability to independently execute and improve operational processes in fast-paced environments.

Location: Remote – United States (No location preference).

~~Note: Contractors may be required to transition onsite once offices reopen.~~

~~Duration: 6 Months~~

Pay Rate: Market Rate, depending on experience.

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more.

Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

**Responsibilities**

- Support execution strategies across multiple products and platforms, including launching new operational initiatives and improving quality outcomes through technical and programmatic solutions.

- Write, optimize, and maintain advanced SQL queries to collect, transform, and analyze large datasets for business insights and operational improvements.

- Build and maintain dashboards, reports, and visualizations using tools such as Google Sheets and other reporting platforms to support stakeholder decision-making.

- Leverage AI Agents and AI-assisted workflows to automate repetitive processes, accelerate analysis, and prototype scalable solutions.

- Identify program risks proactively, develop mitigation strategies, and communicate updates clearly across cross-functional stakeholders.

- Coordinate technical product operations activities across engineering, product, legal, and operational teams to ensure alignment and successful delivery.

- Support labeling initiatives, data annotation processes, and LLM training workflows to improve product quality and operational efficiency.

- Drive operational rigor by managing multiple workstreams simultaneously while ensuring timely execution and quality outcomes.

**Internal Responsibilities**

- Attend regular internal practice community meetings.

- Collaborate with your itD practice team on industry thought leadership.

- Complete client case studies and learning material (blogs, media material).

- Build out material to contribute to the Digital Transformation practice.

- Attend internal itD networking events (in person and virtual).

- Work with leadership on career fast-track opportunities.

**Required Qualifications And Skills**

- 8+ years of experience in consulting, strategy, operations, technical product operations, or program management roles.

- Advanced SQL proficiency, including CTEs, window functions, joins, aggregations, and data transformations.

- Experience with data annotation, labeling workflows, and large language model (LLM) training support.

- Hands-on experience using AI Agents and AI-assisted workflows to improve operational efficiency.

- Expert-level proficiency with Google Workspace, especially Google Sheets, including complex formulas, pivot tables, and workflow automation.

- Strong experience managing multiple concurrent projects and cross-functional initiatives.

- Demonstrated ability to work independently with minimal supervision in fast-paced environments.

- Strong analytical, problem-solving, organizational, and communication skills.

**Preferred Qualifications And Skills**

- Experience with VS Code or similar development environments.

- Experience with low-code/no-code prototyping or AI-assisted code generation (“Vibe Coding”).

- Experience building dashboards and visualizations using Tableau, Looker, Unidash, or similar tools.

- Familiarity with data pipelines, ETL processes, and data infrastructure concepts.

- Experience collaborating with engineering teams on technical requirements and specifications.

- Background in quality assurance, triage operations, or ML/AI validation workflows.

- Experience developing and implementing manual and automated test strategies for products and features.

- Prior experience supporting large-scale technology organizations or enterprise environments.

**Education**

Bachelor’s degree in a relevant field or equivalent work experience required.

**Company Description**

About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

**Additional Info**

Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!

Project Coordinator IV

Our mission is to accelerate the world’s transition to sustainable energy. With global temperatures rising, the faster we free ourselves from fossil fuel reliance and achieve a zero-emission future, the better. 
 
In pursuit of this mission, we make electric vehicles that are not just great EVs, but the best cars, period. We also produce and install infinitely scalable clean energy generation and storage products that help our customers further decrease their environmental impact. When it comes to achieving our goals, we pride ourselves in accomplishing what others deem impossible.
 
We are opening new factories and increasing our output everyday – join us in building a sustainable future.

Industry: Motor Vehicle Manufacturing
Company Size: 10,001+ employees

Tesla

**What To Expect**

We are seeking a highly motivated and experienced Security Operations Specialist to support our large-scale manufacturing facilities, offsite locations, and the greater Northern Nevada region of operations. This role will center on security operations, including enforcing operational protocols, leading crisis management initiatives, and implementing strategic processes to ensure site security, personnel safety, employee development, and asset protection across all environments.

The Security Operations Specialist will provide leadership during assigned shifts, drive key performance metrics for security effectiveness, foster team development through training and guidance, and contribute to process optimization for enhanced operational success. In the absence of the Security Operations Associate Manager, this role will serve as the primary point of contact for offsite Security Operations, ensuring seamless coordination with on-site and offsite teams.

Shift available: 2:00PM - 10:00PM, Monday - Friday

**What You'll Do**

- Exercise independent judgment in directing the activities of the security officers

- Provide leadership, training, and development to security professionals. Assume overall leadership of Security Operations in the absence of the Manager

- Draft SOP, Post Orders, and Policy for manager review. Partner with HR, Safety, and other stakeholders to resolve security incidents

- Coordinate security response for medical emergencies, fire events, or other emergency incidents

- Conduct site assessment surveys and patrols to ensure site integrity

- Provide physical security presence to de-escalate and mitigate threats against Tesla property and personnel

- Ability to follow directions, be the example for Tesla employees, and adhere to Tesla policies and procedures

**What You'll Bring**

- 3+ years of security supervisor, law enforcement, military, or emergency response experience

- Excellent verbal and written communication skills

- Demonstrated ability to lead emergency operations

- Ability to work all shifts including nights and weekends

- Formal training in verbal de-escalation preferred

- Ability to obtain and maintain state-specific guard card or other licensing requirements; Current First Aid/AED/CPR certification

- Valid driver's license required to operate assigned fleet

**Benefits**

**Compensation and Benefits**

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

-  Medical plans > plan options with $0 payroll deduction

-  Family-building, fertility, adoption and surrogacy benefits

-  Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution

-  Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA

-  Healthcare and Dependent Care Flexible Spending Accounts (FSA)

-  401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits

-  Company paid Basic Life, AD&D

-  Short-term and long-term disability insurance (90 day waiting period)

-  Employee Assistance Program

-  Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays

-  Back-up childcare and parenting support resources

-  Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance

-  Weight Loss and Tobacco Cessation Programs

-  Tesla Babies program

-  Commuter benefits

-  Employee discounts and perks program

, Tesla

Security Specialist

VusionGroup (ex- SES-imagotag) is the global leader in the digitalization solutions for commerce, serving over 350 large retailer groups around the world in Europe, Asia and North America. The Group develops technologies that create a positive impact on society by enabling sustainable and human-centered commerce.

Industry: Développement de logiciels
Company Size: 501-1 000 employés

VusionGroup

**Company Description**

**People Operations Specialist – Americas**

Are you ready to develop the future of retail?

As the world’s leader in IoT and data technologies for commerce, our mission is to help retailers and brands use digitalization to become more efficient, more intelligent, and more sustainable—and in doing so, enable more positive commerce.

VusionGroup is a fast-growing, fast-paced retail tech company. We believe that by thinking big and working together as one team—agile thinkers, tech makers, and change agents—we can build the largest retail IoT platform in the world.

**Job Description**

**We build. We create impact.**

We are looking for a People Operations Specialist to manage and coordinate HR operations across the Americas (US, Canada, Mexico).

This role ensures accurate execution of employee lifecycle processes, payroll coordination, compliance tracking, and HR data integrity across multiple countries and vendors.

You will act as the operational backbone of the People function, ensuring consistency, reliability, and scalability in a fast-growing, international environment.

**Qualifications**

**Qualifications we're looking for.**

**Key Responsibilities**

-  Employee Lifecycle (Multi-Country)

- Execute onboarding and offboarding processes across US, Canada, and Mexico

- Prepare and manage employment documentation (contracts, amendments, status changes)

- Coordinate with local stakeholders and vendors

- Maintain accurate and complete employee records

-  Payroll Coordination (Multi-Country)

- Prepare and validate payroll inputs (salary changes, bonuses, commissions)

- Coordinate with payroll providers across regions

- Track missing or inconsistent data and resolve discrepancies

- Support payroll reviews and ensure timely processing

-  Compliance & Documentation

- Ensure compliance with local requirements (e.g., I-9 in the US, employment standards in Canada and Mexico)

- Manage HR policies and ensure they are up to date and consistently applied

- Maintain and update the HR intranet portal (policies, guidelines, key documents)

- Track key compliance deadlines and requirements

- Ensure documentation is accurate, organized, and audit-ready

-  HR Systems & Data Integrity

- Maintain accurate employee data across HR systems

- Ensure consistency between payroll, HRIS, and internal records

- Track headcount, changes, and reporting needs

- Support audits and internal reviews

-  Employee Support & People Services

- Act as first point of contact for employee questions related to:

- Payroll and pay

- Benefits and documentation

- HR systems and processes

- Coordinate with vendors or internal teams when escalation is needed

- Identify opportunities to simplify, standardize, and optimize processes

- Leverage AI tools to improve People Services efficiency, including:

- Drafting and automating responses to common employee requests

- Supporting knowledge base and FAQ creation for self-service

- Improving documentation clarity and accessibility (policies, guides, intranet)

- Identifying repetitive tasks that can be automated or streamlined

-  Immigration Support

- Coordinate employment-based immigration processes with external counsel and vendors, including:

- Work authorization initiation and renewals

- Immigration document tracking

- Status changes impacting employment eligibility

- Maintain accurate immigration records and tracking (expirations, renewals, key dates)

- Act as liaison between employees, HRBPs, legal counsel, and vendors

- Ensure immigration compliance is reflected in HR systems and employee records

**Required Experience**

- 3–6 years in People Operations / HR Operations / HR Administration

- Experience supporting multiple countries (US required, Canada and/or Mexico a plus)

- Familiarity with payroll coordination and HR systems (HRIS, payroll platforms)

- Strong understanding of operational HR processes in a scaling environment

**We innovate. We help communities thrive.**

VusionGroup has an international presence in 19 countries. In joining us, you’ll be part of a globally distributed team of intellectually curious, committed, and collaborative co-workers.

The work is fast paced, challenging, and ambitious. Here, you will feel valued for your contributions as we reinvent modern commerce—together.

**We feel supported. You will too.**

VusionGroup is a place where people feel safe, happy, and respected. We offer programs and benefits to support you in whatever comes next in your life, including:

- Generous paid time off (PTO): 35 days PTO to enable work/life integration and promotes a culture of trust.

- Health & Wellness: Eligibility for healthcare benefits begin day one, plus retirement savings plans.

- Financial future: While retirement savings plans vary by country, we help you plan for your future.

- Family-First Support: Navigate family challenges with our assistance, securing time for both your loved ones and self-care.

- Hybrid work: Find your balance with two days working from home, three days in the office, plus the freedom to work anywhere for up to two weeks a year.

- Time off to volunteer and give back to your community.

- Career Growth: E-learning opportunities and workshops, and global mobility potential

- Commute benefits: up to $100/month per employee for commuting expenses.

- Philanthropy: Our company matches employee donations up to $500 per year for causes close to your heart.

Additional Information

All your information will be kept confidential according to EEO guidelines.

People Operations Specialist – Americas

MaineHealth is a not-for-profit, integrated health system, “Working together so our communities are the healthiest in America,” We are committed to a mission of providing high-quality affordable care, educating tomorrow's caregivers and researching better ways to provide care. MaineHealth includes a Level 1 trauma medical center, eight additional licensed hospitals, pediatric care services, an extensive behavioral health care network, diagnostic services as well as home health, hospice and senior care services. With more than 2,000 employed providers and approximately 23,000 care team members, MaineHealth provides preventive care, diagnosis and treatment to 1.1 million residents in Maine and New Hampshire.
The Leapfrog Group has recognized several of MaineHealth’s community hospitals as Top Rural Hospitals and awarded strong Hospital Safety Grades to its larger hospitals, contributing to Leapfrog’s naming Maine as the Leapfrog Top State of the Decade for Patient Safety. The Maine hospitals are all Breathe Easy Gold Star Standard of Excellence recipients at the Platinum level. The quality of MaineHealth’s care is also reflected in accreditations from the Joint Commission and recognitions in Becker’s Healthcare and U.S. News and World Report
The MaineHealth system includes MaineHealth Behavioral Health at Spring Harbor, MaineHealth Franklin Hospital, MaineHealth Lincoln Hospital, MaineHealth Maine Medical Center, MaineHealth Memorial Hospital, MaineHealth Mid Coast Hospital, MaineHealth Pen Bay Hospital, MaineHealth Stephens Hospital, MaineHealth Waldo Hospital, MaineHealth Barbara Bush Children’s Hospital, MaineHealth Care at Home, the MaineHealth Institute for Research, the MaineHealth Medical Group and MaineHealth NorDx. MaineHealth affiliates include Maine General Health and St. Mary's Health System. Joint venture partners include New England Rehabilitation Hospital of Portland. MaineHealth is a stakeholder in the MaineHealth Accountable Care Organization

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

MaineHealth

**Description**

Professional - Nonclinical

Req #: 73181

**Summary**

Are you a process-oriented professional with a passion for high-touch candidate experiences? MaineHealth Medical Group (MHMG) is seeking aPreboarding Operations Specialistto provide concierge-level support to our Physician and Advanced Practice Provider (APP) candidates. This position is hybrid and is benefit eligible, and it is not open to fully remote candidates. The ability to be onsite at our Portland area location is required.

In this role, the specialist will act as a "white glove" guide for our newest providers, ensuring a seamless transition from the offer stage to their first day. The specialist will support senior leadership by managing complex recruitment projects, tracking vital metrics, and leading the charge in mapping out and implementing innovative preboarding solutions across the MaineHealth system.

Key Responsibilities

- Concierge Candidate Support:Act as the primary, "white glove" point of contact for candidates with complex onboarding needs, including dual-visa households, spousal relocations, non-compete nuances, and academic/research integrations.

- Offer Management:Assist the preboarding team with timely preparation and delivery of offer packages for Physician and APP candidates systemwide.

- Process Engineering:Map out current preboarding functions and lead the implementation of streamlined workflows to improve the provider experience.

- Operational Execution:Track and complete all required administrative steps once a provider agreement is signed, ensuring 100% readiness for day one.

- Continuous Improvement:Assist in the ongoing implementation and refinement of internal processes to stay ahead of industry standards.

- Leadership Support:Provide organizational and systems support to MHMG senior leadership and search leaders during the full recruitment cycle.

- Strategic Support:Ability to support MHMG’s preboarding work for providers systemwide.

- Workflow Optimization:Skill in providing a streamlined approach to preboarding from offer acceptance to the start date.

- Complex Problem Solving:Capability to manage "high-nuance" candidates with complicated legal, professional, or personal requirements.

- Project Leadership:Proven ability to map processes, develop solutions, and lead team-wide implementations.

**Required Minimum Knowledge, Skills, And Abilities (KSAs)**

- Education: Bachelor's Degree required.

- License/Certifications: N/A

- Experience: Three years of experience in Human Resources or other business-related role required. Recruiting experience preferred.

- Additional Skills/Requirements Required: Proficiency in Microsoft Office suite.

- Additional Skills/Requirements Preferred: Experience with ATS and HRIS applications.

**Hiring Scam Alert**

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.

Additional Information

With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.

We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.

If you have questions about this role, please contact lauren.robare@mainehealth.org

Preboarding Operations Specialist

Compass Group is redefining the food and facility services landscape with innovation and passion through the lens of what’s next. Serving premier healthcare systems, respected educational institutions, world-renowned cultural centers, popular sporting and entertainment venues, and Fortune 500 organizations, Compass Group always finds a way to deliver excellence in nearly any vertical. Ranked No. 1 by industry peers on Fortune’s 2023 list of World’s Most Admired Companies, Compass has also earned a spot on Newsweek’s 2023 lists of America’s Greatest Workplaces for Diversity and America’s Most Trustworthy Companies and is among the Top 50 Companies Changing the World according to Fortune.


Compass Careers Site - JOIN US!	       www.compassgroupcareers.com

Compass USA Facebook:		       @compassgroupusa
Compass USA Instagram:		       @compassgroupusa
Compass USA Twitter:			       @compassgroupusa
Compass Careers Twitter:		       @CGCareersUSA

Industry: Food and Beverage Services
Company Size: 10,001+ employees

Compass Group USA

ESS

- We are hiring immediately for XXX positions.

- Location: Note: online applications accepted only.

- Schedule:

- Requirement:

- Pay Range: [[cust_StartingPayRate]] per hour to [[cust_MaxPayRate]] per hour.

- Internal Employee Referral Bonus Available

ESS Support Services Worldwide – Alaska and Gulf of Mexico - is a leading provider of comprehensive support services, specializing in food and facility maintenance for clients and their employees both offshore and on remote land sites.

Our team consists of culinary professionals, dedicated kitchen support personnel, and hospitality experts committed to delivering unparalleled guest services, supporting every aspect of daily community life for our clients' resident workers -- 365 days a year, 24 hours a day.

ESS Support Services Worldwide offers competitive wages, has an award-winning benefits program which includes health, medical, dental, vision, retirement plus other insurance which meets the needs of each individual.

**Job Summary**

**Job Summary:**

We are seeking a **Division Operations Specialist **. As a Division Operations Specialist you will provide support to Company Community Living locations where you will be responsible for preforming a variety of HR functions to meet operational, strategic and administrative objectives.

**Key Responsibilities:**

- Assists in the hiring process for salaried associates with tasks such as, entering employee data into Payroll system, setting up e-mail account, and other Company accounts

- Prepares salaried new hires for orientation, process status change documents, special pay requests, and coordinate relocation

- Provides direction and guidance to field on internal Company applications

- Prepares salaried employee files and ensure that all forms have been signed and filed

- Plans and participates in region meetings; transcribes meeting minutes and distributes to team; follow-up on key items

- Holds team accountable for their Operational Excellence goals

- Manages the Mentor Program

- Arranges monthly employee awards

- Coordinates training for associates including Tips training

- Assists in forecasting budgets

- Drafts e-mails, letters and other formal communications

- Identifies and implements improvements in processes to bring efficiency to the system

- Acts as a resource to diagnose Human Resources needs and problems to recommend solutions that result in improved performance and retention

- Maintains and prepares tracking reports on a weekly basis of associates Paid Timed Off and sick pay

- Maintains tracking of employee absence, tardiness, and leave time

- Assists with HR Assessments and helps develop and implement a plan of action to ensure compliance and optimum utilization of HR services by management to improve productivity, efficiency and effectiveness of the company, through managing discipline processes of associates

- Works with management on process and procedures with accountability and policy adherence to improve productivity, efficiency, and effectiveness of associates

**Preferred Qualifications:**

- Bachelor’s Degree preferred

- Minimum of four years of related experience or equivalent combination of education and experience

- Experience reading and interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals

- Experience speaking effectively before groups of managers

- Ability to calculate data figures

- Ability to multi-task

- Strong customer service skills

- Recruiting experience, a plus

- Experience in Microsoft applications, with an intermediate skill level in programs such as Excel, Word, and PowerPoint

**Full-time and part-time positions offer the following benefits to associates: **Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

**About Compass Group: Achieving leadership in the foodservice industry**

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

ESS maintains a drug-free workplace.

Req ID: 1536049

[[req_classification]]

SPECIALIST, OPERATIONS

At Mercer, we believe in building brighter futures. 
 
Together, our 25,000 employees in over 130 counties are helping redefine the future of work, reshape retirement and investment outcomes, and unlock real health and well-being. 
 
For over 75 years, we’ve provided trusted advice and solutions to build healthier and more sustainable futures for our clients, colleagues and communities. 

Balancing economics and empathy in our approach, we work side by side with you to find solutions to benefit your people and your business. By turning ideas into actions that spark positive change, we help you enrich employees’ lives and careers and drive innovation, progress and performance. Mercer is a business of Marsh McLennan.

Get to know us better: Click the “learn more” button at the top of the page to discover everything we do to help you meet the needs of today and tomorrow. Follow us on Twitter at @Mercer.

Industry: Professional Services
Company Size: 10,001+ employees

Mercer

We are seeking a talented individual to join our Career Communication team at Mercer. This role will be based anywhere in the U.S. a Mercer office is located, as this is a hybrid role that has a requirement of working at least three days a week in the office.

The Operations Specialist is the operational backbone of their Hub within the Service Delivery organization. Sitting at the intersection of field consultants, Hub consultants, external vendors and contractors, the Operations Specialist is the first line of defense for incoming requests — answering field consultant queries on pricing and services, staffing projects, maintaining the workflow systems and forms that keep the Hub running, and overseeing financial processes that protect Hub profitability.

**We will count on you to:**

- Act as primary contact for field consultants, handling Hub inquiries on pricing, services, scoping, and engagement models, and triaging ad-hoc or complex questions to the right team member.

- Manage end-to-end intake and assignment of requests, ensuring clear scope, prioritization, and routing to appropriate resources.

- Assign and coordinate team capacity—matching writers, analysts, project managers, and vendors to work based on availability, skills, and project complexity—while partnering with leads to balance workloads.

- Maintain and operate workflow systems, intake forms, trackers, SOPs, and documentation; execute standard processes reliably and implement documented process improvements.

- Oversee financial and vendor operations including invoicing, PO setup, billing coordination, payment reconciliation, and tracking core metrics (utilization, billing, margins) to support leadership reporting.

- Coordinate cross-team deliverables and onboarding logistics (contractor ramp-up, tech setup), resolve routine operational issues, and escalate staffing or process risks to Hub leadership.

**What you need to have:**

- Bachelor's degree in English, business, communication, journalism, human resources, or related field of study

- A minimum of 5 years’ extensive experience optimizing daily workflows, resources, and processes.

- Experience with client and vendor invoicing

- Detail-oriented individual with excellent organizational and project management skills, plus ability to prioritize and handle multiple tasks with concurrent deadlines

**What makes you stand out?**

- Experience supporting employee communication consultants

- Experience in a professional services or consulting firm highly preferred

**Why join our team:**

- We help you be your best through professional development opportunities, interesting work and supportive leaders.

- We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

- Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Mercer is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Mercer, visit mercer.com, or follow us on LinkedIn and X.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@marsh.com.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

The applicable base salary range for this role is $66,200 to $132,500.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

**R_351497 **

Operations Specialist for Communication Consultants

Industry: IT Services and IT Consulting
Company Size: 2-10 employees

FetchJobs.co

**About The Company**

Fresenius Medical Care is a global leader in providing comprehensive dialysis solutions and healthcare services for individuals living with chronic kidney failure. With a rich history of innovation and a commitment to improving patient outcomes, the company operates in over 150 countries, serving millions of patients annually. Fresenius Medical Care combines advanced technology, high-quality products, and dedicated healthcare professionals to deliver personalized care that enhances quality of life. Its mission is to deliver safe, effective, and accessible healthcare solutions while fostering a culture of continuous improvement and sustainability.

**About The Role**

We are seeking a dedicated and detail-oriented Healthcare Professional to join our team as a Clinical Operations Specialist. In this role, you will be responsible for supporting the delivery of high-quality dialysis care, ensuring compliance with regulatory standards, and assisting in the implementation of clinical protocols. You will collaborate closely with medical staff, nursing teams, and management to optimize patient care and operational efficiency. The ideal candidate will possess a strong clinical background, excellent communication skills, and a passion for improving patient outcomes in a fast-paced healthcare environment.

**Qualifications**

- Bachelor’s degree in Nursing, Allied Health, or a related field; advanced certifications are a plus.

- Minimum of 3 years of clinical experience, preferably in nephrology or dialysis settings.

- Strong understanding of dialysis procedures, patient care standards, and healthcare regulations.

- Excellent communication and interpersonal skills, with the ability to work effectively across multidisciplinary teams.

- Proficiency in electronic health records (EHR) systems and healthcare software.

- Ability to analyze clinical data and implement best practices for patient care.

- Flexibility to travel as needed to support multiple clinic locations.

**Responsibilities**

- Provide clinical support to dialysis patients, ensuring adherence to treatment protocols and safety standards.

- Assist in training and mentoring staff on clinical procedures and new technologies.

- Conduct regular audits of clinical practices to ensure compliance with regulatory requirements and company policies.

- Collaborate with medical teams to develop individualized patient care plans and monitor treatment progress.

- Participate in quality improvement initiatives aimed at enhancing patient outcomes and operational efficiency.

- Support inventory management by ensuring the availability of necessary supplies and equipment.

- Maintain accurate documentation of patient interactions, treatment records, and clinical activities.

- Engage in continuous education and professional development to stay current with industry standards and innovations.

**Benefits**

Fresenius Medical Care offers a comprehensive benefits package designed to support our employees' health, well-being, and professional growth. This includes competitive salary packages, health insurance coverage, retirement plans, paid time off, and opportunities for career advancement. We also provide ongoing training programs, wellness initiatives, and a collaborative work environment that fosters innovation and teamwork. Our commitment is to create a supportive workplace where employees can thrive both personally and professionally.

Equal Opportunity

Fresenius Medical Care is an equal opportunity employer. We are committed to fostering an inclusive environment that values diversity and ensures equal employment opportunities regardless of race, ethnicity, gender, age, disability, sexual orientation, or any other protected characteristic. We believe that a diverse workforce enhances our ability to serve our patients and communities effectively and are dedicated to promoting fairness and respect in all aspects of employment.

Network Engineer

Rackner builds cutting-edge solutions that apply DevSecOps and the power of AI in the datacenter, public and private clouds, and edge, leveraging the future of compute capability and technologies like Kubernetes (k8s) and WebAssembly (WASM). We're a member of the Cloud Native Computing Foundation and a Kubernetes Certified Service Provider - as well as a partner to the major public cloud companies.

Our customers include hypergrowth startups and federal agencies, both Civilian and Defense.

Core Competencies

- DevSecOps
- Edge Computing
- AI/ML
- Cloud-Native and Hybrid-Cloud development
- Web and Mobile Applications Development (Microservices)

Industry: IT Services and IT Consulting
Company Size: 51-200 employees

Rackner

**Junior Operations Specialist**

Rackner | College Park, MD (Hybrid) | Full-Time

**The Role**

Rackner is hiring a Junior Operations Specialist to support internal operations as we continue to grow.

This is a hands-on, hybrid role with a strong emphasis on consistent in-person support. You’ll help keep day-to-day operations running smoothly—supporting office coordination, onboarding logistics, and core operational processes.

You’ll work closely with the operations team on a set of recurring responsibilities, along with additional support tasks based on team needs. This role offers exposure to how a growing company operates behind the scenes and is well-suited for someone who is organized, dependable, and follows through.

**What You’ll Do**

You’ll support a range of operational tasks across the business:

**Office Operations**

- Manage incoming and outgoing mail and deliveries

- Support day-to-day office coordination and organization

- Help ensure the office remains functional and well-maintained

**IT Equipment & Logistics**

- Ship laptops and equipment to new hires

- Coordinate returns from offboarding employees

- Track inventory and maintain accurate records

**Onboarding Support**

- Help prepare new hires for day one (equipment, access, coordination)

- Support onboarding checklists and internal tracking

**Client Reporting Support**

- Assist with Monthly Status Reports (MSRs) across contracts

- Format documents, collect inputs, and ensure accuracy

**Intern / Fellowship Program Support**

- Help coordinate the Rackner Fellowship (internship) program

- Support scheduling and day-to-day logistics

**Operations & Administrative Support**

- Execute tasks from the Operations Board in Monday.com

- Assist with invoicing support and basic data tracking

- Help maintain internal documentation and file organization

- Support occasional event logistics and travel coordination

**Marketing Support (Light)**

- Assist with drafting and scheduling LinkedIn posts or blog content as needed

**What Success Looks Like**

- Work is completed accurately and on time without frequent follow-up

- Office coordination, onboarding, and equipment logistics run smoothly

- Client-facing documents are clear and well-formatted

- Operational tasks stay organized and on track

- Issues are identified early and communicated clearly

**What We’re Looking For**

- Experience in operations, administration, coordination, or similar hands-on roles (including school, internships, or transferable experience)

- Strong organization and attention to detail

- Comfortable supporting in-person operational tasks when needed

- Able to manage assigned responsibilities and follow through reliably

- Able to clearly communicate and format information in documents and email

- Familiarity with Google Workspace (Docs, Sheets, Drive)

**Nice to Have**

- Exposure to federal contracting or regulated environments

- Experience with tools like Monday.com (or similar)

- Experience with onboarding logistics or equipment tracking

- Familiarity with invoicing or basic financial processes

- Experience in structured or process-driven environments (e.g., military, logistics, operations support)

**Work Environment**

- Hybrid role based in College Park, MD

- Expectation of regular in-office presence (at least 1–2 days per week, often more depending on operational needs)

- Some responsibilities require consistent in-person support, such as handling mail, coordinating equipment, and supporting on-site activities

- As the team and office presence grow, in-office needs may evolve over time

**Who This Role Is a Good Fit For**

- Someone who wants exposure to how operations work inside a growing company

- Someone who prefers structured, tangible work with clear ownership

- Someone who is reliable and comfortable supporting both in-office and remote tasks

**Who This Role May Not Be a Fit For**

- Candidates looking for a fully remote role

- Candidates focused on strategy, program management, or leadership positions

- Candidates who are not available for consistent in-person support

**Who We Are**

Rackner is a software consultancy that builds cloud-native systems for startups, enterprises, and the public sector.

**We Focus On Solving Complex, Real-world Problems Across**

- Distributed systems

- DevSecOps

- AI/ML

- Cloud-native architecture

Our work is outcome-driven and mission-aligned—we prioritize delivering real capability over producing documentation or code for its own sake.

You’ll support the internal operations that enable our teams to deliver—handling the coordination, logistics, and processes that keep the business running.

**Benefits**

- 401(k) with 100% match up to 6%

- Comprehensive medical, dental, vision, life, and disability coverage

- Generous PTO and paid holidays

- Weekly pay schedule

- Home-office equipment plan and remote work support

- Fitness and wellness reimbursement

- Company-supported certifications

- Clear advancement tracks and future leadership opportunities

Rackner invests in employee development and covers the cost of certifications aligned with your role and our technology focus.

Operations Specialist, Jr.

Founded in 1967, ImageFIRST® is the largest and only national linen rental and laundry service specializing in the healthcare market. Acquired by private equity firm Calera Capital in 2018, ImageFIRST serves medical facilities nationwide providing linen, patient gowns, scrubs, and more while managing their clients’ linen inventory for cost management. As leaders in infection prevention, they currently own and operate the most HLAC-accredited facilities in the industry.

With one of the highest customer retention rates in the industry – 97% –  ImageFIRST is dedicated to improving patient satisfaction and making staff happy with our white glove service! Did you know that our Comfort Care gowns increase patients’ favorable perception of a facility by more than 50%?

For more information about ImageFIRST, your cost-effective solution for greater patient satisfaction, call 1-800-932-7472 or visit imagefirst.com.

ImageFIRST is an equal opportunity employer composed of remarkable associates who reflect the unique diversity of our nation and the communities in which we serve. We are fully committed to cultivating a culture where all associates feel included, represented, and valued. Learn more about Diversity & Inclusion at ImageFIRST: http://bit.ly/diversity-inclusion-IMF

#ImageFIRST #PatientExperience #InventoryManagement #LinenRental

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

ImageFIRST

As a **Category Operations Specialist **, you will play a key role in driving efficient and scalable product categories within the commercialization function. This position serves as the central point of contact for contractor installations and product inquiries. You will focus on making the delivery experience smoother for internal teams and customers, coordinate cross-functional activities to support timely product delivery, and provide operational support to the Category Management team. The role emphasizes process improvement, training, and strong collaboration to enhance commercial effectiveness and customer satisfaction.

**Coordinate Contractor Installations **

- Own end to end product availability and on time delivery for hospital installations. Track product through the entire supply chain and proactively expedite & prioritize to meet customer commitments and ensure a successful installation.

- Coordinate installations with key stakeholders sales, service, fulfillment, supplier, and contractor.

- In collaboration with procurement and category leadership, build out contractor optimization plans and supplier strategy, with a focus on maintaining or improving service levels, while ensuring competitive costs and scalability.

- Track and report installation KPIs

- Focus on continual process improvements

**Category Support & Product Process Improvement **

- Act as the first line of defense for all category questions received through the centralized inbox. Serve as the initial escalation point for any category questions triage, resolve what you can, and loop in the right internal experts when needed.

- Drive standardization and lead time improvements through ordering oversight.

- Proactively identify ways to make ordering smoother and easier suggest process improvements, simplify forms/workflows, and reduce errors or back-and-forth.

- Develop and deliver training for new hires (Sales, Service, and other teams) on how to use ordering tools and forms correctly; create and maintain online training resources (videos, guides, FAQs) as needed.

**Analytics & Continuous Improvement **

- Perform light analytical work, including running reports, pulling basic metrics, and preparing insights to support category strategy and decision-making.

- Identify broader process improvement opportunities within assigned categories and help implement solutions.

**Cross-Functional Coordination & Project Support **

- Support the Director of Category Management with administrative functions and special projects, including updating and maintaining the product library (layout, new documents, organization).

- Collaborate with Sales, Service, and other commercial teams to resolve issues and maintain strong alignment throughout the product lifecycle.

**Key Competencies **

- Excellent Communication Skills Communicates clearly and professionally in both written (guides, training materials, emails) and verbal forms across all levels of the organization.

- Proactive Problem-Solving Quickly identifies issues (order errors, delays, process friction) and takes initiative to resolve or escalate them efficiently.

- Detail Orientation with Process Improvement Orientation  Pays close attention to accuracy while continuously looking for ways to simplify workflows, reduce errors, and make processes easier.

- Organizational and Prioritization Skills  Manages multiple priorities, triages inquiries effectively, and keeps projects on track with minimal supervision.

- Analytical and Data-Driven Approach  Comfortable pulling basic reports, spotting trends, and turning insights into practical recommendations.

- Growth Mindset and Adaptability Eager to learn, receptive to coaching, and flexible in a dynamic commercialization environment.

- Strong Cross-Functional Collaboration Builds effective working relationships with Sales, Service, Procurement, Fulfillment, Suppliers, and Contractors to drive alignment and results.

**Qualifications **

- 3-5 years of experience in sales support, customer success, project coordination, operations, or a similar role.

- Strong knowledge of order processing, cross-functional coordination, and customer-facing support.

- Excellent organizational skills with the ability to manage multiple priorities, triage inquiries, and drive tasks to completion with minimal supervision.

- Proficiency in Microsoft Office Suite (especially Excel and PowerBI for basic reporting and analysis) and a willingness to quickly learn internal systems, ERP tools, or ordering platforms.

- Clear written and verbal communication skills, with the ability to explain processes and train others effectively.

**Preferred Experience **

- Experience or familiarity with the laundry industry (e.g., laundry, environmental, dietary, or facility services).

- Familiarity with infection prevention standards and healthcare compliance (e.g., Joint Commission).

- Experience using CRM tools such as Salesforce.

**Key Performance Indicators (KPIs) **

- Install Success Rate

- Lead Time Rates

- Category Growth

**Compensation **- $80,000-$90,000 plus 10% bonus

Why Join **ImageFIRST **?

At ImageFIRST, we value our associates and are committed to providing a safe, inclusive, and engaging workplace. We’re not just offering a job&mdash;we’re offering a purpose. Join a company where your work supports the people who care for others. As the largest national provider of healthcare laundry and linen rental services, we’re growing fast and looking for talented sales professionals to help expand our impact. ImageFIRST offers stability and long-term opportunities within the healthcare industry&mdash;one of the most resilient and consistently growing sectors.

Category Operations Specialist

**About The Company**

Staples, Inc. is a leading provider of office supplies, services, and solutions designed to help businesses and individuals achieve their goals efficiently. With a rich history of innovation and customer-centric approach, Staples has established itself as a trusted partner in the workplace environment. The company operates through a vast network of retail stores, e-commerce platforms, and distribution centers, ensuring that customers have access to a wide range of products and services. Staples is committed to fostering a collaborative and inclusive workplace culture that values diversity, encourages growth, and promotes employee well-being. Through its dedication to sustainability and community engagement, Staples continues to make a positive impact both locally and globally.

**About The Role**

We are seeking a highly organized and proactive Administrative Coordinator to join our Supply Chain team at Staples, Inc. In this role, you will be instrumental in supporting daily operations, facilitating communication across departments, and ensuring the smooth execution of various administrative tasks. Your contributions will directly impact the efficiency of our supply chain processes and enhance our ability to deliver exceptional service to our customers. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively. This position offers an opportunity to work in a dynamic environment where innovation and teamwork are celebrated, and your efforts will help drive our mission of providing smarter, more efficient solutions for our clients.

**Qualifications**

Basic Qualifications:

- High School Diploma or GED

- Minimum of 3 years of administrative experience in a fast-paced environment

**Preferred Qualifications**

- Associates or Bachelor's degree is a plus

- Experience with enterprise systems and databases

- Strong ability to prioritize tasks, follow up, and communicate effectively across all levels of the organization

- Flexibility to handle multiple projects with tight deadlines

- Knowledge of office supplies and Staples products is advantageous

**Responsibilities**

- Create detailed reports and prepare engaging presentations for internal and external stakeholders

- Provide accurate sales reporting and analysis as required to support business decisions

- Coordinate travel arrangements, including booking flights, accommodations, and transportation

- Maintain and update databases to ensure data accuracy and accessibility

- Order and manage office supplies to ensure operational efficiency

- Conduct research and assist with special projects, initiatives, and process improvements

- Assist in the planning and preparation of company events, programs, and conferences

- Support new hire onboarding by preparing necessary materials such as phones, computers, mailboxes, supplies, and name tags

- Process invoices accurately and efficiently, ensuring timely payments and record keeping

- Collaborate with team members to streamline administrative workflows and improve overall productivity

**Benefits**

- Inclusive and diverse workplace culture supported by associate-led Business Resource Groups

- 112 hours of Paid Time Off (PTO) and a comprehensive holiday schedule including 7 observed paid holidays and 1 floating holiday

- Access to online and retail discounts on Staples products and services

- Company-matched 401(k) retirement plan to support your financial future

- Comprehensive health and wellness programs focusing on physical and mental health

- Opportunities for professional development and career growth within the organization

- Various employee perks designed to promote work-life balance and overall well-being

Equal Opportunity

At Staples, we are committed to fostering an inclusive environment where all employees feel valued and respected. We believe that diversity of thought, experience, and background drives innovation and excellence. Staples is an Equal Opportunity Employer and does not discriminate against any applicant or employee based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected characteristic under federal, state, or local law. We encourage individuals from all backgrounds to apply and join our team, contributing to our mission of delivering exceptional products and services to our customers worldwide.

Administrative Assistant

Inside Higher Ed is the leading source for the latest news, analysis, and services for the entire higher education community. We deliver independent news and analysis that informs the world about higher education, while providing essential tools and services to help organizations and professionals be more effective.

Go to www.insidehighered.com/newsletter/signup and sign up for our free Daily News Update email.

Higher Education News - www.insidehighered.com

Jobs & Careers - careers.insidehighered.com

Industry: Online Audio and Video Media
Company Size: 51-200 employees

Inside Higher Ed

🔍Vice Provost for Undergrad Education, Stanford, California, United States📁Administration📅Apr 22, 2026 Post Date📅108897 Requisition #**Job Title: Administrative Associate 3**

**Working Title: Administrative Coordinator**

**VPUE Unit: SIS**

**Location: 590 Escondido Mall, Hybrid (3 days/week on-site)**

**Job Code: 4098**

**Job Grade: F**

**Exemption Status: Non-Exempt, Full time, Continuing**

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.eduStanford Introductory Studies (SIS) is a unit in the office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: COLLEGE, Introductory Seminars, ITALIC, Education as Self-Fashioning, Structured Liberal Education, Sophomore College, Arts Intensive, and Summer Bridge. https://sis.stanford.edu/ SIS is seeking an Administrative Coordinator to provide administrative and operational support to our programs. As a member of the SIS business team and reporting to the Academic Affairs Administrator, you will provide administrative and finance support for SIS programs, including hiring student workers and processing financial transactions. We are looking for an organized, detail-oriented, motivated individual with strong interpersonal skills. A successful candidate will have a strong background in juggling competing demands, tracking multiple deadlines, and priorities with the highest degree of professionalism, accuracy, and attention to detail. The Administrative Coordinator must possess excellent project management and communication skills, exercise sound judgement in a variety of different situations, and handle confidential/private information with discretion.

**In this role, you will*:**

Hire over 100 student employees to work in our programs annually. Guide on student employment policies and procedures.

Support the annual IntroSems curricular approval process for more than 200 courses that includes coordinating with colleagues across all seven schools.

In addition to Microsoft Office and Google Drive, learn and utilize specialized software and systems such as Airtable to track information provided by many different partners.

Anticipate and track tasks, deadlines, and associated action items and communicate updates with various stakeholders.

Provide financial support for SIS programs, including processing a variety of financial transactions. Uphold policies relevant to financial and administrative processes.

Perform duties associated with organizing events for the IntroSems program for faculty, staff, and/or students. May include scheduling space, making arrangements with vendors, ensuring compliance with university and SIS policy, and obtaining necessary resources and supplies.

Provide general administrative support for the unit including SIS meetings and events and day-to-day office operations.

Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.~~*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.~~

**To be successful in this role, you will bring*:**

A high school diploma and four years of administrative experience, or a combination of education and relevant experience

Excellent organizational skills and attention to detail

Strong verbal and written communication skills

A desire to learn and comfortability with adapting to change

A proactive approach to problem-solving and project management

Ability to take initiative and ownership of tasks

Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact~~*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.~~

**In Addition, Our Preferred Requirements Include**

Associate or Bachelor’s Degree

Experience in an academic environment

Advanced knowledge of office software and email applications; including PeopleSoft, Oracle Financials, Airtable, Microsoft Office Suite, Google Suite

**Why Stanford is for You**

Imagine a World Without Search Engines Or Social Platforms. Consider Lives Saved Through First-ever Organ Transplants And Research To Cure Illnesses. Stanford University Has Revolutionized The Way We Live And Enrich The World. Supporting This Mission Is Our Dedicated 17,000 Staff. We Seek Talent Driven Individuals To Impact The Future Of Our Legacy. Our Culture And Unique Perks Empower You With

- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

- A caring culture.We provide superb retirement plans, generous time-off, and family care resources.

-  A healthier you.Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

- Discovery and fun. Stroll through historic sculptures, trails, and museums.

-  Enviable resources.Enjoy free commuter programs, ridesharing incentives, discounts and more!

- Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The expected pay range for this position is $39.20 to $45.56 per hour.

~~Stanford University provides pay ranges representing its good faith estimate of the **s ** ~~~~**alary or hourly wage ** ~~~~the university reasonably expects to pay for a position ~~~~**upon hire ****. ** ~~~~The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.~~

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

**How to Apply**

If you’re ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience relative to this position’s responsibilities and qualifications.

Completed applications will be reviewed on a rolling basis beginning 5/29/26.

http://stanfordcareers.stanford.edu

Click on Job Search

Enter 108897 in the Keyword Search fieldAdditional Information

- Schedule: Full-time

- Job Code: 4098

- Employee Status: Regular

- Grade: F

- Requisition ID: 108897

- Work Arrangement : Hybrid Eligible

Administrative Coordinator

Johnson Floors, LLC is a top-quality commercial flooring contractor serving the DMV and Richmond, VA markets. Our principals have a combined 40-plus years of experience in the commercial flooring industry.

Specializing In carpet, resilient, ceramic tile, polished concrete, floor leveling & moisture mitigation. Through our vast resources and hands-on approach, our objective is to provide the highest level of quality, value, and professional service to our customers.

Industry: Construction
Company Size: 2-10 employees

Johnson Floors, LLC

**Company Description **

Johnson Floors, LLC is a prominent commercial flooring contractor serving the DMV and Richmond, VA markets. With over 40 years of combined experience, our team specializes in carpet, resilient flooring, and ceramic tile We are committed to delivering exceptional quality, value, and professional service to our customers through our extensive resources and hands-on approach. Johnson Floors is dedicated to meeting and exceeding the expectations of clients across various industries.

**Role Description**

This is a full-time, on-site Administrative Assistant position located in Gaithersburg, MD. The Administrative Assistant will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communication, maintaining records, and ensuring efficient office operations.

**Qualifications**

Office management skills, including scheduling, organizing, and maintaining accurate records

Strong proficiency in written and verbal communication, email correspondence, and professional documentation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software

Attention to detail, time management, and the ability to prioritize and multitask effectively

Customer service and interpersonal skills for collaborating with team members and external contacts

Familiarity with the commercial flooring industry or similar industries is a plus.

**Pay: $50,000-$65,000 a year depending on experience**

Welcome to Claire Tendo. We design and produce high-end luxury uniforms for hospitality professionals. Our office is located in Bangkok. We have worked with notable 5-star hotels in and around Thailand. Our goal is to build partnerships and foster relationships that last beyond wardrobe.

Industry: การค้าปลีกเครื่องแต่งกายและแฟชั่น
Company Size: พนักงาน 2-10 คน

Claire Tendo

**Company Description **

Claire Tendo specializes in designing and producing high-end luxury uniforms for hospitality professionals. Based in Bangkok, we partner with renowned 5-star hotels across Thailand and beyond. Our focus is on delivering exceptional quality and fostering enduring relationships with our clients. At Claire Tendo, we value creativity, craftsmanship, and collaboration to elevate the hospitality experience.

**Role Description **

The Administrative Coordinator role is a full-time, on-site position located in the Atlanta Metropolitan Area. Responsibilities include providing comprehensive administrative assistance, coordinating schedules, managing communications, delivering exceptional customer service, handling financial documentation, and ensuring smooth organizational operations. This role supports the efficient day-to-day activities of our team and requires strong attention to detail, multitasking, and collaboration.

**Qualifications **

- Strong Communication and Customer Service abilities to effectively liaise with clients, vendors, and team members

- Proficiency in Administrative Assistance, including calendar management, data entry, and document handling

- Basic knowledge of Finance and ability to manage invoices, budgets, and expense reports

- Excellent Organization Skills with the ability to prioritize tasks, manage deadlines, and maintain records

- Proficient in using office software (e.g., Microsoft Office Suite, project management tools)

- Team-oriented and collaborative work style

- Bachelor’s degree in Business Administration, Hospitality, or a related field is preferred

- Previous experience in the hospitality or apparel industries is an advantage

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, offering a full range of services including Advisory, Sales and Trading, Financing, and Research.

Industry: Financial Services
Company Size: 501-1,000 employees

Guggenheim Securities

**Job Description**

Position Summary

Guggenheim is seeking a proactive Executive Assistant/Office Administrator to support its Investment Banking team in Los Angeles. This position will be remote until new office is complete. Reporting into the Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.

**Essential Job Functions**

- Manage clerical, administrative and all business details

- Manage incoming calls and direct to appropriate parties

- Manage complex calendars across different time zones

- Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup

- Manage travel arrangements and prepare itineraries

- Process heavy volume of expense reports

- Manage day to day operations of the office including Mail, Printing, Building Access Management, Vendors, Building and Kitchen

- Perform other related duties as assigned or requested

**Preferred Qualifications**

- Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel

- Knowledge of DealCloud CRM and Workday preferred but will train

- Strong interpersonal, organizational, communication and problem- solving skills

- Strict attention to detail with ability to prioritize issues appropriately

- Detail-oriented and able to multi-task in a fast-paced environment

- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

**Basic Qualifications**

- Undergraduate degree in Business or a related field

- 7-10 years related administrative experience preferred

Work Location

- 4 days in office, 1 day remote located in our Los Angeles office.

**About Us**

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

For applicants applying to our California offices, we will consider for employment qualified applicants with arrest and conviction records in accordance with applicable local ordinances.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.

**Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission. **

Executive Assistant, Investment Banking

Warner Bros. Discovery, a premier global media and entertainment company, offers audiences the world’s most differentiated and complete portfolio of content, brands and franchises across television, film, streaming and gaming. The new company combines WarnerMedia’s premium entertainment, sports and news assets with Discovery’s leading non-fiction and international entertainment and sports businesses.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Warner Bros. Discovery

**Welcome to Warner Bros. Discovery… the stuff dreams are made of. **

**Who We Are… **

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the ~~storytellers ~~ bringing our characters to life, the~~creators ~~ bringing them to your living rooms and the ~~dreamers ~~ creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

**The Job **

The Remote Operations Coordinator will assist with day to day functions of the TNT Sports Remote Operations department.  Duties include but not limited to booking logistics for our techincal crew such as flights, hotel, ground transportation, expense processing, and preparation of production materials for distribution.

**The Daily **

- Book travel logistics for technical crew sports productions

- Work closely with vendors on logistic requests

- Process monthly Corporate Meeting Card

- Expense processing for techincal crew

- Communicate the status of various production materials

- Assist the Remote Operations Manager with tent pole events

- Meet deadlines for various items; sometimes tight deadlines

**The Essentials **

- 3-5 years of experience in TV Production

- Computer literacy in Microsoft – Excel, Word, Outlook.  Experience in Concur and Ariba is a plus

- Strong communication skills

- Highly detailed orienanted

- Strong problem solving skills

- Able to work nights, weekends, and holidays

- Travel as needed

- This is an Atlanta, GA based position

**How We Get Things Done… **

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

**Championing Inclusion at WBD **

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

Remote Operations Coordinator, TNT Sports (Temporary)

For more than 60 years, Samaritan Daytop Village has been improving the quality of life for New Yorkers facing adversity. We are nationally recognized for our treatment of substance use disorder as well as the veteran-specific approach we pioneered. Our continuum of services also includes health and mental health care, transitional and supportive housing, educational and vocational assistance, peer-assisted recovery, and specialized programs for adolescents, families and seniors.

Annually, Samaritan Daytop Village serves over 33,000 people at more than 80 programs throughout New York City, Long Island, and the Hudson Valley, and we continue to grow.

In the past year, our organization has grown rapidly - both in staff size and location. We are always looking for dedicated, talented and compassionate individuals who want to make a difference in the lives of others and grow with a leading employer. Visit https://samaritanvillage.org/about-good/careers to learn more, or email your resume to resumes@samaritanvillage.org.

Industry: Non-profit Organizations
Company Size: 1,001-5,000 employees

Samaritan Daytop Village, Inc.

**Overview**

**Maintenance Worker**

**Know Your Way Around a Toolset? Get Paid for It!**

**$23.76 per hour**

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area.

Samaritan Daytop Village, serves over 33,000 New Yorkers annually within your neighborhoods and communities so our success depends on those we employ.

**The Role**

Under general direction of the Operations Coordinator, the Maintenance Worker is responsible for the daily maintenance, repairs, cleanliness and physical plant upkeep and compliance with local and governing agency codes. The primary goal of this position is to provide a safe, secure and clean environment for clients and staff.

**Responsibilities**

**What You Will Do**

-  Performs daily routine repairs and maintenance to site’s physical plant.

-  Monitors fire and safety integrity of facility.

-  Maintains site and makes necessary repairs.

-  May supervise daily janitorial/housekeeping services.

-  Monitors/inspects equipment so as to maintain optimum working conditions.

-  Monitors work activities of outside contractors performing minor work.

-  Works cooperatively with Maintenance Projects Team as needed.

-  Maintains shop, work areas, tools and supply inventory in good order.

-  May supervise client team and possible support staff to provide assistance with daily work activities.

-  Clears snow from site property as needed.

-  Complies with 42 CFR confidentiality and HIPAA privacy and security regulations.

-  Keeps abreast of changes in trades.

-  Performs other duties as requested.

**Qualifications**

**Who You Will Be**

-  High School Diploma or Equivalent.

-  Must possess a general knowledge of building repair and maintenance, including, but not limited to, maintenance and repair of building systems (e.g. electrical, HVAC and fire safety) and the maintenance and repair of interior building components (e.g., carpentry, masonry, and tile repair).

-  At two- three years of work experience in one or more in one or basic skills i.e. plumbing, carpentry, electrical, masonry, or HVAC, strongly preferred.

Maintenance Worker

KCL Manufacturing is a technology contract manufacturer located in South Florida. We specialize in partnering with organizations of any size to deliver high quality, complex electromechanical assembly, machining, and testing services on time. With ISO 13485:2016 certification, we ensure our customers' products meet the highest industry standards.

At KCL Manufacturing, we believe that quality is the cornerstone of our success. Our team of experts are dedicated to providing our customers with the best possible service. We pride ourselves on being transparent, innovative, and accessible to our clients.

Industry: Computers and Electronics Manufacturing
Company Size: 2-10 employees

KCL Manufacturing

KCL Manufacturing is seeking a highly organized and proactive Buyer Planner & Operations Coordinator to support production planning, inventory management, ERP coordination, purchasing support, and operational scheduling activities within a fast-paced manufacturing environment.

This role is ideal for someone who thrives in dynamic operations, enjoys solving problems, driving organization, and helping maintain production flow across multiple projects and priorities. The position also includes supporting embedded customer operational support programs involving inventory management, logistics coordination, and training kit readiness activities.

We are looking for someone who can operate independently, communicate effectively, maintain urgency, and help drive operational continuity throughout the organization.

**Responsibilities **

- Issue and maintain manufacturing travelers, work orders, and production documentation

- Coordinate daily production priorities and support manufacturing scheduling activities

- Manage ERP transactions related to inventory, purchasing, production, and material movement

- Monitor inventory levels and support material planning and replenishment activities

- Coordinate supplier follow-up, purchasing support, and procurement tracking

- Maintain inventory accuracy through reconciliation, cycle counting, and material control activities

- Coordinate material staging and ensure production readiness for active builds

- Support shortage management, escalation, and production recovery activities

- Maintain BOM integrity and assist with revision and configuration control

- Support customer operational programs including inventory organization, logistics coordination, consumable replenishment, and training kit support

- Generate operational reports and communicate status updates to internal stakeholders

- Support continuous improvement initiatives related to inventory control, ERP workflows, and operational efficiency

**Qualifications **

- 3+ years of experience in manufacturing coordination, planning, purchasing, inventory control, or ERP administration

- Experience working within ERP/MRP systems in a manufacturing environment

- Strong organizational skills and attention to detail

- Ability to manage multiple priorities in a fast-paced operational environment

- Strong communication and problem-solving skills

- Intermediate proficiency with Microsoft Excel and manufacturing documentation

- Ability to work independently and maintain accountability with minimal supervision

**Preferred Experience **

- Contract manufacturing or medical device manufacturing experience

- Familiarity with BOM structures, work orders, routings, and traveler systems

- Experience supporting production scheduling and operational coordination

- Understanding of inventory reconciliation and shortage management

- Exposure to ISO 13485 or regulated manufacturing environments preferred

Buyer Planner & Operations Coordinator

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$42,000 - $54,000 per year

**Job Description**

We are seeking an Operations Coordinator to support day-to-day operational workflows across departments. This role involves access to internal business systems and sensitive operational data. A background check is required for all operations roles.

**Responsibilities**

- Coordinate and track operational tasks and projects across multiple teams

- Maintain internal databases and operational records accurately

- Communicate updates and flag delays to relevant stakeholders

- Support process improvement initiatives and document new workflows

- Prepare operational reports and dashboards for management review

- Handle scheduling and logistics coordination across departments

**Requirements**

- High school diploma required; associate or bachelor degree preferred

- Strong organizational and communication skills

- Comfortable navigating multiple internal systems simultaneously

- Must pass a pre-employment background check

- No prior operations experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Operations Coordinator

Embracing Our Differences is a nonprofit organization based in Sarasota, Florida, that uses the power of art and education to expand consciousness and open the heart to celebrate the diversity of the human family. It accomplishes this through an annual, large-scale, juried art exhibition and a comprehensive series of educational initiatives, programs and resources designed for teachers and students.

Industry: Non-profit Organizations
Company Size: 2-10 employees

Embracing Our Differences, Inc.

**About Embracing Our Differences **

Embracing Our Differences is a Sarasota-based nonprofit that uses the power of art and education to inspire kindness, respect, and inclusion. Each year, our outdoor exhibition features large-scale artwork and quotations from artists, writers, and students from around the world. Through educational programs, field trips, reading days, student leadership opportunities, and community events, we engage students and community members in meaningful conversations about our shared humanity.

**Position Title: **Operations Coordinator

**Supervisor: ** VP, Operations

**Position Summary: **The Operations Coordinator plays a vital role in ensuring the seamless execution of Embracing Our Differences’ educational programs and community events. This is an **in-person position located in Sarasota, Florida **, and requires a highly organized, detail-oriented, and proactive individual who excels at logistics, data management, and communication. The Operations Coordinator will serve as a central hub connecting teachers, volunteers, staff, and vendors to ensure our initiatives, including Reading Days, Field Trips, Unity Day, and Coexistence Clubs, run smoothly.

**Key Responsibilities **

**1. Educational Program Logistics (Reading Days, Field Trips, Unity Day, Clubs, etc…) **

- **Communications & Outreach: ** Draft and distribute targeted e-blasts to educators to advertise and promote reading days, field trips, Unity Day, Coexistence Clubs, and Professional Development workshops.

- **Scheduling & Confirmation: ** Coordinate directly with teachers to confirm reading schedules, student head counts, and event logistics post-signup.

- **School & Site Coordination: ** Provide school principals and front desk staff with necessary security/visitor information, including lists of confirmed volunteers and participating teachers.

- **Database & Data Management: ** Efficiently input field trip and program signups from online platforms into master spreadsheets. Track attendance, survey educators, and compile program data for impact reporting.

- **Docent & Advisor Scheduling: ** Create and maintain the docent scheduler for Coexistence Club advisors and integrate field trip schedules into the system.

- **Inventory & Prep: ** Manually crosscheck all book boxes, create and print logistics labels, order supplies, and pack/ship catalogs and promotional materials to participating educators.

** **

**2. Event & Volunteer Management **

- **Volunteer Relations: ** Serve as a welcoming contact for volunteers before and during events; manage ongoing listings on volunteer recruitment sites (e.g., Idealist, United Way, Points of Light, VolunteerFlorida).

- **Training & Reminders: ** Send critical timeline reminders, training links, and "2-day out/day-before" logistics emails to volunteers and participants.

- **On-Site Support: ** Assist with event check-in, oversee Coexistence Club organization at events, and assist with speaker and venue logistics as needed. Work six Saturdays during exhibition season, with Mondays as the designated alternate day off.

- **Appreciation: ** Ensure all volunteers receive timely post-event thank-you notes and feedback surveys.

** **

**3. Exhibition Submissions & Banner Logistics **

- **Submission Tracking: ** Track, organize, and manage all art and quote submissions received outside of the standard online platform.

- **Banner Program Administration: ** Promote artwork banner requests, track incoming requests, and collaborate closely with the VP of Operations to manage delivery and logistics.

- **Marketing Support: ** Facilitate the "Call for Artwork" and quotation posts on various community and submission websites.

** **

**4. General Operations & Administrative Support **

- **Master Scheduling: ** Create, update, and maintain the comprehensive organizational master calendar outlining year-round events, key programs, internal deadlines, and volunteer dates.

- **Project Management: ** Proactively follow up with teachers regarding lesson plan submissions, deadlines, and school district approvals.

- **Internal Reminders: ** Keep leadership on schedule by providing timely reminders regarding marketing material deadlines.

- **Community Engagement: ** Identify off-season community events and engagement opportunities, and coordinate booth registration to expand organizational outreach.

**Qualifications & Skills **

- **Experience: ** 4+ years of experience in administrative support, project coordination, event planning, or nonprofit operations (experience working with school districts or volunteers is a major plus).

- **Technical Skills: ** Proficiency with data entry, Excel/Google Sheets, form software (e.g., 123FormBuilder), submission platforms, and email marketing tools.

- **Organization: ** Exceptional organizational skills with a proven ability to manage moving parts, track inventory, and maintain complex calendars without letting details slip.

- **Communication: ** Strong, professional written and verbal communication skills; comfortable emailing school administrators, corporate volunteers, and internal leadership alike.

- **Attributes: ** A proactive problem-solver who can work independently, manage deadlines assertively, and maintain a high level of customer service.

- **Mission Alignment: ** A strong commitment to the values of kindness, respect, and inclusion.

Premier Golf Sims specializes in the design and installation of fully customized, turn-key golf simulator environments for residential and commercial spaces.

From new luxury home builds to office entertainment suites and remodels, we partner with builders, designers, and homeowners to create immersive golf and entertainment experiences tailored to each space.

We work with industry-leading technology including Trackman, Uneekor, SkyTrak, and Garmin, delivering precision performance, stunning visuals, and seamless integration.

Our team handles everything from concept and layout planning to construction coordination, AV integration, and final calibration - ensuring every simulator not only performs at the highest level, but looks exceptional.

Based in Scottsdale, Arizona - taking clients throughout the state of Arizona & Southern California (at this time)

Serving residential & commercial clients

Let’s build something remarkable!

Industry: Residential Building Construction
Company Size: 11-50 employees

Premier Golf Sims

**About Us **

Premier Sims designs and installs luxury custom golf simulators, mixed-media rooms, and high-end entertainment spaces for residential and commercial clients throughout Arizona and beyond. We work with homeowners, builders, architects, interior designers, and developers to create fully customized experiences that blend golf, technology, and luxury design.

We are looking for a highly organized, creative, and proactive Marketing & Operations Coordinator to help support our growing brand and day-to-day operations.

**Position Overview **

This is an in-house, full-time W2 position based in Scottsdale, Arizona. We are not looking for a marketing agency, remote-only freelancer, or outsourced social media management company.

We are seeking someone who will become an integral part of the Premier Sims team — someone who can actively participate in day-to-day operations, help create content onsite, assist with scheduling and coordination, and contribute to the overall growth and organization of the company.

The ideal candidate is highly organized, creative, proactive, detail-oriented, and capable of balancing both marketing and operational responsibilities in a fast-paced luxury environment.

This role is ideal for someone who thrives in a fast-paced luxury environment and enjoys wearing multiple hats. You will assist with marketing initiatives, social media management, client communication, scheduling, showroom coordination, and operational support.

The ideal candidate is detail-oriented, self-motivated, creative, highly organized, and passionate about delivering a premium client experience. A love for golf, technology, sports entertainment, and social media marketing is a major plus.

A Day in the Life

No two days are exactly the same at Premier Sims. One morning may involve coordinating a luxury golf simulator installation with builders and clients, while the afternoon could include filming behind-the-scenes content for social media, launching a Facebook ad campaign, or preparing for a showroom event.

Typical responsibilities may include:

- Managing and scheduling social media content across Instagram, Facebook, LinkedIn, TikTok, and other platforms

- Creating and managing Facebook & Instagram advertising campaigns

- Capturing and editing photo/video content of projects, showroom demonstrations, and installations

- Assisting with lead follow-up, customer communication, and appointment scheduling

- Coordinating calendars, meetings, consultations, and showroom visits

- Supporting marketing campaigns, events, and builder/designer outreach initiatives

- Maintaining organization within CRM systems, project notes, and operational workflows

- Assisting ownership and project managers with administrative and operational tasks

- Helping ensure projects, schedules, and client communication stay organized and on track

- Creating a polished and professional customer experience both online and in-person

- Working closely with the team while also being able to take initiative and work independently

Qualifications & RequirementsRequired Qualifications

- Experience managing business social media accounts

- Experience creating and managing Facebook & Instagram ad campaigns

- Proficiency with Canva and basic content editing tools

- Strong understanding of Instagram Reels, TikTok, and modern social media trends

- Excellent organizational and communication skills

- Ability to maintain tight schedules and multitask effectively

- Detail-oriented with strong follow-through

- Professional, polished, and client-focused demeanor

- Ability to work independently and collaboratively within a team environment

- Reliable transportation and clean driving record

- Comfortable visiting job sites, showroom appointments, and events when needed

Additional Requirements

- Must provide professional references

- Must provide examples of previous social media campaigns, content creation, or business accounts managed

- Portfolio or examples of graphic design/content creation work preferred

- Experience within luxury brands, interior design, construction, golf, AV, real estate, hospitality, or smart home industries is a plus

- Passion for golf, sports entertainment, luxury homes, or technology preferred

Employment Details

- Full-Time W2 Position

- In-Person Role Based in Scottsdale, AZ

- Competitive Hourly Compensation Based on Experience

- Growth Opportunities Within a Rapidly Growing Luxury Brand

- Opportunity to work on some of Arizona’s most unique luxury entertainment spaces

Why Join Premier Sims?

- Work within the luxury golf and smart home industry

- Be part of a fast-growing premium brand

- Creative and dynamic work environment

- Opportunity to grow into larger marketing and operations roles

- Access to cutting-edge golf simulator and entertainment technology

- Collaborative team culture with exciting projects and events

Benefits:

- Dental insurance

- Employee discount

- Flexible schedule

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Marketing & Operations Coordinator

Since our founding in 1972, Carnival Cruise Line — "The World’s Most Popular Cruise Line®” — carries millions of passengers every year. We offer a fun and unique career destination for a wide range of professionals in Marketing, IT, Accounting/Audit, Finance, Marine Operations and Human Resources, just to mention a few. We also offer remote opportunities flexibility for select positions. 

Headquartered in sunny South Florida, team members have access to a multi-station cafeteria, Starbucks (with cafecitos! - It's a Miami thing...), car wash, on-site gas delivery service, Carnival Care Center for preventative and sick care, dry-cleaning pick-up, on-site Day Care Center, and a full-service gym. We offer top of line benefits including: health, dental, 401K matching, commitment to continued learning & development, employee stock purchase discount, cruise discounts for employees and more! We are committed to a culture of diversity, equity and inclusion for our shoreside and shipboard team members, as well as our guests.  

We are proud to be part of a family of companies owned by Carnival Corporation & plc, a Fortune 200 Company, which includes sister lines Princess Cruises, Holland America Line and Cunard Line, among others. We pride ourselves on delivering fun, memorable vacations to our guests by offering a wide array of quality cruises which present outstanding value for the money.

Industry: Travel Arrangements
Company Size: 10,001+ employees

Carnival Cruise Line

The Revenue Management Operations Coordinator is responsible for setting up pricing programs and promotions within the pricing system. This role involves coordinating, communicating, and troubleshooting these programs and promotions. The Coordinator role works closely with the Revenue Management team and other internal partners to execute the pricing programs and promotions.

**Essential Functions:**

- Responsible for entering all offers, pricing programs, and promotional pricing into the pricing system.

- Ensure that all offers, promotional pricing, and merchandising attributes are correctly set up and displayed across all booking channels before and after the offer launch.

- Troubleshoot issues related to offers and pricing within internal reservation systems such as Navigator, carnival.com, and GoCCL.com, and provide clear and concise communication of troubleshooting findings.

- Collaborate with internal partners in Marketing, Sales, and the Casino teams to execute pricing programs and promotions.

- Communicate pricing program details to multiple internal company partners.

- Support the Contact Center with questions and troubleshooting issues related to pricing programs and promotions.

- Collaborate with the Revenue Management team to support all setup and pricing management activities.

**Knowledge, Skills & Abilities:**

- Scope: Key responsibilities include entering data for offers and promotional pricing into the pricing system, ensuring accurate display across all booking channels, and meeting deadlines for the coordination and launch of pricing programs and promotions.

For all roles:

- Knowledge: Understanding of workplace policies and procedures / Familiarity with team collaboration tools and techniques.

- Skills: Strong time management and organizational skills

- Abilities: Ability to maintain reliable and consistent attendance / Capacity to be punctual and meet deadlines / Ability to collaborate effectively with colleagues and work as part of a team / Demonstrated professionalism in all interactions and tasks.

**Qualifications:**

- Associate's Degree

- Minimum 2 years of experience in Contact Center related role/CCL experience

- Strong understanding of Contact Center and overall Carnival Cruise Line operations. Strong understanding of Carnival’s pricing and reservation systems. Solid organizational, and time-management skills. Excellent oral and written communication skills. Ability to multitask and handle changing priorities with high level of quality. Establishes workable, prioritized and highly effective problem-solving plans for pricing and system challenges. Looks at issues, questions and dilemmas from every angle and generates entirely new ways to resolve them. Strong MS Office knowledge.

Travel: No or very little travel likely

Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Monday through Thursday each week. Employees may work from their homes on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

- Health Benefits:

- Cost-effective medical, dental and vision plans

- Employee Assistance Program and other mental health resources

- Additional programs include company paid term life insurance and disability coverage

- Financial Benefits:

- 401(k) plan that includes a company match

- Employee Stock Purchase plan

- Paid Time Off

- Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.

- Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.

- Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.

- Other Benefits

- Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends

- Personal and professional learning and development resources including tuition reimbursement

- On-site Fitness center at our Miami campus

#CCL

Remote

**About Us**

At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world’s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.

Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.

In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

Coordinator, Revenue Management Operations

ANINE BING is a Los Angeles-based fashion house started in 2012 that blends elements of Scandinavian simplicity with American energy to offer modern wardrobe essentials for women seeking a timeless yet rebellious approach to everyday style. Since its launch, ANINE BING has built a global brand represented across 90+ countries, including brick-and-mortar retail stores in cities worldwide. 

Headquartered in Los Angeles, ANINE BING has over 200 employees and is backed by key investors, which include Index Ventures founder Danny Rimer (Facebook, Dropbox, Roblox, Net-A-Porter), Greycroft Partners founder Dana Settle (Bumble, Cuyana, Farfetch), and Felix Capital founder Frederic Court (Goop, Farfetch, Vitrue, Dailymotion).

Industry: Retail Apparel and Fashion
Company Size: 201-500 employees

ANINE BING

**ANINE BING ** is looking for an **Ecommerce Operations Coordinator ** to join our Ecommerce team based in **Los Angeles **.

The Operations Coordinator supports cross-functional business operations, project execution, inventory management, and marketplace initiatives to drive organizational efficiency and revenue growth. This role partners closely with Merchandising, E-Commerce, Operations, and external partners to ensure seamless execution across digital and operational channels.

We’re looking for someone who thrives in a creative and dynamic work environment. The ideal candidate combines a sharp eye for detail with a clear sense of the big picture.

This is a hybrid position based at our Los Angeles HQ, working in-office Monday through Thursday. The role reports to the Director of E-Commerce, Marketplaces.

**Responsibilities Include**

- Develop and maintain weekly, monthly, quarterly, and seasonal reporting related to sales, demand, inventory, and operational performance.

- Analyze KPIs and performance metrics to identify trends, opportunities, and operational risks.

- Provide actionable insights to support strategic decision-making.

- Lead product setup, asset management, and digital merchandising updates.

- Assist in the execution of marketplace launches and promotional campaigns to support customer acquisition and revenue growth.

- Manage timelines, deliverables, and communication between internal stakeholders and external partners.

- Support process improvements and operational efficiencies across multiple business functions.

- Support marketplace expansion initiatives, ensuring operational readiness and alignment with company standards.

- Coordinate sample sale and flash sale operational activities, ensuring brand standards and execution excellence.

- Support communication with external vendors, developers, and partners to maintain project timelines and operational standards.

**Requirements**

- 1–3 years of experience in ecommerce or marketplace operations, ideally within fashion, marketing, or a digitally-native brand environment

- Hands-on experience with Shopify and NetSuite is a strong plus

- Advanced proficiency in Excel and Google Suite, including pivot tables, complex formulas, and data manipulation

- Highly organized with a proven ability to juggle multiple priorities, manage competing deadlines, and stay detail-oriented under pressure

- A quick learner who is comfortable navigating complex back-end platforms and adapting to new tools and systems

- Clear and confident communicator — both written and verbal — with a collaborative, team-first mindset

**Benefits & Perks**

- Work/Life Balance: Enjoy flexible work schedules, generous paid time off, and additional summer days to recharge and reset.

- Wellness: We offer comprehensive medical, dental, and vision coverage—with ANINE BING covering a significant portion of the cost. Our benefits extend to your family and include a generous parental leave program.

- Style Perks: Enjoy a generous employee discount and seasonal wardrobe allotments—so you can live the brand, not just represent it.

~~**The target compensation for this role is $70,000 per year.** ~~**Working at ANINE BING**

ANINE BING seeks to empower its employees by providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Diversity and inclusion is critical to our success as a global brand, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

**More About ANINE BING**

ANINE BING is a Los Angeles-based fashion house founded in 2012 that blends elements of Scandinavian simplicity with American energy to offer modern wardrobe essentials for women seeking a timeless yet rebellious approach to everyday style. Since its launch, ANINE BING has evolved into a global brand, available in over 90 countries with a growing network of brick-and-mortar retail stores in key cities worldwide.

Powered by a global team of over 250 employees, ANINE BING is headquartered in Los Angeles and Paris, with additional offices in New York and Shanghai.

Ecommerce Operations Coordinator

Welcome to Intellectt, where the convergence of emerging technologies, domain expertise and innovation drives excellence. Intellectt is a leading provider of Engineering, IT, and consulting services. Our dedication to customer success and our ability to scale on demand have propelled us to become one of the fastest-growing companies in the technology services segment in the US, over the last five years. Intellectt offers deep domain expertise in manufacturing, medical devices, healthcare, banking, financial services and other industries, alongside robust capabilities in emerging technologies like Artificial Intelligence (AI), NLP, Block Chain, Cloud and others. This unique combination enables our customers to navigate the complexities of today's technology and business landscape in order to achieve their goals.

Industry: Engineering Services
Company Size: 1,001-5,000 employees

Intellectt Inc

**NOW HIRING – Operations Clerk II **

**Location - East Syracuse, New York, United States **

We are seeking a detail-oriented and analytical professional to join our team as an **Operations Clerk II **. This role is ideal for candidates with experience in **data analysis **, **accounts receivable support **, **ERP systems **, and administrative operations in a fast-paced business environment.

Key Responsibilities:✔ Review, analyze, and cleanse operational and customer data

✔ Investigate and resolve accounts receivable discrepancies and billing issues

✔ Support invoicing, payment processing, and customer order resolution

✔ Create and manage customer orders and installations within SAP

✔ Collaborate with internal teams and external customers to ensure accurate documentation and customer satisfaction

✔ Research and resolve non-routine operational and administrative issues

✔ Maintain accurate records and support multiple business units simultaneously

Qualifications:✔ High School Diploma/GED + 3 years relevant experience OR Bachelor’s Degree

✔ Strong analytical and problem-solving skills

✔ Experience with ERP systems (SAP preferred)

✔ Proficiency in Microsoft Office (Excel, Outlook, Teams, Word, PowerPoint)

✔ Experience with CRM or Field Service systems preferred

✔ Strong communication, organization, and multitasking abilities

✔ Ability to work independently with minimal supervision

What We’re Looking For:🔹 Detail-oriented and resourceful professionals

🔹 Strong data analysis and troubleshooting abilities

🔹 Team players with excellent communication skills

🔹 Candidates who thrive in fast-paced operational environments

Apply today if you have experience in operations support, accounts receivable, customer service, ERP systems, or administrative coordination!

Description:Duration -12 Months

Monday-Friday 8-5

The Operations Clerk II will be responsible for data analysis and data cleansing, accounts receivable assistance and research, and completing standard and non-routine business processes to support branch operations. This role requires strong analytical skills to identify discrepancies, interpret data, and resolve issues accurately and efficiently.

Role Definition and Key Responsibilities:• Create and maintain safe working environment and culture within the organization

• Ability to create orders for quoted jobs or installation with multiple process in SAP of

limited complexity but with unique job requirements

• Strong collaboration with internal and external customers, with a focus on prioritizing and meeting their needs and expectations

• Investigate, analyze, and resolve accounts receivable issues and inquiries to completion, with a focus on accuracy and customer satisfaction

• Review, analyze, and cleanse data

• Actioning resolution for customer orders when purchase orders are flagged for non-

compliance

• Able to perform non-routine tasks related to customer issues and resolution

• Resolves issues from 3rd party processer of customers’ orders of limited complexity

**Travel Requirements: **

• ? 5%

**Education & Experience Requirements: **

• High school diploma or equivalent plus 3 years of applicable work experience or

Bachelor’s degree with demonstrated capability in comparable work

**Skill Requirements: **

• Analytical mindset with strong problem-solving abilities

• Able to independently research and resolve discrepancies while balancing priorities and meeting deadlines

• Intra-departmental communication for purpose of alignment/information

sharing/guidance/leadership

• Able to execute tasks with high levels of autonomy; limited guidance required for

complex tasks

• Able to collaborate with other disciplines

• Ability to understand concepts in execution, broader organizational impact, and strong

organization skills

• Understanding of general business concepts

• Exceptional communication skills

• Solid User of standard Microsoft Office applications (Outlook, Word, Excel, Teams, PowerPoint)

• ERP experience required

• Strong understanding of typical IT business tools; adapt at learning new programs

quickly

• Fluency in a Field Service or a CRM application like (MS Field Service or MS CRM)

Founded in Florence, Italy in 1986, Temple St. Clair is based in New York City with a flagship in the Meatpacking District of downtown Manhattan.

With uncompromising choice of materials and execution, Temple St. Clair is known for 18K gold Fine Jewelry including its iconic rock crystal amulets, High Jewelry centered on rare gemstones, and Haute Couture jewels that represent artistry at its most collectible.

Temple St. Clair is sold throughout North America, Europe and Japan.

Industry: Retail Luxury Goods and Jewelry
Company Size: 11-50 employees

Temple St. Clair

**Sales & Operations Coordinator ****Position Summary **The Sales & Operations Coordinator supports the day-to-day execution of sales operations across Temple St. Clair’s wholesale and direct-to-client business channels.

This role is responsible for sales order management, consignment and trunk show administration, invoicing, reporting, inventory reconciliation, and operational support across the sales organization. Working closely with Sales, Operations, Accounting, Logistics, and external retail partners, the Sales & Operations Coordinator helps ensure accuracy, organization, and a high level of service throughout the order lifecycle.

The ideal candidate is highly organized, detail-oriented, analytical, and comfortable managing multiple priorities within a dynamic luxury environment. An appreciation for fine jewelry, craftsmanship, and exceptional client experience is essential.

**Key Responsibilities ****Sales Order Management **

- Create and manage sales orders with Microsoft NAV.

- Process sales orders for wholesale, consignment, trunk shows, replenishment requests, and special orders.

- Coordinate purchase order requests with retail partners and distribute supporting documentation.

- Ensure accuracy of order details including pricing, ship windows, cancel dates, order classifications, and shipping information.

**Consignment, Memo & Trunk Show Operations **

- Manage memo pulls and RTV (Return to Vendor) processes with retail partners.

- Coordinate asset returns by requesting RA numbers from Wholesale Managers, preparing RTV labels, and tracking returns with Logistics.

- Maintain accurate memo, consignment, and RTV tracking documentation.

- Process invoicing related to consignment sales and trunk show activity.

- Support ongoing inventory reconciliation for consignment programs and partner reporting.

**Reporting & Sales Support **

- Coordinate monthly reporting requests with retail partners to support sales analysis and inventory review.

- Reconcile consignment inventory reporting between internal systems and partner reporting, identifying and escalating discrepancies as needed.

- Prepare and format sell-through and inventory-on-hand reporting for internal review.

- Support retailer incentive tracking and reporting requests across the sales organization.

**Retailer & Account Support **

- Serve as a primary operational contact for retail partners and internal sales teams regarding orders, replenishment requests, invoicing, and follow-up communication.

- Support special order processing across wholesale and direct client channels as needed.

- Assist with line sheet preparation, client requests, and product coordination.

- Help maintain a high level of responsiveness, professionalism, and care in all partner and client communication.

**Cross-Functional Coordination **

- Partner closely with Sales, Operations, Accounting, Production, and Logistics teams to support seamless order execution.

- Maintain organized records, tracking logs, and reporting files across shared systems and Google Drive.

- Support additional operational initiatives and special projects as needed.

**Qualifications **

- Minimum 2 years of experience in sales operations, wholesale operations, order management, or account support within luxury, fashion, jewelry, or related industries.

- Strong proficiency in Microsoft Excel and spreadsheet management.

- Experience working within ERP systems such as Microsoft NAV or similar order management platforms.

- Exceptional organizational skills and strong attention to detail.

- Ability to manage multiple priorities and deadlines with accuracy and follow-through.

- Strong written and verbal communication skills.

- Professional, collaborative, and solution-oriented approach to cross-functional teamwork and retailer communication.

**Preferred Experience **

- Experience supporting wholesale luxury, jewelry, or fashion accounts.

- Familiarity with consignment inventory, memo programs, trunk shows, and retailer compliance requirements.

- Experience working with major department store partners and independent luxury retailers.

- Appreciation for craftsmanship, product narrative, and the luxury client experience.

**Compensation **

- Salary: $70,000

Sales & Operations Coordinator

ThoughtSpot is the AI-native Intelligence Platform for every enterprise. Our mission is to create a more fact-driven world by empowering everyone to explore any data, ask any question, and uncover actionable insights faster—leading to growth, better business outcomes, and efficiency in their organizations: www.thoughtspot.com


With ThoughtSpot’s intuitive natural language search, every user can confidently generate answers from their business data at every point of decisioning. The platform’s unified capabilities, along with our agentic AI analyst, Spotter, enable users to create precise, transparent, personalized, and actionable insights with enterprise grade trust, security, and scale. Accessible via the web and mobile app, ThoughtSpot ensures intelligent decision-making happens seamlessly, wherever and whenever needed. 

For developers, ThoughtSpot Embedded offers a low-code solution to integrate AI-powered analytics directly into products and services, driving data monetization and boosting user engagement for customers. 

Industry leaders like NVIDIA, Hilton Worldwide, Capital One and Huel rely on ThoughtSpot to transform how their employees and customers take advantage of data to create better business outcomes. 

Try ThoughtSpot today and experience the new era of analytics: https://www.thoughtspot.com/trial

Industry: Software Development
Company Size: 501-1,000 employees

ThoughtSpot

**The Role**

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C-suite leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized, responsive, and focused in a fast-paced environment, and someone employees turn to for a smooth, welcoming, well-run office experience. This role requires balancing high-touch executive support with day-to-day office operations and employee experience initiatives.

**Location: ** This role is based in Chicago and requires regular in-office presence.

**What You’ll Do**

~~Executive Assistant Responsibilities~~

- Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

- Schedule, plan, and coordinate travel, offsites, and leadership meetings.

- Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

- Act as a key point of contact on behalf of supported leaders.

- Draft, proofread, and edit correspondence, presentations, and internal communications.

- Proactively manage priorities, deadlines, and competing requests in a fast-moving environment.

- Handle sensitive and confidential information with discretion and professionalism.

- Support occasional personal or ad hoc tasks to enable executive productivity.

~~Office Manager Responsibilities~~

- Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

- Manage office vendors, supplies, facilities needs, and conference room logistics.

- Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

- Help plan and execute onsite meetings, leadership visits, team events, and office moments.

- Serve as a go-to resource for employees with office-related questions or needs.

- Identify and implement improvements to office processes, organization, and employee experience.

- Act as connective tissue across teams, ensuring nothing falls through the cracks.

**What You Bring**

- 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast-paced, high-growth environment.

- Proven experience supporting senior executives, including C-suite leaders, with the ability to anticipate needs and operate with urgency.

- Experience working in a technology and/or sales-driven organization strongly preferred.

- Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities seamlessly.

- Excellent written and verbal communication skills with strong attention to detail.

- High degree of discretion, professionalism, and sound judgment when handling sensitive information.

- Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical.

- Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities.

- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

- A proactive, service-oriented approach and a strong sense of ownership.

- Someone who enjoys being the go-to person and takes pride in creating structure, efficiency, and a positive office environment.

~~In Illinois, the estimated annual salary range for this role is $70k– $100k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.~~

~~Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.~~

**Mandatory And Required Skills For All ThoughtSpot Roles**

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

- Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

- Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

- Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

- Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

- Curiosity in exploring new AI tools

- Adaptability to quickly learn and implement new, emerging AI technologies

- Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

**AI Mindset for All Spotters**

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

**Hybrid Work at ThoughtSpot**

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

**ThoughtSpot for All**

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

**What Makes ThoughtSpot a Great Place to Work?**

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

**About ThoughtSpot**

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Executive Assistant & Office Manager

Industry: Hospitals and Health Care
Company Size: 5,001-10,000 employees

Avir Health Group

**AVIR Health Group is seeking a qualified Business Office Manager (BOM) to join our family!**

We are searching for a **Business Office Manager (BOM) / Human Resources ** who organizes and performs business office functions to include accounting, personnel, bookkeeping, secretarial, and medical records. If you are a Business Office Manager (BOM) who has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!

**Exciting Benefits:**

- Competitive compensation.

- 401k with a match!

- Company paid holidays and Paid Time Off (PTO) Program.

- Health insurance for the entire family!

- Scrubs on Wheels.

- Voluntary Benefits reviewed and provided at your one-on-one benefit meeting.

- Exceptional Corporate Support.

**Qualifications:**

- Bachelor's degree from a four-year college or university; or one to two years related experience and/or training; or an equivalent combination of education and experience.

- Minimum of one (1) year of experience in a Skilled Nursing Facility business office setting with specific billing/collecting and patient trust accounting experience.

- Prior supervisor experience in a business office setting preferred.

- Point Click Care (PCC) billing system experience preferred.

**About the Company:**

We strive to create an environment where people feel safe, heard and understood. Our leadership teams embrace our “Your Voice” philosophy.

Avir Health Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Business Office Manager /Human Resources in LTC setting

Qualdoc provides supply chain development and management services as well as industrial staffing solutions.

Industry: Outsourcing and Offshoring Consulting
Company Size: 2-10 employees

Qualdoc

**Charlottesville, VA | Full-Time | Onsite**

**Compensation Will Be Based On Experience**

We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to join our team in Charlottesville, VA. This position is fully onsite and will play a key role in supporting daily office operations, accounting processes, and administrative functions.

The ideal candidate is organized, proactive, confident working independently, and comfortable managing Accounts Payable and Accounts Receivable in a fast-paced environment.

**Responsibilities:**

- Process invoices accurately and timely

- Manage Accounts Payable (AP) and Accounts Receivable (AR)

- Reconcile accounts and assist with bookkeeping functions

- Maintain organized financial and office records

- Assist with vendor communication and payment tracking

- Support day-to-day office operations and administrative tasks

- Handle incoming calls, emails, and office correspondence

- Assist leadership with reporting and special projects as needed

**Qualifications:**

- Previous office management and/or bookkeeping experience preferred

- Experience with invoice processing, AP, and AR required

- Strong organizational and multitasking skills

- High attention to detail and accuracy

- Comfortable working independently and taking ownership of tasks

- Professional communication skills

- Proficiency with Microsoft Office, especially Excel

- Experience with accounting or bookkeeping software is a plus

**What We Are Looking For:**

- Someone dependable and proactive

- Strong problem-solving and critical-thinking skills

- Ability to work confidently in an onsite office environment

- Positive attitude and team-oriented mindset

We look forward to finding someone who will become a valuable part of our team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Office Manager / Bookkeeper

Industry: Hospitality
Company Size: 11-50 employees

The Tillary Hotel Brooklyn

**Opportunity: Guest Service Agent**

Greet, register and service guests in a friendly and courteous manner according to hotel/brand and sustainability standards.

**Your Growth Path**

Front Desk Supervisor or Sales Coordinator – Front Office Manager or Sales Manager

**Your Focus**

- Immediately greet guests and offer to assist with their needs.

- Register and assign guests to hotel rooms.

- Establish methods of payment and verify credit.

- Make and confirm reservations.

- Compute bills, collect payments, and make change for guests.

- Transmit and receive messages, using telephones or the PMS system.

- Respond to guest requests in a timely manner.

- Receive and resolve guest complaints, elevating to supervisor if necessary.

- Secure guests' valuables in hotel safe or safe-deposit boxes, if not available in guest rooms.

- Perform bookkeeping activities, such as balancing accounts and conducting audits.

- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.

- Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.

- Assist in the breakfast area or assist guests with luggage when staffing assistance is required or during peak periods.

- Ensure overall guest satisfaction.

- Perform other duties as requested by management.

**Your Background and Skill**

- High School diploma or equivalent preferred.

- Previous customer service experience or equivalent training required.

- Knowledge of PMS systems preferred.

**HHM Hotels Benefits And Perks**

- Competitive wages for full time and part time opportunities

- Medical, Dental and Vision Health Insurance

- Paid Time Off

- 401k Company Match

- Daily Pay

- Free Basic Life Insurance

- 24/7 access to TELUS Health, a confidential work-life resource.

- Travel Discounts

- Commuter Transit and Commuter Parking Benefits

- Employee Assistance and Wellness Program

- Educational/Professional Development

- Referral Bonus Program

**Work Environment and Context**

- Work schedule varies and may include working on holidays, weekends and alternate shifts.

- Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching; stooping, kneeling, or crouching.

**What We Believe**

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Guest Service Agent

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