TDIndustries delivers a comprehensive approach to Facility Services and Mechanical Construction. TD partners with clients across the entire life-cycle of a facility from engineering and construction to operations and maintenance.

Since 1946, TDIndustries has provided innovative design and performance of world-class engineered systems which serve healthcare facilities, hotels, schools, mission critical, and industrial complexes. Emphasis on employees and culture has been recognized by Fortune Magazine listing TDIndustries as a "100 Best Companies to Work For" for 21 consecutive years and in 2017, after 20-years on the list, TD earned the status of "Legend" by Great Places to Work. TD has also been listed on People Magazine's inaugural "Top 50 Companies that Care" list. 

Experience the innovation in multiple industries throughout Texas in Dallas, Fort Worth, Houston, Austin, Richardson, San Antonio, and in Arizona's Phoenix and Tucson markets. Learn more at www.tdindustries.com.

Industry: Construction
Company Size: 1,001-5,000 employees

TDIndustries, Inc.

Savvy Admin PROD

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions&mdash;from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built &mdash; and shared &mdash; by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity &mdash; never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.

- Work with the marketing team in the execution of key marketing activities to exceed goals and fuel new business growth.

- Works closely with marketing managers and sales teams to prepare proposal submissions, qualifications packages, presentations, brochures and other related activities.

- Write, create and maintain well-organized files for proposals and presentations.

- Management of proposal development, including evaluation of requirements, gathering proposal template content and material from key stakeholders, consolidating team member input into clear and meaningful responses while complying with all RFI/RFP response requirements per brand guidelines.

- Works with the proposal manager, business development teams and technical team to prepare concise, compelling and RFP-compliant documents.

- Provide timely entry of accurate and complete opportunity information in CRM/database.

- Collaborates with business unit leaders to produce high-quality content, establishing and managing the appropriate editorial calendars and workflows to ensure deadlines are met.

- Expert skills in Microsoft Word, Excel, PowerPoint, Adobe Pro and InDesign

- Contributes to digital content hubs, including case studies, project profiles, award submittals, blogs, etc.

- Assist with lead tracking and capital planning research.

- Other duties as required.

- Bachelor’s Degree in Marketing, Communications, Journalism or related field required

- 5+ years experience in proposal writing, technical writing, grant writing, government/non-profit or journalism required

- Knowledge of construction industry is a plus.

- Ability to work under pressure and coordinate multiple activities while achieving goals and meeting deadlines.

- Ability to collaborate with internal and external personnel with attention to detail.

- Proven track record working collaboratively in a team environment.

- Persistent attitude to handle multiple deadlines while adapting to a fast-paced environment.

- Excellent writing skills with a keen eye for detail.

- Excellent communication skills and a strong team ethic.

- Strong organization and time management skills.

- Ability to interact professionally with leadership and clients.

- Ability to self-manage project assignments from start to finish with minimal oversight.

- Expert in MS Office Suite and Proficient in Adobe Creative Suite. Experience with CRM systems.

Proposal Specialist

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$42,000 - $55,000 per year

**Job Description**

We are hiring a Marketing Coordinator to support our marketing team with campaign management, content scheduling, and performance tracking. This role involves access to brand assets, marketing platforms, and analytics data. A background check is required before starting.

**Responsibilities**

- Coordinate and schedule marketing campaigns across email, social, and digital channels

- Maintain content calendars and ensure timely delivery of all marketing assets

- Track campaign performance metrics and prepare weekly reports

- Liaise with designers, copywriters, and vendors to execute marketing projects

- Manage marketing database and ensure contact lists are clean and up to date

- Support event coordination, webinars, and promotional activities

**Requirements**

- High school diploma required; bachelor degree in marketing or related field preferred

- Familiarity with email marketing tools and social media platforms

- Strong attention to detail and ability to manage multiple projects

- Must pass a pre-employment background check

- No prior marketing coordination experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Marketing Coordinator

MityLite is a global manufacturer of professionally designed, highly durable furniture products. An award-winning manufacturer of meeting, event, and banquet furniture for 30 years, MityLite furniture products are trusted worldwide.

We have the most elite, creative, and passionate team of employees in the industry! They are committed to serving our business partners. Interested in joining our team or doing business with MityLite? Email info@mitylite.com or call 800-909-8034.

Industry: Furniture and Home Furnishings Manufacturing
Company Size: 501-1,000 employees

MityLite

**Description**

Are you a detail-oriented, creative marketer ready to grow your career? We’re looking for a **Marketing Coordinator ** to join our team in Orem, Utah and help execute impactful campaigns that drive business success.

Location & Schedule

- Location: Orem, UT (100% in-office)

- Schedule: Monday – Friday, 8:00 AM – 5:00 PM

- Position Type: Full-Time

What You’ll Do

- Assist in building and executing email, social media, and digital marketing campaigns

- Track performance metrics and help optimize campaign results

- Manage marketing materials inventory and distribution to sales teams

- Support development of sales enablement content

- Conduct market research to identify customer insights and trends

- Collaborate with internal teams to deliver cohesive marketing strategies

- Stay current on industry trends and marketing best practices

✅ What You Bring

- Bachelor’s degree in Marketing, Business, or related field (or equivalent experience)

- 1–2 years of marketing experience preferred

- Familiarity with digital marketing tools and social media platforms

- Strong communication and organizational skills

- Ability to manage multiple projects in a fast-paced environment

- A proactive, team-oriented mindset

Why Join Us?

- Hands-on experience across multiple marketing channels

- Opportunity to grow within a collaborative and supportive team

- Be part of a company that values creativity, innovation, and results

Our teams work to take your business to the next level. We specialize in researching and analyzing the most effective target market to enter and from there strategize in ways to penetrate this market successfully.

Industry: Business Consulting and Services
Company Size: 51-200 employees

FF Inc

**Location: ** Baltimore, MD

**About The Role**

Are you a creative and energetic professional who enjoys connecting with people and bringing marketing campaigns to life? We’re looking for an **Marketing Coordinator ** to join our dynamic team and support both in-person and digital marketing initiatives.

In this customer-facing role, you’ll help bridge the gap between our brand and our audience — coordinating live activations, supporting community events, and ensuring consistent, engaging brand experiences. If you’re organized, outgoing, and eager to grow your marketing career, this role offers a hands-on introduction to the fast-paced world of brand marketing.

**What You’ll Do**

- Support the planning and execution of marketing campaigns, community events, and pop-up activations.

- Represent the brand at live events — engaging with customers, answering questions, and sharing product or service information.

- Collaborate with internal teams to align event and marketing goals with overall brand strategy.

- Assist with social media content creation, local promotions, and campaign tracking.

- Manage event and marketing materials, ensuring consistent branding across all touchpoints.

- Collect and organize customer feedback and event insights to help improve future marketing efforts.

- Contribute creative ideas for new activations and engagement strategies.

**Who You Are**

- Enthusiastic, personable, and confident engaging with people face-to-face.

- Highly organized with strong attention to detail and time management skills.

- A self-starter who thrives in collaborative, fast-paced environments.

- Interested in marketing, communications, brand strategy, or event promotion.

- Comfortable working evenings or weekends during key campaigns and activations.

- Able to lift up to 25 lbs when setting up displays or event materials.

**Qualifications**

- Bachelor’s degree in Marketing, Communications, Business, or a related field (preferred, not required).

- Experience in customer service, retail, hospitality, or events is a plus.

- Excellent written and verbal communication skills.

- Passion for brand engagement, storytelling, and customer experience.

**Perks**

- Hands-on training and professional development opportunities

- Exposure to both in-person and digital marketing projects

- Access to exclusive brand events and community activations

- Collaborative and upbeat team culture

Skills: marketing,campaigns,customer,live,brand strategy,activations

Whole Latte Love is the largest online retailer of espresso machines and it’s no secret why. We love coffee.

Whole Latte Love is a homegrown company founded in 1997. Through perseverance and the formation of a personal relationship with their customers, Whole Latte Love has grown into the largest retailer of espresso machines on the Internet and a noted authority on coffee. With a state-of-the-art office and warehouse facility, Whole Latte Love now inhabits 40,000 square feet and offers a full-time technical staff, supplying their customers with unmatched resources and services.

Industry: Retail
Company Size: 51-200 employees

Whole Latte Love

**Description**

The Marketing Coordinator is a multi-tasking, organized individual with a dual passion for creativity and strategy with excellent oral and written presentation skills. Pivoting effortlessly through the ever-evolving landscape of social media, new design trends, and marketing techniques for emails, SMS, and websites, is essential to success. You must be flexible with work assignments and capable of organizing and completing multiple projects at the same time in short time frames. We’re not just looking for someone to join our ranks; we’re seeking an innovator to elevate our game. This is a full time, in-house position in our office in Rochester, New York.

**Requirements**

Responsibilities:

- Collaborate to co-manage our social media presence, ensuring a synchronized brand voice across all channels

- Align campaigns, share insights, and distribute tasks efficiently

- Develop and execute an innovative social media strategy

- Understand and differentiate between the unique voices of our brands

- Ensure that strategies, posts, and engagement are tailored appropriately to each brand's identity and audience

- Be proactive in engaging followers across our social media platforms, and respond to inquiries or feedback in a timely and professional manner

- Organize and execute contests to bolster our social media footprint

- Design and implement comprehensive marketing campaigns spanning emails, SMS, and website, ensuring cohesive messaging across all channels

- Test and analyze email and SMS campaigns for effectiveness, making data-driven decisions to improve engagement and conversion rates

- Collaborate with web design and content teams to ensure the website reflects current marketing campaigns and promotions

- Conduct daily assessments of competitor pricing and collaborate with management to decide on pricing implementations

- Setup, monitor, and analyze social media ad campaigns on different platforms (including Reddit, Pinterest, and Meta)

- Assist in the setup and optimization of Google Ads, ensuring alignment with broader marketing objectives

- Utilize analytic tools to provide regular reports on ad performance, engagement metrics, and ROI

- Actively participate in coffee forums, keeping an eye out for potential marketing avenues

- Oversee the distribution of press releases and choose the best platforms for dissemination

- Foster cross-platform collaboration with our partner brands

**Qualifications**

- 2+ years of professional experience in digital marketing or social media management

- Bachelor's degree in Marketing, Communications, or a related field preferred

- Proficiency in using social media analytics tools, including, but not limited to Facebook Insights and Google Analytics

- Proficiency in using analytics tools to monitor and optimize campaign performance

- Experience with content management systems, particularly Shopify, and familiarity with email marketing platforms, notably Klaviyo

- Ability to work effectively in both independent and collaborative team settings

**Perks Of The Position**

- Small-business, fast-paced, E-commerce culture

- Dynamic career growth

- Employee discounts on coffee and brewing equipment

- Competitive health and dental insurance plans

- 401k plan w/Company contribution (after 1 year)

- Vacation time, sick time, and paid holidays

- Fully stocked kitchen in the office for all employees to enjoy

- Company-sponsored DashPass

- Unlimited coffee, cappuccinos, and lattes

Virtual is a top provider of professional services for associations, consortia and other membership-based organizations, delivering tailored management solutions that drive success.

Specializing in strategic planning, finance and accounting, global events management, group secretariat support, HR services, leadership and operations consulting, membership management, marketing and creative services, certification and licensure management, communications, and cutting-edge technology solutions, we empower our clients to thrive in today's complex business environment.

Our expertise and deep industry knowledge help clients achieve sustainable success by driving growth and enhancing member engagement.

Industry: Business Consulting and Services
Company Size: 201-500 employees

Virtual, Inc.

**Summary**

The Events & Marketing Coordinator is a cross-functional role embedded in the Global Events team at Virtual, Inc. This position supports the full lifecycle of client programs: from event logistics and onsite operations to marketing execution and sponsorship activation.

The ideal candidate brings a foundational understanding of both event planning and digital marketing, with the initiative to contribute across both disciplines in a fast-paced, multi-client environment. Familiarity with AI tools, project management platforms, and emerging digital practices is expected.

**Preference for local candidates to work out of our Wakefield, MA office 3 days/week.**

**Here's What You'll Do**

**Events Logistics & Operations**

- Build and manage online registration systems and sites; generate registration reports and distribute to clients on a regular basis.

- Manage event email alias on a daily basis, serving as a first point of contact for attendee inquiries; problem-solve challenges and escalate issues as needed.

- Manage all speaker logistics, serving as the main point of contact for speakers, collecting deliverables, cross-checking registrations and hotel reservations, and ensuring a smooth experience throughout.

- Configure and maintain the event mobile app with all relevant details; manage updates, onsite notifications, and ongoing maintenance.

- Create and maintain stakeholder hotel rooming lists; serve as the primary point of contact for hotels and master room blocks.

- Work with vendors to coordinate catering, A/V, signage, promotional items, entertainment, photography, travel, and hotel accommodations to produce high-quality, cost-efficient events.

- Draft timelines, budgets, CMPs, sponsorship prospectuses, tracking documents, and other event-related communications.

- Manage webinar and online event logistics, including audio and video quality, Q&A facilitation, and speaker transitions.

- Liaise with event sponsors to ensure benefits are properly received and executed.

- Conduct inventory of materials; purchase and ship event supplies as needed.

- Set up and manage onsite event volunteers.

- Schedule and attend internal and external event-specific calls and meetings; record notes and action items.

- Create weekly status reports and post-conference surveys for clients and internal teams.

- Travel onsite to events as needed to support operations and ensure a high-quality attendee experience.

**Marketing Coordination**

- Support the development and execution of event-specific marketing plans, including email campaigns, social media content, event websites, and promotional materials.

- Assist with development of event-related marketing materials and conference websites.

- Draft, review, and schedule content across digital channels in alignment with client brand guidelines and campaign timelines.

- Coordinate project requests with Marketing Manager and Creative Operations (graphic design, copywriting, multimedia, and giveaways) to ensure on-time delivery.

- Assist with audience list segmentation, maintenance, and campaign targeting to support event attendance and engagement goals.

- Gather and interpret performance data; produce basic marketing and event reports using tools such as Google Analytics, email platforms, and social metrics dashboards.

**Technology and Innovation**

- Work alongside Events and Marketing teams to stay current on events and marketing technology; apply new platforms and tools to improve planning processes and elevate the event experience.

- Use AI-assisted platforms to support content creation, venue sourcing, reporting, and workflow optimization.

- Maintain proficiency with Wrike as the required project management platform across all assigned programs.

- Contribute ideas for process improvement across both event delivery and marketing execution.

- Provide administrative support to the Events and Marketing team and assist with other projects as needed.

**As our next Events & Marketing Coordinator, you will bring:**

**Qualifications & Skills**

- Strong organizational, project coordination, and time management skills; demonstrated ability to manage multiple deadlines simultaneously in a fast-paced environment.

- Excellent written and verbal communication; strong interpersonal and client service orientation.

- Solid writing and editing skills, including the ability to draft professional client-facing content.

- Ability to work independently and collaboratively across departments with limited supervision.

- Foundational understanding of both event logistics and digital marketing concepts.

- High level of creativity and a rolled-up-sleeves working style.

- Strong attention to detail and a proactive approach to problem-solving and decision-making.

- Ability and willingness to learn and actively use AI-assisted platforms and emerging tools.

- Flexibility to adapt to shifting priorities and manage multiple client programs simultaneously.

- Experience working in remote and cross-office team environments.

**Education And Experience**

- Bachelor's degree with a concentration in hospitality management, marketing, communications, event management, or a related field preferred.

- 1 year of direct experience in events, hospitality, or marketing required; prior internships in events, hospitality, or a related field preferred.

- Experience using email marketing platforms (e.g., Emma, Constant Contact, MailChimp) and social media management tools (e.g., Sprout Social, Brandwatch) preferred.

- Familiarity with event management platforms such as Cvent preferred.

- Experience with project management systems, particularly Wrike, a plus.

- Basic understanding of WordPress or other CMS platforms preferred.

- Experience with Google Analytics or other digital reporting tools is a plus.

- Knowledge of Canva or similar design tools preferred.

**Technical Requirements**

- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

- Ability to learn new technology platforms and tools quickly, such as Cvent, Wrike, CrowdCompass, and others as needed.

- Comfort using AI-assisted tools to support content creation, task automation, research, and workflow optimization.

- Experience with social media, email, and digital content platforms preferred.

**Additional Requirements**

- Must be willing and able to travel domestically and internationally as needed, up to 25%.

- Must be able to meet applicable travel and client requirements.

The target hiring range for this role is $50,000 - $55,000 USD (annually). The starting base salary will be determined based on skills, experience, location, and other job-related factors. In addition, our total rewards package includes a robust medical, dental, and vision insurance plan (free option available for individuals); generous short- and long-term disability, supplemental life insurance, health care and dependent care, Flexible Spending Accounts, 401(k) savings match, paid parental leave, financial planning workshops, pre-paid legal plan, discretionary annual bonus and merit increase, and unlimited paid vacation time.

**About Virtual Inc**

Virtual Inc. was founded in 1999 and is headquarted in Wakefield, MA.

We are more than a professional services firm. We've helped some of the world's leading global membership organizations Make Their Mark on the World. Whether bringing new groups to life or getting existing groups unstuck, we deliver extraordinary results and game-changing growth for our global portfolio of clients; a lineup of who's who of tech leaders, standards trailblazers, certification bodies, open-source powerhouses, and professional societies - many comprised of some of the largest brands in the world.

At Virtual, you'll be part of a team that truly lives its values every day - trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun - and it's why we've been recognized twice as a Best Place to Work.

Events & Marketing Coordinator - Wakefield, MA

Construction Management Software For Builders & Trades
Estimating (Digital Takeoffs), Lead Management & Process Automation.
Jack App's mission is to provide innovative and powerful software solutions for Building & Construction Professionals. 

See Jack in action! 
Book a live demo to streamline estimating, project management, and client communication. Includes 14-day free trial and personalised guidance.
Book A Demo - https://jackapp.io/book-a-demo

Industry: Software Development
Company Size: 11-50 employees

JACK App

**Company Overview **

JACK App is a B2B SaaS platform built by builders, for builders. Our all-in-one construction management software gives custom home builders and residential contractors the financial clarity, scheduling control, and admin automation they need to run a profitable business.

Co-founded by Dan (builder and product visionary) and Jason (Head of Sales & Marketing), JACK App was built out of firsthand frustration with the complexity of running a construction business. Headquartered in Adelaide, South Australia, we are actively expanding into the United States with a Houston, Texas base of operations, establishing JACK as the go-to platform for the US residential construction market.

**Role Overview **

We are seeking a Content & Marketing Coordinator to own and execute JACK App's content and marketing function in the United States. This is a hands-on execution role spanning video production, organic social, EDM, and long-form content, built for someone who can run independently and build brand presence in a new market.

You will work directly alongside co-founders Dan and Jason, both Houston-based, to produce founder-led content, manage organic social across the US, run EDM nurture sequences, and contribute to paid creative strategy alongside our agency partner. You are the engine behind JACK's US content presence.

We are a small, high-performance team that uses AI tooling to punch above our weight. We grow people, not headcount. As JACK's US presence scales, this role has a clear pathway to Marketing Manager — with expanded ownership of strategy, budget, and market direction for the right person who earns it.

**This is not a role for someone seeking direction. It is for an operator who owns their output. **

**Key Responsibilities **

**Video Production & Founder Content **

•      Shoot, edit, and publish US-specific short-form video content (Reels, social clips, organic video)

**• **Produce and direct regular content capture sessions with Dan and Jason — own the shot list, session schedule, and post-production

**• **Build and maintain a US content bank; ensure a minimum of 2 weeks of scheduled content at all times

**• **Adapt and localise AUS-produced content for the US audience where relevant

**• **Target output: 4-5 short-form videos per week across Facebook and Instagram

**Organic Social Media **

•      Co-own JACK's organic social presence alongside the AUS team — single brand platform, US content lane

**• **Manage US-specific organic content within Meta Business Suite — hooks, captions, scheduling, and publishing

**• **Coordinate with the AUS team on content pillar alignment and publishing cadence to maintain brand consistency and avoid duplication

**• **Monitor and respond to US audience engagement across Facebook and Instagram

**Paid Advertising — Creative Contribution **

•      Produce and supply raw content assets to our paid ads agency — footage, copy direction, and on-brand creative briefs

**• **Serve as the internal liaison between Jason and the agency — ensuring brand voice, ICP accuracy, and US market context are reflected in all paid campaigns

**• **Contribute to paid creative strategy alongside Jason and Dan — input on hooks, messaging angles, and US-specific positioning

**• **Note: Campaign execution, ad buying, and performance reporting sit with the agency

**Email Marketing (EDMs) & Nurture Sequences **

•      Own the US EDM calendar end-to-end — strategy, copy, build, deployment, and reporting

**• **Build and manage multi-touch nurture sequences for cold-to-warm lead progression

**• **Write outbound sequence copy for prospecting campaigns

**• **Report weekly on open rates, CTRs, and demo booking conversions

**• **Platform: Mailchimp

**Long-Form Content & Brand Authority **

•      Produce 2 long-form articles or blog posts per month targeting builder pain points and US search intent

**• **Create content supporting AI citation strategy — comparison pages, G2/Capterra review campaigns, and trade forum presence

**• **Contribute to HBA Houston and industry partnership content where required

**• **Maintain consistency in tone of voice across all US-facing content and channels

**AI-Optimised Workflow **

•      Actively use AI tools to optimise content workflow — research, briefing, repurposing, caption variants, and SEO drafts

**• **Apply AI to eliminate repetitive grunt work so that creative thinking and brand quality remain the focus

**• **Stay current with emerging AI tools relevant to content, marketing, and workflow automation — bring recommendations to the team

**• **Understand clearly where AI accelerates output and where human craft is non-negotiable — brand voice and quality standards are always owner-reviewed, never outsourced to automation

**Marketing Coordination & Reporting **

•      Maintain the US content calendar in Monday.com — brief-first workflow, approval process followed for all content

**• **Track and report on content performance metrics tied to demo bookings via Calendly

**• **Support cross-functional initiatives including product launches, US events, and partnership activations

**• **Coordinate monthly G2/Capterra review push with the onboarding team

**Qualifications & Experience - Must-Have **

•      3+ years in a content, marketing coordination, or communications role with video production and EDM ownership

**• **Proven short-form video capability — shoot, edit, and publish to Reels/social standard

**• **Experience building and managing EDM nurture sequences, not just newsletters

**• **Strong copywriter across long-form articles, social captions, and outbound sequences

**• **Actively uses AI tools to work faster and smarter — mindset of optimisation, not automation for its own sake

**• **Self-directed — can own a content calendar and hit volume targets without heavy oversight

**• **Houston-based — must be available for on-site content capture sessions with Dan and Jason

**Strong Signals **

•      Has produced content around a founder or personal brand figure

**• **Experience working with or alongside a paid ads agency — understands the briefing and asset handoff process

**• **B2B SaaS, trades, construction, or blue-collar adjacent industry experience

**• **Comfortable working within Monday.com or similar project management tools

**• **Understanding of what performs organically on Facebook vs. Instagram for a trade or contractor audience

**• **Has experimented with and implemented AI tools to improve content output quality or speed

**Red Flags — Do Not Apply If **

•      Video experience is limited to basic editing — production capability is a hard requirement

**• **EDM experience is execution-only with no sequence strategy or ownership

**• **You use AI to produce volume rather than to improve quality and efficiency

**• **You require a creative director above you to produce consistent content output

**• **Agency-only background with no in-house content ownership experience

**• **Not based in or willing to relocate to Houston, Texas. We are based in the The Woodlands, TX.

**What we Offer **

•      Direct access to and daily collaboration with JACK's co-founders — no corporate layers

**• **A defined growth pathway to Marketing Manager — expanded strategy ownership, budget, and market direction for the right person

**• **The opportunity to build and own the US content function from the ground up

**• **Real impact — your content directly drives demo pipeline and US revenue growth

**• **A team that invests in AI tooling so you spend time on work that matters, not work that can be automated

**• **Competitive salary commensurate with experience

**• **Be part of a rapidly scaling SaaS brand entering one of the world's largest construction markets

Content & Marketing Coordinator

The Office of Mass Engagement is revolutionizing how New Yorkers engage with their government by demystifying city processes, empowering everyday New Yorkers, and shifting power from the few to the many.

Industry: Government Administration
Company Size: 11-50 employees

NYC Mayor's Office of Mass Engagement

**Company Description ** The NYC Mayor's Office of Mass Engagement is transforming how New Yorkers connect with their local government by making city processes more transparent and accessible. The office focuses on empowering residents to participate meaningfully in decision-making and civic life. Its work centers on shifting power from a small group of stakeholders to a broader, more inclusive base of community voices. Team members collaborate across agencies and neighborhoods to co-create policies, programs, and engagement strategies that reflect New York City’s diversity and lived experiences.

**Role Description ** The Co-Governance Project Coordinator is a full-time, hybrid role based in New York, NY, with some flexibility for remote work. The coordinator will support the design, implementation, and coordination of co-governance initiatives that bring community members, advocates, and city agencies together to share power in policy and program development. Day-to-day responsibilities include organizing meetings and public forums, managing project timelines, coordinating with internal and external stakeholders, and supporting community outreach and engagement activities. The person in this role will help develop materials such as agendas, presentations, and summaries; track feedback and participation; and maintain accurate project documentation and reports. The coordinator will also assist in collecting and analyzing qualitative and quantitative data to evaluate co-governance initiatives and inform continuous improvement.

**Qualifications **

- Demonstrated experience in community engagement, public participation, or grassroots organizing, especially in diverse urban environments.

- Strong project coordination skills, including managing timelines, tracking deliverables, and supporting multiple initiatives simultaneously.

- Excellent written and verbal communication skills, with the ability to facilitate meetings, prepare clear documentation, and communicate with varied audiences.

- Ability to build and maintain collaborative relationships with community members, advocacy organizations, and government partners.

- Comfort with hybrid work environments, including proficiency with digital tools for remote collaboration (e.g., video conferencing, shared documents, project management platforms).

- Strong analytical and problem-solving skills, including the ability to gather, organize, and interpret qualitative and quantitative data.

- Commitment to equity, inclusion, and power-sharing, with an understanding of how structural barriers affect civic participation.

- Bachelor’s degree in public policy, urban studies, social sciences, or a related field, or equivalent relevant experience.

- Experience working in or with government agencies, nonprofits, or community-based organizations in New York City is highly desirable.

Co-Governance Project Coordinator

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

1. About Our Client:

The organization operates in the health insurance industry, focusing on creating an employer-based health plan designed to remove financial barriers and improve access to care. It offers a plan with a single monthly premium and no copays or deductibles. The organization is growing rapidly, supported by significant recent funding, and invests in AI-powered services, member engagement, and a network tailored to modern workforce needs. Its approach centers on ensuring healthcare is usable and accessible for members.

2. About the Opportunity:

The Project Coordinator, State Licensing supports the management of insurance licenses and registrations across multiple states. This entry-level role ensures compliance by handling filings, tracking deadlines, and maintaining documentation for various license types. It contributes to the organization by keeping licensing processes organized and timely, which is essential for regulatory adherence and operational continuity.

3. Responsibilities:

• Prepare initial and renewal applications for multiple insurance license types across states

• Collect supporting documentation required for state filings

• Track deadlines and renewal dates using internal systems

• Coordinate payment of filing fees and maintain transaction records

• Monitor application status and follow up with state insurance departments

• Maintain a centralized repository of licenses, certificates, and regulation correspondence

• Scan, index, and file licensing documents according to retention policies

• Distribute licenses and related filings upon request

• Ensure documents are version-controlled and accessible to stakeholders

• Update licensing status trackers for all jurisdictions and entity types

• Alert Licensing Manager to compliance risks or imminent deadlines

• Assist with audits by organizing required documents

• Coordinate with internal departments to gather information for filings

• Perform additional assignments as needed

4. Requirements:

• Strong organizational skills with ability to manage multiple tasks and deadlines

• High attention to detail in data entry, document preparation, and recordkeeping

• Proficiency in Microsoft PowerPoint, Word, Excel, and Google Suite; quick to learn new software

• Clear written and verbal communication skills for interacting with regulators and teams

• Self-starter attitude with willingness to ask questions and learn on the job

• Bachelor''s degree in Business Administration, Healthcare Administration, Public Administration, or related field (recent graduates encouraged to apply)

5. Pay Range and Compensation Package:

• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

6. Benefits & Perks:

• Employer-covered medical premiums for employees and partial coverage for dependents

• $0 copays and deductibles with completion of baseline visit

• Preventive and primary care included

• Mental health support programs

• One-on-one care navigation

• Chronic condition management programs

• Maternity and family planning support

• 24/7 telehealth access

• Pharmacy, dental, and vision benefits

• Employer-provided life and disability coverage with supplemental options

• Flexible spending accounts

• Flexible work options including remote and in-person

• Generous paid time off and holidays

• 401K plan for full-time employees

• Paid parental leave of 8 to 12 weeks based on role eligibility

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Project Coordinator, State Licensing



Industry: IT Services and IT Consulting
Company Size: 501-1,000 employees

**Product Operations Specialist (Technical + LLM)**

itD is seeking a Project Coordinator IV / Product Operations Specialist (Technical + LLM) to support strategic product operations initiatives across company's Product & Regulatory Operations organization. This role will drive execution, operational quality, and workflow optimization across multiple products and platforms by leveraging technical analysis, AI-assisted workflows, and data-driven decision-making. The ideal candidate will bring deep experience in technical product operations, SQL-based analytics, AI tooling, and cross-functional program coordination, with a proven ability to independently execute and improve operational processes in fast-paced environments.

Location: Remote – United States (No location preference).

~~Note: Contractors may be required to transition onsite once offices reopen.~~

~~Duration: 6 Months~~

Pay Rate: Market Rate, depending on experience.

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more.

Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

**Responsibilities**

- Support execution strategies across multiple products and platforms, including launching new operational initiatives and improving quality outcomes through technical and programmatic solutions.

- Write, optimize, and maintain advanced SQL queries to collect, transform, and analyze large datasets for business insights and operational improvements.

- Build and maintain dashboards, reports, and visualizations using tools such as Google Sheets and other reporting platforms to support stakeholder decision-making.

- Leverage AI Agents and AI-assisted workflows to automate repetitive processes, accelerate analysis, and prototype scalable solutions.

- Identify program risks proactively, develop mitigation strategies, and communicate updates clearly across cross-functional stakeholders.

- Coordinate technical product operations activities across engineering, product, legal, and operational teams to ensure alignment and successful delivery.

- Support labeling initiatives, data annotation processes, and LLM training workflows to improve product quality and operational efficiency.

- Drive operational rigor by managing multiple workstreams simultaneously while ensuring timely execution and quality outcomes.

**Internal Responsibilities**

- Attend regular internal practice community meetings.

- Collaborate with your itD practice team on industry thought leadership.

- Complete client case studies and learning material (blogs, media material).

- Build out material to contribute to the Digital Transformation practice.

- Attend internal itD networking events (in person and virtual).

- Work with leadership on career fast-track opportunities.

**Required Qualifications And Skills**

- 8+ years of experience in consulting, strategy, operations, technical product operations, or program management roles.

- Advanced SQL proficiency, including CTEs, window functions, joins, aggregations, and data transformations.

- Experience with data annotation, labeling workflows, and large language model (LLM) training support.

- Hands-on experience using AI Agents and AI-assisted workflows to improve operational efficiency.

- Expert-level proficiency with Google Workspace, especially Google Sheets, including complex formulas, pivot tables, and workflow automation.

- Strong experience managing multiple concurrent projects and cross-functional initiatives.

- Demonstrated ability to work independently with minimal supervision in fast-paced environments.

- Strong analytical, problem-solving, organizational, and communication skills.

**Preferred Qualifications And Skills**

- Experience with VS Code or similar development environments.

- Experience with low-code/no-code prototyping or AI-assisted code generation (“Vibe Coding”).

- Experience building dashboards and visualizations using Tableau, Looker, Unidash, or similar tools.

- Familiarity with data pipelines, ETL processes, and data infrastructure concepts.

- Experience collaborating with engineering teams on technical requirements and specifications.

- Background in quality assurance, triage operations, or ML/AI validation workflows.

- Experience developing and implementing manual and automated test strategies for products and features.

- Prior experience supporting large-scale technology organizations or enterprise environments.

**Education**

Bachelor’s degree in a relevant field or equivalent work experience required.

**Company Description**

About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

**Additional Info**

Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!

Project Coordinator IV

STIIIZY is revolutionizing the cannabis industry by creating a product portfolio that is best in class from technology (device) to flower (extract). The signature STIIIZY proprietary delivery system offers a discreet experience built for portability and convenience and the premium quality concentrates uphold a high level of potency and purity. With a world-class team of cannabis pioneers and passionate professionals, STIIIZY is setting the industry standard to influence and inspire through a truly innovative approach.

Industry: Manufacturing
Company Size: 1,001-5,000 employees

STIIIZY

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CAREERS

-  All job typesAll job typesAdministrationCCTVCultivationCustomer ServiceDeliveryDigital MarketingDriverDrivingField MarketingGeneral LaborHarvestInventoryLogisticsMaintenanceManagementManufacturingProduct DemonstrationProductionProject CoordinatorReceptionRetailSalesSecuritySupervisionTrimWarehouseLocationsLocationsBenicia, CACorona, CAEl Cerrito, CAElmhurst, NYFairfield, CAHanford, CAHollister, CAIndio, CALas Vegas, NVLos Angeles, CALynwood, CAManhattan, NYMarina, CAMoreno Valley, CAOakland, CAPacheco, CAPhoenix, AZPortage, MIReno, NVRiverside, CASan Francisco, CASan Jose, CASidney, NYSyracuse, NYTorrance, CAVallejo, CAVista, CA

65 jobs: All locations

1 of 41 - 20 of 65 Rows65 Rows

- STIIIZY Dispensary Sales Associate

El Cerrito, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Floor Lead

San Jose, CA

Retail , Sales, Management

$23.5 / Hour

- Full-Time Non-Exempt

Company: Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mis...

- STIIIZY Dispensary Sales Associate

Fairfield, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Brand Ambassador

Elmhurst, NY

Field Marketing, Sales , Product Demonstration

$28.00 / Hour

- Part-Time Non-Exempt

Brand Ambassadors are the face and voice of our brand. Brand Ambassadors increase brand awareness and sales by promoting our products through various media channels. They work closely with our sales and marketing division to achieve its marketing goals ...

- STIIIZY Brand Ambassador

Manhattan, NY

Field Marketing, Sales , Product Demonstration

$28.00 / Hour

- Part-Time Non-Exempt

Brand Ambassadors are the face and voice of our brand. Brand Ambassadors increase brand awareness and sales by promoting our products through various media channels. They work closely with our sales and marketing division to achieve its marketing goals ...

- STIIIZY Brand Ambassador

Syracuse, NY

Field Marketing, Sales , Product Demonstration

$28.00 / Hour

- Part-Time Non-Exempt

Brand Ambassadors are the face and voice of our brand. Brand Ambassadors increase brand awareness and sales by promoting our products through various media channels. They work closely with our sales and marketing division to achieve its marketing goals ...

- STIIIZY Dispensary Sales Associate

San Francisco, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Dispensary Sales Associate

Hanford, CA

Retail, Sales

$18.25 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY General Manager

Benicia, CA

Retail, Management, Sales

$70,304.00 / Year

- Full-Time Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Warehouse Associate

Las Vegas, NV

Warehouse, Logistics, Inventory

$19.00 - $21.00 / Hour

- Full-Time Non-Exempt

The Warehouse Associate will be tasked to package, assemble and label products. They will work closely with the quality control department to perform a variety of tasks in support of cannabis production operations. Key Responsibilities: Responsible for ...

- STIIIZY Dispensary Sales Associate

San Jose, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Assistant Manager

San Francisco, CA

Retail , Sales, Management

$26.00 / Hour

- Full-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Assistant Manager

San Jose, CA

Retail , Sales, Management

$26.00 / Hour

- Full-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Assistant Manager

San Jose, CA

Retail , Sales, Management

$26.00 / Hour

- Full-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Dispensary Sales Associate

Riverside, CA

Retail, Sales

$19.5 / Hour

- Part-Time Non-Exempt

Company: Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mis...

- STIIIZY Dispensary Sales Associate

Indio, CA

Retail, Sales, Customer Service

$19.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Dispensary Sales Associate

Vallejo, CA

Retail, Sales

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Label Clerk

Los Angeles, CA

Manufacturing, Warehouse

$18.00 / Hour

- Full-Time Non-Exempt

Our organization is currently hiring a Label Clerk to work in our warehouse. The primary responsibilities of this role will be to manage the inventory control system, maintain product data, rectify miscalculations, review and analyze the results of oper...

- STIIIZY Dispensary Sales Associate

San Jose, CA

Retail, Sales, Customer Service

$20.5 / Hour

- Part-Time Non-Exempt

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is c...

- STIIIZY Delivery Driver

Hanford, CA

Delivery, Driver, Customer Service

$16.9 / Hour

- Full-Time Non-Exempt

We’re hiring Cannabis Delivery Drivers in Hanford, and we want you on our team! If you’ve got a valid driver’s license, a clean record, and a knack for delivering great customer service, this is your chance to join one of the fastest-growing names in th...

STIIIZY Dispensary Sales Associate

We envision a world where all people with arthritis are living a life without limits. We help you live your best life by creating a powerful network of support through shared experiences, empowering information and meaningful connections. Whether it’s online or in-person, we are working together to create community connections that welcome, inform and uplift and promote life-changing resources and research. We are Champions of Yes.  http://www.arthritis.org

Industry: Non-profit Organizations
Company Size: 501-1,000 employees

Arthritis Foundation

**Job Title**

**Marketing Project Manager**

**Classification**

**Grade 7 SS A | Salary from $75,000.00/yr**

**Department**

**Home Office | Marketing and Communications**

**FLSA Status**

**Full Time | Exempt**

**Supervisor (title)**

**VP, Marketing Strategy & Planning**

**Location**

**Atlanta, GA**

**POSITION SUMMARY (Basic Purpose Or Primary Function Of Job)**

The Marketing Project Manager provides leadership and oversight for the project management function within the enterprise Marketing & Communications department. They are responsible for working across department teams and functions to successfully manage a wide range of projects in support of the organization’s strategic objectives.

The Marketing Project Manager oversees a team of Marketing Project Coordinators and provides day-to-day leadership, guidance and workload oversight. They ensure consistent project management practices, effective prioritization, workflow management and continuous improvement efforts within the Marketing & Communications department. The Marketing Project Manager leverages strong collaborative relationships across teams to drive operational efficiency, accountability and successful project outcomes.

In partnership with Strategic Marketing Managers, Marketing Project Coordinators, and other team members, the Marketing Project Manager ensures that projects are scheduled and resourced correctly and manages the efficient and effective execution of projects by ensuring assignments are completed as tasked and deadlines are met for a wide variety of content deliverables, integrated marketing campaigns, materials and other assets and tactics.

The Marketing Project Manager also manages multiple projects simultaneously, coordinating and communicating with a variety of colleagues and project owners throughout the organization, ensuring that projects are completed on time and within budget. They work with the Creative Operations Manager to schedule the needed creative resources for projects, create and communicate project timelines, and usher each project through completion based on briefing, requirements and other input from Strategic Marketing Managers while using their understanding of departmental priorities and organizational goals to drive prioritization and decision-making. The Marketing Project Manager excels at building strong working relationships with various team members to get projects completed accurately and on time.

**JOB RESPONSIBILITIES (Principal Responsibilities Or Job Duties)**

- Provide direct supervision, coaching and day-to-day guidance to Marketing Project Coordinators, including prioritization support, workflow oversight and professional development.

- Establish and reinforce project management standards, best practices and operational processes across the Marketing & Communications team.

- Lead regular project status meetings and communicate project updates, risks, resource concerns and timeline changes to key Marketing & Communications team members and stakeholders.

- Oversee and manage the intake, opening, and scheduling of projects for Strategic Marketing Managers and other Marketing & Communications team project owners.

- Work closely with various functions to ensure all resources are properly allocated.

- Create efficient project timelines and workflows, comparing existing schedules against proposed timelines to identify overbookings, partnering closely with the Creative Operations Manager on resourcing for the Content and Creative Delivery team.

- Manage the completion of project deliverables, ensuring tasks are completed as assigned, identifying any risks or roadblocks to completing tasks and projects on time and on budget and proactively working to resolve issues.

- Make recommendations and suggest creative solutions to ensure milestones and deadlines are met.

- Work closely with various team members during the project planning phase.

- Work with the Creative Operations Manager to assign project tasks and modify timelines to accommodate new and changing priorities.

- Proactively identify ways to strengthen adherence to processes ensuring the necessary files, information and resources are provided to complete assigned tasks.

- When necessary, track down files and information the team needs to complete assigned tasks.

- Serve as an expert user of the project management software, proactively identifying opportunities to optimize existing systems and processes for project planning and execution.

- Regularly monitor project activities, stay on top of milestones, and quickly identify issues to maximize system and process effectiveness.

- Support departmental planning, capacity management and process optimization efforts to improve Strategy & Planning team efficiency and project execution.

**Required Experience & Education**

- Bachelor’s degree in Marketing, Communications or related discipline required.

- 7+ years project management experience in either a traditional agency or in-house marketing environment.

- Solid project management and organizational skills with ability to multitask and prioritize in a deadline-driven environment, including strong attention to detail.

- Project Management Professional certification and experience managing others a plus.

- Excellent written and verbal communications skills.

- Highly motivated and proactive.

- Proficiency in project management systems and tools – preferably Hive.

- A demonstrated commitment to high professional ethical standards and a diverse workplace.

**ESSENTIAL JOB FUNCTIONS AND TIME ALLOCATIONS**

Open, assign and manage projects to ensure on-time completion

40%

Manage and mentor Project Coordinators

20%

Project management system maintenance – review & assign jobs

20%

Meetings/communications with stakeholders

15%

Resource allocation and management

5%

Total

100%

Marketing Project Manager

**Location: **Full Time / 100% Remote (United States)

**Salary: **$45,000 - $58,000 per year

**Job Description**

We are hiring a Project Coordinator to support the planning, tracking, and execution of internal and client-facing projects. This role involves access to sensitive project documentation and client information. A background check is required before starting.

**Responsibilities**

- Assist project managers with planning timelines, milestones, and deliverables

- Track project progress and update status reports regularly

- Coordinate meetings, take notes, and follow up on action items

- Maintain organized project documentation and shared file systems

- Communicate project updates to internal teams and stakeholders

- Identify risks and flag delays to project leadership proactively

**Requirements**

- High school diploma required; bachelor degree preferred

- Strong organizational and communication skills

- Familiar with project management tools like Asana, Trello, or Monday.com a plus

- Must pass a pre-employment background check

- No prior project coordination experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Project Coordinator

Ground Support Labs helps brands promote their image and vision through different forms of digital technology. Our platform focuses on building a deep connection between clients and their consumers.

Our single-source solution transforms the way brands connect to their consumers through digital signage and other customer experience technologies.  From emerging digital technologies to CMS and software integrations all underpinned by an industry-leading Network Operations Center (NOC), Ground Support Labs can play a critical role in enabling technology to enhance your customer experience.

We have a proven track record of deploying and supporting over $50M of technology in over 45 countries for retail, government, automotive and corporate customers by providing a “one stop shop” approach so that brands don’t need to deal with multiple vendors in different regions, and to provide a cohesive and seamless approach to managing and delivering content, boosting advertising revenue with our AMS and intelligence-led support from our NOC.

Want to know our secret?   Contact us now: talktech@groundsupportlabs.com

Industry: Information Technology & Services
Company Size: 11-50 employees

Ground Support Labs

**About Us **

** **

We are specialists in designing, delivering, and supporting all aspects of Customer Experience Technology globally. This might be Digital Signage, LCD and LED Displays, Mobile Technology, Augmented Reality, Virtual Reality and Virtual Try-On solutions that enhances the retail experience for shoppers and delivers incremental revenues and loyalty for our customers. Our work is featured in key verticals like: Retail, Hospitality, Healthcare, Financial Services DOOH, and Government. We deliver best-in-class technology and software solutions to our clients that include digital signage, interactivity, wayfinding, content management software, custom solutions and advanced support and analytics platform.

Overview

**Overview **

The Project Coordinator will work closely with Project Managers to support the successful execution of digital signage deployments across retail locations. The ideal candidate will have experience in customer service, operations, logistics, and project tracking. This role requires excellent organizational skills, the ability to multitask in a fast-paced environment, and proficiency with communication and documentation tools.

A successful Project Coordinator thrives in a deadline-driven environment, is adaptable to change, and demonstrates strong collaboration with internal teams, vendors, and field technicians. A welcoming, energetic, and team-oriented attitude is essential.

**Duties and Responsibilities **

**Project Operations **

·        Support Project Manager in executing rollout plans across all regions

·        Maintain project schedules and track milestones using project management tools

·        Prepare and organize meeting notes, memos, reports, and project correspondence

·        Coordinate technician schedules and ensure teams have access to correct site data and install kits

·        Monitor project documentation compliance and file all deliverables appropriately

·        Act as liaison between internal teams (warehouse, field techs, support) and external vendors

·        Track changes in project status and escalate issues as needed

·        Verify internal and external notes to ensure full scope was executed during project review

**Logistics & Inventory Coordination **

·        Coordinate packing list generation, kit preparation, and order tracking with warehouse

·        Monitor and confirm shipments and deliveries across all sites

·        Ensure delivery dates, tracking numbers, and site readiness are up to date

·        Assist with RMA requests, inventory counts, and kit verification

**Process Analytics **

·        Track and flag shipment errors, inventory mismatches, or scheduling conflicts

·        Identify trends, recurring issues, and process improvement opportunities

·        Support standard operating procedures and continuous improvement initiatives

·        Ensure all internal tracking are up-to-date accurate with notes and status

**Administrative Support **

·        Schedule meetings and maintain team calendars

·        Maintain clean and accurate project records and documentation

·        Assist in the preparation of site completion reports and audit documentation

**Skills and Qualifications **

**Qualifications Requirements **

·        2+ years in customer service, coordination, logistics, or operations support (AV/IT project experience a plus)

·        High level of accuracy with strong attention to detail (Required)

·        Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables (Required)

·        Excellent organizational and time management skills to manage multiple tasks and deadlines (Required)

·        Strong written and verbal communication skills (Required)

·        Ability to work independently in a fast-paced, multitasking environment (Required)

·        Comfortable collaborating across warehouse, install, support, and vendor teams (Required)

·        Experience with project management platforms such as Jira, Confluence, Smartsheet, Asana, or Monday.com (Preferred)

·        Familiarity with AV or digital signage deployments (Preferred)

**Salary Expectations **

•        Salary range for this position is 45,000 - 55,000 + Benefits

Welcome to OakTree Staffing, a Certified Woman-Owned Business (WBENC) with three decades of dedication to building communities and seeding opportunities. Our commitment to excellence and our tested processes have made it easier for clients across all sectors to acquire and nurture exceptional talent. By fostering trusted relationships, we provide tailored workforce solutions that meet the unique needs of each client. We believe that when quality is the defining principle, both careers and companies thrive, creating a cycle of growth and success.

In response to evolving market demands, our services have expanded far beyond traditional staff augmentation and direct placement. OakTree Staffing now offers comprehensive workforce solutions, including direct sourcing, managed services, and Employer of Record (EOR) and Agent of Record (AOR) services. These advanced offerings allow us to better support our clients' strategic goals, ensuring they have access to the right talent at the right time. Our innovative approach to talent management reflects our unwavering commitment to helping businesses and professionals reach their full potential.

We understand that success is built on strong relationships and a personalized touch. We are more than just a staffing agency; we are a partner in your journey to success. Whether you're a company looking to grow or a professional seeking a new opportunity, OakTree Staffing is here to support you every step of the way. Let us be your branch to success, providing the expertise, resources, and dedication needed to thrive in today's competitive market.

Industry: Staffing and Recruiting
Company Size: 201-500 employees

OakTree Staffing

**Project Coordinator **

**Location: Houston, TX **

**Description **

**Skills and Qualifications **

**Technical Skills **

- Proficiency in project management tools such as Microsoft Project, Microsoft Excel, Power Apps.

- Basic knowledge of design software like AutoCAD, Bluebeam, Visio is advantageous.

- Familiarity with design processes, industry guidelines, and workflows.

**Soft Skills **

- Strong Communication: Excellent written and verbal communication skills to interact effectively with diverse teams and clients.

- Attention to Detail: Thoroughness in tracking project components and ensuring nothing falls through the cracks.

- Organizational Abilities: Exceptional ability to juggle multiple projects and tasks simultaneously while maintaining focus and quality.

- Problem-Solving: Resourceful and motivated to solve problems independently, with a strong aptitude for identifying potential issues and crafting proactive solutions.

- Team Leadership: Ability to motivate team members and foster a collaborative environment.

- Self-Starter: Proactively takes initiatives and ownership of projects and is able to identify opportunities and act on them independently.

**Education and Experience **

- Educational Background: A bachelor’s degree in project management, business administration, design, or a related field is preferred.

- Experience: At least 2-3 years of experience in a project coordination role, preferably in a design and drafting or creative services environment.

- Certifications: Certifications such as PMP (Project Management Professional) is a plus but not mandatory.

**Key Performance Indicators (KPIs) **

- Timely completion of projects within the agreed deadlines.

- Adherence to budget and resource allocation plans.

- Positive client feedback and satisfaction rates.

- Reduction in project delays or bottlenecks due to effective problem-solving.

- Quality and consistency of design deliverables.

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