Goodman is a specialist global industrial property and digital infrastructure group. We own, develop and manage high-quality, sustainable properties that are close to consumers and provide essential infrastructure for the digital economy.

Goodman operates in key consumer markets in 14 countries across Asia Pacific, Europe and the Americas. We are the largest property group listed on the Australian Securities Exchange and invest significantly alongside our capital partners in our investment Partnerships. 

But we’re more than that. We’re a collaborative team who work together to make a tangible difference for our customers, our people and the communities we operate in. We believe in innovation, determination, integrity and sustainability – and we strive to make space for greatness in everything we do. 

For more information on Goodman, please visit www.goodman.com

Industry: Real Estate
Company Size: 1,001-5,000 employees

Goodman

Savvy Admin PROD

The Construction Contracts Coordinator will provide critical support to the North America Project Development Team. They will review of construction and consultant proposals, risk management and drafting of contract and change directives as per standardized forms. They will manage invoices and contractor progress billings to include a thorough review of contract requirements, backup and lien releases for coding and routing via Yardi workflow for approvals.

They will participate in meetings with General Contractor and Consultants to aid in change management by assisting with timely notifications and assist with the coordination required to interface with the various governmental agencies to start and close out projects. The Construction Contracts Coordinator will be the key point of contact between the field and main offices.

**Administrative **

- Maintains meticulous progress tracking tools including databases, spreadsheets and computer-based applications to generate accurate reporting for budgeting and cash forecasting.

- Create, Assemble and distribute reports internally and externally as required for the team.

- Maintains file server structure and manages project document control. Partner with General Contractor and Consultants to ensure all project documents are organized and current (construction documents, testing and inspection reports, change order management documents, etc.)

- Coordinates and participates in various meetings and events.

- Interface and with contractors, vendors, consultants and governmental agencies.

**Project Administration **

- Coordination and assembly of change directive documentation, construction change order requests, proposals and related construction documents.

- Review contractor progress billings to confirm the billing package is complete with all required back-up, Architect Certification, lien release documents prior to payment release.

- Review and coding of all project related invoices in compliance with contract documents and approved budget.

- Communicate & coordinate with internal Insurance Administrator relating to consultant, contractor and vendor insurances to ensure compliance with the contract documents and Goodman requirements.

- Attend weekly project meetings with the General Contractor, Design Consultants and misc. vendors to provide aid in expediting required tasks. Coordinate with Construction Managers to identify required actions by the Development Team and manage distribution and incorporation into ongoing project task list.

- Attends and participates in internal and external meetings within the Goodman organization in support of the development and construction team efforts.

- Assist with the coordination required to interface with the various governmental agencies to start and close out projects.

**Qualifications **

- Minimum of 3 years development or construction industry project administration experience.

- Associate degree (Bachelor’s degree preferred), or equivalent experience.

- Able to anticipate development team needs, make decisions and resolve issues in their absence.

- Knowledgeable in budget tracking and basic contract/accounting terminology.

- Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.

- Builds effective relationships with associates, design team, contractors, consultants and the multiple agencies typically encountered in the development industry. Actions should reflect and support company core values.

- Able to write clearly and concisely in a variety of communication settings and styles.

- Open to change and can learn quickly when faced with new opportunities and challenges.

- Organizes people, tools and equipment and plan/manage multiple activities to accomplish desired results.

- Exhibits commitment to quality by evaluating project-related processes and making necessary changes to make improvements, and meeting/exceeding internal and external expectations.

- Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments and meet deadlines.

- The position requires motivation and commitment to a fast-paced, high volume Development Team.

- Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on completing tasks with integrity.

- Displays tactful, mature and professional demeanor with well-developed interpersonal skills including the ability to work with diverse personnel. Team player with a collaborative approach.

- Strong computer skills in word processing, spreadsheet, scanning, database software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet and Microsoft Products (e.g., Word, Excel, Office, Outlook)

- Experience with SharePoint technology

- Experience with Yardi budgeting software

- Experience with Accounts Payable

**About Goodman **

Goodman is a provider of essential infrastructure. We own, develop and manage high quality, sustainable logistics properties and data centers in major global cities, that are critical to the digital economy.

We’re a collaborative team with a shared vision to make the world a better place for our customers, our investors, our people, and the communities we operate in. We value innovation, integrity, determination, and sustainability, and our purpose is simple: to make space for greatness in everything we do.

Construction Contracts Coordinator

Confidential Jobs

Industry: Human Resources Services
Company Size: 51-200 employees

Confidential Jobs

**Introduction **

A leading heavy equipment rental company has been part of this country’s infrastructure story for over a century. Over that time, the business has grown and reinvented itself at every major inflection point in the industry, from the machines it operates to the way it runs the business.

Today, the company operates one of the largest bare rental fleets of rough terrain and lattice crawler cranes in the world, with thousands of machines working across the United States and continued fleet expansion planned.

**Job Overview **

The Director of Contracts will be the lead member of a team of attorneys/contract administrators and will primarily support the contracting effort within the Legal/Contracts and Risk Management Departments.

**Responsibilities **

- Lead dynamic construction Contracts group in day-to-day contract management activities, including supervision of staff and contract administration process.

- Interface with internal and external customers regarding technical construction contract issues, including contractual risk allocation issues.

- Review, analyze, negotiate and approve customer construction contracts, equipment rental agreements, equipment sales documents, consulting agreements, and other routine and non-routine documentation associated with Company’s operations.

- Ownership of the contracting process from initial fact-checking (confirmation of scope, schedule, and price with sales and payment status with accounting) to final approval.

- Responsible for developing contract management processes/systems to optimize efficiencies.

- Outreach to and cross-training team members in other departments.

- Proven experience supervising teams of support staff at the manager level.

- Work with General Counsel to ensure smooth implementation of contracts; organize and manage logistical flow of contract implementation by Contract Administrators and relevant team members.

- Organize and conduct periodic contract performance and administrative compliance reviews for project logistics teams.

- Perform other duties as assigned.

**Educational Requirements/Qualifications **

- BA/BS required. JD preferred but not required if strong Construction contracts background.

- Proven experience in construction contracting. 5+ years of experience in construction contract management, including analyzing and negotiating, is highly preferred. A basic understanding of contracts, indemnification, and insurance is mandatory.

- Attention to detail in composing, analyzing and proofing materials, establishing priorities, meeting deadlines and ensuring documentation is completed and filed professionally and accurately for internal and external purposes.

- Effective organizational skills to ensure group’s workflows and resources are optimized.

- Extensive management experience.

- High level of interpersonal skills, able to interact and communicate with individuals at all levels of the organization.

- Strong problem-solving skills, poise, and perseverance.

- Demonstrate the ability to communicate effectively and professionally with and persuade customers and other stakeholders by email, telephone, and contract draftsmanship.

- Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

- Proficiency with MS Office products, including Word, Excel, and Outlook, is expected. Experience with Adobe, DocuSign, and Salesforce is a plus.

**Benefits **

- Competitive pay and a matching 401(k) plan

- Vacation, Company Holidays, and Sick Days

- Flexible spending accounts/Health Savings Account

Director of Contracts

NM Law is a boutique fixed-fee concierge law firm providing strategic legal counsel for businesses, executives, and families. 

We combine modern legal strategy with transparent pricing and personalized service to deliver clarity, discretion, and long-term value.

Industry: Law Practice
Company Size: 2-10 employees

NM Law, APC

We are seeking a detail-oriented, outgoing, and highly motivated Legal Assistant / Paralegal with a minimum of 3 years of recent legal experience, preferably in Estate Planning, Probate, or Corporate matters. A demonstrated commitment to the legal field, strong problem-solving abilities, and a desire to be part of a collaborative team are essential for success in this role.

The ideal candidate is organized, proactive, dependable, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and attention to detail.

**Compensation: ** $70,000 - $80,000 yearly

Paralegal

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

1. About Our Client:The organization is a full-service law firm established in 1935, with over 150 attorneys and 300 professionals. It operates across Pennsylvania, Maryland, Ohio, and Washington, D.C., providing legal services in various industries such as real estate, energy, healthcare, banking and finance, insurance, construction, and technology. The firm also has a strong presence in public sector law, representing clients in regulatory and legislative matters. Its services include corporate law, labor and employment, litigation, tax, intellectual property, energy and environmental law, estate planning, and related fields. The organization is recognized for legal excellence in areas including construction litigation and energy law and supports affiliated businesses in marketing, municipal consulting, and title services.

2. About the Opportunity:The Legal Assistant will deliver essential administrative and litigation support to multiple attorneys. This role is key to ensuring efficient case management and legal document preparation, directly impacting client service quality. The position involves handling legal documents, coordinating communications, managing case files, assisting with research, and supporting billing and scheduling tasks. The role contributes to the overall productivity and effectiveness of the legal team.

3. Responsibilities:• Prepare, proofread, and process legal documents such as summons, subpoenas, complaints, appeals, and motions

• Manage correspondence including mailing, faxing, and coordinating deliveries to clients, witnesses, and court officials

• Organize and maintain case files, law libraries, and legal documents

• Assist attorneys with research and gathering records (employment, medical, etc.)

• Track deadlines, maintain calendars, and attend legal meetings to take notes

• Handle billing binders, enter daily time for timekeepers, and support other assistants as needed

• Manage projects and balance workloads within the practice group while maintaining confidentiality

4. Requirements:• High school diploma or GED equivalent

• Preferred prior administrative experience in a legal setting

• Ability to manage multiple tasks independently and prioritize effectively

• Strong written and verbal communication skills with a customer-service focus

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with quick adaptability to new tools

• Professional work ethic with a commitment to confidentiality

5. Pay Range and Compensation Package:• Pay range $28—$35 USD

• The total rewards package includes competitive pay, comprehensive health coverage, and bonus opportunities based on performance

6. Benefits & Perks:• Medical, dental, and vision insurance

• Life and disability coverage

• Accidental death and dismemberment insurance

• Paid time off, sick leave, and parental leave

• 401(k) retirement plan with company match

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Legal Assistant 2:30pm-10:00pm EST (Mon-Fri)

i3infotek, doing business as MSR Technology Group, is a Lifesciences, Medical devices, and healthcare consulting and professional services provider. We seamlessly meet a wide range of R&D, scientific, engineering, packaging, quality, and regulatory needs of our clients. We specialize in validation engineering, computer system validation, regulatory processes, and more. Our diverse and talented workforce makes us a preferred resource for hard-to-find niche talent across many functions in the healthcare industry.

Industry: Information Technology & Services
Company Size: 201-500 employees

I3 INFOTEK INC

**Position Overview: **

- **Title: ** Legal Assistant II

- **Location: ** Phoenix, AZ 85004

- **Hours/Week: ** 40

- **Shift: ** Day (8:00 AM – 5:00 PM)

- **Work Schedule: ** Initially fully onsite; hybrid 1 day/week after training

**Job Requirements: **

- **Education: ** Any legal education experience preferred

- **Skills: **

- Strong computer skills (Google Suite/Microsoft Office)

- Ability to multitask across multiple platforms

- **Other: **

- Local candidates only (Phoenix area)

- Must be available for in-person interviews within 1 week of posting close

- Must be able to start within 2 weeks of offer

- Security clearance required

- Travel: None

**Position Notes: **

- Virtual interviews

- Potential for conversion to full-time based on performance during first 4–5 weeks

- Resumes must specify current location

Legal Assistant

Leydig, Voit & Mayer remains at the forefront of intellectual property law, providing advice and counsel in intellectual property litigation, licensing, and prosecution services worldwide. We encompass the full range of patent, trademark, copyright, trade secret, and Internet issues. Demanding excellence from every Leydig professional, the firm's attorneys and technical advisors bring a wide range of capability and expertise to every engagement, helping business and industry leaders prevail in their most difficult intellectual property challenges.

A distinguished history of service and success has earned Leydig a reputation both nationally and internationally as a pre-eminent intellectual property firm.

Singular focus. Outstanding results.

Industry: Law Practice
Company Size: 51-200 employees

Leydig, Voit & Mayer, Ltd.

Leydig, Voit & Mayer, Ltd., an Intellectual Property (IP) law firm, is seeking a qualified candidate to join our Chicago office as a Legal Assistant. The person hired for this position will receive in-depth training, with the aim of understanding the administrative and operational aspects of the United States Patent and Trademark Office (USPTO). Duties will include preparing letters to clients and foreign agents, dealing with the USPTO to resolve issues, preparing paperwork for patent filings, and monitoring deadlines and various electronic filings on the USPTO website. Responsibilities may also require working on assigned special projects, including administrative support tasks as needed. Candidates should be comfortable in a work environment where tasks may evolve day-to-day. Candidates can expect hands-on projects with the opportunity to develop experience, insight, and skills.

In addition, well-qualified candidates should be service-minded, highly organized, efficient, show a natural ability attending to details, show an aptitude for problem solving and creativity, have good analytical skills, have very strong written and verbal communication skills, and be proactive. Candidates must also be able to work well both independently and within the framework of assigned attorneys. 1-2 years’ experience a plus but not a requirement.

Candidates should possess strong basic computer skills using Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Associate or Bachelor’s degree required.

We offer a friendly environment and a full range of benefits. Salary range for this role is $45,000 - $60,000 commensurate with experience.

Candidates should submit a cover letter and resume to: careers@leydig.com.

**Leydig, Voit & Mayer provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. **

**Leydig participates in E-Verify. **

Intellectual Property Legal Assistant

Grand Rapids divorce lawyers helping clients with family law disputes. Since 1993, we have assisted clients in their divorce proceedings, when they may have agreed upon most terms or were embroiled in high conflict with business valuations, high assets, alimony/spousal support disputes, and anticipated a trial. We also assist clients with child custody disputes including parenting time, child support, change of domicile, and complex parental alienation cases.

Industry: Legal Services
Company Size: 11-50 employees

Kraayeveld Family Law

**Description**

- Are you ready to help clients with their family law issues?

- Do you have the right mix of conscientiousness, ability to sell yourself, and team spirit?

- Do you want top-notch training from the best in the industry?

- Do you want to be part of the team where all of us work towards a common goal of providing the best family law representation to our West Michigan clients?

Then look no further!

If that’s you, we’d like you to join our team. Kraayeveld Family Law is looking to add a Legal Assistant to our team.

As a Legal Assistant, you will be talking to our prospective clients when they are considering hiring our firm, and you will be assisting our attorneys and paralegals with the administrative tasks to provide clients with top-notch legal services.

We have a great team. Everyone loves coming to work every day and working together. We'd like you to be a great fit, and for that reason our hiring process is extensive. We ask you to participate in a written interview, a Zoom interview, and a team interview.

**Compensation: ** $19 - $23 hourly

Womble Bond Dickinson is a transatlantic law firm with more than 1,000 lawyers based in 32 UK and US office locations. The firm provides core legal services including Commercial, Corporate, Employment, Pensions, Dispute Resolution, Litigation, Finance, Banking, Restructuring, Insolvency, IP, Technology and Data, Private Wealth, Projects, Construction and Infrastructure, Real Estate, and Regulatory Law. 

Womble Bond Dickinson has a particular focus on twelve key sectors: Energy & Natural Resources, Financial Services, Healthcare, Insurance, Manufacturing, Real Estate, Retail & Consumer, Transport & Infrastructure, Pharmaceuticals Biotechnology & Life Sciences, Communications & Technology and Wealth Management.

The firm’s UK offices are in Bristol, Edinburgh, Leeds, London, Newcastle, Plymouth, Southampton, and Teesside. The US offices are in Atlanta, Baltimore, Boston, Denver, Huntsville - AL, Nashville, New York, San Francisco, Los Angeles, Irvine, Silicon Valley - CA, Wilmington - DE, Charlotte, Greensboro, Raleigh, Research Triangle Park, Winston-Salem - NC, Charleston, Columbia, Greenville - SC, Charlottesville, Tysons - VA, Washington D.C., and Houston.

Through the firm’s association with Lex Mundi, the world’s largest association of independent law firms, Womble Bond Dickinson can also offer clients access to quality-tested local counsel in more than 120 countries.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Womble Bond Dickinson (US) LLP

Womble Bond Dickinson (US) LLP seeks a Billing Coordinator to work out of any its US offices. The ideal candidate will have experience working in a commercial law firm performing account billing duties in support of legal staff members. In addition, the incumbent will have experience with MS Office, E-Billing, Elite, and/or Aderant, and will have knowledge of best practices for maintaining compliance with firm and outside counsel billing guidelines.

This full-time, non-exempt position, working in the Accounting Department, is responsible for account billing under the direct supervision of the Accounting Billing Manager. This position will be responsible for account billing throughout all phases of the billing life cycle.

**Responsibilities **

- Review, edit, and track prebills in response to attorney and legal assistant requests

- Prepare, process, and send a high volume of bills per month

- Ensure compliance with firm and client billing guidelines, including e-billing requirements and matter-specific instructions

- Maintain accurate description of all client billing requirements. Update and track changes to the requirements, as necessary.

- Timely submittal of e-bills, including all necessary supporting documentation

- Monitor and coordinate re-submission of rejected e-bills and appeals with the billing attorney/legal administrative assistant and/or client representative

- Assist with complex matter set-ups

- Respond to internal and external inquiries regarding billing issues, discrepancies, and questions related to WIP, A/R, billing reconciliations, trust balances, and applications of cash receipts

- Identify and resolve billing inaccuracies

- Suggest improvements for billing process and systems procedures

- Other duties may be assigned

**Experience **

- HS Diploma or equivalent

- Minimum of 2 – 3 years of experience involving account billing and bookkeeping responsibilities

- Strong knowledge of MS Office suite

- E-Billing experience is highly preferred

- Elite 3E and/or Aderant experience preferred

- Exceptional organizational skills and keen attention to detail

- Strong analytical and critical thinking skills

- Strong work ethic and a demonstrated ability to work independently with limited supervision

- Strong written and oral communication skills

- Ability to work well in a fast-paced environment and meet deadlines

- Committed to high-quality customer service (internal and external)

- Consistent attendance and reliability

**COMPENSATION **: The national average salary range for this position is between $46,000-$70,000. Starting salary will be determined based on location, qualifications, and experience.

Billing Coordinator

We are a virtual trademark and business law firm helping start, protect and grow brands around the world. We can help you at all stages of your business journey, by limiting your exposure, securing your assets, and maximizing the value of your innovative creations or services.

Industry: Law Practice
Company Size: 2-10 employees

DiAngelo Law

**Trademark Paralegal/ Legal Assistant (Client-Facing & Remote)**

We’re looking for an experienced trademark paralegal or legal assistant who genuinely enjoys working with business owners and developing professional relationships with clients throughout the legal process.

This is a client-facing role that supports trademark and contract matters from intake through execution. It’s an excellent fit for someone who is highly organized, proactive, and takes pride in being the person who keeps things moving while also delivering a high-quality client experience.

**About The Firm**

DiAngelo Law is a virtual trademark and business law firm founded in 2015, serving entrepreneurs and growing companies around the world. Our work is grounded in practical, business minded legal guidance delivered with transparency, efficiency, and approachability.

We operate with a high level of communication, accountability, and attention to detail, with an emphasis on both quality of work and quality of relationships. We take pride in supporting our clients in a way that feels professional, thoughtful, and personal rather than transactional.

Our systems and processes are well established to support efficiency, but we also value team members who can identify opportunities for improvement while staying focused on executing their core responsibilities at a high level. This is a role for someone who takes ownership of their work, follows through consistently, and can be trusted to work with a high level of autonomy while keeping things moving without constant direction.

**What’s In It For You**

- A high-impact role that sits at the center of both legal and client experience

- 100% remote work

- The opportunity to contribute to revenue-generating activities, not just admin tasks

- Clear expectations and communication so you know what success looks like

- A supportive, professional team culture focused on trust and accountability

- The ability to grow into a more senior operations or client success role over time

- A culture built on transparency, efficiency, approachability, excellence, and care

**The Role**

This role is for an experienced trademark paralegal or legal assistant and blends substantive legal work with client-facing communication.

You will be responsible for managing client communication, supporting discovery calls with prospective clients, handling administrative tasks such as data entry and light billing, and preparing trademark-related work for attorney review and filing.

You will work closely with the attorney and team to ensure both client experience and legal workflows run smoothly.

This role requires someone who is comfortable taking ownership, identifying gaps, and stepping in to solve problems without waiting to be told.

**Key Responsibilities**

- Support attorneys with administrative and substantive legal tasks

- Serve as a primary point of contact for client communication and support

- Act as a gatekeeper for attorney time by triaging client and prospective client needs and directing matters appropriately

- Identify client needs, gaps, or opportunities for additional support and ensure they are properly addressed or escalated

- Manage lead intake, follow-up, and tracking to provide a responsive and well-coordinated experience for clients and prospective clients

- Proactively guide repeat and prospective clients through next steps, supporting a smooth and professional intake experience

- Maintain accurate records in CRM and case management systems

- Manage docketing, including tracking tasks, deadlines, and workflows across matters

- Gather information from clients and ensure matters progress smoothly and efficiently

- Identify inefficiencies or gaps and proactively flag or solve them

**What We’re Looking For**

- Prior experience with trademark law and USPTO processes (required)

- Exercise sound judgment in client communication and know when to escalate matters

- Confident guiding client conversations and identifying opportunities to support clients and move matters forward

- Highly organized and detail-oriented

- Strong communication skills, both written and verbal

- Proactive and comfortable taking ownership of responsibilities

- Able to manage multiple priorities without dropping the ball

- Reliable, consistent, and accountable

**You’re Likely a Strong Fit If You**

- Enjoy building relationships with clients, not just completing tasks

- Naturally follow up and keep things moving without being asked

- Take pride in producing accurate, high-quality work

- Are comfortable balancing legal work with client communication

- Want to be part of a team where your work actually matters

**You’re Not a Fit If You**

- Do not have prior trademark experience

- Need constant direction or supervision

- Avoid follow-up or uncomfortable conversations

- Prefer a purely behind-the-scenes, non-client-facing role

- Prefer a slow-paced or task-only role

- Struggle with organization or time management

**How To Apply**

Apply via our Hiring Steps portal https://aws3.link/myjVfu

(Applications not submitted through HiringSteps will not be considered)

Trademark Paralegal/Legal Assistant

Sheppard Mullin is a full service AmLaw 50 firm with over 1200 attorneys in 16 offices located throughout California and in Chicago, Dallas, Houston, New York, Washington, D.C., Brussels, London, Seoul and Shanghai.  The firm's California offices are located in Century City, Los Angeles, Orange County, San Francisco, Del Mar, San Diego and Silicon Valley.  

Global companies turn to Sheppard Mullin to handle a full range of corporate and technology matters, high stakes litigation and complex financial transactions.  In the U.S., the firm's clients include half of the Fortune 100 companies.

Our practices include: 
Antitrust, Bankruptcy, Corporate, Entertainment, Finance, Government Contracts, Intellectual Property, Labor & Employment, Land Use, Litigation, Real Estate, Tax, White Collar

Visit our blogs at: 
https://www.sheppardmullin.com/publications-blogs.html

Industry: Law Practice
Company Size: 1,001-5,000 employees

Sheppard Mullin

**Sheppard, a global Am Law 100 firm, has an immediate opening for Labor & Employment Legal Assistant (Practice Specialist) to join our Washington DC office.**

Sheppard is hiring an experienced Practice Specialist to support the Labor & Employment Practice Group at all stages of litigation from case initiation through appeal. The successful candidate will have extensive experience supporting litigation attorneys and a working knowledge of trial procedures and federal, state and appellate court rules and procedures. Duties will include preparing and filing legal documents, calendar and travel management, case management, and billing/expense support. The role requires strong technical, organizational, and administrative skills and candidates must be adept at managing their time, prioritizing work, and consistently produce high-quality work products under minimal supervision and direction in a deadline driven, dynamic, and fast-paced environment.

Collaboration with firm personnel at all levels is integral to the role. Experience supporting labor and employment litigators is required.

PREFERRED QUALIFICATIONS: Nationwide federal and multi-district litigation experience.

COMPUTER/SOFTWARE KNOWLEDGE: Mastery of the entire Microsoft Suite of products, Adobe Acrobat Professional, Zoom, Teams, bulk data transfer solutions, NetDocs, PACER, Quickbook, UltiPro, Compulaw, Chrome River, TeamSync, ContractExpress, Docusign, Monday.com, DocketBird, and InTapp. Must be able to quickly learn new skills and systems.

**Work Environment**

- Indoor office environment with limited exposure to hazards that are customarily found while working in a high-rise building.

- Cubical or workstation.

- The current Firm policy requires you to be in the office a minimum of three days per week with two days working from home (subject to change).

Washington DC: The pay range for this position is: $26.00- $62.00 per year. Medical, vision, and dental coverage is available, including coverage for dependents and domestic partners. Please note that the foregoing compensation and benefit information is a good-faith assessment associated with this position as of the time of this posting and is provided pursuant to the District of Columbia Wage Transparency Omnibus Amendment Act of 2023.

Sheppard is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.

Labor & Employment Legal Assistant (Washington DC)

Thompson Hine LLP, a full-service business law firm with approximately 400 lawyers in 9 offices, was ranked number 1 in the category “Most innovative North American law firms: New working models” by The Financial Times and was 1 of 7 firms shortlisted for The American Lawyer’s inaugural Legal Services Innovation Award. Thompson Hine has distinguished itself in all areas of Service Delivery Innovation in the BTI Brand Elite, where it has been recognized as one of the top 4 firms for “Value for the Dollar” and “Commitment to Help” and among the top 5 firms “making changes to improve the client experience.” The firm’s commitment to innovation is embodied in Thompson Hine SmartPaTH® – a smarter  way to work – predictable, efficient and aligned with client goals. 

For more information, please visit  ThompsonHine.com and ThompsonHine.com/SmartPaTH.

Industry: Law Practice
Company Size: 501-1,000 employees

Thompson Hine LLP

Thompson Hine LLP is seeking a full-time (37.5 hours/week) **Administrative Specialist ** (Litigation Legal Assistant) to join our downtown **Cleveland, Ohio ** office. This position is part of our Firmwide Administrative Support Center (“FASC”).

The FASC is responsible for providing high-level administrative and litigation support to attorneys, paralegals, and professional staff across all Thompson Hine offices. Primary responsibilities include but are not limited to: entering attorney time; preparing and submitting expense reports; processing new business intake requests; coordinating travel arrangements; performing data entry; conducting document comparisons; generating tables of contents and tables of authorities; assisting with trial, deposition, and arbitration preparation; and collaborating with attorneys, staff, and other departments as needed.

The ideal candidate will demonstrate strong interpersonal and communication skills, with the ability to build positive relationships in a collaborative team environment. Applicants must be self-motivated, detail-oriented, dependable, and adaptable to changing priorities in a fast-paced environment. Candidates should also possess excellent organizational, time-management, and customer service skills. The ability to work proactively and independently while effectively managing multiple responsibilities is essential.

** **

**REQUIRED QUALIFICATIONS: **

- Ten (10) or more years of combined experience as a legal secretary, legal assistant, or other legal support role, with a minimum of five (5) years in litigation practice support.

- Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

- Advanced proficiency in document formatting, including stripping and applying styles and number schemes.

- Superior grammar, punctuation, and proofreading skills.

- Strong communication and problem-solving skills.

- Strong interpersonal skills with an aptitude for working effectively within a team.

- Excellent organizational skills and the ability to prioritize multiple tasks while meeting tight deadlines.

- High school diploma or equivalent.

**PREFERRED QUALIFICATIONS: **

- Intermediate-to-advanced knowledge of PDF software (e.g., Kofax), document management systems (e.g., NetDocs), and time entry systems (e.g., Aderant).

This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager to support departmental and Firm needs. The Firm offers flexibility in scheduling for this position; however, regular hours must fall within the range of 8:30 a.m. to 6:00 p.m. E.T., Monday through Friday, with an agreed-upon daily schedule established at hire.

This position is also eligible to participate in a hybrid (in-office/remote) schedule upon successful completion of at least a 90-day training period. Occasional overtime and schedule adjustments may be required to accommodate workflow.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $78,000 to $96,000.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as paid time off (PTO).

Thompson Hine EEO Policy

Administrative Specialist (Litigation Legal Assistant)

Bauman Advisory Group is a comprehensive wealth management firm committed to helping our clients improve their long-term financial success.  BFG was founded with the goal of assisting our clients in every aspect of their financial lives.  Our services and affiliations include Money Management, Estate Planning, Tax Planning, Long-Term Care, Insurance & Annuities.  We've earned a reputation for excellence in the Las Vegas community.

Industry: Financial Services
Company Size: 2-10 employees

Bauman Wealth Advisors

**Estate Planning Coordinator | Las Vegas (In-Office) **

Most estate planning coordinator jobs sit inside law firms. This one doesn't — and that's the point.

Bauman Wealth Advisors runs estate planning in-house as a core service, not an afterthought. Trusts, wills, powers of attorney, beneficiary designations, titling changes — all handled under one roof alongside investments, tax planning, insurance, and retirement income strategy. Think family-office model, not legal assembly line.

The firm's Estate Planning Specialist needs a coordinator who owns the document workflow to help the practice scale. That person keeps the queue moving, chases what's missing, and makes sure nothing sits unsigned for three weeks because someone forgot to send a form.

**What you'll own: **

- The full document lifecycle behind every estate plan — preparation, tracking, signature status, handoffs to outside counsel and custodians, and completion

- A reliable system for open items across multiple clients, so nothing falls through

- The accuracy standard the firm runs on: right over fast, every time

Estate planning documents are high-stakes. A missed beneficiary designation creates real liability and real client harm. This firm would rather have two clean processors than one fast, error-prone one. If that's how you're wired, keep reading.

**What success looks like in 90 days: ** You own the estate-planning queue end-to-end. The planning team trusts your work on the first pass. Nothing stalls.

**This role is probably not for you if: **

- You want a paralegal career path

- You're looking for a broad office admin — this is estate-planning-specific

- You prioritize speed over accuracy

- You need remote or hybrid — this is in-office in Las Vegas

**What you need: **

- Direct experience with estate-planning documents (trusts, wills, POAs, beneficiary designations, titling) or closely adjacent legal/financial document processing

- A proven accuracy-first work style in detail-intensive environments

- Ability to manage a queue, track status across clients, and chase to completion without hand-holding

**Nice to have: ** Experience in an RIA, trust company, estate planning law office, or title/escrow environment. Familiarity with trust administration workflows or custodial paperwork. Understanding of how estate planning connects to a broader financial plan.

**Compensation: ** $55K–$65K base + bonus, with performance-based increases after 90 days or 6 months. Full-time, in-office (3425 Cliff Shadows Pkwy, Suite 130, Las Vegas).

Bauman Wealth is founder-led, growing, and long-term focused. If you want estate-planning work at a firm that treats it as a core function and you do your best work when accuracy matters more than volume, this seat is worth a conversation.

Expert Witness for Entertainment Industry disputes

Industry: Movies, Videos, and Sound
Company Size: 1 employee

Law Firms

Legal Administrative Assistant (Litigation)

Hybrid – San Diego, CA

A highly respected **plaintiff-side litigation boutique ** is seeking a**Administrative Assistant ** to join their team in San Diego. This is an **urgent hire ** due to growing caseloads and offers the opportunity to support attorneys handling **high-impact civil litigation matters nationwide **.

This firm is known for handling complex, high-stakes plaintiff cases against major institutions and organizations, achieving landmark settlements and verdicts for clients across the United States.

**Responsibilities **

- Organize and maintain litigation files and document management systems

- Track case status, deadlines, and key litigation milestones

- Maintain and update records within case management and CRM systems

- Support attorneys with administrative litigation tasks and document preparation

- Ensure files and case materials are maintained with a high level of organization and accuracy

Qualifications

- **3+ years of legal administrative or legal assistant experience **

- Prior experience in **litigation environments (plaintiff-side preferred) **

- Experience with **practice management or CRM systems ** is a plus

**Salary and Other Compensation: **

The annual salary for this position is between **$75,000 – $95,000 **. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. The other benefits includes:

- **Health insurance, dental and vision **

- **401(k) match **

- **PTO **

This role offers strong mentorship, meaningful work, and room to grow long-term within the firm.

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. We deliver effective solutions to our clients’ most important legal challenges, applying clear commercial judgment and a distinctively collaborative approach.

_________________________________________________
This page may constitute attorney advertising. Prior results do not assure a similar outcome.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Debevoise & Plimpton

**Research Analyst – Litigation (Law Firm Library) **

**Research & Knowledge Management Services **

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our Firm to our lawyers and clients through true collaboration.

We are seeking a savvy and dynamic Research Analyst - Litigation, to join our highly collaborative Research & Knowledge Management team. This role is an exciting opportunity to contribute to a premier global law firm by providing high-level litigation and business research support to attorneys, legal assistants, and Business Development professionals across practice groups. The ideal candidate will possess a deep understanding of legal research tools, a proactive mindset, and the ability to thrive in a fast-paced, high-performance environment.

The role follows a hybrid work model, blending in-person collaboration with remote flexibility in accordance with firm guidelines.

**Responsibilities include but are not limited to: **

- Deliver comprehensive litigation research across diverse practice areas using both conventional and emerging research platforms.

- Conduct case law, statutory, regulatory, and legislative history research under the direction of the Research Manager.

- Serve as the research liaison for one of the firm’s litigation practice groups as designated by the Research Manager.

- Assist with general research tasks and projects as required.

- Support attorneys with cost-effective research strategies and provide targeted training sessions on legal research tools and databases.

- Assist with onboarding and research orientation sessions for new associates and Summer Programs.

- Apply strong analytical skills to distill complex research findings into actionable insights that directly support legal strategy and client needs.

- Manage multiple time-sensitive assignments effectively, balancing priorities within budget and deadline parameters.

**Requirements: **

- Demonstrated expertise in expertise in litigation, case law and factual research methodologies.

- Proficiency with a wide array of research databases and tools, including:

- ~~Lexis+, Westlaw, Bloomberg Law, Practical Law, VitalLaw, PACER, Wolters Kluwer tax resources, and Quest, among others. ~~

- Utilizes appropriate fee based and non-metered resources to provide excellent practice support in a timely and cost-effective manner.

- Strong attention to detail, intellectual curiosity, and a collaborative, client-service-oriented approach.

- Ability to work independently with minimal supervision while contributing to a team-oriented culture.

- Excellent communication and project management skills.

- Minimum of 5 years of legal research experience at an AmLaw 50 firm or equivalent legal environment.

**Preferred Qualifications: **

- Master’s degree in Library & Information Science (M.L.S./M.L.I.S.) from an ALA-accredited institution and/or Juris Doctor (J.D.) degree.

- Knowledge of securities law, tax, or basic corporate research a plus.

**TO APPLY: **

A resume and cover letter are required to apply for this position. Please tell us where you saw this position posted and send required materials to:

Taria Yarborough

Human Resources

Sr. Human Resources Generalist

tkyarborough@debevoise.com

Research Analyst – Litigation (Law Firm Library)

Lawyers for Justice, PC, a first class law firm, currently empowered by over 35 lawyers, has been fighting for California workers for over a decade.  The firm has obtained millions of dollars on behalf of California workers.

The law firm is one of California’s leading plaintiff-side litigation law firms.  The firm was established with a mission to provide a voice for workers and help them speak up for themselves and assert their rights.  The attorneys at the law firm are experienced and provide dependable representation to workers, consumers, and victims of wage-and-hour violations, unfair business practices, catastrophic injury, and consumer fraud.  

The firm has a track record of aggressively prosecuting companies for violating the law and has recovered millions of dollars for thousands of exploited individuals.   The firm is dedicated to protecting the rights and entitlements of employees at all levels, and has significant experience in assisting hourly wage workers with matters involving unpaid overtime, unpaid meal and rest breaks, and other similar claims.

Industry: Law Practice
Company Size: 11-50 employees

Lawyers for Justice, PC

Growing California based law firm expanding into Washington, considered a powerhouse in the field of plaintiff's side wage-and-hour class action litigation, seeks a highly qualified Legal Assistant to join its expanding team. Lawyers for Justice was recently named a Global Recognition Awards “Best Workplaces” winner for 2026.

The Firm has a robust caseload, in federal and state courts, against regional, national, and Fortune 500 companies in multiple industries. Focusing on the prosecution of employment class and representative actions, involving wage-and-hour, unfair business practice, discrimination, and false advertising matters. The Firm has recovered millions of dollars on behalf of thousands of employees and consumers in California. With our expansion, we intend to achieve similar success for clients we will serve in the state of Washington.

This position is part of our expansion into the State of Washington. Due to the large number of active cases throughout the State, we are looking to add members to the team.

As a Legal Assistant, you will join a talented team of Seattle Washington based professionals, as well as our broader Lawyers for Justice Team in California and across the United States.

Duties/Responsibilities

· Meets with attorneys, clients, and other professionals to discuss assigned cases or projects.

· Drafts legal documents and file motions and pleadings according to judicial procedures.

· Interviews clients and witnesses and prepare summaries of their statements.

· Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.

· Inputting and updating all legal deadlines, court dates, depositions, hearings, and client meetings into the firm's calendaring system.

· Calculating and double-checking accurate deadlines based on relevant rules and statutes.

· Managing conflicts and scheduling adjustments as needed.

· Develops and maintains records on cases.

· Organizes, enters, and cross-references documents in a computerized database.

· Assists attorneys with organizing and carrying out special projects as assigned.

· Performs other related duties as assigned.

*The company reserves the right to add or change duties at any time.

Required Skills/Abilities

· Excellent verbal and written communication skills.

· Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to function well in a high-paced and at times stressful environment.

· Ability to maintain confidentiality, and to exercise discretion and good judgment.

· Proficient with Microsoft Office Suite or related software.

Education and Experience

· Bachelor’s degree in paralegal studies or related field preferred.

· Minimum of 1 year of experience.

Physical Requirements

· Prolonged periods of sitting at a desk and working on a computer

· Must be able to lift up to 15 pounds at a time

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person

Greenberg & Bederman, LLC provides legal assistance to victims who have suffered injury or wrongful death as the result of an auto accident.  The law firm also handles medical malpractice cases for victims who have suffered from negligent medical care, diagnosis or wrongful death.  Greenberg & Bederman has dedicated Social Security disability lawyers, helping residents of Maryland, DC and Virginia who have been denied disability gain benefits through appeals.  Further, Greenberg & Bederman practices pharmaceutical drug liability (bad drugs) and defective medical device liability cases.

Founded in 1985 by Andrew Bederman and Roger Greenberg, the law offices of Greenberg & Bederman, LLC are headquartered in Silver Spring, MD.  The firm is licensed to practice personal injury, medical malpractice and social security disability law in the states of Maryland, DC and Virginia.

Industry: Law Practice
Company Size: 11-50 employees

Greenberg & Bederman, LLC

Greenberg & Bederman seeks a Legal Assistant in its File opening Department.

This is an introductory position where we are willing to train the right candidate.

We are looking for someone with database and Microsoft Office experience who is organized, detail oriented, and enjoys heavy phone contact.

Your duties:Report the claim

Notify the carrier that we represent our client

Order body cam footage

Send Welcome letters to clients

Submit initial medical records & billing requests

Submit costs to accounting

Add new clients to our database

Note all conversations into our database

Please do NOT contact our office directly. Reply to this ad or send your resume to help@gblawyers.com

Founded in 1939, Higgs Fletcher & Mack is San Diego’s oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients’ issues. The firm’s lawyers, over 70 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.

The firm is actively recruiting partner-level talent in complimentary practice areas to provide legal expertise in the San Diego region and beyond. 

For more information, please visit: www.higgslaw.com

Industry: Law Practice
Company Size: 51-200 employees

Higgs Fletcher & Mack

Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, is seeking an experienced Litigation Legal Assistant to provide high-level support to attorneys and their paralegals in various Civil Litigation Law practice groups.

The ideal candidate will bring at least three years' of Civil Litigation experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

**Responsibilities **

- Provide comprehensive administrative and litigation support to attorneys and paralegals in various Civil Litigation practice groups.

- Manage complex calendars, schedule consultations, depositions, and client meetings

- Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses

- Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings

- Coordinate and process filings in State and Federal courts, including electronic filing and service

- Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)

- Communicate professionally with clients, court staff, opposing counsel, and vendors

- Track certified mailings, overnight deliveries, and manage document flow

- Process invoices, check requests, and schedule conference rooms

- Collaborate closely with paralegals to ensure smooth case management and workflow

Experience

- At least three years’ experience as a Litigation Legal Assistant (or equivalent position).

- Experience working as as a Legal Assistant (or equivalent position) in Civil Litigation required.

- Proficiency in Outlook, Word, Excel, DocuSign, and document management systems

- Strong organizational skills, attention to detail, and ability to maintain confidentiality

- Strong system skills in document management systems and digital filing

- Superior oral and written communication skills

- Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers

- Ability to balance competing and changing priorities

- Ability to work independently and as part of a team

- Diligent in meeting deadlines and completing assigned tasks

Featured Benefits

**Job Type: ** Full-time

**Pay: ** $75,000.00 - $110,000.00 per year DOE

**Benefits & Perks **

- 401(k)

- Health insurance

- Dental insurance

- Vision insurance

- Employer-paid Life and AD&D insurance

- Short-Term Disability & Long-Term Disability

- Generous Paid Time Off

- Paid holidays

- Free on-site gym membership

- Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers’ room and more!

- Stunning office spaces with views of downtown San Diego & San Diego Bay

- Monthly transportation allowance

- Ongoing on-site workshops & continuing education programs

**Schedule: ** Monday to Friday 8:30am- 5pm (Hybrid 2 days after training)

**Work Location: ** Little Italy, San Diego, CA 92101

Litigation Legal Assistant

For over five decades, LOGS has been the leader in designing comprehensive and cost-effective legal and outsourcing solutions for the residential mortgage and consumer credit industry. Our strong reputation is built upon the foundation of a unique nationwide legal, trustee and title network and a robust professional mortgage servicing staff that provides the finest performance available in the industry.

Industry: Legal Services
Company Size: 501-1,000 employees

LOGS Legal Group

**LOGS Legal Group LLP ** has an exciting new **remote **opportunity for a **Legal Assistant ** to join our Replevin/Collection team!

**Position Detail**

- Job title: Legal Assistant II

- Location: Remote

- Position status: Full Time

- FLSA status: Non-Exempt (hourly)

- Scheduled hours: 8:00- 4:30 PM Local Time

**Who We Are**

For nearly half a century, LOGS has stood as a pioneer in the creditors’ rights industry. With deep-rooted legal expertise across local markets and the strength of national resources, we remain committed to innovation and progress. Today, we are embracing the future, leveraging technology and exploring the power of artificial intelligence to reimagine legal services and deliver next-generation client experiences. From default servicing to real estate, our evolving service offerings continue to reflect our forward-thinking approach and our strong partnerships with some of the most respected banking institutions in the country.

**WORKING FOR LOGS**

**The LOGS Employee: **Our team is built on a rich blend of experience and fresh perspective, from those launching their careers to seasoned professionals who’ve grown alongside our company. We value individuals who are passionate about progress and who bring unique ideas to the table. At LOGS, we foster a collaborative, inclusive, and technology-driven environment where innovation is not only encouraged, but also expected. As we integrate artificial intelligence and digital tools into our daily operations, we seek team members who are excited to grow with us and help shape the future of legal services.

**Our Core Values: **Our success is attributed to many factors, one of which is our Core Values that live through our teams and our work product. A successful LOGS team member embraces these values and ensures they are representing these core values whenever they are working on behalf of the organization.

Regardless of which role you are applying for, the following characteristics should speak to what you bring with you to the organization. These characteristics align with our Core Values and all employees are expected to embody them!

- Highly Focused on Results: Characteristics - Responsive, efficient, results orientated, data and deadline driven, problem solver, positive approach, detail oriented, hardworking, reliable.

- Understand the Value of Reputation: Characteristics - Accountable, words match your actions, superior customer focus, strong interpersonal skills, honest, attentiveness, professionalism.

- We” Focused: Characteristics - Supportive, positive, helpful, humble, team player, respectful, open and honest, constructive communicator, values the team higher than the individual, composed, assumes the best.

- Drive to Innovate: Characteristics - Growth minded, flexible, curious, embrace change, values continuous improvement.

**What We Offer**

**Our Benefit Offerings: ** The following benefit offerings are available to eligible employees who wish to enroll in coverage.

- Medical coverage

- HSA with quarterly employer contributions

- Dental coverage

- Vision coverage

- Group Life insurance*

- Supplemental Life Insurance plans

- Long and Short Term Disability

- First Stop Health for all employees*

- Legal Service benefit for all employees

- Hospital and accident indemnity coverage

- National discount programs for all employees*

- 401k with employer matching

- PTO* (Accrual based)

-  = No cost benefit

**What You Will Do**

**Purpose of this Role: ** A Legal Assistant at LOGS provides exceptional work to the financial institutions we represent in a wide variety of creditor rights’ matters. This position is required to take and apply direction from various internal and external parties. A Legal Assistant will produce work product that reflects both the quantity and quality expected for their specific assigned tasks and do so with a high degree of accuracy.

**Value to the Team: ** The Legal Assistant contributes value to the operations team by working to complete all duties thoroughly, accurately, and timely. This role also ensures compliance with laws, regulations, client requirements, court rules and best practices; collectively working to provide quality legal services to our clients.

**Duties and Responsibilities for this role include but are not limited to:**

- Update internal Firm systems and external client systems within the expected timeframes

- Sort, scan, categorize, label, digitally file and properly organize legal documentation

- Complete assigned work queue items in the designated timeframes

- Grasp and retain basic legal concepts and terminology that impact ability to produce accurate work product

- Assist with preparing various required items for court appearances

- Review incoming documents and disperse to appropriate parties

- Communicate professionally through various platforms: phone, email, internal/external messaging systems timely

- Timely complete all assigned trainings in the Firm LMS

- Additional duties as assigned

**Knowledge, Skills, And Abilities**

- Skilled at accurate data entry

- Strong ability to adhere to basic instructions, job aids and procedures

- Ability to adhere to Firm policy and apply policy requirements while processing assigned work

- Strong time-management skills

- Self-driven with ability to work independently or collaboratively, as needed

- Commitment to providing exceptional, responsive, and time-bound service

- Highly proficient with Microsoft Office suite of programs (Word, Excel, etc.) and computer savvy

**Training and Experience Requirements: **The ideal candidate for this position has the following:

- High school diploma or equivalent

- 1-3 years of experience working in a data entry or legal assistant role

- Experience working in Replevins/Evictions/Collections (preferred)

- Experience working in a fast-paced environment

- Experience working in a technology driven environment

**Conditions Of Work**

- Ability to sit or stand for long periods

- Ability to remain focused for extended periods

- Ability to work on computers for a significant portion of the day

- Ability to perform repetitive movements as required for positions (Typing, clicking, swiveling)

- Ability to multi-task

~~Our firm is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristic protected by law. All applicants applying for U.S. job openings must be authorized to work in the United States. If you require an accommodation during the interview process, please indicate same when responding to this posting. This employer participates in E-Verify. All newly hired employees are required to complete the I-9 form and provide documentation of identity and work eligibility. ~~

Legal Assistant II - Collection

Ascendion is a leading provider of AI-first software engineering services. Our applied AI, software engineering, cloud, data, experience design, and talent transformation capabilities accelerate innovation for Global 2000 clients. Ascendion is headquartered in New Jersey. In addition to our remote/hybrid workforce, we have a presence in 12 countries and 40+ global offices across North America, Europe, and APAC. We are committed to building technology powered by Generative AI with an inclusive workforce, service to our communities, and a vibrant culture. For more information, please go to www.ascendion.com.

Industry: Technology, Information and Internet
Company Size: 5,001-10,000 employees

Ascendion

**Job Title: ** Legal Assistant – Personal Injury / Medical Malpractice

**Location: ** Monmouth Junction, NJ (Onsite – 5 Days)

**Practice Area: ** Personal Injury / Medical Malpractice

**Job Summary: **

Our client, a reputable plaintiff-side law firm, is seeking a highly organized and detail-oriented Legal Assistant to join their team in Monmouth Junction, NJ. The firm focuses on Personal Injury and Medical Malpractice matters and is known for its strong client advocacy and collaborative work environment. This is an excellent opportunity to work closely with experienced attorneys on impactful cases.

**Key Responsibilities: **

- Provide administrative and legal support to attorneys handling Personal Injury and Medical Malpractice cases

- Draft, format, and file legal documents, including pleadings and correspondence

**Qualifications: **

- 2+ years of experience as a Legal Assistant, preferably in Personal Injury or Medical Malpractice

- Familiarity with legal procedures, terminology, and court filings

**Salary and Other Compensation: **

The annual salary for this position ranges from $50,000 to $70,000. Factors that may influence compensation within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.

**Benefits: **

- Bonus Program

- Medical, dental, and vision insurance

- Paid time off

Buckley Fine, LLC provides high quality legal services to families and businesses in a variety of areas, including estate planning, estate and trust administration, business law and succession planning, litigation, and real estate.

Industry: Law Practice
Company Size: 11-50 employees

Buckley Fine, LLC

**About Buckley Fine Law **

Buckley Fine Law is a collaborative, client-focused firm with strong practices in estate planning, trust and estate administration, corporate law and litigation. We are committed to delivering high-quality legal services while fostering a team-oriented environment that supports professional growth and long-term success.

**Job Summary **

We are seeking an organized, detail-oriented entry level Legal Assistant to join our team. The ideal candidate will be able to provide essential support to multiple attorneys in various legal matters, particularly in the areas of Estate Planning and Estate Administration. This role requires the ability to manage multiple administrative tasks and projects with competing deadlines.

**Why This Role Stands Out **

- Work closely with experienced attorneys in a growing, well-respected firm

- Client-facing role with meaningful interaction and responsibility

- Opportunity to expand your experience in estate planning and administration

- Supportive, team-driven culture that values initiative and reliability

**Key Responsibilities **

- Support multiple attorneys with day-to-day administrative and legal tasks

- Manage calendars, schedule meetings, and coordinate client appointments

- Draft, format, and proofread legal documents and correspondence

- Client-facing position, a pleasant and professional demeanor is critical

- Communicate with clients professionally via phone, email, and in person

- Maintain organized electronic and physical files

- Track deadlines, anticipate what is needed and proactively assist attorneys with managing their deadlines and workflow

- Attend client meetings as needed to witness and notarize documents

**Requirements **

- Associate or bachelor’s degree or related work experience in a business setting preferred

- Strong proofreading and writing skills with high attention to detail

- Excellent organizational and time management skills

- Strong interpersonal and communication abilities

- Ability to prioritize tasks and manage deadlines in a dynamic environment

- Proficiency in Microsoft Office (Word, Outlook, Excel)

**Benefits **

- 401(k) with matching

- Dental insurance

- Disability insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

**Schedule **

Job Type: Full-time

Monday – Friday | 9am – 5pm

Ability to Relocate:

- Barrington, IL 60010: Relocate before starting work (Required)

Work Location: In person

Legal Administrative Assistant (Estate Planning & Administration)

John Morgan became a lawyer with a simple mission: To fight for the people, and not the powerful. After experiencing firsthand the perils of choosing the wrong lawyer and representation after his brother Tim was paralyzed, he dedicated his life to helping people so that no one should ever have to go through what his family endured.

Tim was just a teenager when he was working as a lifeguard at Disney World when he suffered a spinal injury that left him confined to a wheelchair for the rest of his life. The Morgans made a life altering decision and they hired the wrong lawyer, who was by no means qualified to take on such a large corporation and their army of lawyers. As a result, Tim never got the compensation he deserved. 

This experience left John outraged and determined to level the playing field for all people who, like his brother Tim, were injured or mistreated by big and powerful corporations. John decided to become a lawyer, and the rest is history. 

Since 1988, Morgan & Morgan has been fighting for the people. Every client who walks through our doors is treated the same way John wished his family would have been treated all those years ago. No one, no matter who they are, or where they’re from, should ever feel powerless when fighting for the justice and compensation they deserve. 

With $20 Billion dollars recovered for our clients, offices across 50 states + Washington D.C. and an army of over 1,000 attorneys - we are everywhere for everyone. 

All law firms are not the same. There’s only one Morgan & Morgan.

Industry: Legal Services
Company Size: 1,001-5,000 employees

Morgan & Morgan, P.A.

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

**Summary **

We are seeking a qualified Legal Assistant to join our team. As a Legal Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

**Responsibilities **

- Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics).

- Maintain pleadings and discovery indexes.

- Organize exhibits, documents, evidence, briefs, and appendices.

- Implement and improve upon administrative processes for more efficient workflow.

- Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.

- Draft and proofread correspondence and legal documents, such as pleadings and contracts.

- Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.

- Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.

- Communicate with clients and witnesses to schedule meetings, interviews, and depositions.

- Manage, organize, and maintain documents in paper or electronic filing systems.

- Performs other related duties as assigned to meet the needs of the business.

**Qualification **

- High school diploma or general education degree (GED) required.

- Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred.

- At least 1 year of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal.

- Experience in Medical Malpractice (required).

- Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.

- Great written and communication skills, be proficient in calendar depositions, mediation, and hearings.

- Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.

- Highly organized with the ability to juggle multiple deadlines in a fast-paced environment.

- Strong writing and communication skills along with attention to detail.

- Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm.

- **This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team. We’ve found that being in the office helps new team members get up to speed quickly and feel more connected. **

**Benefits **

Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff.  For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan,  paid time off and paid holidays.

**Equal Opportunity Statement **

Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

**E-Verify **

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

**Privacy Policy **

Here is a link to Morgan & Morgan's privacy policy.

With legal roots in the Inland Southern California community since 1873, Varner & Brandt utilizes the deep relationships developed in the communities we serve to anticipate the needs and opportunities of our clients in matters complex and routine. We are known for innovative strategizing and having a keen understanding of legal and business nuances that achieve optimal results.

Whether you need counsel on business finance, mergers and acquisitions, business transactions and strategy, real estate development, labor, litigation, estate planning and administration or probate with Varner & Brandt’s vast experience and connections, we help you identify all potential options and then develop best solutions tailored to your individual needs.

Industry: Law Practice
Company Size: 11-50 employees

Varner & Brandt LLP

**Benefits:**

- 401(k)

- Bonus based on performance

- Company parties

- Competitive salary

- Dental insurance

- Free food & snacks

- Health insurance

- Opportunity for advancement

- Paid time off

- Profit sharing

- Vision insurance

An exciting opportunity is available in our downtown Riverside office for an experienced legal assistant/secretary with comprehensive transactional knowledge and top-notch technical, communication and administrative skills. Job duties include working with our transactional attorneys, document preparation, maintaining and processing client information, and managing the progression of matters. Familiarity with complex business transactions and associated documentation is required. This position requires excellent technical, administrative, communication and organizational skills, attention to detail and the ability to work well independently and with others in a team oriented and demanding office environment.

**Responsibilities:**

- Assist attorneys with their daily business activities

- Conduct research to support legal proceedings

- Assist with the drafting and reviewing of legal documents

- Investigate facts to help in the negotiation of legal disputes

- Monitor and ensure compliance with state and federal regulations

- Record and store client information

**Qualifications:**

- Must be an experienced Legal Secretary/Paralegal well versed in the litigation process or corporate law, 3+ years of experience

- Must have a stable background, preferably with small to mid-size law firms

- Must have a thorough knowledge of State and Federal court filing requirements, including experience with e-filing

- Must have strong knowledge of court rules, dates, procedures, Vision/Compulaw

- Familiarity with document management

- Familiarity with legal research

- Ability to prioritize and multitask

- Excellent written and verbal communication skills

- Possess strong attention to detail and deadlines and excellent organizational and interpersonal skills

**Competitive salary commensurate with experience along with performance bonuses ** (Pay Range: $20–$40 per hour). Great benefit package including Health, Dental, Vision, Life and Disability Insurance, paid parking, paid time off, life balanced priority in a team working environment.

Legal Assistant/Paralegal Business/Corporate Law

Not Your Average Builder 

Stroll through any David Weekley Homes office, and it’s clear there is nothing average about us. Team Members are working hard with can-do attitudes and a spring in their step. Why? Because we provide them with a challenging and nurturing environment that balances creative freedom with professional guidance. We reward imagination, encourage learning and we live Our Purpose of Building Dreams, Enhancing Lives. 

As one of the nation’s largest privately held home builders, we continue leading the charge in home building and we’re looking for talented people like you to join our Winning Weekley Team. Since 1976, David Weekley Homes has led the industry with award-winning designs, a multi-level warranty program that’s second-to-none, and energy-efficient building practices that were introduced before going “green” even had a name. 

Success Measured in Smile Lines, Not Bottom Lines 

We’ve been named as one of FORTUNE magazine’s “100 Best Companies to Work For®” an incredible 16 times, and have also made their lists of Best Workplaces for Women, Millennials, Parents and Best Workplaces in Texas. In addition to earning Builder of the Year awards in Houston, Austin, Dallas/Ft. Worth and Charlotte in recent years, we’ve also been named national Builder of the Year twice by Professional Builder magazine.

Our goal is to delight our Customers because for us, success is not about quarterly earnings – it’s about earning the smiles from our Homeowners. Learn more about joining our award-winning team…

Industry: Construction
Company Size: 1,001-5,000 employees

David Weekley Homes

**Job Description**

David Weekley Homes is seeking an In-House Attorney in our Legal Department, who will report directly to the General Counsel.

**Responsibilities Include, But Are Not Limited To**

- Investigating and managing labor law claims and outlining recommended strategies

- Handling lien claims and vendor disputes

- Working with in-house lawyers and legal assistants, as well as outside counsel on discovery requests and other litigation preparation

- Preparing and reviewing subcontractor labor agreements

- Assisting with management of regulatory compliance issues (OSHA, EPA, etc.)

- Reviewing sales and marketing materials for FTC and other compliance

**Qualifications**

- Licensed to practice law in Texas and is in good standing

- No less than 4-7 years of relevant experience practicing law in Texas

- Relevant experience includes legal issues specifically involving construction, labor, marketing or contracting issues

- Committed to act with integrity and strive for excellence

- Team player who is dedicated to the success of the team and company

**Additional Information**

**What We Offer:**

~~Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 19 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.~~

**We Offer An Excellent Benefits Package That Includes**

- Health Insurance - Medical, Dental and Vision

- 401k and discretionary 8% match

- Employee Stock Ownership Plan

- Profit Sharing

- Vacation, Paid Holidays, plus PTO

- New Home Discount for Team Member and Family

- College Scholarship Program

- Community Outreach

- Sabbaticals

- And more!

David Weekley Homes is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.

**Note to Job Seekers: **No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.

In-House Legal Counsel

KASIN LAW, PLLC is a company based out of 12425 SE 27TH ST, Bellevue, Washington, United States.

Company Size: 11-50 employees

KASIN LAW, PLLC

**About Us **

We are a busy, client‑focused family law practice in Bellevue, Washington, committed to delivering clear communication, practical solutions, and steady support to clients navigating major life transitions. Our team values professionalism, accountability, and a collaborative work environment.

**About the Role **

We are seeking a detail-oriented, proactive Legal Assistant who thrives in a fast-paced environment and takes pride in producing accurate, high-quality work. This role is integral to the day-to-day operations of the firm and the overall client experience. You will work closely with our attorneys to support case management, ensure deadlines are met without exception, and help maintain clear, timely communication with clients throughout their matter.

**Key Responsibilities **

- Provide administrative and legal support to attorneys in all phases of family law matters

- Draft, format, and proofread correspondence, pleadings, and court documents

- Manage attorney calendars, schedule hearings/mediations, and ensure all deadlines are calendared immediately

- Maintain organized digital files; ensure all documents are saved to the client file promptly

- Track and manage court deadlines, including strict compliance with local rules and filing requirements

- Assist with client intake, communication, and case updates

- Prepare and organize exhibits, discovery materials, and trial binders

- Coordinate e-filing, service of process, and court-related logistics, with primary focus on matters in King and Snohomish Counties, and familiarity with Washington State court processes

- Handle mail, scanning, and general office support

**Required Qualifications **

- Prior experience in a law firm or legal support role (family law experience preferred but not required)

- Strong writing, editing, and document‑formatting skills

- Excellent organization, attention to detail, and follow‑through

- Ability to manage multiple deadlines and shifting priorities for multiple attorneys

- Professional communication skills with clients, courts, and opposing counsel

- Comfort with technology, including case management systems and Microsoft Office

- Ability to work in our Bellevue office at least 3 days per week

- Availability during standard business hours, Monday through Friday, 8:00 a.m. – 5:00 p.m.

**Ideal Candidate **

You are steady, reliable, and solutions‑oriented. You appreciate structure, clear expectations, and a team that values accountability. You enjoy supporting clients with empathy while maintaining professional boundaries. You take initiative, ask smart questions, and keep cases moving.

** **

**Compensation & Benefits **

- Competitive salary based on experience

- Benefits package, including matching 401k

- Supportive, collaborative team environment

Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Detroit, Ft. Lauderdale, Houston, Indianapolis, Jersey City, Los Angeles, New York City, Philadelphia, Pittsburgh, San Francisco, St. Louis, and Tampa. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals, across the United States in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.

Industry: Law Practice
Company Size: 201-500 employees

Segal McCambridge

Segal McCambridge, a national litigation firm, is actively hiring multiple Legal Assistants to join our Los Angeles office supporting our general liability, warranty and construction defect teams. The ideal candidates will provide high-level administrative support to attorneys focusing on civil litigation matters. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing organization.

**We Seek Candidates With Experience**

- Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents;

- Filing and serving legal documents in all CA Federal Courts and all local courts throughout the state of California;

- Communicating with courts, opposing counsel, clients and vendors;

- Processing vendor invoices and prepare check requests;

- Preparing expense reimbursement forms;

- Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines;

- Opening new files and ensuring proper indexing and filing of original legal documents and electronic files;

- Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents;

- Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;

- Entering billable time entries into the firm's timekeeping system accurately and in a timely manner;

- Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed;

- Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor.

**Desired Skills And Knowledge**

- High School Diploma;

- Minimum 3 years’ experience as a legal assistant in a civil litigation setting;

- Experience with California State and Federal court procedures and rules;

- Strong understanding of civil litigation procedures, court rules, and legal terminology;

- Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;

- Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents;

- Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;

- Ability to maintain confidentiality;

- Interpersonal skills necessary in order to communicate and follow instructions effectively;

- Independent judgment required to plan, prioritize and organize diversified workload.

**Benefits**

- 401(k) with match

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Vision insurance

**About The Firm**

Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Denver, Detroit, Ft. Lauderdale, Houston, Indianapolis, Los Angeles, Memphis, New York City, Philadelphia, Pittsburgh, Providence, Roseland, San Francisco, St. Louis, Tampa, Tulsa and Wheeling. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.

Our Mission: The City of Moscow delivers quality municipal services while ensuring responsible use of resources.  We anticipate and meet the needs of our diverse population in order to build public trust and enhance a sense of community.  The City of Moscow provides all of this and more enhancing the quality of life for residents and vistors alike.

Industry: Government Administration
Company Size: 51-200 employees

City of Moscow

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2523881

LEGAL ASSISTANT

PROSECUTION SERVICES

Revised: 4/2/2026

POSITION DETAILS

Position Title: Legal Assistant \| Prosecution Services

FLSA Classification: Non-Exempt

Salary Grade: 8

Reports To: City Attorney/City Prosecutor

Cell Phone Stipend: ? Eligible ? Ineligible

Supervisory Functions

-  Full-Time Employees ? Seasonal Employees

-  Part-Time Employees ? Volunteers

-  Temporary Employees ? No Supervisory Functions

BASIC FUNCTION

Under the direction of the Prosecuting Attorney, provide administrative

assistance to a

department or division to coordinate daily efforts with minimal

supervision. Typical

**Responsibilities Include Broad Administrative Support As Required, Data**

entry, accounting,

reporting, research, and special projects as assigned. Accuracy,

attention to detail, and the ability

to coordinate and communicate effectively while managing a voluminous

caseload and provide

exceptional internal and external customer service are required of all

Legal Assistants. Also

performs a variety of secretarial and administrative duties to support

office operations and

activities, including specifically delegated substantive legal work as

well as; performing legal

research, assembling documentation for legal requests and cases;

preparing briefs, pleadings,

and other legal documents; filing documents with the court system; and

maintaining accurate

casefiles.

DISTINGUISHING CHARACTERISTICS

Under the direction of the City Prosecutor, perform a variety of

administrative and victim-witness

coordinating duties, including managing the City Prosecutors calendar,

assisting the legal intern

manage their court calendar, and creating and maintaining all criminal

casefiles (both physical

and electronic), tracking cases through iCourt and communicating with

court clerks ensuring

pleadings are filed on time, redacting and sending all legal Discovery

to defense attorneys and

defendants, contacting victims regarding restitution, notifying crime

victims of their rights in

cases, communicating with crime victims and witnesses regarding case

updates, communicating

regularly with court clerks to address unresolved cases, communicating

regularly with Moscow

Police Department for follow-up on cases, filing a variety of motions

and materials with the Court

through the Odyssey system, drafting and filing Complaints and Probation

Violations, ensuring

subpoenas and summons are sent for evidentiary court hearings, assist

prosecutor with

LEGAL ASSISTANT

PROSECUTION SERVICES

Revised: 4/2/2026

preparing cases for jury trials to ensure that subpoenas are submitted,

pleadings and exhibits are

filed on time, and providing support and coverage for department

paralegal position.

**Essential Functions**

Reasonable accommodations may be made to enable individuals with

disabilities to perform

**These Essential Functions. The Essential Functions Of The Incumbent**

include, but is not limited to

the following:

Primary Responsibilities:

1\. Reviews case records and assembles necessary information for legal

proceedings.

2\. Reviews, organizes, and indexes pleadings, discovery requests, and

responses for

attorney review and approval. Assists with the preparation, filing, and

service of

pleadings.

3\. Drafts and finalizes legal documents for attorney review (e.g.,

misdemeanor,

hospitalization, civil, infractions), before they are filed with the

court or forwarded to the

defendant or opposing counsel.

4\. Coordinates the collection, review and production of documents and

responding to

discovery requests.

5\. Assists attorneys in preparation for trials, sentencings, and other

hearings, which may

include research, gathering background information and materials, review

and

organization of documents, exhibits, witness notification, summarizing

deposition and

trial transcripts and exhibits, and various administrative duties

related to such.

6\. Reviews and redacts written materials, as well as video and/or audio

files using

electronic hardware and software, to help respond to disclosure

requirements or

prepare for trial.

7\. As a dependable and disciplined self-starter, manage routine and

advanced duties for

the assigned department or division to ensure the efficient and smooth

day-to-day

operation of the department or division.

8\. Provide support to victims and witnesses within professional

boundaries both in person

and over the phone by providing resources, listen to requests, and to

help prepare them

for court hearings and meetings.

9\. Communicate with

Industry: Business Content
Company Size: 51-200 employees

A Hiring Company

Description:

**Position Summary **

Monroe Moxness Berg, a mid-sized boutique law firm, is seeking a highly skilled and detail-oriented Legal Assistant to provide comprehensive legal and administrative support to four attorneys, including partner-level litigators. The ideal candidate will have a minimum of four (4) years of experience in litigation legal support, including proficiency with state and federal e-filing, heavy calendaring, dictation, and executive-level administrative assistance. This role requires exceptional organizational abilities, strong communication skills, and the capacity to manage multiple priorities in a fast-paced environment.

**Essential Duties and Responsibilities **

· Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, correspondence, and trial materials.

· Perform state and federal court e-filings in compliance with applicable rules and deadlines.

· Manage complex and heavy calendaring for multiple attorneys, including hearings, deadlines, meetings, and internal reminders.

· Provide executive assistant–level support to partner-level attorneys, including dictation, scheduling, travel arrangements, expense coordination and CLE reporting.

· Maintain and organize electronic and physical case files, exhibits, and document management systems.

· Assist with deposition, trial, or hearing preparation, including assembling binders, coordinating witness materials, managing logistics and electronic presentation of exhibits.

· Communicate professionally with clients, vendors, court personnel, opposing counsel, and internal staff.

· Monitor case deadlines and proactively ensure attorneys are prepared for upcoming obligations.

· Handle administrative tasks such as time entry, billing support, mail processing, and document scanning.

· Maintain confidentiality and uphold the firm’s standards of professionalism and client service.

**Qualifications and Requirements **

· Minimum of four (4) years of litigation legal assistant experience in a law firm environment.

· Corporate legal assistance experience and executive assistance is preferred.

· Demonstrated proficiency with state and federal e-filing systems and court rules.

· Proven experience supporting partner-level attorneys with both legal and executive-style administrative tasks.

· Strong command of Microsoft Office Suite (Word, Outlook, Excel) and familiarity with legal practice management software.

· Excellent written and verbal communication skills, including proofreading and document formatting.

· Ability to manage competing priorities, meet tight deadlines, and maintain accuracy under pressure.

· Strong organizational skills, attention to detail, and a proactive approach to workflow management.

· Professional demeanor, discretion, and a commitment to high-quality work.

**Work Environment **

This position operates in a professional office setting and requires regular interaction with attorneys, staff, clients, and external parties. The role may occasionally require extended hours to meet deadlines or support trial preparation.

**Compensation and Benefits **

Monroe Moxness Berg provides a competitive benefits package including medical, dental, vision, life and disability insurance plans, as well as free onsite parking, fitness center, meals, and much more!

Requirements:

**Compensation details: ** 32-36 Hourly Wage

Legal Administrative Assistant

Phillips, Spallas & Angstadt LLP is an AV-rated, civil litigation firm with an unparalleled record of successful results for our clients.

Our attorneys are first and foremost litigators. We handle cases in many areas of civil litigation, including auto-UM, bankruptcy, commercial, construction, employment, insurance, landlord-tenant, non-profit, personal injury, premises liability, products liability, professional errors & omissions, real estate and real property law, and public entity defense. We also have a comprehensive insurance practice group.

With fully staffed offices in San Francisco, Las Vegas, and Los Angeles, we possess a thorough knowledge of the unique rules, judiciary, and plaintiffs bar of most state and federal venues in CA and NV. This knowledge is a product of not only the highly qualified local attorneys staffing each office but also our vast trial experience. The firm tries dozens of cases each year, and we are National Coordinating Counsel and Lead Defense Counsel for complex litigation throughout the United States. Our clients include numerous Fortune 500 companies and insurance companies.

Why Join Us?
We know our success depends on our team, and we are dedicated to supporting each team member so they can thrive professionally and personally. We believe our diversity, professionalism, creativity, and dedication to our clients power our success, and our goal is to provide our team with expansive opportunities for growth and development, generous benefits, and a healthy work-life balance.

If our team’s values and priorities connect with you, we want to hear from you!

Industry: Law Practice
Company Size: 51-200 employees

Phillips Spallas & Angstadt LLP

Phillips, Spallas & Angstadt LLP, an established AV-rated civil litigation law firm with offices in San Francisco, Los Angeles, and Las Vegas, seeks a detail-oriented, hardworking, self-starter for a Legal Assistant or Paralegal position in our San Francisco office.

**This position is Monday-Friday. This candidate must be willing to commit to at least five days per week in the San Francisco office from 8:30 a.m. to 5:30 p.m. during the initial training period and then at least three days per week after the training period. **

This position is ideal for a Legal Assistant or Paralegal looking to gain litigation experience or further develop litigation experience within a supportive and team-oriented environment. Track for paralegal qualification offered to Legal Assistants who meet criteria. The ideal candidate is an energetic, outgoing team player who works well under pressure and has a demonstrated ability to be self-motivated and hard-working.

**Duties and Responsibilities **

- Communicate with attorneys, witnesses, courts, and experts

- Enter billing and expense data in a timely manner

- File pleadings with federal and state courts

- Manage and update litigation calendars

- Prepare legal documents and maintain accurate files

- Summarize complex legal documents

- Proofread documents

- Periodic reception and mail responsibilities

- Other tasks as assigned

**Qualifications **

- Ability to handle multiple duties in a fast-paced environment

- College graduate with previous work experience

- Must be professional, organized, and a team player

- Must have excellent written and oral communication skills

- Proficient using Microsoft Office Suite

- Proven ability to effectively manage time

- Demonstrated attention to detail is a must

We know our people are our most important asset, and that drives our commitment to provide our employees with a collegial work environment that helps them to achieve their professional goals ~~and ~~ supports their need for a healthy work/life balance. We offer hybrid or remote work opportunities, parental and family leave, and other opportunities to support our people so they can thrive professionally and personally.

We also offer a full benefits package including medical insurance, dental benefit, vision insurance, life insurance, short-term disability insurance, long-term disability insurance, and a 401k plan with employer matching. The base salary is competitive with the market and reflective of legal experience. The firm also offers an annual bonus based on job performance, and a monthly bonus for Paralegals based on collected billed hours.

Job Type: Full-time, Monday - Friday. The candidate must be willing to commit to at least three days per week working in the San Francisco office from 8:30 a.m. to 5:30 p.m. Remote work may be an option for the remaining days of the week depending on the candidate’s circumstances.

Salary: $60,000-$75,000 depending on experience, plus monthly bonus for Paralegals based on collected billed hours.

Benefits:

- 401(k)

- 401(k) matching

- Dental benefit

- Disability benefits

- Health insurance

- Life insurance

- Paid time off

- Parental leave

- Vision insurance

Schedule:

- Monday to Friday. 8-hour shift.

Education:

- Bachelor's (Preferred)

Experience:

- Litigation: 2-3 years (Preferred)

Certification:

- Paralegal Certificate (a plus but not required)

Ability to commute/relocate:

- San Francisco, CA 94105: Reliably commute or planning to relocate before starting work (Required)

Work Location: In Office / Hybrid

The Carlson Law Firm was founded on the principal that results matter.  Our mission is to identify the specific, and complex needs of our clients to develop the most successful strategy for resolution.  

The firm serves its clients throughout the State of Florida via office locations in Miami, Orlando, and Tampa.  The firm’s litigation practice is centered around construction, products liability, personal injury, premises lability and hospitality claims. Our approach is to thoroughly investigate each matter as early as possible to understand the real issues between the parties, and then evaluate risk and develop strategies to reduce and transfer this exposure.  

Our transactional practice focuses on assisting developers and contractors navigate the complexities of real estate development, contracting, insurance, and suretyship with the goal of mitigating and transferring risk.

Industry: Law Practice
Company Size: 11-50 employees

The Carlson Law Firm

**Overview: ** We are seeking a highly motivated and detail-oriented Legal Assistant to join our team in a fast-paced construction and civil litigation law practice. As a Legal Assistant, you will play a crucial role in supporting our attorneys and legal team in handling complex litigation.

**Key Responsibilities: **

- Provide administrative support to attorneys, including scheduling appointments, meetings, and court appearances.

- Filing court documents through the various state and federal portals.

- Draft and proofread legal documents, including letters, pleadings, discovery requests, and other filings.

- Assist in case preparation by organizing case files, managing evidence, and preparing exhibits for hearings or trials.

- Assist with maintaining accurate records and managing deadlines related to court filings, hearings, and other key events.

- Organize and maintain case files, ensuring proper documentation and case tracking.

- Prepare and file legal documents with courts and other relevant agencies, adhering to all deadlines and procedural requirements.

- Manage client communications and provide updates on case progress as directed by the attorney.

- Perform other tasks as needed to support the legal team and the overall workflow of the practice.

**Qualifications: **

- High school diploma or equivalent required; a degree in Paralegal Studies, Legal Assistant Program, or related field is preferred.

- Strong interest in construction law, legal procedures, and attention to detail.

- Excellent verbal and written communication skills.

- Ability to organize and prioritize tasks effectively and meet deadlines.

- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Strong work ethic, self-motivated, and eager to learn.

- Previous legal assistant or administrative experience is a plus, but not required.

**Why Join Us: **

- Opportunity for growth and professional development within a dynamic legal practice.

- Collaborative and supportive work environment.

- Gain valuable experience in construction defect litigation and legal procedures.

- Competitive compensation package.

If you’re a quick learner with a strong desire to enter the legal field and are excited about the opportunity to contribute to a growing practice, we encourage you to apply.

Carpenter, McCadden & Lane, LLP is a regional defense law firm singularly focused on the representation of employers, and their insurance carriers and third party administrators, in workers' compensation matters in Pennsylvania, New Jersey, and West Virginia.  Client education is the cornerstone upon which the firm was built.

Industry: Law Practice
Company Size: 11-50 employees

Carpenter, McCadden & Lane, LLP

**About Us: **

Carpenter, McCadden & Lane, LLP is a regional defense law firm serving employers, insurance carriers, and third-party administrators in workers' compensation litigation in Pennsylvania, West Virginia, and New Jersey. Workers' compensation is a fast-paced administrative law practice. With offices conveniently located in the suburbs of Pittsburgh and Philadelphia, CML has been defending clients for over 20 years.

**Position Overview: **

We are looking for a Legal Assistant to support the daily operations of our workers’ compensation defense team. Legal Assistants are a critical part of the CML team; they support their assigned attorneys in effective file management. This role is ideal for someone who thrives in a fast-paced environment, stays organized, and is comfortable with technology.

**Responsibilities: **

- Assist attorneys in all phases of workers’ compensation defense litigation.

- Manage and organize case files, including (primarily) electronic and paper records.

- Coordinate and manage discovery, including the collection, review, and production of documents.

- Draft, review, and edit legal documents such as pleadings, motions, discovery requests, and correspondence.

- Maintain and update case calendars by tracking deadlines and scheduling hearings, depositions, and meetings.

- Communicate with clients, witnesses, medical providers, and opposing counsel to gather information and provide updates.

- Perform administrative tasks, such as copying, scanning, and digital filing.

**Qualifications: **

- Experience in an administrative role.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook).

- Excellent written and verbal communication skills.

- Reliable, detail-oriented, and communicative.

**Benefits: **

- Competitive salary commensurate with experience.

- Comprehensive benefits package, including health insurance, short-term disability, long-term disability, life insurance, and paid time off (retirement plan contributions after one year).

- Opportunities for professional development and advancement in the areas of client development and leadership.

- Mentorship from experienced attorneys and staff.

**Questions: **

Please feel free to submit any questions via email to careers@cml-law.net.

Carpenter, McCadden & Lane, LLP is an equal opportunity employer and welcomes applicants from diverse backgrounds.

Integreon is a trusted provider of legal, creative and business outsourced services to corporations and law firms worldwide. Through our global delivery centers, we provide expert support for a range of legal, compliance, creative design, and administrative needs, with a proven ability to transform our clients’ business performance.

Industry: Business Consulting and Services
Company Size: 1,001-5,000 employees

Integreon

**Role Summary: **

This position manages word processing projects by communicating with clients and assigning projects to other Integreon Associates.

**Responsibilities & Duties: **

- Assign project work as needed to appropriate Integreon Associates.

- Monitor client e-mail inboxes for incoming projects and set up projects in a workflow management tool. Answer phones and respond to client e-mail utilizing professional and concise communication.

- Manage and prioritize projects to meet deadlines.

- Assist other Associates with questions and troubleshooting projects.

- Hand-off or receive projects from other WFCs.

- Review work to ensure quality and process standards and customer expectations have all been met.

- Check work schedules to ensure all Associates have arrived for their shifts or departed according to the hours scheduled.

- Notify management about any need for additional resources or other assistance based on current project workload.

- Re-assign project workload as needed.

- Alert management or lead Associate regarding any project quality problems.

- Update management and team on project status throughout work schedule.

- Assist with project production as needed.

- Understand and maintain International Security Organization (ISO) certification through Integreon-mandated training and practices.

- Other duties as assigned.

**Required Skills/Capabilities: **

- Must be able to demonstrate expert-level skill in using Microsoft Office Suite 2010 and Adobe Acrobat Pro 11.

- Will need to have the ability to operate standard office equipment, including computers, phones, printers and scanning equipment.

-  Must multi-task and oversee multiple projects at any given time.

- Demonstrate the ability to perform accurately under time pressures and constraints.

- Maintain client confidentiality while working in a fast-paced, dynamic and creative organization.

- Communicate effectively with all Associates and clients in a friendly, pleasant and professional manner.

- Demonstrate the ability to be a problem solver who is able to work independently.

**Education & Experience: **

High School Diploma or Equivalent

2 years in Microsoft Office

3 Years Customer Service

**Employee Status: **

Full-Time; Non-Exempt

**Benefits: **

Health, vision, dental, 401k, PTO and tuition discount

**Reports To: **

Operations Lead

**Company Information **

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

**Follow us https://www.linkedin.com/company/integreon/ **

**Visit us at www.integreon.com **

Since 1935, McNees Wallace & Nurick has been a trusted, client-focused law firm delivering practical, results-driven legal solutions to businesses, individuals, and organizations. We are dedicated to building strong, lasting relationships by understanding each client’s unique needs and offering high-quality counsel. 

Whether guiding startups through early challenges or advising established companies on complex matters, our team is committed to delivering tailored strategies that drive success. Our attorneys are skilled in providing strategic guidance to a wide range of industries, including real estate, energy, healthcare, banking and finance, insurance, construction, and technology. We also have a strong presence in public sector law, advocating for clients in regulatory and legislative matters at all levels of government.

At McNees, giving back to our communities isn’t just what we do — it is who we are. With offices across Pennsylvania, Ohio, Maryland, and Washington, D.C., we are strategically positioned to serve clients with local insight, personalized support, and a deep understanding of regional legal landscapes.

Driven by integrity and a client-first philosophy, we are committed to supporting your success at every step. Whether you are navigating regulatory challenges, pursuing business growth, or managing complex legal issues, McNees is here to provide the guidance and support you need to succeed.

Industry: Law Practice
Company Size: 201-500 employees

McNees Wallace & Nurick

Joining **McNees Wallace & Nurick LLC ** means becoming part of a team that values your voice, your growth, and your impact on clients, colleagues, and the communities we serve. Since 1935, McNees has been a trusted, client-focused law firm delivering practical, results-driven legal solutions with integrity and a client-first philosophy. We are a full-service firm with more than 150 attorneys and 300 professionals, committed to excellence across a wide range of practice areas and industries.

At McNees, we are guided by our core values of authentic relationships, excellence, growth, and balance to foster collaboration and innovation. We support your success through mentorship, leadership development, and continuous learning opportunities. Our commitment to community runs deep, with a strong tradition of stewardship through pro bono work, charitable initiatives, and civic engagement. We also prioritize flexibility and well-being with a family-focused culture, reasonable revenue hour expectations, and technology that drives efficiency.

If you’re looking for an opportunity to do meaningful work with people who value integrity and collaboration, you’ll feel at home at McNees.

McNees, Wallace & Nurick is actively seeking a **Legal Assistant ** to join our dynamic team and play a key role in delivering exceptional service to our clients.

**Responsibilities**

As a Legal Assistant, you’ll provide critical administrative and litigation support to multiple attorneys. Your day-to-day responsibilities will include:

- Preparing, proofreading, and processing legal documents such as summons, subpoenas, complaints, appeals, and motions.

- Managing correspondence - mailing, faxing, and coordinating deliveries to clients, witnesses, and court officials.

- Organizing and maintaining case files, law libraries, and legal documents.

- Assisting attorneys with research and gathering records (employment, medical, etc.).

- Tracking deadlines, maintaining calendars, and attending legal meetings to take notes.

- Handling billing binders, entering daily time for timekeepers, and supporting other assistants when needed.

- Managing projects and balancing workloads within your practice group - all while maintaining confidentiality.

**What We're Looking For**

- High school diploma or GED equivalent.

- Previous administrative experience in a legal setting is preferred.

- Ability to work in-office with minimal travel between locations (as needed).

- Organized & Self-Motivated: Ability to juggle multiple tasks independently and prioritize effectively.

- Strong Communicator: Excellent written and verbal communication skills with a customer-service mindset.

- Tech-Savvy: Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn new tools quickly.

- Professional & Discreet: A strong work ethic and commitment to confidentiality.

**About McNees**

Headquartered in Harrisburg, Pa., McNees operates offices across Pennsylvania, Maryland, Ohio, and Washington, D.C., giving our team a broad regional footprint and diverse opportunities for collaboration. We are ranked among the NLJ 500, Best Law Firms, and Best Lawyers, and nationally recognized for excellence in areas such as construction litigation and energy law.

Our attorneys deliver tailored strategies to businesses, individuals, and organizations across industries, including real estate, energy, healthcare, banking and finance, insurance, construction, and technology. We also have a strong presence in public sector law, advocating for clients in regulatory and legislative matters at all levels of government.

Our services span corporate law, real estate and construction, labor and employment, litigation, tax, intellectual property, energy and environmental, estate planning, and public sector law, complemented by affiliated businesses like Apollo Communications (strategic marketing and PR), Keystone Municipal Solutions (municipal consulting), and Pine Street Land Company (title and settlement services).

~~McNees offers an engaging work environment, robust opportunities for professional development, challenging and rewarding career paths, and competitive compensation. McNees is an ~~~~Equal Opportunity Employer ~~~~. Employment decisions are made without regard to any trait protected by law.~~

Medpace is a scientifically-driven, global, full-service clinical contract research organization (CRO) providing Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Medpace’s mission is to accelerate the global development of safe and effective medical therapeutics through its high-science and disciplined operating approach that leverages local regulatory and deep therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, Medpace employs approximately 5,800 people across 41 countries.

Industry: Pharmaceutical Manufacturing
Company Size: 5,001-10,000 employees

Medpace

Our imaging services are growing rapidly, and we are currently seeking a full-time, office-based Imaging Project Coordinator to join our team. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.

**Responsibilities**

- Compile and maintain project-specific status reports and project timelines associated with Imaging studies;

- Maintain inventory of imaging supplies for study sites; and

- Interact with study sites and internal associates.

**Qualifications**

- Bachelor’s Degree (required), or Master's or PhD in Biomedical Engineering

- Prior research related experience is preferred; and

- Excellent computer, organizational and communication skills.

**Compensation**

A target salary range of $50,000-$80,000 with potential for bonus awards. Your compensation will be based on your skills and experience. Medpace offers the following benefits for full-time positions: medical, dental, vision, 401(k), vacation policy, sick days, paid holidays, work from home flexibility, short-term disability, long-term disability, health savings and flexible savings accounts, life and AD&D insurance, pet insurance, and reimbursement for travel expenses (including food and gas allowance, rental cars, and hotel accommodations). Applications will be accepted on an ongoing basis. For more details, please discuss with your recruiter.

**Medpace Overview**

Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.

**Why Medpace?**

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

**Denver Perks**

- Denver Office Overview

- Flexible work environment

- Competitive PTO packages, starting at 20+ days

- Competitive compensation and benefits package

- Company-sponsored employee appreciation events

- Employee health and wellness initiatives

- Community involvement with local nonprofit organizations

- Structured career paths with opportunities for professional growth

- Discounts on local sports games, fitness gyms and attractions

- Modern, ecofriendly campus with an on-site fitness center

- RTD Eco Pass

- Secure bike storage room

**Awards**

- Named a Top Workplace in 2024 by The Cincinnati Enquirer

- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024

- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

**What To Expect Next**

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

Biomedical Engineering New Grads - Imaging Project Coordinator

RigUp is the source-to-pay solution built for energy. By combining purpose-built software with expert teams, we empower the world’s leading energy companies and their suppliers to work better, together. 

Learn more about how RigUp is equipping everyone in the energy ecosystem to operate with greater speed and efficiency at rigup.com.

Industry: Technology, Information and Internet
Company Size: 501-1,000 employees

RigUp

- Develop project control Plan. Develop project estimate, control budget and WBS structure.

- Track and monitor forecast at completion, incurred cost and budget. Provide variance analysis and explanation.

-  Liaise with stakeholders to ensure engagement with the project progress, changes, highlights, and issues. Communicate the status and issues with execution and construction team.

- Proactively report cost status and efficiently communicate any risk and mitigation plan

- Update actual progress, project milestones, and completion dates

- Implement Earned Value Management. Ensure accurate CPI and Earned Value curve are reported.

- Implement change management. Initiate PCOs, Trends and AFE revisions. Support on the supplemental funding request.

Knowledge, Skills & Abilities

- Post-secondary education in engineering or construction.

- Minimum of 3 years of experience in construction or project controls

- Ability to manage multiple tasks and to work with a minimum level of supervision

- Ability to communicate and interact effectively in a team environment

- Computer skills using Oracle, Power BI and Microsoft Office products specifically Excel

Project Coordinator

Sol design + consulting specializes in energy efficiency and green building certification services for multifamily and commercial developers, owners, builders and architects.  Sol provides comprehensive green building services: certification guidance and documentation, energy modeling, testing and verification. 

We are a LEED for Homes Provider and also work in ENERGY STAR, Enterprise Green Communities, NAHB National Green Building Standard, Passive House, Net-Zero Energy Building, EPA WaterSense and other state, local and utility-sponsored sustainability programs. 

The Sol team is a diverse group of architects, energy specialists and construction professionals committed to excellence in green building and bringing value to your project. Our key point of differentiation is over 25 years of professional design and construction experience we bring to green building consulting.

We’ve completed more than 1,000 certification projects in 22 states and internationally. Sol is a member of the US Green Building Council.

Industry: Architecture and Planning
Company Size: 11-50 employees

Sol design + consulting

**Project Coordinator – Green Building Certification **

Sol design + consulting is looking for a versatile, hands-on professional with building knowledge and skills to provide design review and analysis, on-site inspections, testing and documentation as part of our green building certification team in our Cincinnati or Cleveland office. Meticulous evaluation, tracking and maintenance of certification data and documents throughout the course of projects is an essential requirement of this role. Sol is a growing business with learning opportunities and room for career advancement in sustainability.

Applicants must have a valid driver license and a vehicle. Applicants must also be a US Citizen, permanent resident, or be eligible to work in the US for at least three years.

** **

**Responsibilities **

- Work on multiple projects in multiple green certification programs including LEED, Enterprise Green Communities, ENERGY STAR, Passive House and other programs, often on tight deadlines.

- Review drawings and specifications to verify that sustainable measures are incorporated.

- Extract accurate data from project drawings for energy model input.

- Collect and organize all required documentation for certification from the project design and construction team, clients and other sources.

- Conduct construction site inspections and energy performance testing. This can require one or two travel days per week, and overnight travel about two nights per month.

- Pitch in to help colleagues and clients as needed in our small, rapidly growing business.

** **

**Qualifications **

- Degree in Architecture, Architectural Engineering, Mechanical Engineering, Civil Engineering, Construction Management or equivalent.

- 1-3 years or more of experience in building design, construction or energy rating/consulting.

- Strong AutoCAD, Revit, SketchUp or other 3D design software skills.

- Aptitude for interpreting architectural drawings and construction specifications.

- LEED Accredited Professional, LEED Green Associate, RESENET HERS Rater, BPI certification, NAHB Green Verifier certification preferred.

- Ability to effectively communicate technical and program concepts in written and verbal form to people at all levels.

- Excellent organization and time management skills.

- Ability to work both independently and as part of a team.

- Passion for sustainability.

** **

**Salary and Benefits **

Starting salary is $45,000 - $60,000 depending on experience. Sol offers an excellent benefit package including health, dental, vision, limited life, and 401k employer contributions.

** **

**About Sol design + consulting **

Sol design + consulting specializes in energy efficiency and green building certification services for multifamily and commercial developers, owners, builders and architects. Sol provides comprehensive green building services: certification guidance and documentation, energy modeling, testing and verification. We are a LEED for Homes Provider, and also work in ENERGY STAR, Enterprise Green Communities, NAHB National Green Building Standard, Passive House, Living Building Challenge and other state and local green certification programs.

The Sol team is a diverse group of architects, energy specialists and construction professionals committed to excellence in green building and bringing value to our projects. Our key point of differentiation is over 30 years of professional design and construction experience we bring to green building consulting.

Sol has completed more than 1,000 certification projects and 10,000 units in over 20 states internationally.  You can learn more about us at www.soldesignconsulting.com.

** **

**Next steps **

If you meet the qualifications listed above and think you might be a good fit for this position, please send the following materials to info@solconsults.com:

- Your resume.

- A professional writing sample (1-3 paragraphs) in your email body about what attracts you to this position and how you think you will benefit our firm.

- At least two professional references.

LEED Project Coordinator

Industry: Software Development
Company Size: 51-200 employees

Netrolynx AI

**About The Company**

K&K Technical is a leading provider of innovative engineering solutions and manufacturing services dedicated to delivering high-quality products to clients across various industries. With a strong focus on technological advancement and operational excellence, the company has established a reputation for reliability, efficiency, and customer satisfaction. Our team comprises skilled professionals committed to continuous improvement and sustainable growth, ensuring that we remain at the forefront of manufacturing innovation. K&K Technical values integrity, collaboration, and excellence, fostering a dynamic work environment that encourages professional development and innovation.

**About The Role**

We are seeking a detail-oriented and experienced Engineering Project Coordinator to join our dynamic team at K&K Technical. In this role, you will oversee and manage technical projects within our manufacturing environment, ensuring seamless coordination between engineering, vendors, and operations. You will play a vital part in the successful commissioning, implementation, and optimization of automated manufacturing systems and industrial equipment. The ideal candidate will possess a strong technical background, excellent problem-solving skills, and the ability to communicate complex requirements clearly across diverse teams. This is a full-time position offering a competitive hourly salary of $42 to $45, with opportunities for professional growth and development.

**Qualifications**

- Bachelor's degree in Engineering (any discipline)

- 2-3 years of engineering or project management experience in a manufacturing environment

- Proven ability to manage technical projects involving multiple stakeholders such as engineering teams, vendors, and operations

- Strong structured problem-solving skills utilizing methodologies like PDCA, 5-Why, or DMAIC

- Ability to interpret and communicate technical requirements clearly across teams

- Familiarity with automated manufacturing systems and industrial equipment

- Proficiency with Microsoft tools including Excel, Project, and Outlook

- Ability to quickly learn and adapt to new software and systems

- Experience with equipment commissioning and vendor buy-offs

- Working knowledge of CATIA or other 3D modeling tools

- Exposure to North American safety standards and engineering specifications

- PMP or related engineering certifications are preferred

**Responsibilities**

- Coordinate and manage technical projects from initiation through completion, ensuring adherence to scope, schedule, and budget

- Collaborate with cross-functional teams including engineering, operations, and vendors to facilitate project execution

- Conduct equipment commissioning, vendor buy-offs, and validation activities to ensure system performance and compliance

- Develop and maintain detailed project documentation, schedules, and reports to track progress and facilitate communication

- Identify potential risks and implement mitigation strategies proactively

- Utilize structured problem-solving techniques to address technical issues and improve processes

- Assist in the integration of automated manufacturing systems and industrial equipment into existing operations

- Provide technical support and guidance to team members and stakeholders throughout project lifecycles

- Ensure all projects comply with safety standards, engineering specifications, and regulatory requirements

- Continuously seek opportunities for process improvement and operational efficiency

**Benefits**

At K&K Technical, we offer a comprehensive benefits package designed to support our employees' well-being and professional growth. Our package includes competitive hourly wages ranging from $42 to $45, along with health insurance coverage, retirement savings plans, and paid time off. We foster a collaborative and innovative work environment that encourages continuous learning and development. Employees have access to training programs, certifications, and opportunities to work on cutting-edge projects. Additionally, we promote work-life balance and provide a supportive culture that values diversity, inclusion, and employee engagement.

Equal Opportunity

K&K Technical is an equal opportunity employer. We are committed to creating an inclusive workplace that values diversity and promotes equal employment opportunities regardless of race, color, religion, gender, national origin, age, disability, or any other protected status. We believe that diverse teams foster innovation and drive success, and we welcome applicants from all backgrounds to join our team.

Project Engineer

Volunteer Success is a registered Canadian charity that offers a user-friendly online hub designed to help volunteers find meaningful opportunities and for organizations to connect with qualified volunteers.

Industry: Non-profit Organization Management
Company Size: 2-10 employees

Volunteer Success

**Summary**

The Volunteer Project Coordinator will play a vital role in planning, executing, and managing projects that support our organization's objectives.

Location

**Virtual / Remote**

This opportunity can be done from anywhere.

When

Opportunity Type

Ongoing - Start Anytime

Schedule

Asap

**About This Opportunity**

**Position: Volunteer Project CoordinatorLocation: RemoteCommitment: 3-5 Hours weekly / Flexible Hours**

**About Us**

Stevens-Johnson Syndrome (SJS) Canada is a non-profit organization dedicated to supporting individuals affected by Stevens-Johnson Syndrome and Toxic Epidermal Necrolysis (TEN). We aim to raise awareness, provide education, and advocate for improved care and research. We are looking for a passionate and organized Volunteer Project Coordinator to join our team and help lead various projects that align with our mission and goals.

**Position Overview**

The Volunteer Project Coordinator will play a vital role in planning, executing, and managing projects that support our organization's objectives. This position will focus on coordinating efforts for community outreach initiatives and internal improvement projects, working closely with volunteers and stakeholders across the organization. This is a volunteer position with a flexible commitment that allows you to make a meaningful impact without the constraints of a full-time role.

Project Planning and Coordination: Develop project plans, define scope and objectives, and establish timelines. Coordinate project activities to ensure timely completion of tasks and achievement of project goals.

Volunteer Engagement and Management: Engage, and manage volunteers for various projects. Assign tasks, provide support, and ensure volunteers are aligned with project objectives and timelines.

Communication and Collaboration: Serve as the primary contact for project-related communications, facilitating effective collaboration among volunteers, team members, and external partners. Keep all stakeholders informed of project progress and any changes to plans.

Documentation and Reporting: Maintain comprehensive documentation for all projects, including project plans, progress reports, and meeting notes. Regularly update team members and management on project status and outcomes.

Quality Control and Improvement: Ensure that all project activities are conducted in accordance with SJS Canada's standards and guidelines. Identify areas for improvement and implement changes to enhance project effectiveness and volunteer satisfaction.

Community Outreach: Assist in the development and execution of community outreach initiatives, including organizing events, creating awareness campaigns, and building relationships with community members and partners.

**Qualifications**

Strong organizational and multitasking skills, with the ability to manage multiple projects and tasks simultaneously. Excellent communication and interpersonal skills, with a passion for engaging and motivating volunteers. Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic environment. Experience in project coordination or management, preferably in a non-profit or volunteer-based setting, is an asset but not required. Proficiency in using collaboration tools such as Google Workspace, Microsoft Office, and project management software is an asset. A commitment to the mission and values of SJS Canada and a desire to make a positive impact.

**How To Apply**

Please send an expression of interest to info@sjscanada.org including a resume and cover letter detailing previous applicable experience and reason(s) for applying. SJS Canada thanks all applicants for applying, however, only those selected for an interview will be contacted.

Volunteer Requirements

Whether you meet these requirements or not, we encourage you to share your interest in us. You may still be a fit for a different opportunity with our organization.

-  Minimum 16 years old

-  Own laptop with internet access and camera

-  Minimum Age

Causes

Healthcare, Medical, & Wellness

**Skills & Experience**

Project Management

Volunteer Project Coordinator

Your supply chain is the lifeblood of your business. It’s also increasingly complex. You’re handling more products, from more suppliers, and fulfilling through more channels. Your customers have ever-higher expectations for choice, convenience, speed… and of course, price. At the same time, it’s harder than ever to recruit people, train them, retain them, and grow their skills. And as these pressures grow, so does the competition. To get ahead and stay ahead, you have to move even faster. Technology can help. But besides the cost, there’s implementation, integration, maintenance, upgrades, training. Without a sound strategy, simply adding technology just adds more complexity. That’s why you need more than a vendor - you need a global partner with a proven track record of delivering efficiency and a lower cost of ownership today – plus the flexibility, agility and innovation to help you realize your strategic roadmap. Today, tomorrow and beyond. That partner is Körber.

At Körber Supply Chain, we have a broad range of proven supply chain solutions to fit your size, business strategy, and appetite for growth. A range that goes beyond software to include automation, voice, robotics, materials handling – plus the expertise to tie it all together. All backed up with a wealth of experience to help you make smart decisions about what to invest in now, and how to optimize as your needs continue to evolve. 

We’ll help you manage your supply chain as a competitive advantage. A strategic asset. An opportunity to excel.

Conquer supply chain complexity – with Körber.

Imprint: https://www.koerber-supplychain.com/imprint
Privacy Policy: https://www.koerber-supplychain.com/privacy-policy

Industry: Transport, Logistik, Lieferkette und Lagerhaltung
Company Size: 1.001–5.000 Beschäftigte

Körber Supply Chain

Pioneer your career! Körber is the home for passionate people who innovate, collaborate and love what they do. Entrepreneurial spirit is our joint DNA. We develop future technologies and support talents to deploy their skills and reach their full potential. Together, we aim for being the first to do the right thing at the right time. Join the home for entrepreneurs!

The Project Coordinator supports the planning, execution, and closeout of complex supply chain and material handling automation projects. This role partners with Project Managers and cross-functional teams, including Engineering, Procurement, Manufacturing, Installation, and Operations, to coordinate activities, track deliverables, maintain documentation, and ensure structured project execution. Projects may include warehouse automation systems, material handling equipment (MHE) implementations, process improvements, and operational readiness initiatives across distribution centers, manufacturing facilities, and customer sites.

**Your role in our team**

- You will coordinate day-to-day project activities across multiple workstreams under the Project Manager, including engineering deliverables, procurement milestones, equipment manufacturing, installation, and commissioning readiness

- Maintain project schedules, milestone trackers, and action logs; monitor dependencies and critical path activities to ensure timely project delivery

- Organize and facilitate project meetings such as kickoffs, weekly execution reviews, risk reviews, and stakeholder updates; document minutes and track follow-up actions

- Maintain comprehensive project documentation including charters, scope statements, change logs, drawings, test plans, commissioning plans, training materials, go-live checklists, and turnover documentation; track risks, issues, decisions, and change requests, escalating as needed

- You will collaborate with internal teams and external vendors to support MHE installations, system integration, testing, and operational readiness

- Evaluate operational and process impacts of system implementations; support change management activities including communications planning, training coordination, and adoption tracking

- Support project financial tracking including purchase orders, invoices, costs, and budget updates; develop and maintain dashboards and reports tracking KPIs such as schedule adherence, on-time deliverables, commissioning readiness, and operational performance

- Drive Lean or Kaizen initiatives through process mapping, root cause analysis, and development of standard work to enhance project execution and operational performance

**Your profile**

- You have a bachelor’s degree in supply chain, logistics, business, industrial engineering, operations management, or related field; or +4 years’ experience in lieu of degree, +2 years with associate’s. Minimum 3 years’ project coordination experience for degree holders

- Experience supporting large-scale (>$50MM) industrial or capital projects, including warehouse automation, material handling equipment (MHE), distribution infrastructure, or manufacturing. Proven execution in fast-paced, high-intensity environments

- Knowledge of Lean, Six Sigma, or continuous improvement methods (certification a plus). Able to support operational excellence and improvement initiatives

- Skilled at coordinating multiple workstreams and stakeholders, managing deliverables, timelines, and documentation, while identifying risks, dependencies, and schedule conflicts early

- Strong proficiency with Microsoft Office (Excel, PowerPoint, Teams, SharePoint). Your experience with WMS/ERP systems (SAP, Oracle, Manhattan, Blue Yonder), operational testing/go-live, project tracking tools (MS Project, Smartsheet, Monday.com, Jira), and Power BI is preferred

- Strong organization and coordination skills. Able to manage multiple priorities with attention to detail and follow-through

- Strong written and verbal communication. Able to influence, collaborate, and drive action across teams and stakeholders

- Experience with material handling equipment projects (conveyors, sortation, pick modules). Lean/Six Sigma certifications (Yellow/Green Belt) preferred. Travel 10–20%, higher for short durations. Other duties as assigned

Eligible applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas for this position.

**Your Benefits**

- You will enjoy a flexible work environment that supports your work-life balance; we offer paid time off for parental leave and 22+ days off for personal time and holidays

- You will have access to medical, dental, and vision insurance plans with FSA or HSA options, and a 401(k) plan with a company match up to six percent

- You are provided with several company-paid benefits, including vision insurance, short and long-term disability and basic life insurance plans, and educational and employee assistance programs

**Your working environment at Körber**

Körber is pioneering cutting-edge sorting technology and solutions that shape the future of mail and parcel automation across Europe, North America and Asia. Set new industry standards and champion customer-centric services and solutions with our dynamic Parcel Logistics team based in Irving, Texas, USA.

This full-time, exempt role offers a hybrid work setting. Preferred location is DFW, remote work setting is an option.

Can you see yourself in this profile? Then Körber is the right place for you. We look forward to getting to know you!

**Equal opportunity employer**

We are an Equal Opportunity Employer and are committed to ensuring equal employment opportunity to all applicants. All hires to our team are based on qualifications, merit, and business needs. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial, and/or local law.

Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience, please contact us via jobs@koerber.com. We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone.

Disclaimer: The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee’s at-will employment status.~~Please note that the salary information is a general guideline only. Individual compensation will be determined by various factors such as scope and responsibilities of the position, experience, education, skills, location, and market and business considerations. Applications must be submitted via our career site.~~

**Apply now and join our team!**

Ready for your next step? Click on ‘**Apply now **’ to get started right away! As long as the position is advertised, you can apply at any time.

We value diversity and therefore welcome all applicants - regardless of gender, nationality, ethnic or social origin, religion/belief, disability, age, sexual orientation and identity, and any other protected status. You can find out more about our culture here Culture at Körber - it's worth taking a look!

If you have any questions or technical problems, please send us an e-mail to jobs@koerber.com. **Brenda Suheili Hernandez Nazario ** is the responsible person for this job advertisement. We work with permanent partners and therefore ask recruitment consultants to refrain from contacting us by e-mail or telephone.

SUNNY UNITE is a design-driven studio creating commercial and residential environments that connect brand, space, and human experience.

Founded in 1995, we bring together design, execution, and long-term space operations into one integrated approach—ensuring ideas are carried through with clarity and precision.  ￼

We believe space is a form of storytelling. Our work focuses on translating brand identity into physical environments that shape how people feel, move, and interact. From retail flagships to lifestyle spaces and private residences, each project is guided by context, material, and detail.

Our services include spatial design, retail and commercial environments, residential renovation, material sourcing, project delivery, and ongoing maintenance support.

With projects across Asia and North America—including China, Japan, the United States, and Canada—we work with both global brands and local clients, adapting to diverse cultural and market contexts.  ￼

Our portfolio includes collaborations with brands such as UNIQLO, MUJI, Tesla, and Sephora, delivering spaces that balance brand consistency with local relevance.  ￼

We take a long-term view of design. Through continuous maintenance and operational support, we ensure the spaces we create remain functional, refined, and aligned with evolving needs.  ￼

We value clarity, craftsmanship, and collaboration—creating spaces that are intuitive, enduring, and meaningful.

Industry: Architecture and Planning
Company Size: 11-50 employees

Sunny Unite

**About this role **

Sunny Unite is part of an international architecture and construction group with over 30 years of industry experience, delivering commercial projects across the U.S., Canada, and Asia.

We are seeking a reliable and detail-oriented Project Coordinator to support our project team in daily coordination and administrative operations. This is a full-time position working closely with project managers, vendors, and internal teams to ensure smooth project execution.

**What You Will Do **

- Assist with project documentation and data management

- Support design and construction teams with coordination tasks and purchase order tracking

- Collect and organize compliance documents (COI, W9, contractor licenses, lien releases)

- Assist in preparing project closeout packages

- Support change management, drawings, submittals, and RFIs

- Communicate with contractors and vendors regarding project coordination

- Maintain subcontractor contact records

- Track project progress and provide updates to the team

**What You Need **

- Background in Architecture, Construction Management, Engineering, Accounting, or related fields

- Strong organizational and communication skills

- Ability to manage multiple tasks and meet deadlines

- Professional communication skills and attention to detail

- Ability to work in a team environment

**Compensation **

$18–$20 per hour (full-time position)

**Equal Opportunity Statement **

Sunny Unite is committed to fostering an inclusive and diverse workplace. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, or disability.

Project Coordinator (Entry-Level, Full-Time)

**Job Description**

David Weekley Homes is seeking an experienced and enthusiastic Project Coordinator to join our Minneapolis team. Project Coordinators provide administrative support to the operations team--including Sales, Construction, Warranty, and Project Managers.

**Job Responsibilities**

- Process sales contracts and closings

- Manage/apply for all building permits and work with local municipalities

- Document, track and report on all building permit and start activities

- Coordinate meetings and team events

- Maintain accurate electronic files for each home

- Pay invoices and utility bills

- Order supplies

- Additional support as needed

**Qualifications**

- Self-motivated and able to work both independently and as a member of a dynamic team.

- Excellent time management skills.

- Strong follow-up and organizational skills.

- High attention to detail and deal effectively with numerous interruptions.

- Drive to get results from vendors, subcontractors, and management and a lack of phone reluctance.

- Prior experience in residential home building and/or the permitting processes is a plus.

- Strong customer service skills.

- Proficient in MS Word, Excel, and Outlook. Exposure to JD Edwards beneficial, but not required.

**Additional Information**

$50k-60k annually.

**What We Offer**

~~Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 19 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.~~

**We Offer An Excellent Benefits Package That Includes**

- Health Insurance - Medical, Dental and Vision

- 401k and discretionary 8% match

- Employee Stock Ownership Plan

- Profit Sharing

- Vacation, Paid Holidays, plus PTO

- New Home Discount for Team Member and Family

- College Scholarship Program

- Community Outreach

- Sabbaticals

- And more!

David Weekley Homes is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.

**Note to Job Seekers: **No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.

GovCIO was founded with a single purpose- to transform government IT. 

We help government work better.

Using a holistic perspective, Agile methods, and latest advancements in IT, GovCIO addresses the most pressing challenges facing government organizations today.

Our teams, comprising industry, military, and government veterans, deliver high value IT solutions and services that optimize how our government customers operate. This allows them to focus on what’s really important- serving the needs of citizens.

From the U.S. military to Health and Human Services, we keep our customers at the forefront of digital innovation- allowing them to thrive today while preparing them to tackle any challenge the future may bring.

Learn more about us and what we do at GovCIO.com.

Industry: Business Consulting and Services
Company Size: 1,001-5,000 employees

GovCIO

**Overview**

GovCIO is currently hiring for a Project Coordinator in support of its client, the OI&T Health Informatics Product Line at Department of Veterans Affairs Clinical informatics and Data Management sub Product Line. This role is a fully remote, U.S.-based position, with core hours of operation Monday through Friday, 8:00 AM to 5:00 PM ET.

**Responsibilities**

Candidate will assist in project coordination activities and disseminate information to Clinical Informatics & Data Management sub-product line team members, as well as key stakeholders and senior leaders in the Health Informatics product line and Health Services Portfolio through clear and effective communication channels. In addition, the coordinator will focus on collaboration with staff with respect to facilitating release management activities, manage the intake requests for all products, and participate in process improvement initiatives. The environment is dynamic and client needs are often evolving; flexibility and forward-thinking views are important for success.

- Streamline operations, manage timelines, ensure project success, as well as record project initiatives

- Oversee intake processes: incoming requests, assignment, and communications

- Assist Leadership, Project Managers and Product Managers with projects (kick offs through closing), reports, presentations, and intake requests

- Coordinate project activities and timelines across cross-functional teams

- Identify areas for process improvement and implement solutions to enhance productivity and quality to our customers.

Collaborate in resource allocation, capacity planning, and team coordination to optimize project workflows

- Support Agile project management processes and methodologies, including sprint planning, backlog grooming, and sprint reviews

- Facilitate project intake meetings, status updates, and retrospectives to drive continuous improvement

- Review and provide support as needed for Kanban and Jira tracking, updates, and reporting

- Collaborate and interact well with others and develop and manage high-quality professional deliverables on projects and tasks

- Conduct gap analysis to determine strengths of current approaches and identify opportunities for improvement

- Performs other duties and assumes additional responsibilities as assigned in support of organizational priorities

**Qualifications**

Bachelor's with 5 years of experience. (or 8 years commensurate experience)

**Required Skills And Experience**

- Excellent verbal and oral communication skills, highly organized, and detail oriented

- Experience working independently to conduct research with minimal guidance and supervision

- Ability to understand a diverse set of communication styles and respond in a way that will resonate with a multi-functional audience

- Familiarity and general knowledge and understanding of the product release management process

- Familiarity and general knowledge and understanding of the product intake process

- Familiar and experience with Agile methodologies such as SAFe and Scrum

- Familiarity and experience using Jira

- Ability to manage multiple projects simultaneously with strong organizational and time management skills

- Familiarity in documenting project requirements and making updates to key project/product artifacts with attention to detail and a commitment to accuracy

- Familiarity with the basic components of project management: Planning/scheduling, reporting, risk management, project coordination, time management/deadlines and documentation

- Proficient in the use of Microsoft Office Suite such as (SharePoint, PowerPoint, Word, Excel, Visio, MS Teams, and Outlook).

**Clearance Required**

- Ability to obtain and maintain a Suitability/Public Trust clearance

**Preferred Skills And Experience**

- Experience within a Health IT environment is preferred, but not required.

- Experience beyond the basic level with Jira, GitHub, and SNOW is preferred, but not required.

- Experience with Project Management Risk and Issue identification, and documentation is preferred, but not required.

- Experience beyond the basic level with Product Management Lifecycle is preferred, but not required.

- Experience with the Department of Veterans Affairs is preferred, but not required.

- Experience beyond the basic level supporting release management, in an Agile environment, is preferred, but not required.

- Experience beyond the basic level supporting risk management, in an Agile environment, is preferred, but not required.

- Experience beyond the basic level supporting product management intake processes and teams is preferred, but not required.

- Experience tracking timelines and performance progress is preferred, but not required.

- Strong qualitative and quantitative analytical skills is preferred, but not required.

- Experience with Adobe Acrobat PRO.

Posted Salary Range: USD $84,000.00 - USD $94,000.00 /Yr.

Project Coordinator (Remote)

Security Service Federal Credit Union is among the top credit unions in the nation with a reputation for strength, stability, and convenience. It offers the true benefits of credit union membership with financial services of the highest quality and value, and locations in Texas, Colorado, and Utah.

Security Service takes pride in discovering and developing employees who have exceptional character and a passion for helping others. In return, we deliver a comprehensive benefits package that supports the financial, physical, and emotional well-being of our employees.

Our internal measures of success extend to corporate responsibility, volunteerism, and participation in the communities we serve. Each year, the Security Service Volunteer Corps donate thousands of hours of service to local non-profit organizations. When you become a team member at Security Service you also join a community dedicated to giving back.

Industry: Financial Services
Company Size: 1,001-5,000 employees

Security Service Federal Credit Union

**What You Will Do **

The Quality Software Development Engineer in Test (SDET) reviews requirements, specifications, user documentation, and other project related documentation to appropriately maintain existing automated test scripts. Operates as a project coordinator, plans, guides, and executes meetings with stakeholders to manage QA Engineering projects from inception to completion. Monitors task completion status to identify at risk project tasks and to develop mitigation plans. Meets with technology stakeholders, performs analysis in order to understand the business needs, policies, and operations of the credit union. Independently designs testing scripts based on the collected requirements. Recommends and guides the technology leaders and stakeholders to achieve desirable results. Works on projects of varying magnitude and helps engineer testing scrips from beginning to end. Completes any other job related duties needed to help drive to our Vision, fulfill our Purpose, and abide by our Organization’s Values.

**What We Will Require **

Bachelor's degree in Computer Science, Software Engineering, Management Information Systems (MIS), or Business-related field or comparable education or comparable experience. Minimum of two (2) years of general IT operations experience in a large financial institution environment or comparable experience. Minimum of three (3) years of software automation testing experience with C# & Selenium/Appium or comparable language. Experience with test management and automated testing tools such as, but not limited to, Microsoft TFS, Azure DevOps Server, Quality Center/ALM, Selenium, Appium, C#, NUnit and Visual Studio. Experience with SQL, VBScript, C#/.NET. Knowledge of software development life cycle and quality assurance methodologies. Demonstrated experience performing manual and automated application testing. Experience in participating in projects and ability to work with minimal supervision. Involves sitting most of the time. Able to work in a team environment, meet deadlines and take on responsibility and accountability. Excellent interpersonal, analytical, written, and verbal communication skills. Work flexible hours as needed, including possible weekends.

**Ideal Candidate Will Have **

Basic understanding of structured application development methodology and principals, understanding of structured environments using distinct development, test, and production environments. Skilled in C#, Selenium, Appium, and NUnit. Creating and maintaining automated test artifacts in Visual Studio experience. SOAP and REST web service testing knowledge. Experience with source control methodologies. Learn and embrace new technologies, techniques, and processes. Certifications: ISTQB Foundation and/or ISTQB Test Automation Engineer.

**Additional Job Responsibilities **

Reviews requirements, specifications, user documentation, and other project related documentation in order to appropriately maintain existing automated test scripts. Ensures that defined styles and standards are followed on all test scripts. Ensures quality milestones and the activities and processes to monitor compliance, adhere to the standards and methodologies implemented by the Quality Assurance manual test team. Ensures proper version control and configuration management of all test objects developed and test environments used. Understands the applicability of the tool within the project and software development lifecycle and offer suggestions for use. Keep up-to-date on the latest testing methods and technologies to producing high-quality software. Assists with disaster recovery exercises.

Quality Software Development Engineer in Test

SureSkills is a leader in the design, development and delivery of a wide range of technical learning, knowledge, technical products and candidate placement services and solutions. We partner with global organisations to enable skills, knowledge and capabilities needed to drive real competitive advantage and business value. We can provide workforce solutions by giving companies access to the best talent on the market on a contract or permanent basis. We leverage the latest technologies and cutting-edge practices to embed knowledge and grow capability. 

Established in 1993 and headquartered in Dublin, Ireland. A Private Limited Company registered in the Republic of Ireland at Terminus Mills, Clonskeagh, Dublin, Leinster D06 VY62, IE. CRO Number 204821.

Industry: Business Consulting and Services
Company Size: 201-500 employees

SureSkills

**Project Coordinator **

**About SureSkills **

SureSkills is a leading edtech services company specializing in the design and delivery of impactful e-learning experiences that empower learners and drive organizational growth. We are trusted by global leaders such as Google, AWS, Microsoft, VMware, Meta, and Coursera to create world-class technical education programs. Many of our programs feature immersive hands-on labs, enabling learners to master new technologies and skills through practice.

**Role Overview **

We are currently seeking a US-based Project Coordinator to support a high-profile engagement with Google.

In this role, you will oversee the end-to-end lifecycle of projects—from go-to-market planning through execution and content publication—ensuring seamless coordination across multiple workstreams. You will work closely with cross-functional teams including Go-to-Market (GTM), Content, Customer Training, and Developer Marketing within a fast-paced, global Google environment.

The ideal candidate is highly organised, proactive, and experienced in managing complex workflows, with the ability to communicate clearly and translate data into meaningful insights that drive successful project delivery.

**Key Responsibilities **

**Project Lifecycle Management **

Coordinate and manage the full lifecycle of projects, ensuring timelines, deliverables, and quality standards are consistently met. Project activities may include go-to-market planning, learning and content development, and content publication aligned with Google programme requirements.

**Stakeholder Communication **

Serve as a key point of contact between SureSkills and Google stakeholders, facilitating clear, consistent communication through regular updates, reporting, newsletters, and meetings with programme leads.

**Documentation & Reporting **

Maintain accurate and comprehensive project documentation. Track key performance indicators (KPIs), identify risks or blockers, and deliver concise, data-driven insights to support decision-making across teams.

**Process Optimisation **

Identify inefficiencies in workflows and implement improvements to streamline processes, enhance collaboration, and ensure high-quality, scalable project delivery in line with Google standards.

**Qualifications **

- Excellent written and verbal communication skills in English

- 2+ years of experience in project coordination or project management roles, ideally within large-scale tech environments

- Strong organisational and time management skills, with the ability to manage multiple stakeholders and deadlines

- Demonstrated ability to simplify and optimise complex processes

- Ability to analyse and synthesise data into clear, actionable reporting

- Familiarity with generative AI tools and their application in project workflows

- Experience working with global technology companies or SaaS organisations (Google experience is a strong advantage.

Smile Digital Health (doing business as Smile CDR Inc.) specializes in delivering fast, secure, compliant data infrastructures as a service to enable and empower interconnectivity for data-intensive sectors such as healthcare. We are a solutions platform helping organizations like governments, researchers, health systems, healthcare providers, and app developers build connected health solutions and products by leveraging our core expertise in health data and HL7 FHIR.

Our flagship product, Smile CDR, is the world’s first FHIR-based clinical data repository (CDR) as a service. Smile CDR is a high performance and secure solution built on the principles of Privacy by Design. Flexibility is a hallmark of the service as it can be hosted in the cloud or on-premises depending on your needs. The design was strongly influenced by real-world experience in both the jurisdictional and organizational setting. Smile CDR provides a rich set of features and capabilities including:

-Multiple FHIR versions
-FHIR Profiles
-Full text indexing of clinical records
-Type ahead search functionality
-FHIR, HL7v2 and custom ETL for data input
-Federated identity and identity provider functionality
-International character locale support
-Terminology services
-Auditing
-Smart on FHIR support
-Rapid deployment
-Extensive administrative tooling

Leveraging more than 40 years of experience in building enterprise-class systems, our team includes experts in building integrated healthcare systems including FHIR-based solutions such as HAPI, e-prescriptions and other e-health solutions. We were motivated by the need to improve upon existing options for sharing health data within and across organizations.
Smile CDR is the maintainer of HAPI FHIR, the prevailing open source reference implementation of FHIR worldwide

Industry: Hospitals and Health Care
Company Size: 201-500 employees

Smile Digital Health

Working for a company like Smile Digital Health means supporting our mandate for **#BetterGlobalHealth **. We strive towards this goal every day, and the results can be seen in the impact of our innovative health data platform and data management solutions, which are used in over 20 countries. We were #19 on Deloitte's Technology Fast 50 Ranking for 2024!

Smile Digital Health makes it easy for healthcare stakeholders to collect and exchange data with our leading FHIR-based data liberation platform.

At its heart, the Smile platform enables people and organizations to better manage healthcare data. We help generate and liberate structured healthcare data to ensure effective delivery across care teams and health systems bringing ~~**#BetterGlobalHealth ** ~~to patients everyday!

**Apply today and find plenty of reasons to SMILE!**

The Project Coordination Manager provides critical leadership and project coordination to a highly effective team of Project Coordinators and assigned special project management. This role will develop and drive a culture of collaboration, accountability and efficiency by providing coaching and mentorship to Project Coordinators. This role will oversee day to day operations and project oversight by implementing project management and Agile best practices, principles, and high-quality standards. It will also support departmental and organizational success by supporting end-to-end coordination of assigned internal projects.

**Responsiblities:**

- Manage a team of Project Coordinators by providing day-to-day guidance and coaching as well as identifying opportunities for professional growth.

- Ensure Technical Account Managers (TAMs) and Agile Leads are appropriately supported in coordinating, planning, communicating, and executing the delivery of core project components.

- Owns the delivery coordination function across all projects, ensuring consistent execution, operational discipline, and accurate project data that supports delivery performance, financial forecasting, and customer outcomes.

- Define and enforce delivery coordination standards across all projects.

- Establish and maintain project governance frameworks (RAID, reporting, documentation, etc.).

- Ensure project data integrity supports accurate P&L reporting.

- Oversee special projects, as assigned, by providing data analytics, project planning and effective execution.

- Leads project meetings, reviews status and escalates issues for corrective action.

- Oversees the completion of administrative tasks such as project operations support, deliverable management, communication support and project/service management tooling support.

- Triage and delegate project issues and work with internal departments to address/mitigate/resolve the issues, under the guidance of Technical Implementation Leads and Technical Account Managers

- Proactively identify project blockers and risks and flags them to the project team.

- Develop and ensure maintenance of issue logs and project repositories of documents, prepare documents for various recurring meetings including minutes, issue logs, etc.

- Coordinate with multiple internal/external partners. Establish effective collaboration with other teams and ensure good communication.

- Monitor, track and coordinate project plans and provide reporting and input to ensure targets are met.

- Provides direct support in complex reporting, planning, and escalated contracting challenges to cross-functional teams and partners.

- Provide timely and accurate project updates to leadership and external partners.

- Gather and analyze project data and propose efficient ways to expedite project delivery.

**Requirements:**

- 6+ years of experience working with internal clients and business units within an IT environment. 2+ years of people management and/or lead experience.

- Previously demonstrated ability to guide, mentor and influence a team of Project Coordinators and/or similar roles.

- Experience working with JIRA, Confluence or similar tools, required.

- Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service.

- In-depth understanding of project management concepts.

- Experience with budgeting, forecasting, SOW and resourcing

- Should be able to multitask and be a quick learner. Have excellent communications skills and can manage client expectations. Can do attitude.

- Strong organizational skills. Ability to, provides updates as required, identifies potential conflicts between project and functional areas.

- Excels at working independently and in a team environment with internal cross-functional teams.

**Additional Information:**

Smile discloses that artificial intelligence (AI) may be used in portions of the recruitment and selection process, such as resume screening or application assessment. All hiring decisions are ultimately made by qualified human decision-makers, and AI tools are used to support — not replace — fair and equitable hiring practices.

This position is a new role, created to support Smile’s continued growth and commitment to operational excellence.

**Some of the benefits we offer:**

-  Remote Work Environment

-  Flexible Time Away From Work Policy including PTO, Personal and Sick Days

-  Competitive Salary and Health/Medical Benefits

-  RRSP/TFSA/401K Employee Contribution

-  Life and Disability

-  Employee Assistance Program

-  FHIR Study Program and Skillsoft Learning

-  Super HAPI Fun Club

Smile's core values include respect, inclusion, embracing our differences, and celebrating shared values because our people are the foundation of our success. We are big on creating a sense of belonging and empowering each other to bring our authentic selves to work. We are dedicated to fostering a workplace that values diversity, equity, and inclusion.

We welcome and encourage candidates of all backgrounds to apply. Candidates are encouraged to inform us if they wish to discuss or require accommodations during interviews or while working at Smile.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Manager, Project Coordination

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