Recruitment Coordinator
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, Retrieval-Augmented Generation (RAG), and intelligent agents. We believe that our work is instrumental to the widespread adoption of AI, driving innovation and transforming industries worldwide.
At Cohere, we obsess over what we build. Each team member is responsible for contributing to increasing the capabilities of our models and enhancing the value they provide to our customers. We foster a culture of working hard and moving fast, always aiming to do what’s best for our clients and the broader AI community.
Our team comprises researchers, engineers, designers, and other professionals who are passionate about their craft. We believe that a diverse range of perspectives is essential for building great products. We are committed to creating an inclusive environment that encourages collaboration, innovation, and growth. Join us on our mission and help shape the future of AI technology.
About The Role
Cohere is seeking a high-performing Recruitment Coordinator who is eager to take on new and demanding challenges. If you are resilient, collaborative, and influential, we would love to hear from you. In this role, you will serve as a vital liaison between various teams supporting hiring managers, the Talent Team, the People team, and other stakeholders. Your primary responsibility will be to manage the candidate experience, build strong relationships, and coordinate the interview process for hundreds of candidates simultaneously, ensuring seamless communication from start to finish.
As a Recruitment Coordinator, you will be responsible for scheduling interviews, supporting the recruitment process, and maintaining effective communication channels with candidates and internal teams. You will partner closely with Executive Assistants and other support staff to optimize interview workflows, increase efficiency, and automate processes where possible. Additionally, you will provide regular status updates, answer queries, and ensure timely follow-up to maintain a positive candidate experience.
This role also involves supporting payroll, onboarding, contract employee initiatives, and other HR projects as needed. Maintaining accurate and organized internal documentation is crucial to ensure smooth operations. If you thrive in fast-paced environments, excel at multitasking, and are passionate about contributing to innovative teams, this opportunity may be an excellent fit for you.
Qualifications
Responsibilities
Benefits
Equal Opportunity
We are an equal opportunity employer and value diversity at our company. We are committed to creating an inclusive environment for all employees and applicants regardless of race, gender, age, ethnicity, religion, sexual orientation, disability, or background. We encourage individuals from all backgrounds to apply. If you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work with you to meet your needs.
Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, Retrieval-Augmented Generation (RAG), and intelligent agents. We believe that our work is instrumental to the widespread adoption of AI, driving innovation and transforming industries worldwide.
At Cohere, we obsess over what we build. Each team member is responsible for contributing to increasing the capabilities of our models and enhancing the value they provide to our customers. We foster a culture of working hard and moving fast, always aiming to do what’s best for our clients and the broader AI community.
Our team comprises researchers, engineers, designers, and other professionals who are passionate about their craft. We believe that a diverse range of perspectives is essential for building great products. We are committed to creating an inclusive environment that encourages collaboration, innovation, and growth. Join us on our mission and help shape the future of AI technology.
About The Role
Cohere is seeking a high-performing Recruitment Coordinator who is eager to take on new and demanding challenges. If you are resilient, collaborative, and influential, we would love to hear from you. In this role, you will serve as a vital liaison between various teams supporting hiring managers, the Talent Team, the People team, and other stakeholders. Your primary responsibility will be to manage the candidate experience, build strong relationships, and coordinate the interview process for hundreds of candidates simultaneously, ensuring seamless communication from start to finish.
As a Recruitment Coordinator, you will be responsible for scheduling interviews, supporting the recruitment process, and maintaining effective communication channels with candidates and internal teams. You will partner closely with Executive Assistants and other support staff to optimize interview workflows, increase efficiency, and automate processes where possible. Additionally, you will provide regular status updates, answer queries, and ensure timely follow-up to maintain a positive candidate experience.
This role also involves supporting payroll, onboarding, contract employee initiatives, and other HR projects as needed. Maintaining accurate and organized internal documentation is crucial to ensure smooth operations. If you thrive in fast-paced environments, excel at multitasking, and are passionate about contributing to innovative teams, this opportunity may be an excellent fit for you.
Qualifications
- 2+ years of professional experience supporting a fast-paced recruitment team
- Experience working in a technology startup or scale-up environment
- Proven ability to manage multiple calendars and support a high volume of interviews with hiring managers and executive teams
- Strong attention to detail and organizational skills
- Excellent time management and communication skills
- Ability to handle confidential and sensitive information with tact and discretion
- Proficiency in coordinating multiple stakeholders and maintaining clear communication
- Experience with applicant tracking systems and HRIS tools is a plus
- Demonstrated ability to work collaboratively across functions and levels within an organization
Responsibilities
- Schedule and coordinate interviews, ensuring smooth communication between candidates and hiring teams
- Manage the candidate experience by building and maintaining strong relationships
- Partner closely with Executive Assistants and support staff to streamline interview processes
- Support and optimize recruitment workflows, identifying opportunities for automation and efficiency improvements
- Provide regular status updates to stakeholders and ensure timely follow-up on all recruitment activities
- Assist with payroll, onboarding, and contract management processes
- Maintain accurate and up-to-date internal documentation related to recruitment activities
- Support high-touch recruitment initiatives with thoughtful and efficient execution
- Handle sensitive information with discretion and professionalism
Benefits
- Inclusive and collaborative work environment
- Opportunity to work closely with a team at the forefront of AI research
- Weekly lunch stipend, in-office lunches, and snacks
- Comprehensive health and dental benefits, including mental health support
- 100% parental leave top-up for up to 6 months
- Personal enrichment benefits covering arts, culture, fitness, well-being, and workspace improvement
- Remote-flexible work arrangements with offices in Toronto, New York, San Francisco, London, and Paris, along with a co-working stipend
- Six weeks of vacation (30 working days) to promote work-life balance
Equal Opportunity
We are an equal opportunity employer and value diversity at our company. We are committed to creating an inclusive environment for all employees and applicants regardless of race, gender, age, ethnicity, religion, sexual orientation, disability, or background. We encourage individuals from all backgrounds to apply. If you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work with you to meet your needs.
Skills
Customer ServiceTechnology, Information and Internet