Executive Assistant
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Progyny (Nasdaq: PGNY) is a pioneering leader in women's health and family building solutions, dedicated to transforming the landscape of fertility and reproductive healthcare. Trusted by leading employers, health plans, and benefit purchasers nationwide, Progyny envisions a world where everyone can realize their dreams of family and optimal health. The company’s comprehensive approach combines innovative clinical outcomes with inclusive, personalized benefits that support patients throughout their fertility journeys. Headquartered in New York City, Progyny has garnered numerous accolades including being named a TIME100 Most Influential Company, CNBC Disruptor 50, and one of Forbes' Best Employers. Their commitment to excellence and innovation underscores their mission to empower healthier, supported journeys through transformative fertility, family building, and women’s health benefits.
About The Role
We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our leadership team, specifically supporting the Chief Growth & Strategy Officer and other key executives. This role requires a dynamic individual who thrives in a fast-paced environment, demonstrating initiative, professionalism, and a keen eye for detail. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing expense reports, and facilitating communication across various departments. The position demands excellent interpersonal skills, technological proficiency, and the ability to anticipate needs and prioritize effectively. This is an in-office role based in the United States, and candidates must be authorized to work without sponsorship. The Executive Assistant will play a crucial role in ensuring the smooth operation of executive functions and contributing to the overall efficiency of the organization.
Qualifications
Responsibilities
Benefits
Equal Opportunity
Progyny is an equal opportunity and affirmative action employer. We are committed to fostering an inclusive environment where diverse perspectives, backgrounds, and experiences are valued. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, marital status, pregnancy, veteran status, or any other protected characteristic. We support individuals with disabilities and provide accommodations during the recruiting process.
Progyny (Nasdaq: PGNY) is a pioneering leader in women's health and family building solutions, dedicated to transforming the landscape of fertility and reproductive healthcare. Trusted by leading employers, health plans, and benefit purchasers nationwide, Progyny envisions a world where everyone can realize their dreams of family and optimal health. The company’s comprehensive approach combines innovative clinical outcomes with inclusive, personalized benefits that support patients throughout their fertility journeys. Headquartered in New York City, Progyny has garnered numerous accolades including being named a TIME100 Most Influential Company, CNBC Disruptor 50, and one of Forbes' Best Employers. Their commitment to excellence and innovation underscores their mission to empower healthier, supported journeys through transformative fertility, family building, and women’s health benefits.
About The Role
We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our leadership team, specifically supporting the Chief Growth & Strategy Officer and other key executives. This role requires a dynamic individual who thrives in a fast-paced environment, demonstrating initiative, professionalism, and a keen eye for detail. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing expense reports, and facilitating communication across various departments. The position demands excellent interpersonal skills, technological proficiency, and the ability to anticipate needs and prioritize effectively. This is an in-office role based in the United States, and candidates must be authorized to work without sponsorship. The Executive Assistant will play a crucial role in ensuring the smooth operation of executive functions and contributing to the overall efficiency of the organization.
Qualifications
- 4+ years of administrative experience supporting multiple executives, including C-suite level
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
- Strong organizational and time-management skills
- Exceptional attention to detail and accuracy
- Ability to handle multiple priorities simultaneously and adapt to changing needs
- Technologically savvy with familiarity in digital apps and online resources
- Excellent interpersonal and communication skills
- Proactive mindset with the ability to anticipate needs and make independent decisions
- Professional demeanor and ability to remain calm under pressure
- Authorized to work in the United States without sponsorship
Responsibilities
- Manage and maintain the calendars for the Chief Growth & Strategy Officer and other executive team members, ensuring efficient scheduling and prioritization
- Coordinate domestic travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
- Facilitate effective communication between executives and internal/external stakeholders through various channels
- Prepare and submit accurate monthly expense reports in a timely manner
- Order daily lunch and manage catering logistics for the executive team
- Assist with printing, scanning, mailing, and other administrative tasks as needed
- Act as a liaison between the executives and other departments, ensuring seamless information flow and task execution
- Support with ad hoc projects and special assignments to enhance executive productivity
- Maintain confidentiality and exercise good judgment in handling sensitive information
Benefits
- Family-friendly benefits including paid parental leave, fertility and family building support, and pet care funds
- Comprehensive health, dental, vision, and life insurance options for employees and their families
- Free mental health and wellness support, available in-person, virtually, and via text
- Paid time off, including vacation, sick leave, personal days, and summer flex time
- Company equity and performance-based bonus programs
- 401(k) plan with company matching contributions
- Access to on-demand legal and financial advice
- Learning and development programs, mentorship opportunities, and career growth initiatives
- Participation in company-sponsored social events and volunteer activities
- Flexible work arrangements with onsite meals and snacks for NY-based employees
Equal Opportunity
Progyny is an equal opportunity and affirmative action employer. We are committed to fostering an inclusive environment where diverse perspectives, backgrounds, and experiences are valued. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, marital status, pregnancy, veteran status, or any other protected characteristic. We support individuals with disabilities and provide accommodations during the recruiting process.
Skills
AdministrativeTechnology, Information and Internet