Executive Assistant
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Code.org is a leading nonprofit organization dedicated to expanding access to computer science education and increasing participation by women and underrepresented minorities. With a mission to ensure every student in every school has the opportunity to learn computer science, Code.org collaborates with educators, policymakers, and industry partners to develop innovative programs and resources. The organization is committed to fostering an inclusive environment where learners can develop critical skills for the digital age and pursue careers in technology and related fields. Through its engaging curriculum, advocacy efforts, and community initiatives, Code.org strives to make computer science education accessible and equitable for all.
About The Role
Code.org is seeking an experienced Executive Assistant to provide comprehensive high-level administrative and operational support to our executive leadership team. The ideal candidate will act as a strategic partner, understanding organizational priorities and enabling executives to focus on high-impact initiatives. This role involves managing complex calendars, preparing executives for meetings, coordinating travel and logistics, and supporting organizational projects and initiatives. The Executive Assistant will serve as a trusted liaison across internal teams and external stakeholders, including the Board of Directors, ensuring seamless communication and efficient workflow. The position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, demonstrates strong judgment, and possesses a keen interest in leveraging tools, systems, and AI to optimize executive operations.
Qualifications
Responsibilities
Benefits
Equal Opportunity
Code.org is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. We ensure that individuals with disabilities receive reasonable accommodations throughout the application and employment process. We value diversity and are dedicated to creating a welcoming environment where all employees can thrive. If you require accommodations, please contact us to discuss your needs.
Code.org is a leading nonprofit organization dedicated to expanding access to computer science education and increasing participation by women and underrepresented minorities. With a mission to ensure every student in every school has the opportunity to learn computer science, Code.org collaborates with educators, policymakers, and industry partners to develop innovative programs and resources. The organization is committed to fostering an inclusive environment where learners can develop critical skills for the digital age and pursue careers in technology and related fields. Through its engaging curriculum, advocacy efforts, and community initiatives, Code.org strives to make computer science education accessible and equitable for all.
About The Role
Code.org is seeking an experienced Executive Assistant to provide comprehensive high-level administrative and operational support to our executive leadership team. The ideal candidate will act as a strategic partner, understanding organizational priorities and enabling executives to focus on high-impact initiatives. This role involves managing complex calendars, preparing executives for meetings, coordinating travel and logistics, and supporting organizational projects and initiatives. The Executive Assistant will serve as a trusted liaison across internal teams and external stakeholders, including the Board of Directors, ensuring seamless communication and efficient workflow. The position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, demonstrates strong judgment, and possesses a keen interest in leveraging tools, systems, and AI to optimize executive operations.
Qualifications
- 5+ years of experience providing administrative support to C-level executives, preferably within a nonprofit or mission-driven organization.
- Proven ability to anticipate needs, exercise strong judgment, and manage competing priorities effectively.
- Exceptional organizational skills, attention to detail, and time management capabilities.
- Excellent written and verbal communication skills, with a professional demeanor across all levels of the organization.
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools.
- Experience supporting complex scheduling, meeting preparation, travel logistics, and high-impact event coordination.
- Strong understanding of AI tools and their integration into executive workflows.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- U.S. Citizenship or Permanent Residency required.
- Willingness to travel at least twice per year for team events.
- Ability to work within the United States.
- Successful completion of a pre-employment background check.
Responsibilities
- Serve as a strategic partner to executive leadership, aligning priorities and resources to support organizational goals.
- Manage and prioritize complex executive calendars, resolving conflicts and anticipating downstream impacts.
- Prepare leaders for meetings and engagements by organizing inputs, drafting materials, and clarifying objectives and desired outcomes.
- Act as an extension of the executive, tracking key initiatives, following up on actions, and ensuring progress on priorities.
- Coordinate logistics for Board of Directors meetings, including preparing materials and managing communications.
- Collaborate with internal teams to support high-level initiatives and special projects.
- Plan and execute organization-wide meetings, offsites, and events, ensuring smooth logistics and an engaging experience.
- Identify opportunities to improve workflows, communication, and decision-making processes through innovative solutions.
- Coordinate travel arrangements and process expense reports efficiently.
- Handle confidential and sensitive information with professionalism and discretion.
- Perform additional duties as assigned to support organizational effectiveness.
Benefits
- Competitive salary range of $85,500 - $95,000, based on experience and company discretion.
- Comprehensive benefits package including medical, dental, and vision insurance with premiums paid at 100% for full-time employees and dependents.
- Flexible, remote work environment promoting work-life balance.
- Paid time off totaling five weeks annually, including vacation, sick leave, and a winter office closure during the holiday season.
- Technology subsidy aligned with a Bring Your Own Device (BYOD) policy.
- Participation in a 403(b) retirement plan.
- Opportunity to contribute to meaningful work that impacts students and promotes diversity in computer science education.
Equal Opportunity
Code.org is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. We ensure that individuals with disabilities receive reasonable accommodations throughout the application and employment process. We value diversity and are dedicated to creating a welcoming environment where all employees can thrive. If you require accommodations, please contact us to discuss your needs.
Skills
AdministrativeTechnology, Information and Internet