Administrative Assistant
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Wilson Elser is a prominent national law firm dedicated to providing exceptional legal services across a wide range of practice areas. With over 1,400 attorneys practicing in 46 offices nationwide, the firm has established a reputation for excellence, innovation, and client-centric solutions. Recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the largest law firms, Wilson Elser prides itself on fostering a collaborative and inclusive culture. The firm emphasizes teamwork, professional growth, and mutual respect, creating an environment where employees are empowered to develop their careers and contribute meaningfully to client success. Committed to attracting talented professionals, Wilson Elser offers flexible working arrangements, including hybrid and remote options, to accommodate diverse needs and promote work-life balance.
About The Role
The Administrative Assistant position at Wilson Elser is a vital support role within the national client services team. This role involves serving as a key liaison between senior leadership and the broader team, facilitating effective communication and coordination across various projects. The Administrative Assistant will handle high-volume, confidential client communications and documentation, assist with project management tasks, and support data and document management initiatives. This position requires a detail-oriented professional capable of managing multiple priorities efficiently while maintaining a high standard of professionalism and discretion. The role offers a flexible, hybrid or remote work arrangement, allowing the successful candidate to work from any of the firm's office locations across the country.
Qualifications
Responsibilities
Benefits
Equal Opportunity
Wilson Elser is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, disability, or any other protected status under applicable law. We encourage qualified individuals from all backgrounds to apply and join our team.
Wilson Elser is a prominent national law firm dedicated to providing exceptional legal services across a wide range of practice areas. With over 1,400 attorneys practicing in 46 offices nationwide, the firm has established a reputation for excellence, innovation, and client-centric solutions. Recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the largest law firms, Wilson Elser prides itself on fostering a collaborative and inclusive culture. The firm emphasizes teamwork, professional growth, and mutual respect, creating an environment where employees are empowered to develop their careers and contribute meaningfully to client success. Committed to attracting talented professionals, Wilson Elser offers flexible working arrangements, including hybrid and remote options, to accommodate diverse needs and promote work-life balance.
About The Role
The Administrative Assistant position at Wilson Elser is a vital support role within the national client services team. This role involves serving as a key liaison between senior leadership and the broader team, facilitating effective communication and coordination across various projects. The Administrative Assistant will handle high-volume, confidential client communications and documentation, assist with project management tasks, and support data and document management initiatives. This position requires a detail-oriented professional capable of managing multiple priorities efficiently while maintaining a high standard of professionalism and discretion. The role offers a flexible, hybrid or remote work arrangement, allowing the successful candidate to work from any of the firm's office locations across the country.
Qualifications
- Bachelor's Degree or equivalent professional experience
- Minimum of 1-2 years of experience in a law firm setting
- Familiarity with Document Management Systems
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Experience with data entry or data management
- Experience supporting eDiscovery, information, data, or document collection and preservation (a plus)
- Familiarity with web-based collaborative tools and work management software (a plus)
- Experience with team messaging and instant messaging platforms (a plus)
- Strong skills in email and calendar management, meeting coordination, and client interaction
- Excellent organizational and administrative skills with the ability to prioritize and handle multiple requests
- Meticulous attention to detail
- Exceptional written, verbal, and interpersonal communication skills
- Comfortable working in a collaborative, fast-paced environment supporting attorneys and paralegals
- Professional demeanor and discretion in all communications
Responsibilities
- Manage a high volume of client-facing communications, ensuring confidentiality and professionalism
- Assist in project management functions, including data collection, entry, and management
- Support document management processes, including organization, preservation, and retrieval of files
- Coordinate meetings, schedule appointments, and manage calendars for team members
- Provide clerical and administrative support to attorneys and staff as needed
- Collaborate on projects related to client interfacing, document handling, and process improvements
- Assist with data entry, data management, and reporting tasks to support team objectives
- Maintain organized records of confidential documents and communications
- Utilize collaborative tools and platforms to facilitate team communication and project tracking
- Ensure timely follow-up on action items and deadlines
Benefits
- Competitive salary range of $60,000 - $70,000 USD
- Comprehensive benefits package including medical, dental, and vision insurance
- Retirement plan with 401(k) match
- Paid time off (PTO) and holiday leave
- Disability and life insurance coverage
- Flexible work arrangements including hybrid and remote options
- Opportunities for professional development and career advancement
- Access to corporate discounts and employee perks
Equal Opportunity
Wilson Elser is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, disability, or any other protected status under applicable law. We encourage qualified individuals from all backgrounds to apply and join our team.
Skills
AdministrativeTechnology, Information and Internet