Administrative Assistant
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Emory University is a prestigious research institution renowned for its commitment to academic excellence, innovative research, and community engagement. Located in Atlanta, Georgia, Emory attracts distinguished faculty, researchers, and students from around the world, fostering a vibrant intellectual environment. The university offers a wide range of undergraduate, graduate, and professional programs, emphasizing interdisciplinary collaboration and societal impact. Emory is dedicated to creating an inclusive and supportive community that values diversity, equity, and accessibility. As a leader in higher education, Emory continually strives to advance knowledge, improve health, and serve the broader community through its extensive research initiatives and public service programs.
About The Role
The Administrative Assistant at Emory University plays a vital role in supporting the operational efficiency of academic departments, research units, or specific programs. This position involves providing comprehensive administrative support to ensure smooth day-to-day activities and effective management of office functions. The role requires a proactive individual capable of handling multiple responsibilities, including managing schedules, coordinating meetings, preparing reports, and maintaining records. The Administrative Assistant will serve as a key point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams. Additionally, this role offers the flexibility of remote work, balanced with the need to be physically present on campus as per departmental requirements. The successful candidate will demonstrate strong organizational skills, attention to detail, and proficiency with various digital collaboration tools to support the university’s mission and operational goals.
Qualifications
Responsibilities
Benefits
Equal Opportunity
Emory University is an equal opportunity employer committed to fostering a diverse and inclusive community. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. The university does not discriminate in admissions, employment, or access to its programs and facilities. Emory is dedicated to providing reasonable accommodations to qualified individuals with disabilities and encourages applicants to request accommodations during the recruitment process. Inquiries regarding equal opportunity policies should be directed to the Department of Equity and Civil Rights Compliance.
Emory University is a prestigious research institution renowned for its commitment to academic excellence, innovative research, and community engagement. Located in Atlanta, Georgia, Emory attracts distinguished faculty, researchers, and students from around the world, fostering a vibrant intellectual environment. The university offers a wide range of undergraduate, graduate, and professional programs, emphasizing interdisciplinary collaboration and societal impact. Emory is dedicated to creating an inclusive and supportive community that values diversity, equity, and accessibility. As a leader in higher education, Emory continually strives to advance knowledge, improve health, and serve the broader community through its extensive research initiatives and public service programs.
About The Role
The Administrative Assistant at Emory University plays a vital role in supporting the operational efficiency of academic departments, research units, or specific programs. This position involves providing comprehensive administrative support to ensure smooth day-to-day activities and effective management of office functions. The role requires a proactive individual capable of handling multiple responsibilities, including managing schedules, coordinating meetings, preparing reports, and maintaining records. The Administrative Assistant will serve as a key point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams. Additionally, this role offers the flexibility of remote work, balanced with the need to be physically present on campus as per departmental requirements. The successful candidate will demonstrate strong organizational skills, attention to detail, and proficiency with various digital collaboration tools to support the university’s mission and operational goals.
Qualifications
- Bachelor’s degree or an equivalent combination of education and experience
- Minimum of five years of administrative experience
- Proficiency with Microsoft Office suite (Outlook, PowerPoint, Excel)
- Experience with collaboration tools such as OneDrive, Zoom, Teams, or similar platforms
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Ability to handle multiple priorities and work independently
- Knowledge of university policies and procedures is preferred
- Residency in Georgia is required
Responsibilities
- Provide administrative support for management, research environments, or specific programs within the department
- Respond to incoming telephone calls and manage correspondence, including routine responses and document preparation
- Maintain calendars, schedule meetings, and coordinate logistics for events and appointments
- Prepare reports, charts, and presentations, including scientific and programmatic documents
- Handle administrative tasks such as completing forms, grant applications, and maintaining records
- Manage invoices, track expenses, and monitor budgets or grants as needed
- Coordinate travel arrangements and prepare related documentation
- Maintain databases, spreadsheets, and filing systems; analyze data and generate reports
- Oversee office supplies inventory and order supplies as necessary
- Supervise or provide guidance to support staff or students when required
- Assist in planning and executing meetings, seminars, and special events
- Perform other related duties to support departmental operations and objectives
Benefits
- Competitive salary commensurate with experience
- Flexible work arrangements including regular remote work opportunities
- Comprehensive health, dental, and vision insurance plans
- Retirement savings plans with university contributions
- Paid time off and holidays
- Professional development and training opportunities
- Access to university facilities and resources
- Supportive and inclusive work environment
Equal Opportunity
Emory University is an equal opportunity employer committed to fostering a diverse and inclusive community. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. The university does not discriminate in admissions, employment, or access to its programs and facilities. Emory is dedicated to providing reasonable accommodations to qualified individuals with disabilities and encourages applicants to request accommodations during the recruitment process. Inquiries regarding equal opportunity policies should be directed to the Department of Equity and Civil Rights Compliance.
Skills
AdministrativeTechnology, Information and Internet