

Industry: Travel Arrangements
Company Size: 51-200 employees

IYC - The International Yacht Company

Savvy Admin PROD

With years of experience in yachting and over 160 passionate professionals, based in 15 strategically located offices around the globe, **IYC ** delivers unrivalled management and operational support to a worldwide client base.

At **IYC **, we strongly believe in the value of teamwork. Our internal teams work closely together, enabling us to have good insight across all yachting disciplines.

Together, we aim to create value for our clients and partners.

**"It's Your Choice: we help you make the right one" **

**About the role: **

The company is currently seeking a highly motivated and organized **Sales & Charter Assistant **to support our team of Brokers with daily operations across both sales and charter activities. The position combines administrative excellence, client service, and coordination across internal teams to ensure seamless execution of transactions and client experiences.

**Responsibilities: **

**General Responsibilities **

- Provide professional support in managing incoming calls, including liaising with IT, coordinating with external brokers/assistants, and verifying wire instructions

- Coordinate distribution of the company’s charter and sales magazine, ~~Horizons ~~

- Deliver exceptional customer service to both internal and external clients, including proactive follow-up

- Support brokers with day-to-day activities, including scheduling, travel arrangements, and general coordination

- Assist in preparing listing presentations, owner marketing reports, and buyer guides

- Support marketing initiatives, including events, partnerships, and campaigns

- Assist with boat show preparation in collaboration with brokers and the marketing team

**Sales Support **

- Prepare Central Listing Proposals

- Conduct KYC processes and collect required ownership and vessel documentation

- Maintain accurate client data within the company CRM system

- Enter and maintain central listing specifications across various MLS platforms

- Coordinate regular promotion of central listings with the marketing team

- Prepare and manage central listing reports

- Maintain the up-broker calendar for sales and charter retail leads

- Provide support with Letters of Intent (LOIs) and contracts

- Assist in preparing closing documentation and coordinating execution

**Charter Support **

- Prepare tailored yacht selection proposals for clients

- Communicate with clients as directed by brokers

- Draft and manage charter contracts as needed

- Track and manage charter payments, commissions, and referral fees, including maintaining a payment calendar in coordination with Finance

- Maintain accurate records of charter contracts and client data within internal systems

- Support brokers in developing client proposals, including destination insights, itineraries, and activities

- Liaise with captains and charter managers as directed

**Qualifications & requirements: **

- Minimum of 2 years of administrative experience, preferably supporting high-profile or luxury clients. Experience in the marine or yachting industry is preferred

- Minimum of 2 years of university education preferred

- Strong communication and interpersonal skills

- Highly organized with the ability to multitask and prioritize effectively

- Proactive, self-motivated, and detail-oriented

- Positive, team-oriented attitude with a strong service mindset

- Ability to take initiative and identify business opportunities

- Professional appearance and etiquette

- Bilingual skills are a plus.

**Why Join Us: **

You’ll be part of a professional, collaborative team with a global reach and a shared passion for excellence in service. We offer room for development and the chance to make a real impact.

Sales and Charter Assistant

**Company Description **

IYC - The International Yacht Company, is one of the world's largest and most respected yachting companies. With over 160 dedicated professionals across 15 strategically located offices, IYC offers premier services to yacht owners, buyers, charterers, and crew worldwide. The company manages an impressive fleet of 150+ superyachts in all major cruising destinations and stands among the Top 3 companies globally in superyacht sales. By combining a strong heritage with innovative proprietary software and a client-focused approach, IYC continues to set industry standards for excellence and service.

**Role Description **

IYC is seeking a full-time Sales Assistant to join our team at our Fort Lauderdale, FL office. In this on-site role, the Sales Assistant will provide essential support to the sales team, including coordinating client communication, scheduling meetings, maintaining accurate sales records, and preparing documents and presentations. This role requires close collaboration with clients and team members to ensure seamless operations and exceptional service delivery.

**Qualifications **

- Strong interpersonal, customer service, and communication skills

- Proven experience in sales and organizational tasks

- Detail-oriented with the ability to prioritize multiple tasks and manage time effectively

- Proficient in Microsoft Office Suite, Mac, and other relevant software

- Experience in the yachting or luxury service industry is a plus

Sales Assistant

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IYC - The International Yacht Company

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