The Office of Mass Engagement is revolutionizing how New Yorkers engage with their government by demystifying city processes, empowering everyday New Yorkers, and shifting power from the few to the many.

Industry: Government Administration
Company Size: 11-50 employees

NYC Mayor's Office of Mass Engagement

Savvy Admin PROD

**Company Description ** The NYC Mayor's Office of Mass Engagement is transforming how New Yorkers connect with their local government by making city processes more transparent and accessible. The office focuses on empowering residents to participate meaningfully in decision-making and civic life. Its work centers on shifting power from a small group of stakeholders to a broader, more inclusive base of community voices. Team members collaborate across agencies and neighborhoods to co-create policies, programs, and engagement strategies that reflect New York City’s diversity and lived experiences.

**Role Description ** The Co-Governance Project Coordinator is a full-time, hybrid role based in New York, NY, with some flexibility for remote work. The coordinator will support the design, implementation, and coordination of co-governance initiatives that bring community members, advocates, and city agencies together to share power in policy and program development. Day-to-day responsibilities include organizing meetings and public forums, managing project timelines, coordinating with internal and external stakeholders, and supporting community outreach and engagement activities. The person in this role will help develop materials such as agendas, presentations, and summaries; track feedback and participation; and maintain accurate project documentation and reports. The coordinator will also assist in collecting and analyzing qualitative and quantitative data to evaluate co-governance initiatives and inform continuous improvement.

**Qualifications **

- Demonstrated experience in community engagement, public participation, or grassroots organizing, especially in diverse urban environments.

- Strong project coordination skills, including managing timelines, tracking deliverables, and supporting multiple initiatives simultaneously.

- Excellent written and verbal communication skills, with the ability to facilitate meetings, prepare clear documentation, and communicate with varied audiences.

- Ability to build and maintain collaborative relationships with community members, advocacy organizations, and government partners.

- Comfort with hybrid work environments, including proficiency with digital tools for remote collaboration (e.g., video conferencing, shared documents, project management platforms).

- Strong analytical and problem-solving skills, including the ability to gather, organize, and interpret qualitative and quantitative data.

- Commitment to equity, inclusion, and power-sharing, with an understanding of how structural barriers affect civic participation.

- Bachelor’s degree in public policy, urban studies, social sciences, or a related field, or equivalent relevant experience.

- Experience working in or with government agencies, nonprofits, or community-based organizations in New York City is highly desirable.

Co-Governance Project Coordinator

Cornell is a privately endowed research university and a partner of the State University of New York. As the federal land-grant institution in New York State, we have a responsibility—unique within the Ivy League—to make contributions in all fields of knowledge in a manner that prioritizes public engagement to help improve the quality of life in our state, the nation, the world.

Industry: Higher Education
Company Size: 10,001+ employees

Cornell University

Position is located in New York, NY, within the ILR School Extension Office located at 570 Lexington Ave New York, NY 10022.

The School of Industrial and Labor Relations at Cornell University has an immediate opening for an **Administrative Manager ** in the Labor and Employment Law Program in the NYC Extension/Outreach Division.

**Our Team**

ILR’s Labor and Employment Law Program (LEL) merges law and social science research to provide attorneys, legislators, social scientists, and policymakers with multifaceted perspectives through forums and conferences. Current and emerging legal issues affecting the workplace are analyzed with the goal of influencing research, legislation, policy, and litigation. LEL’s emphasis is on emerging issues in law, social equity employment, and workplace drug testing under new state laws.

**The Opportunity**

The Administrative Manager, Labor and Employment Law Program (LEL) is responsible for managing the day-to-day administration of LEL’s programmatic activities, overseeing operational and financial needs to ensure that goals are met. This position is also responsible for managing administration of all projects under the LEL program (NYS Cannabis Workforce Initiative (CWI), Criminal Justice and Employment Initiative (CJEI), NYC Government and Community Relations, High Road NYC, and Employee Relations Professional Programs).

**Candidate Profile**

We are seeking people who appreciate and will take ownership in the following, and not limited to:

- Ensuring that systems and procedures are implemented to accomplish program milestones

- Developing annual and grant budgets

- Tracking and ensuring that financial activity meets programmatic needs and deadlines and is compliant with ILR and University policies and procedures

- Maintaining and utilizing highly confidential and sensitive information

- Providing legal research

- Overseeing public relations and marketing efforts, including website content development

- Overseeing non-academic staff working on scheduling and management of classes, workshops and special events

- Monitoring the delivery of effective customer service

- Managing recruitment of staff and student interns/fellows

The Administrative Manager supervises and manages the administrative program support team that is responsible for LEL's programmatic activities.

This is a full-time, non-academic staff, benefits eligible opportunity located in the Cornell University, New York City ILR Extension office located at 570 Lexington Ave, New York, NY 10022. R~~elocation assistance is not provided for this position.~~

More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu and Labor and Employment Law Program at https://www.ilr.cornell.edu/labor-and-employment-law-program.

**We Require These Qualifications**

- Bachelor’s degree or equivalent combination of education and relevant work experience

- Three to four years of experience in operations and finance management, program administration and development, budgeting, customer service, event planning, and marketing

- Excellent communication (both oral and written), interpersonal, and organizational skills

- Ability to direct and guide the work of others, engaging with team members to accomplish goals and objectives, set clear expectations, and provide feedback

- Demonstrated ability to develop, manage, and monitor projects from inception to completion; manage multiple projects simultaneously

- Ability to multitask and shift priorities; aptitude for working under tight deadlines with competing priorities

- Ability to excel in a fast-paced, team-based, participatory environment, as well as work independently

- Significant experience in financial management, including developing and monitoring annual and grant budgets, monitoring and reporting on financial activities

- Discretion in maintaining and working with highly confidential and sensitive information

- Prior supervisory experience and demonstrated management skills

- Experience motivating others to achieve specific goals in a team-based organization

- Expertise with Microsoft Office Suite (Word, Excel, PowerPoint, etc.); Outlook; Google Suite; Box, Zoom

- Demonstrated skill with database, event management, and/or student registration software such as Monday.com and Salesforce

- Experience drafting, editing and proofreading documents, with high level of attention to detail required

- Proven performance in dealing with diverse internal and external clients and outside vendors; managing complex and sensitive interactions

- Some travel may be required

- Proven experience connecting inclusion, belonging and wellbeing practices to business goals.

- Demonstrated skill in understanding cultural differences

**You will be a top candidate with our preferred qualifications:**

- Master’s degree in Business Administration, Management, Human Resources or related field and five or more years of experience

- Experience with marketing strategies and development of marketing plans

- Knowledge of social network programs and use as marketing tools

- Familiarity with legal terminology and form and experience with legal research

- High level of proficiency with the technical applications involved in the execution of the job including: Adobe Pro, Qualtrics, SharePoint, Box, Salesforce

- Previous experience in high-level program or conference management

- Five to seven years’ administrative experience, including budgeting, program development, marketing and contract management

- Prior supervisory experience in a union environment

**Rewards And Benefits**

- This position is located in New York, New York. The position will allow for the flexibility to work remotely 2 days per week at a location of employee’s choosing within the United States.

- The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

- Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

- Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

- Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.

- Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays.

- Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

**To Apply**

When applying through our system, please remember to attach your application materials (resume **and **cover letter) in either Microsoft Word or PDF format.

In the Experience Section of your application, use the "Drop Files Here" box to manually drag document(s) into your application. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

**Sponsorship for employment visa is not available for this position.**

**University Job Title**

Administrator III

**Job Family**

Administration

**Level**

F

**Pay Rate Type**

Salary

**Pay Range**

$93,818.00 - $126,781.00

**Remote Option Availability**

Hybrid

**Company**

Contract College

**Contact Name**

Jessica Burnette

**Contact Email**

jlh455@cornell.edu

**Job Titles And Pay Ranges**

**Non-Union Positions**

Noted Pay Ranges Reflect The Potential Pay Opportunity For Each Job Profile. The Hiring Rate Of Pay For The Successful Candidate Will Be Determined Considering The Following Criteria

- Prior relevant work or industry experience

- Education level to the extent education is relevant to the position

- Unique applicable skills

- Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

**Union Positions**

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

**Current Employees**

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your **Home ** dashboard to view jobs at Cornell.

**Online Submission Guidelines**

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

**Employment Assistance**

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

**Notice To Applicants**

Please read the required Notice to Applicants statement by **clicking here **. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

**EEO Statement**

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-05-26

Administrative Manager, Labor and Employment Law Program, ILR School – Hybrid

Public Health Solutions (PHS) is the largest public health nonprofit serving New York City. For over 60 years, PHS has improved health outcomes and helped families thrive by providing services directly to the city’s most vulnerable populations, publishing groundbreaking research that moves public health policy and practice forward, and supporting over 200 community-based organizations through our long-standing government partnerships. We are a leader in addressing crucial public health issues, including food and nutrition, health insurance access, maternal and child health, reproductive health, tobacco control, and HIV/AIDS prevention. PHS has a strong focus on health equity to ensure NYC families have the basics for a healthier life. For more information, visit healthsolutions.org.

Industry: Non-profit Organizations
Company Size: 501-1,000 employees

Public Health Solutions

**Company Overview**

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC Health Department) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by the NYC Health Department.

**Program Description**

The Center for Population Health Data Science (CPHDS)- launched in October of 2023- aims to catalyze critical data modernization work and enable the agency to make progress toward linking public health, healthcare, and social service for timely and effective public action. We are working towards making these data more accessible, timely, equitable, meaningfully usable, and protected – and actively used to protect and promote the health and well-being of New Yorkers. We aim to strengthen agency-wide data capabilities by empowering our workforce, enhancing intra- and inter-agency data sharing, and using modern technology to yield trusted and integrated data and insights. A real-time and comprehensive view of city needs is needed to enhance public health actions and improve health outcomes for the most vulnerable New Yorkers.  This position will be based at the Health Department’s office in Long Island City, NY, with the possibility of hybrid work.

**Position Overview**

The Senior Policy Analyst will work under the direction of the Policy & Strategy Implementation Lead to support policy work at CPHDS, including external policy work (legislation and regulations) and internal policy development, translating legal and policy requirements into data governance and system practices. This position will mostly focus on policies pertaining to data security, confidentiality, privacy, and interoperability. While this role does not involve statistical or quantitative analysis, this position does work closely with technical teams. Experience with state and national data-sharing initiatives (e.g. SHIN-NY, TEFCA), and federal/national interoperability standards and technology (HTI-5, USCDI, FHIR, HL7, etc.) is preferred. This position will also support strategies and policies around the use of AI, including assessing risks (e.g. re-identification of data) and opportunities (e.g. organizational policies to implement AI tools).

The Senior Policy Analyst will support the development and implementation of the New York City Health Department’s Enterprise Data Platform (EDP), a centralized analytics platform that integrates sensitive public health data, including clinical, surveillance, and programmatic datasets. This position will help shape how public health data are both protected and utilized in modern, interoperable systems to advance New York City’s ambitious public health goals.

**Responsibilities**

- Lead or coordinate responses to legislation and proposed regulations at the federal, state, and local levels related to CPHDS programs and the populations we serve, including drafting position papers and comments.

- Develop and maintain a workflow to identity and monitor bills of interest.

- Manage discrete policy workstreams under the direction of the Policy Lead.

- Independently draft policy briefs and memoranda on policy topics and initiatives.

- Collaborate across CPHDS and the Health Department, representing CPHDS in policy workgroups and initiatives.

- Contribute to the development of CPHDS’s annual legislative and regulatory agendas.

- Contribute to the development and implementation of cross-cutting policy initiatives impacting black, indigenous, and people of color (BIPOC), immigrants, LGBTQI+ and TGNCNB persons, homeless and unstably housed persons, justice involved persons, and other priority populations.

- Research, review, and summarize current and emerging best practices, guidance, and other local and national efforts from other jurisdictions, organizations, and associations to inform the Health Department’s policies.

- Maintain awareness of recognized frameworks and standards for privacy and security (e.g., NIST Privacy Framework, HIPAA Safe Harbor, FAIR data principles) as well as interoperability (e.g., HL7, FHIR, LOINC, USCDI).

- Collaborate with data stewards, program managers, analysts, and system owners to understand and address program-specific legal and regulatory requirements.

- Contribute to the development and refinement of agency-wide policies and protocols related to data privacy, security, and confidentiality.

- Evaluate risks of AI use in public health data and help develop internal policies and guidance for implementation of AI tools.

**Qualifications**

- Master’s degree or higher in Public Health or a related field

- 3–5 years of relevant experience in policy related to public health, data privacy, data governance, or a related field

- Experience in policy analysis, such as legislative or regulatory analysis and/or data governance, including drafting policy position statements and briefs.

- Broad knowledge of public health topics, including health care delivery systems, health equity, and social determinants of health.

- Excellent writing skills with ability to communicate in different styles and to varied audiences (e.g., memoranda, policies, abstracts, manuscripts, grants, proposals, protocols, presentations).

- Strong analytical thinking and problem-solving abilities, including the ability to identify and elevate risks and decision points.

- High attention to detail, organizational skills, and flexibility, with the ability to manage multiple evolving projects and priorities simultaneously

- Outstanding interpersonal and teamwork skills, including excellent verbal and written communication skills

- Excellent communication and coordination skills with ability to engage and facilitate cooperation among multiple stakeholders.

- Project management skills, including the ability to prioritize work and produce high quality results on time with attention to detail, with minimal direction and supervision.

- Experience navigating government processes, regulatory environments, or large bureaucratic organizations.

- Experience with the New York State Legislature or New York City Council.

- Knowledge of health care IT and data systems, including electronic health records.

- Knowledge of clinical and public health data governance and data protection frameworks and regulations (e.g., HIPAA, NIST Privacy Framework)

- Knowledge of BIPOC, LGBTQI+, TGNCNB, immigrant, justice-involved, and homeless and unstably housed health-related topics.

**Benefits**

- Hybrid Work Schedule.

- Generous Paid Time Off and Holidays.

- An attractive and comprehensive benefits package including Medical, Dental and Vision.

- Flexible Spending Accounts and Commuter Benefits.

- Company Paid Life Insurance and Disability Coverage.

- 403 (b) + employer matching and discretionary company contributions.

- College Savings Plan.

- Ongoing training and continuous opportunities for professional growth and development.

**Additional Information**

- This is a temporary grant-funded position ending November 2027.

- This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.

- Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.

- This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.

Monday-Friday

Possibility of hybrid work

35 Hours Per Week

Senior Policy Analyst

Industry: Hospitality
Company Size: 11-50 employees

The Tillary Hotel Brooklyn

**Opportunity: Guest Service Agent**

Greet, register and service guests in a friendly and courteous manner according to hotel/brand and sustainability standards.

**Your Growth Path**

Front Desk Supervisor or Sales Coordinator – Front Office Manager or Sales Manager

**Your Focus**

- Immediately greet guests and offer to assist with their needs.

- Register and assign guests to hotel rooms.

- Establish methods of payment and verify credit.

- Make and confirm reservations.

- Compute bills, collect payments, and make change for guests.

- Transmit and receive messages, using telephones or the PMS system.

- Respond to guest requests in a timely manner.

- Receive and resolve guest complaints, elevating to supervisor if necessary.

- Secure guests' valuables in hotel safe or safe-deposit boxes, if not available in guest rooms.

- Perform bookkeeping activities, such as balancing accounts and conducting audits.

- Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.

- Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.

- Assist in the breakfast area or assist guests with luggage when staffing assistance is required or during peak periods.

- Ensure overall guest satisfaction.

- Perform other duties as requested by management.

**Your Background and Skill**

- High School diploma or equivalent preferred.

- Previous customer service experience or equivalent training required.

- Knowledge of PMS systems preferred.

**HHM Hotels Benefits And Perks**

- Competitive wages for full time and part time opportunities

- Medical, Dental and Vision Health Insurance

- Paid Time Off

- 401k Company Match

- Daily Pay

- Free Basic Life Insurance

- 24/7 access to TELUS Health, a confidential work-life resource.

- Travel Discounts

- Commuter Transit and Commuter Parking Benefits

- Employee Assistance and Wellness Program

- Educational/Professional Development

- Referral Bonus Program

**Work Environment and Context**

- Work schedule varies and may include working on holidays, weekends and alternate shifts.

- Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching; stooping, kneeling, or crouching.

**What We Believe**

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Guest Service Agent

Eurasia Group is the world's leading global political risk research and consulting firm. Since 1998, we have helped clients make informed business decisions in countries where understanding the political landscape is critical. Our research analysts are trained social scientists with post-graduate degrees, extensive professional experience, and a diverse range of language capabilities. Headquartered in New York, we also have offices in Washington, DC, San Francisco,  London, São Paulo, and Singapore, as well as a vast network of experts around the world.

Industry: International Affairs
Company Size: 51-200 employees

Eurasia Group

**About Eurasia Group and GZERO Media **

Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business.

Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution.

Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world.

We are committed to analysis that is free of political bias and the influence of private interests.

Visit us: eurasiagroup.net | gzeromedia.com

Follow us: LinkedIn | X | Threads | Facebook | Instagram | YouTube

**Position Overview **

Eurasia Group is seeking an **Executive Assistant to the CEO ** to work closely with our CEO, **Maziar Minovi **, and in close partnership with the **Chief of Staff and the CEO Operations team **. Eurasia Group is the leading independent global political risk research and consulting firm, providing financial and corporate clients with insight on how political developments around the world impact their interests and objectives. This position is based in our **New York ** office.

This is a high-visibility role at the center of the firm’s leadership. The ideal candidate is a **sharp, highly collaborative, and proactive ** professional who brings **strong critical thinking, excellent initiative, and outstanding communication skills **, and who thrives juggling multiple priorities in a fast-paced, results-oriented environment. This role will interact regularly with the CEO, as well as with senior business, media, and government contacts, and the Executive Assistant will act as a representative and face of the organization for the CEO and his team. Discretion, sound judgment, and a positive, team-first attitude are essential.

This is a primarily **in-office ** position, with flexibility as circumstances allow. The nature of the CEO’s role and the global pace of the business may require availability outside of normal working hours on occasion.

**Responsibilities **

**Executive Administrative Support (Primary Focus) **

- Coordinate complex domestic and international travel arrangements, anticipating logistical needs and adjusting nimbly as plans evolve.

- Manage a heavy and frequently shifting calendar—scheduling meetings, protecting time for strategic priorities, and ensuring the CEO is set up for success at each engagement.

- Collect and format preparation materials, prepare agendas, compile reports, and furnish background information ahead of meetings, briefings, and external engagements.

- Prepare, track, and file expense reports with a high degree of accuracy and attention to detail.

- Draft clear, well-crafted correspondence, memos, and emails on behalf of the CEO, demonstrating strong writing and briefing skills.

- Attend select internal meetings to track agendas, capture decisions, and produce follow-up notes and action plans.

**Executive Operations & Business Development Support **

- Partner closely with the Chief of Staff and CEO Operations team to advance the CEO’s strategic priorities and keep workstreams moving forward.

- Coordinate across teams to progress agendas for strategic working groups and cross-functional initiatives.

- Track and help drive follow-up on the CEO’s business development priorities, including relationship touchpoints and next steps with key external contacts.

- Contribute to special projects supporting the CEO’s strategic agenda, bringing initiative, problem-solving, and a can-do attitude to whatever the moment requires.

- Provide select personal scheduling and special-assistant support to the CEO as needed.

- Perform other administrative tasks that drive operational efficiency across the CEO’s office and the broader firm.

**Desired Skills and Qualifications **

**Experience **

- 3–5 years of experience in an executive administrative support role within a fast-paced, client-services or professional services environment.

- Demonstrated experience supporting senior leadership with a high degree of accountability, discretion, and responsiveness.

**Critical Thinking & Problem Solving **

- Strong critical thinking skills and sound judgment when prioritizing competing demands and navigating ambiguous situations.

- Excellent initiative and problem-solving ability—able to anticipate what the CEO and the team will need next, and act without waiting to be asked.

- Comfort juggling multiple tasks and workstreams simultaneously, with the ability to shift gears quickly as priorities change.

**Communication & Briefing Skills **

- Outstanding written and verbal communication skills, including excellent writing for memos, professional correspondence, and emails written on behalf of the CEO.

- Strong briefing skills and the ability to synthesize information clearly and concisely for a senior audience.

- Poise and professionalism when interacting with high-level business, media, and government contacts on behalf of the CEO.

**Interpersonal & Professional Qualities **

- Highly collaborative team player with a positive attitude and a service-oriented mindset.

- Extreme attention to detail and discretion when handling sensitive information.

- Can-do attitude, intellectual curiosity, and openness to learning new things.

- Maintains availability outside normal work hours when needed. While work-life balance is valued at Eurasia Group, the global, fast-paced nature of the CEO’s role occasionally requires evening or weekend responsiveness.

**Subject Matter Interest **

- While a degree in politics or international relations is not required, familiarity with and genuine interest in global politics is a significant plus for this role.

**Technical Skills **

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools; familiarity with CRM and/or project management platforms is a plus.

All applicants must be eligible to work in the United States.

The applicable base salary range for this role is $80,000 to $86,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis.

At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put **politics first **for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people.

Executive Assistant to the CEO

Cadent ignites seamless connections between brands, publishers and consumers. Our advanced predictive models orchestrate advertising outcomes on any platform customers are on, across any media they consume, and at any stage of their journey. Through our transparent, enterprise-class platform that adapts in real time and connects with hundreds of partners, we drive measurable outcomes across every screen. Learn more at www.TheNewCadent.com.

Industry: Advertising Services
Company Size: 501-1,000 employees

Cadent

**Overview**

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.

**Responsibilities**

**Executive Support & Calendar Management**

- Manage complex calendars, including scheduling internal and external meetings across multiple time zones

- Prioritize and coordinate competing requests, ensuring alignment with business priorities

- Prepare agendas, materials, and briefing documents for meetings

- Track action items and follow-ups to ensure timely completion

**Communication & Coordination**

- Serve as a primary point of contact between executives and internal/external stakeholders

- Draft, review, and manage communications on behalf of executives

- Coordinate cross-functional meetings and ensure alignment across teams

- Maintain a high level of professionalism and confidentiality in all interactions

**Travel & Logistics**

- Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences

- Manage expense reporting and reconciliation in a timely manner

- Coordinate logistics for offsites, team events, and executive meetings

- Proactively create packages to prepare executives for travel prior to their departure

**Operations & Project Support**

- Support special projects, presentations, and reporting as needed

- Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways

- Identify opportunities to improve processes and increase efficiency

- Partner with other administrative staff to ensure coverage and continuity

- Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.

**Qualifications**

- 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment

- Strong organizational and time management skills with exceptional attention to detail

- Excellent written and verbal communication skills

- Ability to manage multiple priorities and adapt quickly to changing needs

- High level of discretion and professionalism when handling confidential information

- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)

- Experience with calendar management across multiple stakeholders and time zones

**Preferred Qualifications**

- Experience supporting C-level executives

- Experience in media, advertising, or technology environments

- Familiarity with expense management and travel platforms (e.g., Concur)

- Strong problem-solving skills and a proactive, solutions-oriented mindset

**Eligibility**

- Must be legally authorized to work in the United States without employer sponsorship now or in the future.

So, if the leading edge of media technology is the place you want to be, please contact us today and let’s start the conversation!

**Health & Wellbeing**

-  Inclusive health, dental, and vision plans built to support diverse lifestyles

-  Enhanced support for reproductive health, family planning, and new parents

-  Employer contribution to HSA

-  Voluntary Benefits: Pet Insurance, LegalEase Legal Assistance, Critical Illness, Hospital Indemnity, and Accident coverages

-  Generous and inclusive paid parental leave

-  Mental health support and Employee Assistance Program (EAP)

-  Free access to the Calm App

-  Monthly Wellness reimbursement

-  Special discounts through LifeMart and Plum Benefits

-  Flexible Time Off (FTO) policy and company breaks

-  11 observed Federal holidays

-  Summer Fridays between Memorial Day and Labor Day

**Inclusion & Belonging**

-  Employee Resource Groups that foster connection and community

-  DEI programming and initiatives

-  Company-sponsored events to bring employees together

-  Offices across the U.S., including Manhattan, Philadelphia, and San Jose

**Financial & Security**

-  401(k) participation with discretionary employer match

-  Life, Short-term, and Long-term Disability coverage

-  Cell phone and WiFi stipend

-  Pre-tax commuter benefits

-  Access to certified financial coaches and planning tools

**Values**

-  Passionate. We are inspired partners.

-  Purposeful. We create with intention.

-  Curious. We discover what’s possible.

**The salary range for this role takes into account a wide range of factors considered in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications as well as other business and organizational needs.**

Cadent is an Equal Opportunity Employer and is committed to supporting all it’s employees when it comes to Inclusion & Diversity. Cadent’s policy is to provide equal opportunity for applicants & employees without regard to race, color, religion, creed, gender, gender identity or expression, sexual identity or orientation, age, national origin or ancestry, citizenship, disability or medical condition (including pregnancy, childbirth, or related medical condition), sexual and reproductive health decisions, genetic information, marital status (including domestic partnerships and civil unions), pregnancy, culture ancestry, familial or caregiver status, military status, veteran status, socioeconomic status, unemployment status, status as a victim of domestic violence or any other basis prohibited by law. and will not discriminate against the basis of disability. This commitment is honored when it comes to decisions on hiring, recruiting, training, promotions, compensations, benefits, transfers and terminations.

Cadent is seeking to actively engage with our employees from a wide variety of cultures and to connect with our clients differently. Our workforce has generational diversity that supports greater innovation when we maximize representation of all diversity. Our active employee resource groups promote engagement across all groups of individuals that are represented within the company and externally.

**Pay Range**

USD $80,000.00 - USD $110,000.00 /Yr.

Executive Assistant

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$48,000 - $62,000 per year

**Job Description**

We are looking for an experienced Executive Assistant to provide high-level administrative support to our senior leadership team. This role involves access to confidential executive communications, schedules, and strategic documents. A background check is required before starting.

**Responsibilities**

- Manage complex executive calendars and coordinate high-priority meetings

- Handle confidential correspondence on behalf of senior leadership

- Prepare briefing documents, presentations, and meeting agendas

- Coordinate travel arrangements and expense reporting for executives

- Serve as a liaison between leadership and internal departments

- Manage sensitive projects and deadlines on behalf of the executive team

**Requirements**

- High school diploma required; bachelor degree preferred

- Exceptional organizational and communication skills

- Ability to handle highly confidential information with absolute discretion

- Must pass a pre-employment background check

- 2+ years of administrative experience preferred — recent graduates considered

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually  any other law firm in the world. 

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in  pensions, private equity, real estate, tax, and technology. 

Attorney Advertising. To view our legal notices, please visit:  www.dlapiper.com/legalnotices

Industry: Law Practice
Company Size: 5,001-10,000 employees

DLA Piper

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary**

The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team.

This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

**Location**

This position is located in our New York office and offers a hybrid work schedule.

**Responsibilities**

- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.

- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.

- Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.

- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.

- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.

- Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.

- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.

- Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date.

- Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.

- Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.

- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.

- Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

**Desired Skills**

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pay attention to minute details and take initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.

Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

**Minimum Education**

- High School Diploma or GED.

**Preferred Education**

- Bachelor’s degree in legal studies, business administration, or a related field.

**Minimum Years Of Experience**

- 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.

**Essential Job Expectations**

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

- Provide timely, accurate, and quality work product.

- Successfully meet deadlines, expectations, and perform work duties as required.

- Foster positive work relationships.

- Comply with all firm policies and practices.

- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

- Ability to work under pressure and manage competing demands in a fast-paced environment.

- Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

**Physical Demands**

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

**Work Environment**

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

**Disclaimer**

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

**Application Process**

Applicants must apply directly online instead of sending application materials via email.

**Accommodation**

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $47.39 - $62.79 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

~~DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~Job applicant poster viewing center~~.~~

Legal Executive Assistant

BCforward is a global talent and technology solutions partner helping organizations accelerate outcomes through people, platforms, and expertise.

Founded in 1998 and headquartered in Indianapolis, BCforward supports enterprise and public sector clients across the United States, Canada, and India. For more than 25 years, we have helped organizations navigate change, scale operations, and deliver-mission critical initiatives by connecting the right talent with the right solutions. 

Our capabilities span: 
- Talent Solutions
- Professional + Project Services
- Workforce Management + Payroll
- Technology + AI-Enabled Solutions

Through a unified delivery model, BCforward helps organizations build high-performing teams, modernize operations, and execute complex programs with speed and confidence. 

We partner with leading organizations across industries including financial services, healthcare, government, life sciences, technology, energy + utilities, manufacturing, and retail.

As one of the largest minority-owned consulting and workforce solutions firms in the United States, BCforward is committed to creating opportunity, delivering measurable value for clients, and building careers for talented professionals who power the future of work.

Industry: IT Services and IT Consulting
Company Size: 5,001-10,000 employees

BCforward

**BCforward is currently seeking a highly motivated Executive Assistant for an onsite opportunity at New York, NY **

**Position Title: Executive Assistant **

**Location: Remote **

**Anticipated Start Date: ASAP **

Please note this is the target date and it is subject to change. BCforward will send official notice ahead of a confirmed start date.

**Expected Duration: 06+ months, possible extension based on business needs **

**Job Type: Remote **

**Pay Range: $50/hr. - $52/hr. **

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

**Job Summary: **

- Client is seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.

- This position is a full-time contract position at 40 hours per week, with possibility for overtime.

**Minimum Qualification: **

- 8+ years of providing complex calendar support, travel, and expense reports to 1 or more executives.

- Experience prioritizing multiple projects

- Exceptional proficiency in Microsoft Outlook and Google Suite

**Executive Assistant Responsibilities: **

- Manage dynamic, time-sensitive, and complex calendars

- Coordinate internal meetings for multiple, senior executives

- Coordinate both domestic and international travel arrangements

- Prepare expense reports

- Manage schedule, structure, agenda, and follow-up of multiple recurring team meetings

- Build cross-functional relationships with key partners across the organization

- Project manage agenda and logistics for team offsites, and large onsite events/meetings

**Preferred Qualifications: **

- BA/BS degree

**Benefits: **

BC~~forward ~~ offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

**About BCforward: **

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BC~~forward ~~ is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BC~~forward’s ~~ 6,000 consultants support more than 225 clients globally.

For more than 60 years, Samaritan Daytop Village has been improving the quality of life for New Yorkers facing adversity. We are nationally recognized for our treatment of substance use disorder as well as the veteran-specific approach we pioneered. Our continuum of services also includes health and mental health care, transitional and supportive housing, educational and vocational assistance, peer-assisted recovery, and specialized programs for adolescents, families and seniors.

Annually, Samaritan Daytop Village serves over 33,000 people at more than 80 programs throughout New York City, Long Island, and the Hudson Valley, and we continue to grow.

In the past year, our organization has grown rapidly - both in staff size and location. We are always looking for dedicated, talented and compassionate individuals who want to make a difference in the lives of others and grow with a leading employer. Visit https://samaritanvillage.org/about-good/careers to learn more, or email your resume to resumes@samaritanvillage.org.

Industry: Non-profit Organizations
Company Size: 1,001-5,000 employees

Samaritan Daytop Village, Inc.

**Overview**

**Maintenance Worker**

**Know Your Way Around a Toolset? Get Paid for It!**

**$23.76 per hour**

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area.

Samaritan Daytop Village, serves over 33,000 New Yorkers annually within your neighborhoods and communities so our success depends on those we employ.

**The Role**

Under general direction of the Operations Coordinator, the Maintenance Worker is responsible for the daily maintenance, repairs, cleanliness and physical plant upkeep and compliance with local and governing agency codes. The primary goal of this position is to provide a safe, secure and clean environment for clients and staff.

**Responsibilities**

**What You Will Do**

-  Performs daily routine repairs and maintenance to site’s physical plant.

-  Monitors fire and safety integrity of facility.

-  Maintains site and makes necessary repairs.

-  May supervise daily janitorial/housekeeping services.

-  Monitors/inspects equipment so as to maintain optimum working conditions.

-  Monitors work activities of outside contractors performing minor work.

-  Works cooperatively with Maintenance Projects Team as needed.

-  Maintains shop, work areas, tools and supply inventory in good order.

-  May supervise client team and possible support staff to provide assistance with daily work activities.

-  Clears snow from site property as needed.

-  Complies with 42 CFR confidentiality and HIPAA privacy and security regulations.

-  Keeps abreast of changes in trades.

-  Performs other duties as requested.

**Qualifications**

**Who You Will Be**

-  High School Diploma or Equivalent.

-  Must possess a general knowledge of building repair and maintenance, including, but not limited to, maintenance and repair of building systems (e.g. electrical, HVAC and fire safety) and the maintenance and repair of interior building components (e.g., carpentry, masonry, and tile repair).

-  At two- three years of work experience in one or more in one or basic skills i.e. plumbing, carpentry, electrical, masonry, or HVAC, strongly preferred.

Maintenance Worker

**Location: **Full Time / 100% Remote (United States)

**Salary: **$42,000 - $54,000 per year

**Job Description**

We are seeking an Operations Coordinator to support day-to-day operational workflows across departments. This role involves access to internal business systems and sensitive operational data. A background check is required for all operations roles.

**Responsibilities**

- Coordinate and track operational tasks and projects across multiple teams

- Maintain internal databases and operational records accurately

- Communicate updates and flag delays to relevant stakeholders

- Support process improvement initiatives and document new workflows

- Prepare operational reports and dashboards for management review

- Handle scheduling and logistics coordination across departments

**Requirements**

- High school diploma required; associate or bachelor degree preferred

- Strong organizational and communication skills

- Comfortable navigating multiple internal systems simultaneously

- Must pass a pre-employment background check

- No prior operations experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Operations Coordinator

Founded in Florence, Italy in 1986, Temple St. Clair is based in New York City with a flagship in the Meatpacking District of downtown Manhattan.

With uncompromising choice of materials and execution, Temple St. Clair is known for 18K gold Fine Jewelry including its iconic rock crystal amulets, High Jewelry centered on rare gemstones, and Haute Couture jewels that represent artistry at its most collectible.

Temple St. Clair is sold throughout North America, Europe and Japan.

Industry: Retail Luxury Goods and Jewelry
Company Size: 11-50 employees

Temple St. Clair

**Sales & Operations Coordinator ****Position Summary **The Sales & Operations Coordinator supports the day-to-day execution of sales operations across Temple St. Clair’s wholesale and direct-to-client business channels.

This role is responsible for sales order management, consignment and trunk show administration, invoicing, reporting, inventory reconciliation, and operational support across the sales organization. Working closely with Sales, Operations, Accounting, Logistics, and external retail partners, the Sales & Operations Coordinator helps ensure accuracy, organization, and a high level of service throughout the order lifecycle.

The ideal candidate is highly organized, detail-oriented, analytical, and comfortable managing multiple priorities within a dynamic luxury environment. An appreciation for fine jewelry, craftsmanship, and exceptional client experience is essential.

**Key Responsibilities ****Sales Order Management **

- Create and manage sales orders with Microsoft NAV.

- Process sales orders for wholesale, consignment, trunk shows, replenishment requests, and special orders.

- Coordinate purchase order requests with retail partners and distribute supporting documentation.

- Ensure accuracy of order details including pricing, ship windows, cancel dates, order classifications, and shipping information.

**Consignment, Memo & Trunk Show Operations **

- Manage memo pulls and RTV (Return to Vendor) processes with retail partners.

- Coordinate asset returns by requesting RA numbers from Wholesale Managers, preparing RTV labels, and tracking returns with Logistics.

- Maintain accurate memo, consignment, and RTV tracking documentation.

- Process invoicing related to consignment sales and trunk show activity.

- Support ongoing inventory reconciliation for consignment programs and partner reporting.

**Reporting & Sales Support **

- Coordinate monthly reporting requests with retail partners to support sales analysis and inventory review.

- Reconcile consignment inventory reporting between internal systems and partner reporting, identifying and escalating discrepancies as needed.

- Prepare and format sell-through and inventory-on-hand reporting for internal review.

- Support retailer incentive tracking and reporting requests across the sales organization.

**Retailer & Account Support **

- Serve as a primary operational contact for retail partners and internal sales teams regarding orders, replenishment requests, invoicing, and follow-up communication.

- Support special order processing across wholesale and direct client channels as needed.

- Assist with line sheet preparation, client requests, and product coordination.

- Help maintain a high level of responsiveness, professionalism, and care in all partner and client communication.

**Cross-Functional Coordination **

- Partner closely with Sales, Operations, Accounting, Production, and Logistics teams to support seamless order execution.

- Maintain organized records, tracking logs, and reporting files across shared systems and Google Drive.

- Support additional operational initiatives and special projects as needed.

**Qualifications **

- Minimum 2 years of experience in sales operations, wholesale operations, order management, or account support within luxury, fashion, jewelry, or related industries.

- Strong proficiency in Microsoft Excel and spreadsheet management.

- Experience working within ERP systems such as Microsoft NAV or similar order management platforms.

- Exceptional organizational skills and strong attention to detail.

- Ability to manage multiple priorities and deadlines with accuracy and follow-through.

- Strong written and verbal communication skills.

- Professional, collaborative, and solution-oriented approach to cross-functional teamwork and retailer communication.

**Preferred Experience **

- Experience supporting wholesale luxury, jewelry, or fashion accounts.

- Familiarity with consignment inventory, memo programs, trunk shows, and retailer compliance requirements.

- Experience working with major department store partners and independent luxury retailers.

- Appreciation for craftsmanship, product narrative, and the luxury client experience.

**Compensation **

- Salary: $70,000

Sales & Operations Coordinator

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