YWCA Greater Cincinnati
6 - 10 years
Cincinnati, OH
Full-time
Hybrid
1 month ago

About the role

The Grants Manager secures and manages funding public and private sources to support agency programs and operations. This role is responsible for the full grant lifecycle, from research and proposal development to compliance and reporting.
PRINCIPAL DUTIES & RESPONSIBILITIES
Calendar Development and Maintenance
  • Manage the grant calendar to track application cycles and reporting deadlines
  • Ensure all deadlines are up to date for accurate planning
  • Identify and research prospective foundation, corporate, and government funding opportunities
  • Determine program alignment and appropriate ask amount for each grant application

Application Management
  • Lead the development, writing, and submission of grant proposals
  • Understand and persuasively communicate to funders the organization’s mission, purpose, program initiatives, and greatest needs
  • Create and manage project timelines for all applications to ensure deadlines are met
  • Coordinate with program and finance teams to develop project budgets and ensure proposals align with agency needs
  • Maintain digital and physical grant records, including the entry of award data into Raiser’s Edge and Financial Edge

Reporting
  • Ensure grant contracts are executed and filed
  • Collaborate with the Finance and Operations department to confirm grant codes and monitor fiscal compliance
  • Support the Grants Administration Director with the collection and interpretation of data to ensure adherence to grantor requirements
  • Draft and submit narrative and fiscal reports to funders in coordination with program staff

General
  • Attend quarterly program outcome review meetings and pivot grant strategy to support the evolving needs of the organization, as needed
  • Support the Grants Administration Director in communicating funding gaps and organizational needs to leadership
  • Other duties as assigned by the Grants Administration Director

Key Relationships:Chief Program Officer, Chief Development Officer, Chief Finance Officer, CEO/Executive Director, Development Services Manager, Grants Administration Director, YWCA Program Directors and Program Staff
This job description is not intended to be all inclusive and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.
QUALIFICATIONS:
Education/Experience
  • Bachelor's degree required with at least 2 years of experience in writing, researching and reporting. Master’s degree preferred
  • Strong organizational and writing skills
  • Basic understanding of data collection, database systems, and budgets
  • Ability to work in a fast paced, multi-tasked environment; deadline driven; and proficiency in Excel and Word
  • Ability to work independently and manage projects. Commitment to the YWCA mission of the elimination of racism and the empowerment of women

Skills/Specialized Knowledge/Abilities
  • Calm, organized, patient, diplomatic, and confident demeanor in working with staff
  • Comfort in relating to diverse personalities
  • Advanced attention to detail and accuracy in all work
  • Intermediate ability to prioritize own wide-ranging work load and work independently
  • Ability to maintain the highest levels of confidentiality regarding business and staff information
  • Intermediate knowledge of Microsoft Office applications: Word, Excel, PowerPoint, Outlook
  • Intermediate ability to work collaboratively with colleagues
  • Strong verbal, written and organizational skills required
  • Flexibility, mature judgement, and confidence

WORKING CONDITIONS AND ENVIRONMENT:
  • 37.5 hours per week
  • Work typically performed in an indoor office setting, remotely and/or at various work sites
  • Tools and Equipment Used
  • Computer, copier, fax/scanner, phone, and other typical office equipment

Physical & Mental Demands
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Frequently required to sit at a desk/workstation for long periods of time
  • Ability to work at a computer terminal for extended periods of time
  • Digital dexterity and hand/eye coordination in operation of office equipment
  • Light lifting and carrying of supplies, files, etc.
  • Ability to speak to and hear employees/clients via phone or in person
  • Body motor skills sufficient to enable incumbent to move around the office environment
  • Ability to analyze sourcing data, benefits, and other reports and make recommendations
  • Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, interpret

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Skills

OtherNon-profit Organizations
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