Administrative Assistant
2 - 5 years
New York, NY
Full-time
Onsite
2 months ago
About the role
Midtown Manhattan, NY | Part-Time | Hybrid (2 Days In-Office, 1 Remote)
About USADATA
USADATA is a data intelligence and marketing technology company that helps brands identify, target, and activate their ideal audiences across direct mail, digital media, email, and analytics solutions. We work with agencies, enterprise organizations, and growing businesses to power smarter marketing through data.
We’re looking for a highly organized, proactive Administrative Assistant to support office operations and executive administration in our Midtown Manhattan office. This role is ideal for someone who thrives in a professional, fast-moving environment and enjoys being a reliable resource for both leadership and team members.
Who You Are
You are organized, resourceful, and detail-oriented with a professional, polished presence. You enjoy creating structure, solving problems, and helping teams operate efficiently behind the scenes.
You’re comfortable balancing multiple priorities — from managing day-to-day office needs to supporting leadership with scheduling and administrative tasks. You communicate confidently, maintain discretion when handling sensitive information, and take pride in creating an environment where people can do their best work.
Most importantly, you are proactive. You notice what needs attention before it becomes an issue and are always willing to step in and help where needed.
Role & Responsibilities
This position supports both office operations and executive administration. You’ll work closely with leadership and team members to help maintain an organized, professional, and efficient work environment.
Office Operations & Coordination
Reception & Administrative Support
-
Team Support
Qualifications
Nice to Have
Schedule & Work Environment
Why Join USADATA?
USADATA
activate. accelerate. amplify.
$65/HR
About USADATA
USADATA is a data intelligence and marketing technology company that helps brands identify, target, and activate their ideal audiences across direct mail, digital media, email, and analytics solutions. We work with agencies, enterprise organizations, and growing businesses to power smarter marketing through data.
We’re looking for a highly organized, proactive Administrative Assistant to support office operations and executive administration in our Midtown Manhattan office. This role is ideal for someone who thrives in a professional, fast-moving environment and enjoys being a reliable resource for both leadership and team members.
Who You Are
You are organized, resourceful, and detail-oriented with a professional, polished presence. You enjoy creating structure, solving problems, and helping teams operate efficiently behind the scenes.
You’re comfortable balancing multiple priorities — from managing day-to-day office needs to supporting leadership with scheduling and administrative tasks. You communicate confidently, maintain discretion when handling sensitive information, and take pride in creating an environment where people can do their best work.
Most importantly, you are proactive. You notice what needs attention before it becomes an issue and are always willing to step in and help where needed.
Role & Responsibilities
This position supports both office operations and executive administration. You’ll work closely with leadership and team members to help maintain an organized, professional, and efficient work environment.
Office Operations & Coordination
- Maintain a clean, organized, and professional office environment
- Manage office inventory including supplies, snacks, beverages, and equipment
- Coordinate office orders, deliveries, and vendor relationships
- Ensure conference rooms and shared spaces remain organized and ready for meetings
- Assist with office organization, filing, and operational processes
- Support internal team events, lunches, and occasional client meetings
Reception & Administrative Support
- Serve as the primary point of contact for office visitors, deliveries, and incoming calls
- Manage incoming and outgoing mail and packages
- Support light bookkeeping and administrative finance tasks, including accounts receivable invoicing, payment tracking, and client follow-ups on outstanding invoices
- Assist with document preparation, data entry, reporting, and general administrative tasks
- Handle confidential information with professionalism and discretion
-
- Help coordinate meeting logistics, conference room setup, and presentation materials
- Support travel coordination and expense organization when needed
Team Support
- Assist various departments with administrative and organizational projects
- Help improve internal workflows and office efficiency
- Provide general support to leadership and staff as needed
Qualifications
- 1–3 years of experience in an administrative assistant, office coordinator, receptionist, or similar role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Professional, friendly, and dependable demeanor
- Ability to multitask and prioritize effectively
- Proficiency in Microsoft Office and Google Workspace
- Comfortable working in a collaborative office environment
- Ability to handle sensitive or confidential information professionally
Nice to Have
- Experience supporting executives or leadership teams
- Familiarity with QuickBooks, CRM systems, or project management tools
- Experience in marketing, technology, media, or data-related industries
- Comfortable working in a fast-moving, entrepreneurial environment
Schedule & Work Environment
- Part-time position
- Approximately 3 days per week
- Hybrid schedule:
- 2 days per week in our Midtown Manhattan office
- 1 remote workday
- Flexible scheduling available based on business needs
- Collaborative, professional, and fast-paced team environment
Why Join USADATA?
- Opportunity to work closely with company leadership
- Collaborative and entrepreneurial team culture
- Flexible hybrid work environment
- Modern Midtown Manhattan office location
- Exposure to the marketing technology, data, and media industries
- Opportunity for growth as the company continues to expand
USADATA
activate. accelerate. amplify.
$65/HR
Skills
AdministrativeMarketing Services