Urban Edge is a New York Stock Exchange-listed real estate investment trust that acquires, owns, redevelops, and manages shopping centers in vibrant communities. We’re invested in tomorrow, delivering value for places where people are, to shape a better future. The Urban Edge portfolio of shopping centers is located primarily along the Washington D.C. to Boston corridor. We’re responsible for more than 70 properties and over 17 million square feet of gross leasable area.

Industry: Real Estate
Company Size: 51-200 employees

Urban Edge Properties

Savvy Admin PROD

**Job Title: **Construction Coordinator

**FLSA: ** Non-Exempt

**Department: ** Development

**Reports To: ** Manager, Development Support

**Location: **Maywood, New Jersey

**General Purpose of Job/Summary **

The Construction Coordinator will support the Construction team, assisting team members with a broad range of responsibilities including construction, tenant coordination, and administrative duties. This role requires a detail-oriented, organized professional who can work independently and collaboratively with internal and external stakeholders at all levels (including CEOs), maintain confidentiality, and adapt quickly to changing priorities and procedures. The coordinator will contribute to the execution of multiple construction projects, and sales, while managing schedules, budgets, reporting, and supporting strategic initiatives.

**Essential Duties and Responsibilities **

- Answer telephones, assist callers, take accurate messages, and provide needed information; coordinate with other admins for coverage and arrange conference calls. Organize and reply to email messages; manage calendar, schedule meetings, and maintain contacts within Outlook.

- Scan, file, and organize documents; oversee document retention for the division.

- Draft contracts, follow up with contractors and architects for necessary documents, and prepare contracts for attorney review.

- Process contracts, change orders, invoices, Broker Commissions, Tenant Allowance, mail, new vendor requests, and other documents.

- Interact with outside consultants (architects, engineers, attorneys, contractors), tenants, tenant consultants, and internal departments (Leasing, Legal, Lease Administration, Property Management, Accounting).

- Read and understand documents related to planning, entitlement, and construction of new developments and redevelopments; interact with utility companies.

- Read and understand Lease documents and prepare tenant notices.

- Track Tenant Construction budgets and maintain Tenant Construction reports.

- Offer general support to Construction department.

- Efficiently plan, organize, budget, schedule, and execute assigned tasks; manage multiple assignments and priorities with contingency plans.

- Maintain a professional manner in all interactions.

**Job Qualifications **

**Education/Experience **

- Bachelor’s degree or suitable demonstrated experience.

- 3–5 years’ experience in an administrative support role, real estate accounting, construction support, and/ or project administration required. Experience in project administration at an owner/developer strongly preferred by not required.

- Strong Microsoft office skills (Excel, Word, Outlook, PowerPoint)

- Knowledge of MRI, Nexus and Chrome River preferred

**Knowledge, Skills, and Abilities: **

- Knowledge of MRI, Nexus and Chrome River are not required but highly preferred.

- Knowledge of project management skills and experience with cross-functional collaboration.

- Ability to quickly learn and apply new information and systems.

- Ability to perform under pressure and manage workload during high-demand periods.

- Ability to be self-motivated, independent, and detail oriented.

- Skilled in problem-solving and critical thinking.

- Skilled in written and verbal communication.

- Demonstrate integrity, fairness, and sound judgement in all professional interactions.

**Benefits: **

- Target bonus eligible

- Medical, Dental, and Vision eligible after first month of employment

- 401k Traditional & Roth eligible 1st month of employment with competitive employer match.

- Healthcare, and Dependent Care FSAs

- Health Savings Account (HSA)

- Long Term Disability (company paid)

- Basic Life Insurance (company paid)

- Supplemental Critical Illness and Accident Insurance

- Voluntary Life (Employee, Spouse, Child) Insurance

- Wellness initiatives & bonus

- 20 PTO days annually

- 12 Paid Holidays

Urban Edge is proud to be an equal-opportunity employer. Our commitment to diversity and inclusion is reflected in who we are, what we do, and the experiences we deliver. We sincerely value diversity with regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and all the other characteristics that make us unique.

Construction Coordinator

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