Operations Manager
6 - 10 years
United States
Full-time
Remote
1 month ago
About the role
Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
The organization builds infrastructure that delivers massive amounts of web data to companies training the world’s most powerful AI models.
The team helps to power and support a bandwidth-sharing network that allows for the operation of a massive distributed crawler, providing unique access to high-quality public web data at global scale. Additionally, pipelines have been built for ingesting, segmenting, and annotating billions of videos, transcripts, and audio files, powering dataset creation for frontier labs.
The environment is lean, technical, and moves fast. There is no red tape or slow decision-making; just a team of builders pushing to expand what’s possible for open web data and AI.
The Role
This role seeks an Operations Manager who will keep the business running with precision and improve its operations over time. The primary focus is accuracy, timeliness, and execution across financial operations, compliance, record-keeping, and contracts. A secondary focus is to think critically and strategically; spot inefficiencies, build better processes, and increase the organization's capabilities.
Who You Are
What You'll Be Doing
Core Operations:
Process Improvement and Projects:
Skills, Requirements and Qualifications
Why Work With Us
The hiring organization is an equal opportunity employer committed to building a diverse and inclusive team.
About the Opportunity
The organization builds infrastructure that delivers massive amounts of web data to companies training the world’s most powerful AI models.
The team helps to power and support a bandwidth-sharing network that allows for the operation of a massive distributed crawler, providing unique access to high-quality public web data at global scale. Additionally, pipelines have been built for ingesting, segmenting, and annotating billions of videos, transcripts, and audio files, powering dataset creation for frontier labs.
The environment is lean, technical, and moves fast. There is no red tape or slow decision-making; just a team of builders pushing to expand what’s possible for open web data and AI.
The Role
This role seeks an Operations Manager who will keep the business running with precision and improve its operations over time. The primary focus is accuracy, timeliness, and execution across financial operations, compliance, record-keeping, and contracts. A secondary focus is to think critically and strategically; spot inefficiencies, build better processes, and increase the organization's capabilities.
Who You Are
- Acts with integrity and seeks out responsibility.
- Meticulous about accuracy and deadlines. You close loops and ensure nothing falls through the cracks.
- Self-directed and adaptive. You find the path forward, re-prioritize without being redirected, and keep moving without constant guidance.
- Approaches challenges as opportunities to build something better.
- Welcomes feedback and communicates openly. Easy to trust, easy to work with.
- Process-driven by nature, and systematic in how you improve the processes you own.
- Proactive in keeping the right people informed without being asked, and in surfacing recommendations based on your domain expertise. You will not just execute against a changing environment, but help the team understand and respond to it.
What You'll Be Doing
Core Operations:
- Managing accounts payable/receivable, invoice processing, reconciliations, collections, and financial reporting.
- Overseeing banking, treasury, and cashflow operations, including cryptocurrency payments.
- Driving end-to-end contract management workflows.
- Ensuring compliance and governance across multiple jurisdictions, including document recertifications, legal reviews, and board governance.
- Maintaining accurate, organized record-keeping.
- Administering tools, systems, accounts, and licenses across the organization.
Process Improvement and Projects:
- Analyzing workstreams to identify automation opportunities and efficiency gains.
- Owning special projects that expand organizational capabilities.
- Collaborating with founders and senior leadership, and across marketing, sales, product, and engineering to remove operational friction.
- Proactively surfacing risks before they become problems.
Skills, Requirements and Qualifications
- 4+ years in operations, finance, administration, or project management. Startup experience is a plus.
- Proven ability to manage contract workflows, financial operations, and record-keeping with a high degree of accuracy.
- Strong grasp of AP/AR, cashflow management, treasury oversight, and financial reporting.
- Familiarity with corporate governance, international compliance obligations, and contract management.
- Tech-savvy with proficiency in automation and AI tools, Google Workspace, AP platforms, and banking systems.
- Able to manage multiple workstreams concurrently and deliver end-to-end without being managed through the details.
Why Work With Us
- Opportunity. The organization is at the forefront of developing a web-scale crawler and knowledge graph that improves access to public web data and extends the value of AI to people.
- Culture. The team is lean with a high bar. The focus is not on comfort, but on discovering capabilities and doing work that matters. The call is for individuals who make everyone around them better. Low ego and high output are prioritized. This is a fully remote team.
- Compensation. A competitive salary, benefits, and equity package will be provided.
The hiring organization is an equal opportunity employer committed to building a diverse and inclusive team.