Attendance Accounting Assistant I
Poway, CA
Full-time
Remote
1 month ago
About the role
ATTENDANCE ACCOUNTING ASSISTANT I
Basic Function
Under the direction of the Assistant Principal, perform a variety of clerical duties related to student attendance accounting and record-keeping activities at a high school; operate a computer terminal to input and update attendance data for required Average Daily Attendance (ADA) reporting.
Distinguishing Characteristics
Incumbents in the Attendance Accounting Assistant I classification perform clerical duties related to high school attendance accounting. Attendance Accounting Assistant II incumbents perform student attendance accounting and clerical duties at a middle school or continuation high school and assist with enforcing attendance policies. Attendance Accounting Assistant III incumbents perform the more complex attendance accounting duties and prepare, maintain and account for attendance records and reports for a comprehensive high school and provide work direction to assigned clerical staff.
Representative Duties
Perform a variety of clerical duties related to student attendance accounting and record-keeping activities at a high school; provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting. E
Input student absences and appropriate codes into assigned student information software system; verify student absence information with teachers and parents; receive parent notes and verify suspicious signatures; assist students and parents at attendance window or counter; issue readmit slips and off-campus and hallway passes to students. E
Receive telephone calls from parents reporting student absences for partial or full days or requesting off-campus passes; code student absences appropriately and maintain related records; establish and maintain filing systems. E
Prepare detention slips and referrals for students with truancy issues and submit to appropriate personnel; communicate truancy issues to appropriate personnel or agency including police, probation and truancy officers according to established procedures. E
Prepare and maintain a variety of records and reports related to student attendance and truancy; modify student records with updated student information; prepare and maintain attendance sheets for classroom attendance and attendance cards for students; assure various forms are signed and completed. E
Operate a variety of office equipment including a telephone, copier, typewriter, computer and assigned software. E
Communicate with students, parents, administrators, faculty, social workers and various outside agencies to exchange information and resolve issues or concerns related to student attendance; respond to inquiries and provide information concerning student attendance and enrollment. E
Participate in other assigned activities such as student computer enrollment, student registration, training and overseeing student assistants, assisting with Saturday school activities and performing backup receptionist duties.
Release students to parents or visitors after verifying identity and authorization.
Perform related duties as assigned.
Knowledge And Abilities
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping and report preparation techniques.
Oral and written communication skills.
Operation of a computer and assigned software.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Ability To
Perform a variety of clerical duties related to student attendance accounting and record-keeping activities at a high school.
Input and update attendance data for required ADA reporting.
Perform clerical duties related to assigned activities.
Learn, interpret, apply and explain rules, regulations, policies and procedures related to school attendance.
Learn applicable sections of the State Education Code and other applicable laws.
Learn District attendance policies, procedures, terminology and accounting methods.
Maintain records and prepare reports.
Operate a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Understand and follow oral and written instructions.
Education And Experience
Any combination equivalent to: graduation from high school and one year of general clerical experience in a school environment.
Environment
WORKING CONDITIONS:
Office environment.
Constant interruptions.
Physical Demands
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting and standing for extended periods of time.
Hearing and speaking to exchange information in person or on the telephone.
Basic Function
Under the direction of the Assistant Principal, perform a variety of clerical duties related to student attendance accounting and record-keeping activities at a high school; operate a computer terminal to input and update attendance data for required Average Daily Attendance (ADA) reporting.
Distinguishing Characteristics
Incumbents in the Attendance Accounting Assistant I classification perform clerical duties related to high school attendance accounting. Attendance Accounting Assistant II incumbents perform student attendance accounting and clerical duties at a middle school or continuation high school and assist with enforcing attendance policies. Attendance Accounting Assistant III incumbents perform the more complex attendance accounting duties and prepare, maintain and account for attendance records and reports for a comprehensive high school and provide work direction to assigned clerical staff.
Representative Duties
Perform a variety of clerical duties related to student attendance accounting and record-keeping activities at a high school; provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting. E
Input student absences and appropriate codes into assigned student information software system; verify student absence information with teachers and parents; receive parent notes and verify suspicious signatures; assist students and parents at attendance window or counter; issue readmit slips and off-campus and hallway passes to students. E
Receive telephone calls from parents reporting student absences for partial or full days or requesting off-campus passes; code student absences appropriately and maintain related records; establish and maintain filing systems. E
Prepare detention slips and referrals for students with truancy issues and submit to appropriate personnel; communicate truancy issues to appropriate personnel or agency including police, probation and truancy officers according to established procedures. E
Prepare and maintain a variety of records and reports related to student attendance and truancy; modify student records with updated student information; prepare and maintain attendance sheets for classroom attendance and attendance cards for students; assure various forms are signed and completed. E
Operate a variety of office equipment including a telephone, copier, typewriter, computer and assigned software. E
Communicate with students, parents, administrators, faculty, social workers and various outside agencies to exchange information and resolve issues or concerns related to student attendance; respond to inquiries and provide information concerning student attendance and enrollment. E
Participate in other assigned activities such as student computer enrollment, student registration, training and overseeing student assistants, assisting with Saturday school activities and performing backup receptionist duties.
Release students to parents or visitors after verifying identity and authorization.
Perform related duties as assigned.
Knowledge And Abilities
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping and report preparation techniques.
Oral and written communication skills.
Operation of a computer and assigned software.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Ability To
Perform a variety of clerical duties related to student attendance accounting and record-keeping activities at a high school.
Input and update attendance data for required ADA reporting.
Perform clerical duties related to assigned activities.
Learn, interpret, apply and explain rules, regulations, policies and procedures related to school attendance.
Learn applicable sections of the State Education Code and other applicable laws.
Learn District attendance policies, procedures, terminology and accounting methods.
Maintain records and prepare reports.
Operate a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Understand and follow oral and written instructions.
Education And Experience
Any combination equivalent to: graduation from high school and one year of general clerical experience in a school environment.
Environment
WORKING CONDITIONS:
Office environment.
Constant interruptions.
Physical Demands
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting and standing for extended periods of time.
Hearing and speaking to exchange information in person or on the telephone.
Skills
Primary and Secondary Education