Nationwide Housing Management is a

Industry: Real Estate
Company Size: 2-10 employees

Nationwide Housing Management

Savvy Admin PROD

**FULL CHARGE BOOKKEEPER **

**Property Management | Full-Time **

**Salary: £$75,000-$80,000 **

**Location: 157 S White Horse Pike, Audubon, NJ 08106 **

**Company: Nationwide Housing Management, LLC **

**About the Role **

We are seeking an experienced and detail-oriented Full Charge Bookkeeper to manage the complete financial operations of our property management portfolio. This is a high-responsibility position requiring deep knowledge of property management accounting, government-subsidized housing programs, and multi-entity bookkeeping. The ideal candidate is self-directed, highly organized, and capable of owning the full accounting cycle from daily transactions through month-end close and audit preparation. This role includes direct oversight of an Assistant Bookkeeper who will support day-to-day bookkeeping tasks.

**Key Responsibilities **

**General Ledger & Month-End Close **

- Maintain accurate general ledger records across 8 QuickBooks Desktop company files

- Perform full month-end close procedures, ensuring all accounts are reconciled and financials are complete for accountant review

- Record and categorize all business income and expenses with documentation

- Reconcile all bank accounts monthly, resolving discrepancies

- Maintain and update depreciation schedules for all properties and assets

- Assist accountants in preparation of business tax filings, including providing depreciation schedules and supporting documentation

**Revenue & Rent Recording **

- Record rental income from bank deposits, ACH payments, and money order/check receipts

- Review and reconcile HUD HAP (Housing Assistance Payment) vouchers for government subsidy programs

- Track Section 8 and other government subsidy payments, ensuring accurate recording and timely reconciliation with housing authority remittances

- Monitor and post tenant ledger activity, including late fees, charges, and credits

- Identify and research rent discrepancies or missing payments in coordination with property management staff

**Accounts Payable & Expense Management **

- Process and record all vendor invoices, utility bills, and operating expenses across 7 properties and the management office

- Ensure mortgages, property taxes, and insurance premiums are paid on time and properly recorded

- Review and code expense reports submitted by property staff

- Manage vendor relationships and maintain up-to-date W-9 files; prepare annual 1099 filings

- Monitor and manage cash flow across all entities to ensure sufficient funds for obligations

**Payroll **

- Process bi-weekly payroll for all employees using applicable payroll software or QuickBooks payroll functions

- Ensure accurate recording of payroll liabilities, including federal and state tax withholdings, benefits deductions, and garnishments

- Submit payroll tax deposits on schedule and reconcile payroll accounts monthly

- Maintain payroll records in compliance with applicable labor laws and company policy

**HUD Compliance & Audit Preparation **

- Maintain financial records in compliance with HUD regulations and program requirements

- Prepare and organize documentation for HUD audits and annual reviews, including tenant files, subsidy records, and financial reports

- Assist with responses to HUD audit findings and corrective action plans as needed

- Ensure all subsidy-related transactions are properly documented and traceable

**Financial Reporting & Management Support **

- Prepare monthly financial reports for ownership and property management, including profit & loss statements, balance sheets, and budget variance reports

- Track and report on key financial metrics by property and across the portfolio

- Assist in the development of annual operating budgets for each property

- Provide ad hoc financial analysis and reports as requested by management

**Compliance & Record Keeping **

- Maintain organized and complete financial records in both digital and physical formats

- Ensure compliance with local, state, and federal financial reporting requirements

- Coordinate with external accountants and auditors, providing requested documentation promptly

- Track certificate of insurance renewals, lease expirations, and other financial compliance dates

**Qualifications & Requirements **

**Required **

- Bachelor's degree in Accounting, Finance, or a related field

- Minimum 10 years of bookkeeping experience, with at least 5 years in property management

- Proficiency in QuickBooks Desktop (multi-company experience strongly preferred)

- Strong working knowledge of property management accounting practices and terminology

- Experience with HUD-subsidized housing programs, including HAP voucher processing and audit preparation

- Solid understanding of Section 8 / Housing Choice Voucher program accounting

- Demonstrated experience managing books for multiple entities simultaneously

- Strong understanding of GAAP and general accounting principles

- High attention to detail and ability to work independently with minimal supervision

**Preferred **

- Certified Bookkeeper (CB) credential or similar professional certification

- Proficiency in Microsoft Excel for financial analysis and reporting

- Experience with property management software such as Yardi, AppFolio, or similar platforms

- Familiarity with HUD Management and Occupancy Review (MOR) processes

- Experience preparing or supporting REAC (Real Estate Assessment Center) submissions

- Knowledge of affordable housing compliance requirements (Low-Income Housing Tax Credit, HOME, etc.)

~~This job description outlines the primary duties and qualifications for this role and is not exhaustive. Additional responsibilities may be assigned as needed. ~~

Full Charge Bookkeeper

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