Mayer Brown is a leading international law firm, positioned to represent the world’s major corporations, funds and financial institutions in their most important and complex transactions and disputes.

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Industry: Law Practice
Company Size: 1,001-5,000 employees

Mayer Brown

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Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our San Francisco or Palo Alto office, as a Coordinator: Human Resources.

Under direct supervision, the Coordinator: Human Resources provides support in the day-to-day operations of the Northern California Human Resources department. Responsibilities include assisting with law student recruitment, summer associate program, onboarding attorney and business services new hires, and various HR transactions and processes.

**Responsibilities**

**Essential Functions:**

-  Law Student Recruitment:

-  Partner with the Northern California Hiring Partners and the Student Recruitment team to oversee student recruitment for the Northern California offices, including 2L and 1L hiring, clerkship recruitment, summer associate programs, on‑campus events, and related activities

-  Handles law school registration, interviewer materials distribution, candidate interview and callback scheduling, ATS data tracking, interviewer feedback collection, candidate communications, and gifting

-  Represent the Firm at law school events and strategize on school outreach initiatives

-  Support Hiring Committee meetings by preparing candidate packets and tracking decisions

-  Develop and maintain tracking systems and spreadsheets to support the Hiring Committee and Student Recruitment functions. Issue offers letters and prepare status reports in ATS system

-  Support Clerkship recruiting initiatives and events

-  Summer Associate Program Support:

-  Coordinate summer associate pre-hire document collection, onboarding, work allocation, feedback processes, and event planning

-  Coordinate event calendars, venue selection, vendor contracts, transportation, training sessions, and mentoring initiatives

-  Track expenses against the annual summer program budget

-  Prepare agendas and materials for Summer Committee meetings

-  Attend summer associate program events

-  Responds to questions and requests from summer associates and attorneys about summer program

-  General HR:

-  Coordinate, communicate, audit, and prepare reports for attorney and business services workflow processes (e.g., pre-hire, onboarding, orientation schedules, feedback meetings, transfers, separations)

-  Schedule and conduct onboarding orientation training meetings and arrange catering and conference room reservations

-  Manage and clear pre-onboarding tasks in the Rival system to ensure new hires are fully processed and ready for their start date

-  Send departmental announcements notifying office of staff arrivals/departures

-  Prepare HR forms and memoranda pertaining to employee status changes, and collaborate with Attorney and Staff Personnel to facilitate the processing of those changes

-  Create and maintain attorney and business services personnel files to ensure compliance with state and federal guidelines

-  Handle employee inquiries, provide guidance on HR policies and procedures and communicate Firm policies as requested

-  Partner with the national and local HR team in fulfilling various employee engagement initiatives (e.g., Administrative Professionals Week, employee recognition programs, mentoring program, COVID/Flu shot clinics, Life Event Announcements)

-  Plan and coordinate events for the Northern California offices beyond student recruitment initiatives, i.e. events led by Employee Resource Groups, holiday events, and other office activities

-  Collaborate with other departments to foster a positive work environment and ensure effective communication

-  Perform other duties as assigned to meet national and local Firm goals

**Qualifications**

**Education/Training/Certifications:**

-  Bachelor’s degree in a related field. Academic studies in HR a strong plus. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

**Professional Experience**

-  2-3 years experience in a Human Resources generalist or Student Recruitment role, preferably in a law firm or professional services environment required

-  Solid understanding of Human Resources practices and California employment laws required

-  Knowledge of local California labor requirements required

-  Broad knowledge of Human Resources and/or law firm student recruitment best practices required

**Technical Skills**

-  Proficiency in Microsoft Office products required

-  Knowledge of software tools such as PeopleSoft, LawCruit or experience with similar database tools for applicant tracking, a plus

**Performance Traits**

-  Strong customer service and hospitality skills

-  Ability to work in a diverse and collaborative environment and support the demanding needs of the Firm

-  Ability to travel and work onsite in both the San Francisco and Palo Alto offices based on business needs

-  Ability to work under pressure and meet deadlines with shifting priorities

-  Maintains confidentiality and exercises discretion at all times

-  Self-starter with high level strategic thinking, problem-solving and good judgment skills

-  Ability to organize, prioritize, and accomplish multiple tasks with strict attention to detail and adjust to changing priorities

-  Demonstrates strong written and verbal communication skills, with the ability to interact professionally and effectively with all levels of the Firm and external vendors

The typical pay scale for this position between $75,000 and $99,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Coordinator: Human Resources

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Washington, D.C. office, as a Specialist: Facilities.

As a member of the Washington, DC Office Services team, the Specialist: Facilities provides daily facilities and customer service support. The Facilities Specialist works closely with the Operations Manager, Facilities Coordinator and Facilities Clerk to fulfill office work orders and requests.

**Responsibilities**

**Essential Functions:**

-  Work with the Facilities Coordinators in order to achieve the strategic objectives of the Facilities team

-  Contribute to the maintenance of the Maintenance & Capital Expenditure budget

-  Assists Operations Manager with planning of inter-office moves, staff and attorney departures and new-hire office set-ups

-  Assists Operations Manager with coordinating overall maintenance of the facility, and delegation to Facilities team (including HVAC maintenance, electrical maintenance, security system maintenance, paint repairs, carpet replacement and cleaning, and sanitation)

-  Communicate directly with vendors, engineers, etc. and service provider

-  Ensures all service requests placed by MB personnel related to facilities are handled with professionalism, timeliness, and seen to completion

-  Compile and maintain a SOP manual, to include benchmarking protocols against industry standards

-  Performs daily floor inspections to identify problem areas and repairs for allocation to the Facilities team

-  Ensure the team maintains the office vendor list, including Certificate of Insurance (COI)

-  Provide recommendations on construction matters (including furniture installation and ordering, renovations, repairs, new area constructions) and space planning. Inspect and report on construction and installation progress to Operations Manager

-  Monitor all building services provided by the office lease and other related contracts as applicable

-  Strong infrastructural knowledge of HVAC systems to help monitor all of the Firm’s critical HVAC equipment

-  Maintains accurate records regarding work orders, preventative maintenance, service requests, service log, reports

-  Performs other duties as assigned or required to meet Firm goals and objectives

**Qualifications**

**Education/Training/Certifications:**

-  Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

**Professional Experience**

-  5+ years’ experience working in corporate facilities, completing or overseeing simple to complex work orders, repairs, and coordinating office moves, required

-  Previous work experience in a legal or professional services environment, strongly preferred

-  Previous experience with hands-on basic corporate office space maintenance including, HVAC maintenance, painting, electrical repairs, security system maintenance, associated power tools and their explicit safety procedures, required

-  Customer service focused communicator and problem solver, required

**Technical Skills**

-  Proficiency in Microsoft Office products such as, Teams and Outlook (email and calendaring), BigHand, required

-  Ability to read and interpret documents such as office blue prints, floor plans, furniture plans and installation processes, required

-  Knowledgeable of the processes, procedures and safety measures in all areas of facility maintenance, required

-  Certified Office Ergonomics Evaluator, a plus

**Performance Traits**

-  Excellent written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm’s end users

-  Must have the ability to communicate effectively with vendors and tradesmen while keeping the Facilities team informed

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

**Physical Requirements**

-  The employee is also frequently required to lift and climb a tradesman’s ladder

-  Must be able to routinely lift and carry up to 55 lbs., and occasionally up to 100 lbs.

-  The employee is frequently required to crawl, bend, stoop, reach, walk, push, pull, lift and grasp

-  Work involves moderate exposure to unusual elements, such as temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or noises, some exposure to low level hazards or physical risks, which requires following basic safety precautions

The typical pay scale for this position is between $90,000 and $120,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Specialist: Facilities

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Conference Services department in our Chicago office, as a Specialist: Conference Services Events.

The Specialist: Conference Services Events is responsible for the planning, organization, and execution of internal events held onsite at the firm’s Conference Center, as well as offsite events.

The Specialist is accountable for delivering high quality, large-scale, and engaging experiences in support of employee facing programs including celebrations, appreciation events, and social gatherings - as well as client meetings, conferences, and receptions. In addition, the Specialist oversees themed snack and food activations across multiple floors to enhance the employee experience while ensuring consistency, quality, and a high standard of presentation.

Responsibilities also include conducting research and need assessments, evaluating business trends, best practices, vetting and selecting vendors, and reviewing proposals to ensure alignment with Firm objectives and budgetary requirements.

**Responsibilities**

**Essential Functions:**

-  Responsible for end-to-end planning and executing large-scale in-house events serving hundreds of attendees (seasonal celebrations, themed lunches, happy hours, employee engagement events, and client conferences and receptions)

-  Manage all event related logistics including, but not limited to, food and beverage service, décor, entertainment, rentals, appropriate staffing, AV, and external vendors

-  Research, vet, and evaluate prospective vendors by assessing quality, reliability, pricing, and alignment with firm standards, making recommendations or selections based on that analysis

-  Evaluate and conceptualize firm needs, preferences and event objectives

-  Develop new social events for Practice Groups and Business Services staff

-  Partner with internal stakeholders on content, logistics, and timelines. Collaborate with internal service providers (Catering, AV/IT, Operations/Facilities, Office Services) to ensure successful outcomes

-  Lead planning and executing external events, including:

-  Budget development and tracking

-  Venue sourcing and conducting site visits

-  Vendor management

-  Event communications and marketing coordination

-  Timeline development and schedules

-  Ensure all events are executed within budget and aligned with organizational standards

-  Oversee floor-based snack and themed food drops for firm-wide celebrations (holidays, sporting events, engagement activations)

-  Track expenses, invoices, and budgets

-  Develop post-event summaries and evaluations. Track historical details year over year

-  Maintain vendor relationships and negotiate pricing where appropriate

-  Schedule events through the room booking software. Identify booking conflicts or potential conflicts and suggest solutions

-  Create floor plans and oversee event setup and breakdown, ensuring high standards of presentation and service

-  In conjunction with departmental management, serve as the on-site support during events to troubleshoot issues and ensure positive attendee experiences

-  Create and distribute invitations for internal events. Track RSVPs and additional specifics, when necessary

-  Create and post digital signage for upcoming events

-  Support departmental reporting and documentation needs

-  Provide support to the Conference Services Team (Reception/Coordinator) as requested by the Conference Services Manager

-  Perform other duties/projects as assigned or required to meet department and/or Firm goals and objectives

**Education/Training/Certifications**

**Qualifications**

-  Bachelor’s degree in Event Management, Hospitality, Communications, or a related field preferred.

**Professional Experience**

-  3-5 years of experience in event planning, conference services, hospitality or related field.

-  Proven experience managing the full lifecycle of large-scale events with 100+ attendees, required

-  Prior experience working in a law office or professional services setting, required

**Technical Skills**

-  Knowledge of conference/meeting software, preferred

-  Proficiency in Microsoft Office

-  Strong familiarity with virtual meeting platforms

-  General understanding of Conference Center operations, and standard event technology including microphones, confidence monitors, and other core AV equipment. Will not necessarily be required to set this equipment up but should understand how and when they’re used.

**Performance Traits**

-  Strong written and verbal communication skills and interpersonal skills; able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to maintain composure and objectivity under pressure, must be able to assess and select alternative courses of action quickly and accurately

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs and exercise independent judgment

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

-  Vendor negotiation

-  Creative thinking and event conceptualization

**Physical Requirements**

-  May require occasional lifting of up to 25 lbs.

The typical pay scale for this position is between $72,000 and $96,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Specialist: Conference Services Events

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Business Intake and Conflicts department in our Chicago office, as an Analyst II: Business Intake.

The analyst position within the firm's Risk Management Services department, focused on Anti-Money Laundering (AML) and Financial Crime Compliance. The role primarily involves conducting client due diligence research, verifying new clients across multiple global offices (Europe, Dubai, Hong Kong, Japan, and Singapore), and completing sanctions and adverse media screenings in accordance with AML regulations. The analyst serves as a key liaison between fee-earners, partners, and the Financial Crime Compliance team, managing the business intake process and escalating higher-risk matters as appropriate. Additionally, the position involves maintaining up-to-date client documentation, handling cross-border queries, and supporting research related to onboarding new clients and matters.

**Responsibilities**

**Essential Functions:**

-  Conducts client due diligence research in accordance with the relevant AML regulations to facilitate the identification and verification of new clients for all European offices, Dubai, Hong Kong, Japan and Singapore

-  Liaises with stakeholders when further documentation or information is required to complete the AML process

-  Risk review and assessment of new clients and matters

-  Completes, reviews and analyses sanctions, adverse media and screening search results

-  Escalates as appropriate new clients and/or matters for further review by the Financial Crime Compliance team

-  Liaises with Risk Management Services and partner approvers to manage the business intake process

-  Reviews the content of matter opening and other business intake documentation for accuracy

-  Refreshes client due diligence documentation regularly

-  Provides telephone and other support to fee-earners and secretaries with business intake related queries

-  First point of contact for queries on US cross-border overnights where there are outstanding AML requirements

-  Assists the Business Intake Manager in responding to general business intake queries

-  Tracks business intake processes

-  Performs other duties as assigned or required to meet Firm goals and objectives

**Qualifications**

**Education/Training/Certifications:**

-  Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

**Professional Experience**

-  A minimum of 3 years of relevant research and analytical experience required; experience in Anti-Money Laundering and Financial Crime Compliance preferred

-  Previous law firm research experience, preferred

**Technical Skills**

-  Proficiency in Microsoft Office products

-  Online research experience required, company research experience, preferred

**Performance Traits**

-  Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Strong research and analytical skills – ability to source and review documentation and provide clear analysis of results

-  Ability to analyse issues and use initiative to resolve them and to appreciate when to escalate

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs and exercise independent judgment (for exempt roles, when applicable)

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

The typical pay scale for this position between $80,000 and $105,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Analyst II: Business Intake

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our New York, Chicago, or London office, as a Director: Global HR Operations.

As the Director: Global HR Operations, you will take responsibility for defining the strategic direction for the HR Operations team and administering the programs, polices and key imperatives that support the business and deliver a rewarding career experience for our people. You will lead and develop a team of trusted advisors, both technical and operational, overseeing all HR processes, systems, data, reporting, global mobility, HR compliance and other operational matters. You will foster a common purpose and commitment among the team, leading by example and strike a balance of challenge and support to empower them to perform at their highest level and deliver exceptional client service. Together, you will provide centralized services, program support and budget oversight to the HR team and our various Centers of Expertise (COE) with the aim of enhancing the employee experience.

In conjunction with the Director of HRIS, you will serve as the liaison with the IT function to advance the technology roadmap for each of the COEs including compensation, benefits, global mobility, recruitment, talent management & community building, and learning & development. You will actively identify and manage risk and compliance issues, which will involve working closely with the General Counsel’s office on privacy, subject access requests, compliance training, regulatory requirements, background and conflicts checks, law licenses and visa status tracking.

You will represent the HR function in all matters related to cross-functional processes, data and systems integration. This group informs and prioritizes all Firm technology projects including system implementations, upgrades, data governance and privacy considerations. You will also form part of the Business Intelligence Committee which governs all data reporting and analytics and implementation of background checking. You will exercise a high degree of independent judgment and decision-making. Of utmost importance is your ability to build and strengthen relationships at all levels and work collaboratively in delivering solutions.

**Responsibilities**

**Essential Functions:**

-  Managing and developing the HR Operations team in-line with the strategy and ensuring all activity is adequately resourced

-  Aligning and efficiently operating the global HR business processes, projects and systems that support them

-  Project planning, implementation and operational oversight of all employee lifecycle processes, including but not limited to performance evaluations, competencies, client and office secondments mobility, retirement/succession planning, leaves of absence, job descriptions, onboarding and exits

-  Getting to know and understand the regional HR teams and those running HR processes in each office, as well as the Senior Leaders across Legal and Business Services

-  Work with HRIS team to manage HR data integration with other Firm systems

-  Develop standardized procedures and process expertise across the team, liaising with all offices to ensure that the Operations team is delivering

-  Cross-functional liaison and work planning, particularly relating to Technology, Business Reporting and General Counsel

-  Overseeing all projects relating to HR Operations to ensure they are delivered efficiently

-  Taking a Leadership role within the HR function to ensure all core HR processes, are fit for purpose and support the achievement of the Firm’s strategy

-  Management and development of the HR Knowledge Library and the internal Shared Services teams – based in Chicago (Americas time zone) and London (UK time zone) - to drive global operational standardization, efficiency and expertise, and an exceptional partner and employee experience

-  In conjunction with the CTO, contribute to the development and continuous review of the HR Strategy that meets the requirements of the Firm and aligns with the Firm's strategic direction

-  Set the parameters for the prioritization of people and budget resources and high impact changes to be implemented, as relevant to the HR Operations COE

-  Liaising with the General Counsel’s office to ensure compliance objectives and requirements are achieved, including background and conflicts checking, data privacy/retention, compliance training, law license and visa status, risk management and other Firm or legislative obligations

-  Global regulatory requirements including secondment administration

-  Developing and communicating the HR policies, technology, operations, global mobility and HR compliance strategies and development roadmaps

-  Foster global adoption of standardized processes and systems; manage conflicts in terms of global adherence to established processes, legal compliance and risk management issues, etc.

-  Responsible for decisions about strategy, best practice, program offerings, HR spend, etc.

-  The role holder will stay at the forefront of HR process innovation. They will identify new opportunities and innovative approaches to ways of working and drive effective adoption of technology and best practices

-  In coordination with leaders of HR COEs, oversee the annual development of the HR operations budget for projects, expenses and headcount and provide reporting to appropriate stakeholders who need to monitor the spend against the budget

-  Management of HR Operations that includes: Global Mobility, HR Projects, and Compliance and internal Central HR or HR Shared Services

-  Serves on the senior leadership team for HR

**Education/Training/Certifications**

**Qualifications**

-  An undergraduate degree or related/comparable work experience

-  Intellectual curiosity and creative thinking

-  Project Management certification (e.g. Prince II) or equivalent experience is preferred

-  Professional services experience is essential. Experience in a global law firm preferred

-  Experience managing an internal shared service or operations center capability is highly desirable

-  Working internationally and cross-culturally is essential

**Professional Experience**

-  Strong track record of managing teams for HR Operations, preferably global teams, and managing key HR processes using technology.

**Technical Skills**

-  Evidence a deep understanding and application in:

-  HR Process Design & Implementation

-  Presenting people Analytics and insights

-  Setting and monitoring HR KPIs

-  HR project management

-  Organizational design

-  Service quality management

-  Budgeting and financial management

-  Strong technology experience of using - and preferably implementing - any of the following:

-  PeopleSoft

-  Workday

-  Success Factors

-  ServiceNow

-  HR data analytics

-  Performance Management and Onboarding tools

-  HR Knowledge Library

-  Applicant Tracking

-  Learning Management

-  Job Descriptions

-  AI applications for HR, etc.

**Performance Traits**

-  Ability to inspire, influence and motivate others

-  Understand the commercial and business context of the legal sector

-  Ability to see the bigger picture and act accordingly

-  Practical and innovative

-  Strength of character and ability to debate and challenge as required

-  Strategic, logical thinking

-  Well-developed relationship and stakeholder management skills

-  Credible professional presence

-  Proactive, resourceful, takes initiative

-  Excellent communication, facilitation and negotiation skills

-  Sound judgement and decision making

-  Critical thinking

-  Advanced project management skills

-  Client service focus

-  Analytical Skills

-  Leading global teams

**Physical Requirements**

-  International travel to other offices

The typical pay scale for this position is between $230,000 and $330,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Director: Global HR Operations

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Procurement department in our Chicago office, as a Director: Procurement.

This position provides strategic leadership for the Firm’s global procurement and sourcing function with a mandate to deliver measurable commercial value - including cost reduction, supplier-driven innovation, risk mitigation, and operational efficiency. The Director: Procurement will design and execute a global procurement strategy that optimizes total cost of ownership, increases Firm-wide leverage, accelerates contract velocity, and enhances the Firm’s ability to scale. The role requires close collaboration with leadership across offices and functions to ensure procurement decisions align with Firm objectives, improve financial performance, and support long-term growth.

**Responsibilities**

**Essential Functions:**

**Set and Execute a Commercial Procurement Strategy**

-  Leads the development and transformation of a Firm-wide procurement and strategic sourcing strategy that aligns with financial, operational, and risk priorities.

-  Partners with Firm leadership to ensure procurement contributes directly to margin improvement, cost discipline, and operational resilience.

-  Establishes category ownership model with dedicated strategies for high-value/high-complexity categories.

-  Implements triage criteria, self-service models, and process improvements that balance control with user experience.

-  Builds preferred supplier programs and framework agreements that deliver recurring cost reduction through volume consolidation and strategic partnerships.

-  Implements spend analytics and demand management capabilities to identify and eliminate low-value, unnecessary, or excessive spending across all categories.

-  Implements strong policies, defined roles, and approval processes to enable consistent prioritization of procurement activities.

**Drive Enterprise-Level Value and Global Leverage**

-  Coordinates sourcing and procurement efforts across countries, offices, practices, and administrative functions to maximize total Firm buying power.

-  Establishes global category strategies that deliver multi-year savings, mitigate risk, and capture economies of scale.

**Deliver Measurable Cost Optimization**

-  Identifies, prioritizes, and executes opportunities to reduce Firm spend across major categories (technology, facilities, professional services, travel, subscriptions, office products, etc.).

-  Works with stakeholders to eliminate low-value and unnecessary spend and redesign processes that drive cost leakage.

-  Uses data and analytics to track savings, validate impact, and publish commercial performance metrics.

**Lead High-Value Negotiations and Supplier Relationships**

-  Serves as the Firm’s lead negotiator for enterprise-level contracts; strengthens supplier performance, commercial terms, and service delivery.

-  Builds a supplier relationship management (SRM) framework that drives innovation, accountability, and continuous improvement.

**Optimize Contract Management and Compliance**

-  Develops, implements, and enforces Firm-wide contracting standards, playbooks, and lifecycle management

-  Partners with Finance, Risk, IT, and Legal to ensure commercial compliance, performance transparency, and contractual risk mitigation

**Accelerate Digital and AI-Enabled Procurement**

-  Introduces automation and AI solutions that streamline the procure-to-pay lifecycle, improve visibility into global spend, and reduce manual effort.

-  Leads the selection and implementation of procurement technologies that elevate operational efficiency and reduce cycle-time.

**Establish Commercial KPIs, Reporting & Performance Management**

-  Creates a robust reporting structure, dashboards, and performance measurement tools that quantify procurement’s commercial impact.

-  Provides monthly executive-level summaries of commercial performance, risks, and value pipeline.

**Build and Lead a High-Performance Global Team**

-  Recruits, develops, and mentors procurement professionals to enhance commercial capability and business partnering skills.

-  Sets clear goals, evaluates performance, and fosters a culture of analytical rigor, negotiation excellence, and commercial thinking.

**Additional Responsibilities**

-  Supports continuous improvement initiatives, organizational change, and Firm-wide operational priorities.

-  Performs other duties as required to meet Firm strategic and financial

**Qualifications**

**Education/Training/Certifications:**

-  Bachelor’s degree required in Supply Chain Management, Business or Finance

-  Graduate degree in business (MBA) or equivalent work-related experience preferred not required

-  Professional designation as a Certified Purchasing Manager (CPM) and membership in the National Association preferred not required.

-  Purchasing Managers is highly desirable not required

**Professional Experience**

-  A minimum of twelve years of progressive purchasing and sourcing management experience in a corporate or consulting environment; senior or executive management level experience preferred

-  Demonstrated success leading procurement transformation initiatives in complex, matrixed professional services organisations (law firms, consulting firms, accounting firms preferred)

-  Track record of implementing triage criteria, self-service models, and process improvements that balance control with user experience

-  Experience managing stakeholder expectations, communicating priorities transparently, and building trust across geographically dispersed teams

-  Skilled at developing training programmes, playbooks, and communication strategies that drive adoption of new procurement processes and technologies

**Technical Skills**

-  Proficiency in Microsoft Office products

**Performance Traits**

-  Demonstrated ability to deliver bottom-line savings, cost avoidance, and value creation through strategic sourcing and negotiation.

-  Strong commercial instincts with a deep understanding of pricing models, cost structures, contractual risk, and TCO (Total Cost of Ownership).

-  Sophisticated negotiation skills with proven success managing high-value supplier relationships and complex contracts.

-  Expertise in spend analytics, demand management, and modeling the financial impact of sourcing decisions.

-  Strong leadership skills with the ability to influence stakeholders, drive consensus, and lead Firm-wide initiatives.

-  Strategic thinker capable of designing systems, frameworks, and processes that scale globally.

-  Strong understanding of procurement and supplier technologies and the ability to translate them into commercial outcomes.

-  Ability to influence and gain buy-in from senior partners, practice leaders, and business services leaders.

**Management Accountabilities**

-  Leads staffing, performance, and development for the procurement team with a focus on commercial capability building.

-  Manages operational budgets and provides recommendations for financial improvement

-  Conducts ongoing analysis of staffing models, workloads, and productivity to ensure optimal resourcing.

-  Drives organizational change to improve efficiency, enhance stakeholder experience, and strengthen commercial performance.

-  Ensures priorities are aligned with financial and operational impact; delegates effectively to accelerate execution.

The typical pay scale for this position is between $195,000 and $281,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Director: Procurement

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our San Francisco office, as a Legal Practice Assistant.

Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested.

**Responsibilities**

**Essential Functions:**

**Secretarial Responsibilities**

-  Responsible for working knowledge of legal secretary functions, including but not necessarily limited to:

-  Telephone and voice mail procedures

-  Managing travel and calendaring

-  Operation of photocopy equipment

-  E-mail and electronic file management

-  MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures

-  Accounting and Billing procedures, as applicable

-  Conflict Checks/New Client Matter Memos and Intake

-  Filing and other Records Center procedures

-  Other tasks as assigned by attorneys and/or Supervisor

**Document Production**

-  Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures

-  Draft, edit, format legal documents for distribution when needed

-  Proofreads work products

-  Photocopies, assembles and distributes prepared material as requested

-  Redlines, e-mails, or otherwise processes documents in accordance with author's request

-  Collaborate with firm departments regarding local and federal legal filings as needed

-  Enters attorney time into Firm timekeeping system

**Equipment And Software Responsibilities**

-  Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to:

-  Desk and/or laptop personal computers

-  Text scanners and scanner software, as applicable

-  E-Fax software and procedures

-  Timekeeping, billing, expense, and conflict management software

-  Client database software

-  Microsoft 365 related software

-  Document management software

-  Video Conferencing software

-  Delta View procedures

**Additional Duties**

-  Leverage and collaborate with various firm departments as needed

-  Performs personal timekeeping and prepares timecard for timely submission

-  Answers telephone and monitor e-mail and/or voice for attorney assignment upon request

-  Advises Supervisor of equipment, software and maintenance problems, or training issues

-  Provides overtime and/or team coverage on occasion as needed

-  Performs other duties as assigned or required to meet Firm goals and objectives

-  Promotes professionalism at all times

**Qualifications**

**E ducation/Training/Certifications:**

-  High School diploma required; college degree preferred

**Professional Experience**

-  A minimum of 5 years' experience as a legal secretary required

-  Law firm experience preferred.

-  Knowledge of local and federal court rules and civil procedures a plus

**Technical Skills**

-  Must be computer proficient with knowledge of Microsoft Office 365

-  Technologically Savvy

**Performance Traits**

-  Excellent grammar, punctuation and spelling skills required

-  Possesses excellent communication and organization skills with ability to multi-task

-  Works in a team environment and effectively supports assigned attorneys with minimal supervision

-  Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

**Physical Requirements**

-  Ability to lift up to 25 lbs.

-  Ability to lift and move files and boxes as needed

The typical pay scale for this position is between $96,000 and $127,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Legal Practice Assistant

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our New York office, as a Legal Practice Assistant.

The Legal Practice Assistant provides secretarial support to attorneys and other professional personnel. Works as a team member with other secretaries to balance workload.

**Responsibilities**

**Essential Functions:**

-  Provides Secretarial Support to Attorneys in a particular practice or department, with responsibilities including, but not limited, to:

-  Screens and routes telephone calls, reviews and transcribes voicemails, responds to routine inquiries

-  Opens, sorts and processes attorney mail

-  Manages attorney emails in Outlook which includes reviewing, drafting, sending and printing emails

-  Manages Outlook calendar on behalf of attorneys

-  Creates and maintains client contacts in Outlook and InterAction

-  Prepares and distributes correspondence and other documents using excellent proofreading and formatting skills with the ability to offer support and suggestions relative to grammar, spelling and punctuation

-  Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects (such as word processing and duplicating)

-  Schedules and coordinates meetings and/or conferences, interacts with facilities and catering and manages all other details of the meeting

-  Coordinates conflict check and new matter memo process

-  Coordinates travel arrangements and prepares expense reports

-  Completes time entry on behalf of attorneys

-  Organizes and maintains legal correspondence and document files and utilizes Legal Key

-  Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representative relative to completion of bill

-  Completes various other assigned administrative tasks such as photocopying, printing, scan documents to PDF and save to FileSite, faxes, creating labels, etc.

-  Performs accurately and in a timely fashion all word processing functions in Word, PowerPoint, Excel, and exhibits the ability to learn new programs and processes quickly and efficiently

-  Work with Supervisor to coordinate overflow work, arrange desk coverage and escalate items/issues that need immediate attention and/or resolution

-  Participation in projects and/or pilot programs as requested

**Qualifications**

**Education/Training/Certifications:**

-  High School Diploma or equivalent required; Bachelor’s degree preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

**Professional Experience**

-  A minimum of 5 years’ experience

-  The ideal candidate for this position will be someone with experience as an executive assistant in a legal or financial environment

-  The candidate will have the confidence and strong technical and administrative skills to proactively manage duties and responsibilities for the team in an organized, efficient manner

**Technical Skills**

-  Proficiency in Microsoft Office products

-  Strong typing skills with a minimum of 70 wpm

-  Knowledge of Microsoft Visio

**Performance Traits**

-  Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs and exercise independent judgment

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

**Physical Requirements**

-  May require occasional lifting of up to 25 lbs.

The typical pay scale for this position between $83,000 and $110,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Palo Alto office, as a Legal Practice Assistant.

Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested.

**Responsibilities**

**Essential Functions:**

**Secretarial Responsibilities**

-  Responsible for working knowledge of legal secretary functions, including but not necessarily limited to:

-  Telephone and voice mail procedures

-  Managing travel and calendaring

-  Operation of photocopy equipment

-  E-mail and electronic file management

-  MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures

-  Accounting and Billing procedures, as applicable

-  Conflict Checks/New Client Matter Memos and Intake

-  Filing and other Records Center procedures

-  Other tasks as assigned by attorneys and/or Supervisor

**Document Production**

-  Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures

-  Draft, edit, format legal documents for distribution when needed

-  Proofreads work products

-  Photocopies, assembles and distributes prepared material as requested

-  Redlines, e-mails, or otherwise processes documents in accordance with author's request

-  Collaborate with firm departments regarding local and federal legal filings as needed

-  Enters attorney time into Firm timekeeping system

**Equipment And Software Responsibilities**

-  Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to:

-  Desk and/or laptop personal computers

-  Text scanners and scanner software, as applicable

-  E-Fax software and procedures

-  Timekeeping, billing, expense, and conflict management software

-  Client database software

-  Microsoft 365 related software

-  Document management software

-  Video Conferencing software

-  Delta View procedures

**Additional Duties**

-  Leverage and collaborate with various firm departments as needed

-  Performs personal timekeeping and prepares timecard for timely submission

-  Answers telephone and monitor e-mail and/or voice for attorney assignment upon request

-  Advises Supervisor of equipment, software and maintenance problems, or training issues

-  Provides overtime and/or team coverage on occasion as needed

-  Performs other duties as assigned or required to meet Firm goals and objectives

-  Promotes professionalism at all times

**Qualifications**

**Education/Training/Certifications:**

-  High School diploma required; college degree preferred

**Professional Experience**

-  2-6 years’ experience as a legal secretary required

-  Law firm experience preferred.

-  Knowledge of local and federal court rules and civil procedures a plus

**Technical Skills**

-  Must be computer proficient with knowledge of Microsoft Office 365

-  Technologically savvy

**Performance Traits**

-  Excellent grammar, punctuation and spelling skills required

-  Possesses excellent communication and organization skills with ability to multi-task

-  Works in a team environment and effectively supports assigned attorneys with minimal supervision

-  Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

**Physical Requirements**

-  Ability to lift up to 25 lbs.

-  Ability to lift and move files and boxes as needed

The typical pay scale for this position is between $75,000 and $99,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Washington, D.C. office, as a Legal Practice Assistant.

The Legal Practice Assistant collaborates directly with attorneys to provide all aspects of administrative assistance.

**Responsibilities**

**Essential Functions:**

-  Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar, handling varied degrees of complexity

-  Provides phone support, interacting with both internal and external clients

-  Manages calendars, schedules and coordinates meetings or conferences, including facilities, catering, invitations, agendas and other details

-  Organizes and maintains legal correspondence and document files according to Firm processes and systems

-  Coordinates and prepares conflict checks and the opening of new matters

-  Executes complex and confidential tasks, including maintaining client contacts, travel arrangements, compiling documents, assisting with new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts

-  Handles and/or coordinates photocopying and scanning

-  Continuing education by actively pursuing opportunities to enhance skills and knowledge

-  Performs other tasks as assigned or required to meet the Firm’s goals and objectives

**Education/Training/Certifications**

**Qualifications**

-  High school diploma or equivalent required

-  Four-year college degree preferred

**Professional Experience**

-  Minimum of five years secretarial experience required

**Technical Skills**

-  Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills

**Performance Traits**

-  Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs

-  Strong attention to detail, organizational skills and the ability to handle multiple projects and responsibilities

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

**Physical Requirements**

-  May require occasional lifting of up to 20 lbs.

-  May require travel to other offices as needed

The typical pay scale for this position is between $72,000 and $96,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Legal Practice Assistant (Immigration)

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our New York office, as a Manager: Human Resources.

The Manager: Human Resources serves as the expert in the attorney HR generalist function for the New York office, serving as a strategic partner to the practice leadership. Provides direction and oversight for attorney HR processes. Consults with a variety of stakeholders to translate the Firm’s business objectives into actionable, integrated solutions. This role will use data and a collaborative approach to seek out opportunities and make proactive solutions to help advance our business goals.

This role partners with national team members to manage attorney HR policies, procedures and transactions across the employee lifecycle and works as part of a global HR team who are striving to deliver a high quality experience for lawyers and business services staff.

**Responsibilities**

**Essential Functions:**

-  Proactively works with practice leaders to align HR programs and initiatives in support of business plans and objectives

-  Establishes the approach for all HR activity in the New York office for lawyers, through coordination with centralized and shared HR services teams

-  Monitors state labor and employment legislation, develops solutions / procedures and ensures compliance with all federal and state laws

-  Maintains knowledge of legal industry trends among peer firms and initiates updates to policies and programs

-  Proactively identifies process improvements and enhancements

-  Participates in the development and support of the performance management process.

-  Provides guidance to partners in the techniques for writing and presenting meaningful feedback

-  Manages development of templates to support array of attorney HR transactions

-  Maintains Attorney Administrative Manual policies and procedures

-  Serves as expert working closely with labor and employment counsel and HR teams to review and troubleshoot non-standard attorney HR matters relating to:

-  Leaves of absence for medical, parental, maternity, bereavement, compassionate care, personal, military, etc.

-  Payroll issues and compensation policy questions

-  Secondments to offices outside the US or clients

-  Partner transitions and retirements

-  Annual review and extensions of senior counsel and independent contractors

-  Remote work arrangements in the US and outside the US

-  Provide guidance with performance management / improvement plans

-  Manage immigration issues for attorneys who are visa holders, working with Global Mobility lawyers

-  Ensure onboarding process and messaging is up to date and covers key programs and policies

-  Respond to inquiries regarding general policies, procedures and firm programs

-  Partner with Legal Risk Management lawyer to ensure the bar license status complies with firm and state requirements.

-  Manages sensitive attorney Employee Relations and other complex situations that have been escalated, coordinating with Employment Counsel as appropriate

-  Utilizes data to support leaders in making people-related decisions

-  Uses Peoplesoft to look up and report on attorney data, including headcount, attrition, new hires, diversity demographics, etc.

-  Works with Employment Counsel on any necessary legal review exercises

-  Creates two-way feedback channels and provides insights on needs of US offices to inform HR on approaches and offerings

-  Other duties as assigned or required to meet Firm goals and objectives

**Qualifications**

**Education/Training/Certifications:**

-  Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

-  SPHR, SHRCM-SCP or other HR certification preferred

-  Knowledge of US federal and state labor and employment laws

**Professional Experience**

-  Previous management experience, preferably in a law firm or professional services organization

-  6-10 years of progressively responsible experience in Human Resources

-  Demonstrated success partnering with business managers to develop and execute HR initiatives that align to business goals

**Technical Skills**

-  Knowledge of best practices in HR programs and practices

-  Demonstrated ability to coach and influence leaders

-  Ability to consult with leaders, drawing out unseen needs and proactively identifying solutions

-  Proficiency in Microsoft Office products

-  Familiar with HR software preferred (Peoplesoft, Vi Desktop / Objective Manager - appraisals)

-  Strong MS Office Suite capabilities (MS Word, Excel, Power Point)

**Performance Traits**

-  Exercises solid strategic thinking and problem-solving skills

-  Strong written and verbal communications skills, able to communicate effectively with all levels

-  Ability to foster an inclusive team environment

-  Ability to work well under pressure and meet deadlines with shifting priorities

-  High level of initiative

-  Strong customer service skills, able to anticipate needs, highly responsive

-  Strong attention to detail, organizational skills and ability to manage multiple priorities

-  Maintains confidentiality and exercises discretion

-  Process orientation, able to identify opportunities and solutions to improve efficiency and effectiveness.

-  Exercises solid strategic thinking and problem-solving skills

-  Must have excellent project management abilities

**Management Accountabilities**

-  Demonstrated leadership experience

-  Able to determine and implement change processes to improve workflow efficiencies

-  Process- and service-oriented with strong leadership and project management skills

-  Able to set priorities and delegate in an efficient manner

The typical pay scale for this position is between $155,000 and $206,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Manager: Human Resources (Lawyers)

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Paralegal department in our San Francisco office, as a Paralegal - Real Estate.

Supports Real Estate practice area with drafting documents for commercial sales/lease deals which include escrow instructions, estoppels certificates, tenant notices, requests for consent, corporate authority documents, UCC statements and attachments, etc.

**Responsibilities**

**Essential Functions:**

-  Orders and reviews title/survey documents, reviews leases, participates in closings (ranging from small single site closings to large multi-site, multi-state closings), participate in/assist with managing due diligence document reviews, record mortgages and other documents, file UCC statements, coordinate post-closing distributions and other post-closing work

-  Drafts documents, correspondence, title and survey objection letters

-  Keeps multiple projects on schedule for closing and meet all deadlines

-  Preparation of closing binders, UCC searches and other typical real estate tasks

-  Assists with administrative tasks including updating attorney case files; binders; filing, scanning, printing and organization of documents on Worksite

-  Assists with closings and document preparation

-  Meets the Firm’s billable hours expectations and utilization

-  Adheres to best practices for daily time entry for client billable work; clock in, clock out procedures and time off requests

-  Flexibility to work overtime and travel as needed

-  Performs other duties as assigned or required to meet Firm goals and objectives

**Qualifications**

**Education/Training/Certifications:**

-  Bachelor’s degree

-  Paralegal certificate from ABA approved paralegal, preferred

**Professional Experience**

-  Prior experience working in a law firm, preferred

-  We are willing to train the right person

**Technical Skills**

-  Proficiency in Microsoft Office products, required

-  Research capabilities

-  Knowledge of CT Advantage.com, xpedite or similar computer sites/systems for the preparation of UCC fixture filing forms required

-  Able to learn new software quickly

**Performance Traits**

-  Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

-  Ability to work in a team environment and effectively support the demanding needs of the Firm

-  Ability to work under pressure, meet deadlines with shifting priorities

-  Must be a self-starter with a high level of initiative

-  Strong customer service skills, able to anticipate needs

-  Strong attention to detail, organizational skills and the ability to handle multiple projects

-  Maintains confidentiality and exercises discretion

-  Exercises solid strategic thinking and problem-solving skills

**Physical Requirements**

-  May require occasional lifting of up to 20 lbs.

The typical pay scale for this position is between $120,000 and $159,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Paralegal

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