Secretary III (136)
Kodiak, AK
Internship
Onsite
1 month ago
About the role
Position Summary: Employees occupying positions in this classification are responsible for performing a complete range of secretarial duties within a school office or department as directed. Work is performed independently according
to established procedures. A Secretary III is the secretary to a specific supervisor a program or department. Work may be reviewed occasionally for accuracy, productivity and in accordance with district policies and
procedures.
Hours: 8 hours per day, 5 days per week, 10 months per year
Salary: Entry Range 16.5, Step 1: $22.76 per hour
Location: East Elementary
Qualifications
Responsibilities
to established procedures. A Secretary III is the secretary to a specific supervisor a program or department. Work may be reviewed occasionally for accuracy, productivity and in accordance with district policies and
procedures.
Hours: 8 hours per day, 5 days per week, 10 months per year
Salary: Entry Range 16.5, Step 1: $22.76 per hour
Location: East Elementary
Qualifications
- High school graduate or equivalent and prefer one-year experience or training in general office and accounting procedures.
- Rapid, accurate typing 60 wpm minimum.
- Ability to work well with public, students, staff and parents.
- Ability to organize, manage and direct the office operations with minimal supervision.
- Operate current office technology as appropriate.
- Ability to maintain confidentiality of students, staff, school business, materials, and information.
- Ability to safely, regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds.
Responsibilities
- Responsible for specific or assigned filing systems.
- May take dictation and transcription.
- Routinely compose or produce correspondence and reports.
- Collect and distribute materials.
- Coordinate travel arrangements initiate travel authorizations and per diem reimbursements.
- Accept direction from Secretary IV as necessary.
- Responsible for student daily attendance records and student files.
- Responsible for student enrollment.
- Assist in supervision of students who are sent to school office when necessary.
- Responsible for securing substitute teachers when necessary.
- Assist with first aid when necessary.
- Act as substitute or backup for Secretary IV as necessary for short periods of time.
- Perform assigned data entry.
- May direct personnel at a lower level.
- Responsible for adequate supply and inventory of necessary materials for building operations.
- Make appointments and maintain calendar of events.
- Prepare purchase orders, requisitions, and requests for payment. Maintain and monitor budget.
- Coordinate attendance and time sheets for all building employees.
- Maintain the building key distribution system.
- Responsible for confidentiality of personnel-related communications.
- Responsible for student fund accounting, collection and deposits of moneys, check processing and record keeping.
- Maintain confidentiality of students, staff, school business, materials, and information.
- Other duties as assigned from time to time.
Skills
AdministrativeEducation management