Senior Commissions Processor
6 - 10 years
Marco Island, FL
Full-time
Onsite
1 month ago
About the role
Job Summary:
We are seeking a highly experienced Senior Commission Processor to take full ownership of commission accuracy, disbursement, and closing coordination. This is not an entry-level or administrative role.
The right candidate will have direct, hands-on experience managing real estate closings and commission structures and will operate with minimal oversight.
You will be responsible for ensuring that every transaction closes cleanly, commissions are calculated correctly, and agents are paid accurately and on time.
Reporting Relationship: This position reports to the Accounting Manager.
Responsibilities: The responsibilities of the Senior Commissions Processor are to timely and accurately process agent commissions as well as the following:
Requirements:
Qualifications:
We are seeking a highly experienced Senior Commission Processor to take full ownership of commission accuracy, disbursement, and closing coordination. This is not an entry-level or administrative role.
The right candidate will have direct, hands-on experience managing real estate closings and commission structures and will operate with minimal oversight.
You will be responsible for ensuring that every transaction closes cleanly, commissions are calculated correctly, and agents are paid accurately and on time.
Reporting Relationship: This position reports to the Accounting Manager.
Responsibilities: The responsibilities of the Senior Commissions Processor are to timely and accurately process agent commissions as well as the following:
- Independently review and interpret Closing Disclosures (CDs) and American Land Title Association (ALTA) statements
- Calculate and validate complex commission structures, including: Tiered splits, Caps, Referral agreements and, Team structures
- Serve as the primary liaison with title companies, agents, and lenders
- Proactively identify and resolve discrepancies before closing
- Manage the full commission lifecycle from contract to disbursement
- Maintain clean, audit-ready records across all transactions
- Reconcile commission payouts with accounting systems (QuickBooks or equivalent)
- Improve and streamline commission tracking and operational workflows
- Process pending and closed sales transactions accurately and on time into accounting software
- Deal Management System (DMS) Review to ensure files are updated by sales office admins
- Monitor DMS files and update status as needed
- Monitor and manage overdue/expired files in Brokerage Engine
- Daily Deposits of Commission Checks/Wires
- Assist with 1099 Year End Processing
- Respond to wire confirmation emails and confirm wire instructions via phone
- Daily EFT and Positive Pay Bank Upload
- Prepare and Send Daily closed sales report
- Update Agent Information in JRW Connect related to Commission Schedule changes, Bank Account information, Address, etc.
- Process Fall-Through Transactions
- Process Rental and Referral Commissions in the Accounting Manager’s absence
- Assist with any special requests and/or reporting requests
- Respond to all emails in a timely and professional manner
- Investigate and help resolve any JRW Connect related issues
- Ensure Proper Retention, filing, and handling of Accounting Records
- Other Duties as needed
Requirements:
- Three or more years of direct experience in one of the following: title company processing or closing, brokerage transaction/closing coordination, or commission processing within a real estate brokerage
- Proven experience handling agent commission calculations and disbursements
Qualifications:
- Accounting Degree or Equivalent Experience – Highly Preferred
- Strong Computer skills including Microsoft Word, Excel and Outlook
- Ability to manage multiple high-value transactions simultaneously
- Process-driven mindset with a focus on accuracy and efficiency
- Ability to use and learn new computer programs with ease and comfort
- Ability to interact with management team, sales associates, staff, and customers in a friendly and professional manner
- Ability to work independently
- Ability to organize and prioritize work
- Strong ethical standards and a commitment to maintaining the highest level of integrity
- Detail Oriented | Positive Attitude
Skills
Real Estate