Administrative Assistant
2 - 5 years
San Francisco Bay Area
Full-time
Hybrid
1 month ago
About the role
Project Scope
This role supports a nonprofit client by providing reliable data management, reporting, and administrative operations that strengthen program delivery and organizational effectiveness. The Program Associate ensures accurate tracking of client, grant, and operational data; supports compliance and impact reporting; and helps maintain efficient internal systems. The position also contributes to special projects such as data clean-up, system transitions, and research that supports program planning and fundraising efforts.
Day‑to‑Day Responsibilities
Must‑Haves
This role supports a nonprofit client by providing reliable data management, reporting, and administrative operations that strengthen program delivery and organizational effectiveness. The Program Associate ensures accurate tracking of client, grant, and operational data; supports compliance and impact reporting; and helps maintain efficient internal systems. The position also contributes to special projects such as data clean-up, system transitions, and research that supports program planning and fundraising efforts.
Day‑to‑Day Responsibilities
- Maintain and update program, grant, and client data across multiple systems; generate routine and ad hoc reports as needed
- Respond professionally to inquiries from clients, partners, and internal staff; follow up on reporting and documentation requirements
- Provide administrative support including scheduling, correspondence, expense reporting, filing, and document management
- Support grant and loan administration by reviewing submitted reports, tracking compliance, and preparing billing or follow-up communications
- Coordinate meetings, trainings, and events by managing calendars, logistics, materials, and meeting notes
Must‑Haves
- 2+ years of experience in an administrative, data, or clerical support role, preferably in a nonprofit or mission‑driven organization
- Strong proficiency with Microsoft Office and experience working in database or CRM systems (Salesforce preferred)
- Excellent organizational skills, high attention to detail, and ability to manage multiple priorities and deadlines
- Clear, professional written and verbal communication skills
- Bachelor’s degree or equivalent combination of education and relevant work experience
Skills
Administrative