Operations Coordinator
2 - 5 years
Marco Island, FL
Full-time
Onsite
1 month ago
About the role
Company Description
GlobalWorks Events & Destination Management is seeking a detail-oriented and highly organized Operations Coordinator to support our event operations team. This role is ideal for someone looking to grow a career in corporate event planning and destination management, with a focus on logistics, vendor coordination, and on-site event execution.
The Operations Coordinator works closely with the Senior Director of Operations and Sales team to ensure seamless delivery of high-end corporate events.
Operations Coordinator – Destination Management Company (DMC)
Main Duties and Responsibilities:
Operations Support:
· Assist Operations Manager with planning and execution of all program logistics
· Support transportation coordination, including manifests and dispatching
· Assist with event setup and breakdown (set/strike)
· Provide on-site support for events, including staffing and vendor coordination
· Help manage event inventory, materials, and supplies
Vendor Coordination:
· Communicate with vendors to confirm details, timing, and requirements
· Assist in collecting vendor contracts, COIs, and invoices
· Help ensure vendors are properly prepared for event execution
· Support post-event vendor reconciliation
Administrative Duties:
· Maintain and update event documents (BEOs, resumes, run-of-show, etc.)
· Assist in creating vendor recap spreadsheets and tracking budgets
· Organize program files and internal documentation
· Support internal team communication and timelines
The ideal candidate should have:
· 1–3 years experience in hospitality, or events preferred
· Strong organizational and multitasking skills
· Excellent communication and problem-solving abilities
· Proficiency in Microsoft Word and Excel (required)
· Ability to work in a fast-paced, team-oriented environment
· Willingness to work evenings and weekends based on event schedules
OFFICE HOURS/STRUCTURE
General office hours of 9:00AM to 5:00PM, Monday – Friday. Evening and weekend hours as dictated by event schedules. Ability to work evenings and weekends is required.
Compensation & Benefits:
· Salary range: $45,000 – $52,000
· PTO accrued monthly
· Health insurance eligibility after 60 days
Paid holidays (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas)
GlobalWorks Events & Destination Management is seeking a detail-oriented and highly organized Operations Coordinator to support our event operations team. This role is ideal for someone looking to grow a career in corporate event planning and destination management, with a focus on logistics, vendor coordination, and on-site event execution.
The Operations Coordinator works closely with the Senior Director of Operations and Sales team to ensure seamless delivery of high-end corporate events.
Operations Coordinator – Destination Management Company (DMC)
Main Duties and Responsibilities:
Operations Support:
· Assist Operations Manager with planning and execution of all program logistics
· Support transportation coordination, including manifests and dispatching
· Assist with event setup and breakdown (set/strike)
· Provide on-site support for events, including staffing and vendor coordination
· Help manage event inventory, materials, and supplies
Vendor Coordination:
· Communicate with vendors to confirm details, timing, and requirements
· Assist in collecting vendor contracts, COIs, and invoices
· Help ensure vendors are properly prepared for event execution
· Support post-event vendor reconciliation
Administrative Duties:
· Maintain and update event documents (BEOs, resumes, run-of-show, etc.)
· Assist in creating vendor recap spreadsheets and tracking budgets
· Organize program files and internal documentation
· Support internal team communication and timelines
The ideal candidate should have:
· 1–3 years experience in hospitality, or events preferred
· Strong organizational and multitasking skills
· Excellent communication and problem-solving abilities
· Proficiency in Microsoft Word and Excel (required)
· Ability to work in a fast-paced, team-oriented environment
· Willingness to work evenings and weekends based on event schedules
OFFICE HOURS/STRUCTURE
General office hours of 9:00AM to 5:00PM, Monday – Friday. Evening and weekend hours as dictated by event schedules. Ability to work evenings and weekends is required.
Compensation & Benefits:
· Salary range: $45,000 – $52,000
· PTO accrued monthly
· Health insurance eligibility after 60 days
Paid holidays (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas)
Skills
Events Services