Administrative Support Coordinator - part-time
2 - 5 years
Indianapolis, IN
Full-time
Hybrid
1 month ago
About the role
Title: Administrative Support Coordinator
Purpose: To provide administrative and operational support that ensures efficient day-to-day functioning of programs, staff coordination, and organizational activities.
Contract Terms: $20/hour, 10 hours a week
Primary Duties:
In your role, you will assume responsibility and accountability to:· Provide general administrative support including scheduling, email coordination, and document preparation;
· Maintain organized digital and physical filing systems;
· Assist with data entry, tracking, and reporting;
· Support internal communication including meeting agendas and notes;
· Coordinate logistics for meetings, workshops, and events;
· Maintain records, forms, and documentation;
· Support onboarding and administrative needs;
· Scan receipts;
· Email and phone communication with donors, vendors, families, and customers;
· Monitor office supplies and operational needs;
· Ensure accuracy and timeliness of administrative processes;
· Additional duties as assigned.
Additional Duties:
May assist with special projects, community events, or seasonal initiatives. Hours may vary based on operational needs.
Expectations:
You will be expected to provide reliable, organized, and detail-oriented support.
· Understanding and utilizing organizational systems;
· Strong time management and accountability;
· Maintaining confidentiality;
· Clear communication with staff and stakeholders;
· Supporting a collaborative work environment.
Work Environment:
· Hybrid or in-office environment;
· Flexible schedule within contract hours;
· Occasional evening or weekend support as needed.
Qualifications:
· 1–3 years of administrative experience preferred;
· Strong organizational and multitasking skills;
· Proficiency in Microsoft Office or similar tools;
· Strong communication skills;
· Attention to detail;
· Ability to work independently;
· Positive and team-oriented mindset.
Required:
· Ability to work independently as a contractor;
· Reliable technology and internet;
· Commitment to confidentiality.
Directly reports to: Executive Director
Interested candidates should send resume, cover letter and references to [email protected]
Purpose: To provide administrative and operational support that ensures efficient day-to-day functioning of programs, staff coordination, and organizational activities.
Contract Terms: $20/hour, 10 hours a week
Primary Duties:
In your role, you will assume responsibility and accountability to:· Provide general administrative support including scheduling, email coordination, and document preparation;
· Maintain organized digital and physical filing systems;
· Assist with data entry, tracking, and reporting;
· Support internal communication including meeting agendas and notes;
· Coordinate logistics for meetings, workshops, and events;
· Maintain records, forms, and documentation;
· Support onboarding and administrative needs;
· Scan receipts;
· Email and phone communication with donors, vendors, families, and customers;
· Monitor office supplies and operational needs;
· Ensure accuracy and timeliness of administrative processes;
· Additional duties as assigned.
Additional Duties:
May assist with special projects, community events, or seasonal initiatives. Hours may vary based on operational needs.
Expectations:
You will be expected to provide reliable, organized, and detail-oriented support.
· Understanding and utilizing organizational systems;
· Strong time management and accountability;
· Maintaining confidentiality;
· Clear communication with staff and stakeholders;
· Supporting a collaborative work environment.
Work Environment:
· Hybrid or in-office environment;
· Flexible schedule within contract hours;
· Occasional evening or weekend support as needed.
Qualifications:
· 1–3 years of administrative experience preferred;
· Strong organizational and multitasking skills;
· Proficiency in Microsoft Office or similar tools;
· Strong communication skills;
· Attention to detail;
· Ability to work independently;
· Positive and team-oriented mindset.
Required:
· Ability to work independently as a contractor;
· Reliable technology and internet;
· Commitment to confidentiality.
Directly reports to: Executive Director
Interested candidates should send resume, cover letter and references to [email protected]
Skills
Non-profit OrganizationsAdministrative