Administrative Assistant
5+ years
United States
Full-time
Remote
1 month ago
About the role
About The Company
Staples, Inc. is a leading global provider of office supplies, technology, and workplace solutions dedicated to helping customers achieve their goals. With a rich history of innovation and customer-centric service, Staples has established itself as a trusted partner for businesses and individuals alike. Our extensive network of retail stores, e-commerce platforms, and supply chain operations allows us to deliver a wide range of products and services efficiently and reliably. We pride ourselves on fostering a dynamic and inclusive work environment where employees are encouraged to grow, contribute, and make a meaningful impact. As part of our commitment to community and sustainability, Staples continually seeks to enhance its operations and customer experience through innovative solutions and dedicated team members.
About The Role
We are seeking a highly organized and proactive Administrative Assistant to join our Supply Chain team. This role is pivotal in supporting daily operations, streamlining communication, and ensuring the smooth execution of various administrative tasks. The successful candidate will be responsible for creating reports, preparing presentations, managing databases, and assisting with travel arrangements and event preparations. This position offers an excellent opportunity to work within a collaborative environment that values innovation, efficiency, and customer focus. The Administrative Assistant will serve as a key support figure in our supply chain operations, contributing to our goal of delivering exceptional service and maintaining operational excellence.
Qualifications
To succeed in this role, candidates should possess a combination of education, experience, and skills that align with our organizational needs. A high school diploma or GED is required, along with a minimum of three years of administrative experience. Preferred candidates will have an associate’s or bachelor’s degree, along with experience using various business systems. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) is essential. Excellent organizational skills, attention to detail, and the ability to prioritize multiple projects under tight deadlines are critical. Candidates should demonstrate strong written and verbal communication skills, excellent customer service abilities, and sensitivity to handling confidential information. Flexibility and adaptability in a fast-paced environment are highly valued.
Responsibilities
Benefits
Staples offers a comprehensive benefits package aimed at supporting the well-being and professional growth of our employees. We provide an inclusive culture with associate-led Business Resource Groups that promote diversity and community engagement. Employees are eligible for 112 hours of paid time off, including seven observed paid holidays and one floating holiday to accommodate personal and cultural needs. Our benefits also include online and retail discounts, a company match 401(k) retirement plan, and robust physical and mental health wellness programs. Additionally, we offer opportunities for career development, training, and advancement within the organization, along with various perks designed to enhance work-life balance and overall job satisfaction.
Equal Opportunity
At Staples, we are committed to fostering an inclusive environment where all employees are valued and respected. We believe diversity drives innovation and excellence, and we actively seek to attract, develop, and retain talent from all backgrounds. Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law. We encourage candidates of all backgrounds to apply and join our team in making a difference through our shared commitment to inclusion and diversity.
Staples, Inc. is a leading global provider of office supplies, technology, and workplace solutions dedicated to helping customers achieve their goals. With a rich history of innovation and customer-centric service, Staples has established itself as a trusted partner for businesses and individuals alike. Our extensive network of retail stores, e-commerce platforms, and supply chain operations allows us to deliver a wide range of products and services efficiently and reliably. We pride ourselves on fostering a dynamic and inclusive work environment where employees are encouraged to grow, contribute, and make a meaningful impact. As part of our commitment to community and sustainability, Staples continually seeks to enhance its operations and customer experience through innovative solutions and dedicated team members.
About The Role
We are seeking a highly organized and proactive Administrative Assistant to join our Supply Chain team. This role is pivotal in supporting daily operations, streamlining communication, and ensuring the smooth execution of various administrative tasks. The successful candidate will be responsible for creating reports, preparing presentations, managing databases, and assisting with travel arrangements and event preparations. This position offers an excellent opportunity to work within a collaborative environment that values innovation, efficiency, and customer focus. The Administrative Assistant will serve as a key support figure in our supply chain operations, contributing to our goal of delivering exceptional service and maintaining operational excellence.
Qualifications
To succeed in this role, candidates should possess a combination of education, experience, and skills that align with our organizational needs. A high school diploma or GED is required, along with a minimum of three years of administrative experience. Preferred candidates will have an associate’s or bachelor’s degree, along with experience using various business systems. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) is essential. Excellent organizational skills, attention to detail, and the ability to prioritize multiple projects under tight deadlines are critical. Candidates should demonstrate strong written and verbal communication skills, excellent customer service abilities, and sensitivity to handling confidential information. Flexibility and adaptability in a fast-paced environment are highly valued.
Responsibilities
- Create and analyze reports, as well as prepare professional presentations for internal and external stakeholders.
- Provide timely and accurate sales reporting to support business decision-making processes.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Maintain and update databases to ensure data accuracy and accessibility.
- Order and manage office supplies to ensure operational efficiency.
- Conduct research and assist in managing special projects, ensuring deadlines are met.
- Support the planning and execution of company events, programs, and conferences.
- Assist with onboarding new hires, including setting up phones, computers, mailboxes, supplies, and name tags.
- Process invoices and handle related administrative tasks to support financial operations.
Benefits
Staples offers a comprehensive benefits package aimed at supporting the well-being and professional growth of our employees. We provide an inclusive culture with associate-led Business Resource Groups that promote diversity and community engagement. Employees are eligible for 112 hours of paid time off, including seven observed paid holidays and one floating holiday to accommodate personal and cultural needs. Our benefits also include online and retail discounts, a company match 401(k) retirement plan, and robust physical and mental health wellness programs. Additionally, we offer opportunities for career development, training, and advancement within the organization, along with various perks designed to enhance work-life balance and overall job satisfaction.
Equal Opportunity
At Staples, we are committed to fostering an inclusive environment where all employees are valued and respected. We believe diversity drives innovation and excellence, and we actively seek to attract, develop, and retain talent from all backgrounds. Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law. We encourage candidates of all backgrounds to apply and join our team in making a difference through our shared commitment to inclusion and diversity.
Skills
Administrative