Event Manager – Travel Incentives & Meetings
6 - 10 years
Severna Park, MD
Full-time
Hybrid
1 month ago
About the role
Event Connections Group (ECG) is a high-end boutique events agency located in the Baltimore-Washington metropolitan area, which specializes in aligning their clients to the most appropriate resources for high-touch, results-focused events. ECG specializes in travel incentive programs, customer events, sales and business meetings and high profile donor events.
We are currently seeking an experienced Event Manager with a strong background in planning and executing incentive travel programs and corporate meetings . The ideal candidate will bring a track record of success in delivering exceptional event experiences and managing complex logistics. A Certified Meeting Professional (CMP) designation is preferred.
At ECG, our culture thrives on collaboration, creativity, and service excellence. We’re a team of detail-oriented self-starters who approach each project with enthusiasm and professionalism. We believe in solving problems with a positive attitude , supporting one another, and delivering standout results for our clients.
What You’ll Do:
What We’re Looking For:
If you’re passionate about events and love turning ideas into unforgettable experiences, we’d love to hear from you.
Key Responsibilities:Project Management
Lead multiple client programs managing all event logistics (25-700 attendees) including:• Budget
• Timeline
• Vendors
• Hotel: rooming lists, room blocks, banquet event orders, audio visual requirements, room deliveries, arrival and departure procedures, registration/hospitality setup, onsite activities, pre-con meeting
• DMC: ground transportation, offsite activities, décor and entertainment, local staff
• Air Travel: liaise with agency to secure flight manifests booked by agency
• Printing and Creative: design, signage, and collateral production
• Gifting: room gift/giveaway orders and international shipping
• Client-facing video meetings
• Develop agenda and meeting recap
• Create concept proposals/outlines
• Draft event specifications document for onsite event management
• Post-program: reconcile all vendor bills, and finalize event budget and actual expenditure
• Event debrief and analysis
Attendee Registration
Collaborate with Registration Manager on the following program related deliverables/services:• Development, deployment and management of event website and registration platform
• Registration and data management to include:- Hotel room block management & hotel room list management
- Creating emails and communications
- Oversee management of attendee inquiries & track changes
- Management of attendee extension requests with client, hotel and air partner
- Air block management and air reservation support in liaison with air partner
- Generating Arrival & Departure Manifests
- Activity registration management: capacities, minimums and maximums
- Provision of list and reports (registration, air, hotel, vendors, etc.)
• Onsite registration preparations including print materials, welcome packets, giveaways, seating charts, staff binders and name badges.
• Post-Program: Provision all final attendee registration reports, final air manifest, final activity manifests and reconcile associated vendor bills
Qualifications (computer & communication skills):
Education and/or Experience:
· College degree is required.
Location:
· In office work at our Severna Park, MD location is preferred however possible for hybrid/remote.
Travel Required:
Applicant Notes:
· Along with your complete resume, please send your salary requirements to [email protected].
We are currently seeking an experienced Event Manager with a strong background in planning and executing incentive travel programs and corporate meetings . The ideal candidate will bring a track record of success in delivering exceptional event experiences and managing complex logistics. A Certified Meeting Professional (CMP) designation is preferred.
At ECG, our culture thrives on collaboration, creativity, and service excellence. We’re a team of detail-oriented self-starters who approach each project with enthusiasm and professionalism. We believe in solving problems with a positive attitude , supporting one another, and delivering standout results for our clients.
What You’ll Do:
- Design, plan, and execute incentive travel and meeting programs from inception to completion
- Collaborate with internal teams and external vendors to ensure seamless logistics
- Manage budgets, timelines, and client expectations with precision
- Innovate and troubleshoot to deliver customized, memorable experiences
What We’re Looking For:
- Proven experience managing high-level corporate incentive travel programs
- CMP certification (preferred)
- Exceptional organizational and communication skills
- Ability to thrive in a fast-paced, collaborative environment
If you’re passionate about events and love turning ideas into unforgettable experiences, we’d love to hear from you.
Key Responsibilities:Project Management
Lead multiple client programs managing all event logistics (25-700 attendees) including:• Budget
• Timeline
• Vendors
• Hotel: rooming lists, room blocks, banquet event orders, audio visual requirements, room deliveries, arrival and departure procedures, registration/hospitality setup, onsite activities, pre-con meeting
• DMC: ground transportation, offsite activities, décor and entertainment, local staff
• Air Travel: liaise with agency to secure flight manifests booked by agency
• Printing and Creative: design, signage, and collateral production
• Gifting: room gift/giveaway orders and international shipping
• Client-facing video meetings
• Develop agenda and meeting recap
• Create concept proposals/outlines
• Draft event specifications document for onsite event management
• Post-program: reconcile all vendor bills, and finalize event budget and actual expenditure
• Event debrief and analysis
Attendee Registration
Collaborate with Registration Manager on the following program related deliverables/services:• Development, deployment and management of event website and registration platform
• Registration and data management to include:- Hotel room block management & hotel room list management
- Creating emails and communications
- Oversee management of attendee inquiries & track changes
- Management of attendee extension requests with client, hotel and air partner
- Air block management and air reservation support in liaison with air partner
- Generating Arrival & Departure Manifests
- Activity registration management: capacities, minimums and maximums
- Provision of list and reports (registration, air, hotel, vendors, etc.)
• Onsite registration preparations including print materials, welcome packets, giveaways, seating charts, staff binders and name badges.
• Post-Program: Provision all final attendee registration reports, final air manifest, final activity manifests and reconcile associated vendor bills
Qualifications (computer & communication skills):
- Strong proficiency with Google Suite and Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
- Experience with Event Management Software.
- Experience with Mobile Event App creation and promotion.
Education and/or Experience:
· College degree is required.
- Minimum 3-5 years’ experience in incentive/meeting industry.
- CMP designation preferred.
- Agency/Incentive travel program experience required.
Location:
· In office work at our Severna Park, MD location is preferred however possible for hybrid/remote.
Travel Required:
- Ability and willingness to travel up to 15% of time.
- International Travel required
- During the onsite execution of meetings, early morning and evening hours as well as weekends may be required. During high volume planning periods, longer hours may be required.
Applicant Notes:
· Along with your complete resume, please send your salary requirements to [email protected].
Skills
Events Services