Administer the Neighborhood Stabilization Program for the City of Miami Gardens, which is approximately $6.8M.

Industry: Government Administration
Company Size: 501-1,000 employees

City of Miami Gardens

Savvy Admin PROD

This position assists with the planning, organizing, scheduling, coordinating, supervising, overseeing and executing special events and programs for the City including but not limited to; business, social, and cultural activities for City residents and visitors. The incumbent works in a fast-paced, dynamic, high-impact position working closely with the Events Manager, as well as various City Departments and local organizations to coordinate and execute a variety of special events in various venues within the City. Position requires flexible hours and may work nights, holidays and weekends, as needed.

~~This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.~~

Coordinates work schedules; maintains standards; monitors status of work in progress; answers questions; gives advice and direction as needed as it relates to the execution of events.

Assists with the planning, coordination and implementation of City sponsored events including coordination of efforts among other City Departments.

Enforces all policies and procedures specific to special events and venues within the City.

Prepares and maintains periodic and special records, reports and correspondence; prepares and monitors budgets; recommends operational and budgetary improvements for special events.

Coordinates functions activities and events with the Events Manager, community leaders and non-profit groups.

Coordinates all aspects of event requirements with the Events Manager, Parks & Recreation staff, other Departments, and outside agencies as needed, through frequent meetings and communications, from the planning stages through completion of the event.

Acts as liaison between the Events Manager and the event point of contact throughout the event to ensure needs are met; checking details, monitoring quality, identifying discrepancies, taking corrective actions to ensure quality customer service.

Completes "After Action Reports" in a timely manner, providing copies to affected Departments.

Performs related work as required.

**Knowledge, Skills, And Abilities: **The ideal candidate will have strong, proven written and verbal communications skills, flexibility and adaptability in a fast-paced environment, strong organizational skills, attention to detail, the ability to work well within a team and autonomously.

Knowledge of municipal government functions and general methods of operations. Ability to conceptualize ideas into comprehensive event executions. Ability to work in a high pressure, fast-paced environment; independently shifting priorities as needed to meet deadlines. Ability to execute assigned duties with flawless tact and diplomacy. Ability to think and act strategically; respecting the confidentiality in the decision making process.

Excellent oral, written and interpersonal skills. Excellent organizational skills. Excellent creativity and problem-solving skills. Computer skills including Microsoft Office; willingness to learn necessary computer software as needed.

**Education & Experience Requirements: **Requires an Associate's degree in Marketing or related field supplemented by two (2) years of experience in Banquet and Special Events Management, planning and executing special events, community activities or related activities. Equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities, may be considered. Must possess and maintain a valid Florida driver's license and satisfactory driving history throughout employment. **Position requires flexible hours and may work nights, holidays and weekends, as needed.**

~~The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.~~

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use of hands and fingers to, handle, feel or operate objects, read and write English. Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machine.

Work will require a considerable amount of time spent using a personal computer. Work is performed fast-paced environment, both indoors and outdoors throughout the community. Must be able to lift, carry, push and pull articles weighing up to 30 pounds.

The noise level in the work environment various from moderately quiet to noisy.

EVENTS COORDINATOR

Under regular supervision, performs technically skilled public works maintenance and construction activities. Employees in this class typically operate a variety of tools, vehicles and equipment to accomplish duties. Work usually requires maintaining close engineering tolerances. Reports to Stormwater Supervisor or designee.

~~This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.~~

Perform litter and trash pickup and disposal along waterways to include collecting, handling, and delivering recycle materials to recycling drop off location.

Assists in the inspections of canal systems for aquatic plant encroachment. May assists in the application of herbicide or biological agent. Removes obstructions hindering water movement and assists in applying herbicides to the roadsides, medians and waterways owned and operated by the City. Ensures that signs are posted to notify public of pending pesticide applications. Performs mechanical harvesting and removes plant material manually when conditions permit. Assists in the removal of vegetation from canals and waterways. Also in the clean up of canal debris and tree removal. Removes extraneous material from waterways which may include heavy objects, dead fish and containers of unknown contents.

Handle and operate small vessel to remove debris along waterways.

Performs a variety of construction and maintenance activities including but not limited to the repair, reconstruction and maintenance of canal crossings and concrete surfaces. As well as rebuilding and reshaping drainage systems, and cleaning and replacing culverts and catch-basins. Also placing riprap along canal banks.

Performs ground maintenance activities along the canal Right-of-Way including planting, mowing, sodding, weeding, sign installation, herbicide and pesticide application, etc.

Installs, repairs, and maintains irrigation systems and components along the canal Right-of-Way.

Assist in lays-out construction projects in accordance with specifications. Assist in constructing forms and pours concrete for concrete slabs.

Is knowledgeable in the methods, policies and procedures of the Public Works Department pertaining to specific duties of the Service Worker I. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has comprehensive knowledge of the technical terminology used within the department. Has knowledge of the standard tools, materials and practices of the trade. Has skill in the care and use of required tools and equipment. Has knowledge of the occupational hazards and safety precautions of the trade. Is able to make minor repairs and adjustments to equipment. Is able to use limited independent judgment in performing routine tasks. Knows how to perform duties in a courteous manner and with the utmost integrity in the best interest of the public. Is able to communicate effectively with co-workers and supervisors. Is able to read and interpret work orders, policy and procedure manuals and other materials pertaining to the responsibilities of the job. Is capable of working under stressful conditions as required. Has the ability to perform simple mathematical calculations. Is able to offer assistance to fellow employees as necessary. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Is Able to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of City Code, Administrative Policies including Ethics and Conflict of Interest policies.

Interacts with the public to assist in the assessment of and timely correction of any and all complaints.

Exercises care and safety in the use of equipment and tools required to complete assigned tasks. Assures the establishment of safe work zones and compliance with all applicable safety requirements.

Performs simple maintenance on vehicles and equipment.

Operates a variety of tools and equipment such as vehicle, truck, street cutter, compactor, striping machine, power tools, hand tools, telephone, two-way radio and any other equipment as the job requires.

Interacts and communicates with Public Works supervisors, Public Service Worker II, employees and the public.

Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with City policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the City.

Identifies or assists in identifying alternative solutions to routine problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks experienced advice where appropriate.

Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.

Attends and remains at work regularly and adheres to City policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.

Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, City policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas.

Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the City.

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains an effective working relationship with all supervisors, co-workers and the public.

Shares knowledge with managers, supervisors and staff for mutual and City benefit. Contributes to maintaining high morale among all City employees. Develops and maintains cooperative and courteous relationships with department employees, staff and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the City and to project a good City image.

Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the City. Emphasizes the importance of maintaining a positive image within the City. Interacts effectively with higher management, professionals and the public.

Adheres to all safety and housekeeping standards established by the City and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.

Completes work in the time frame given by supervisor. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Responds to emergencies 24 hours a day.

Performs related duties as required.

**Knowledge, Skills And Abilities**

Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.

Requires the ability to read a variety of work orders, equipment instructions, maps, safety warnings, etc. Must be able to speak with clarity, voice control and confidence and to articulate information to others.

Requires the ability to understand detailed but uninvolved written or oral instructions; to deal with problems involving a few concrete variables in or from standardized situations and to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Requires the ability to record and deliver information, to follow oral and written instructions. Must be able to communicate effectively and efficiently with co-workers and supervisors.

Requires the ability to coordinate hands and eyes accurately in using specialized machinery and to operate motor vehicles.

Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Requires the ability to differentiate between colors and shades of color.

Requires the ability to handle a variety of items including control knobs, switches, power tools, hand tools, etc. Must have medium levels of eye/hand/foot coordination.

Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under minimal levels of stress when confronted with an emergency or tight deadline. The worker may be subject to danger or risk to a significant degree.

Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words, hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone.

**Education & Experience Requirements**

High school diploma or GED. At least (2) two years of experience performing public works or large scale commercial construction/maintenance tasks, or an equivalent combination of training and experience that provides the required knowledge, skills and abilities.

Must obtain a valid State of Florida Class "B" CDL with an N Endorsement and a Stormwater Class "C" or a Stormwater Operator - Level 1 Certification within twelve (12) months of employment as a condition of continued employment.

An OSHA approved trench safety certificate must be obtained within six (6) months of employment in this position. **The probationary period may be extended for up to an additional six (6) months (for a total of twelve months) in order to allow for the trench safety certification requirement to be met.**

~~The physical demands described here are representative of those that must be met by an employee to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.~~

Must be physically able to operate a variety of specialized equipment including vehicles, trucks, tractors, power and hand tools, two-way radios, etc. Must be able to exert up to twenty pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Physical demands are in excess of those of sedentary work; must be able to remain on feet for extended periods of time and perform manual labor. Require walking along uneven and sloped edges of waterways and bend to pick up litter and trash. Must be able to lift/carry weights of 50 to 100 pounds.

STORMWATER WORKER I

This is a part-time, grant funded position. Under general supervision, provides a stimulating, safe, and developmentally appropriate educational environment where children have the opportunity to develop and implement reading, math, science, art, music, dance, or physical education lessons.

~~This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.~~

Organizes and provides developmentally appropriate early childhood education programs; plans and implements curriculum and education for appropriate age levels.

Provides activities and opportunities that encourage curiosity, exploration, and problem solving appropriate to the developmental levels and learning styles of children.

Plans and prepares classroom setting; oversees safety and educational programs; supervises children in the classroom; provides a supportive environment in which children can learn and practice appropriate and acceptable individual and group behaviors.

Interacts with parents and community groups; maintains open and cooperative communication with parents and families, encouraging their involvement in the program and supporting the child's family relationships.

Writes and complies individual assessments of each child's development; completes daily inventories, child attendance, pre and post tests, and related reports.

Work assignments at multiple park locations; with varying schedules.

Performs related work as required.

**Knowledge, Skills, and Abilities: ** Knowledge of child development theory and practice. Knowledge of applicable safety procedures. General knowledge of word processor and spreadsheet programs.

Ability to evaluate, design, and implement curriculum, testing, and/or teaching methodologies. Ability to provide activities for children that encourage healthy growth. Ability to persuade and influence others. Ability to develop and present educational programs and/or workshops. Ability to provide a supportive and caring environment for children. Ability to exercise control and maintain classroom discipline. Ability to work effectively with a wide range of constituencies in a diverse community.

Strong interpersonal and communication skills. Records maintenance skills.

**Education & Experience Requirements: ** Bachelor's degree in a related Education, Business, Liberal Arts, or Social Sciences discipline with at least one (1) year experience directly related to the duties and responsibilities specified. Must have current State of Florida Teaching Certification. Must have a valid Florida driver's license and satisfactory driving history throughout employment.

**Fingerprints And VECHS Background Check Required.**

**Background Screening Clearinghouse Results Website - https://info.flclearinghouse.com**

The Essential Job Functions Of This Position Will Require The Employee To Perform The Following Physical Activities. Employee Accommodations For Physical Or Mental Disabilities Will Be Considered On a Case-by-case Basis

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment may be loud. Work is performed indoors and outdoors.

TEACHER - GRANT FUNDED (PT)

This is a highly responsible, exempt administrative position providing direct support to a member of the City Council. The position reports to the City Clerk or designee. The role requires discretion, sound judgment, and a high degree of professionalism. Work involves frequent and extensive interaction with the public, community stakeholders, and City staff. Responsibilities include a wide range of administrative and operational functions, from standardized clerical tasks to complex assignments requiring independent action and decision-making.

The position requires comprehensive knowledge of City operations, including organizational structure, programs, and services provided to residents. Serves as a trusted liaison for the Council Member, both internally and externally, and is expected to consistently demonstrate diplomacy, business acumen, and professionalism in all interactions. Work is performed under general administrative supervision and is evaluated based on observations, outcomes achieved, and overall effectiveness in supporting Council initiatives.

~~This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.~~

Processes confidential and sensitive matters with discretion and in compliance with applicable laws, regulations, and City policies.

Delivers outstanding internal and external customer service while upholding the City’s standards of professionalism.

Establishes and maintains effective working relationships with elected officials, City administration, staff, community members, business leaders, and external agencies.

Assists in the daily operations of the Office of the City Council and provides direct administrative and legislative support to assigned Council Members.

Serves as the liaison between the City Council and City Administration, external agencies, residents, and community stakeholders to facilitate information exchange and issue resolution.

Interacts daily with elected officials, executive leadership, staff, and members of the public, representing the interests and directives of the assigned Council Member.

Assists in preparing and disseminating information regarding City Council events, initiatives, and programs to media outlets, community organizations, and constituent groups.

Creates and assists in designing visual and written content such as newsletters, flyers, advertisements, social media posts, presentations, and signage.

Takes photographs and gathers media content for publications, news releases, City communications, and special purposes.

Listens attentively to citizen inquiries and concerns; conducts initial assessments and coordinates with appropriate departments or agencies to resolve issues.

Tracks constituent inquiries and prepares follow-up correspondence on behalf of Council Members to ensure timely resolution and communication.

Screens and routes telephone calls; responds to inquiries or directs callers appropriately and follows up to ensure satisfactory completion.

Receives and greets visitors to the City Council Office, including dignitaries, community leaders, and residents; ensures professional representation of the Council Office.

Schedules and coordinates meetings, appointments, and events for Council Members; maintains electronic calendars and ensures proper notification of participants.

Makes travel arrangements and prepares all required travel and reimbursement documentation in accordance with City policy.

Coordinates meetings, workshops, conferences, and ceremonial events initiated or attended by City Council Members, including logistics, agendas, and participant communications.

Conducts pre-event planning and on-site coordination to ensure successful execution of Council-sponsored or co-sponsored events.

Researches legislation, policy proposals, and community issues; compiles and analyzes data; prepares reports, talking points, presentations, proclamations, and briefing materials for Council review.

Assists during City Council meetings, workshops, community forums, and special events; may prepare agendas, track action items, and take and transcribe minutes as assigned.

Prepares and reconciles purchase card transactions, monitors office expenditures, and ensures compliance with the City Charter and procurement policies.

Establishes and maintains comprehensive physical and electronic filing systems, including confidential and public records, in accordance with records retention requirements.

Acts as custodian of City Council correspondence, public records requests, complaints, and legislative documents.

Coordinates with the City Clerk's Office to ensure compliance with public records law, Sunshine Law, and agenda deadlines.

Prioritizes and manages multiple assignments while meeting established deadlines in a fast-paced and politically sensitive environment.

Assists in drafting ordinances, resolutions, proclamations, commendations, and official communications.

Provides technical support to Council Members in operating computers, managing electronic documents, and utilizing legislative software and platforms.

Monitors legislative trends, policy changes, and community impacts, and provides summaries and recommendations to Council Members.

Maintains strict professionalism and serves as a representative of the Council Member at community meetings, civic events, and public functions.

Performs other related duties as assigned.

**Knowledge, Skills and Abilities: **Thorough knowledge of business English, spelling, grammar, punctuation, and professional writing standards. Extensive knowledge of municipal government structure, functions, programs, goals, and operational procedures. Strong understanding of applicable laws, rules, regulations, policies, and procedures governing City operations, with the ability to interpret and apply them accurately. Knowledge of standard office practices, records management, and administrative procedures. Knowledge of local government protocols, public meeting requirements (Sunshine Law), and legislative processes. Working knowledge of administrative analysis techniques, project coordination, and event planning principles. Proficient in modern office technology, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and cloud-based applications. Working knowledge of internal enterprise systems and the capabilities and limitations of data processing and information management systems.

Ability to establish and maintain effective working relationships with elected officials, executive leadership, department staff, community stakeholders, and the general public. Ability to engage with the public in a courteous and diplomatic manner, including managing challenging interactions with professionalism and confidentiality. Ability to analyze complex issues, evaluate alternatives, make sound recommendations, and implement solutions independently within established policies. Ability to prepare clear and comprehensive reports, correspondence, presentations, and briefing materials. Ability to interpret, apply, and explain City policies, administrative procedures, and legislative directives. Ability to exercise initiative, judgment, and discretion in handling confidential or sensitive information. Ability to adapt to changing priorities and demonstrate flexibility in a dynamic political and operational environment. Ability to organize work effectively, manage multiple tasks simultaneously, and meet strict deadlines. Ability to work evenings, weekends, or holidays as required to support City Council meetings, events, or special assignments. Ability to learn, navigate, and master the City's enterprise systems, databases, and legislative software. Ability to use modern technology to manage calendars, schedule events, track constituent concerns, and support City Council initiatives.

Advanced proficiency in the use of computers, office equipment, and digital platforms to create documents, spreadsheets, presentations, and visual communication materials. Strong research, analytical, and problem-solving skills, with the ability to gather, interpret, and present data accurately. Excellent verbal, written, and electronic communication skills, with the ability to tailor messaging to diverse audiences. Skilled in time management, organization, and multi-tasking in a fast-paced, deadline-driven environment. Strong interpersonal and relationship-building skills, exercising tact, diplomacy, and professionalism at all times. Skilled in event coordination, travel logistics, and meeting facilitation.

**Education & Experience Requirements: **Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Political Science, Public Policy, or a closely related field; with a minimum of four (4) years of progressively responsible administrative or professional experience in a governmental agency, executive office, legislative body, or similar public-sector or policy-driven environment. An equivalent combination of education, training, and/or experience may be considered. Must possess and maintain a valid Florida driver's license and satisfactory driving history throughout employment.

~~The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.~~

Tasks are primarily performed in a standard office environment that requires prolonged periods of sitting, standing, and walking. Must have the ability to lift, carry, and move office supplies, files, and materials weighing up to 20 pounds. Frequent use of computer, telephone, and standard office equipment requiring hand-eye coordination and repetitive motion. Requires sufficient visual acuity to read printed materials and computer screens, and auditory ability to interact with the public, staff, and elected officials in person and over the phone. Must be able to remain focused and perform responsibilities in a fast-paced environment with frequent interruptions. Occasional attendance at off-site meetings, community events, or public functions is required, which may involve walking, standing for extended periods, and exposure to various indoor/outdoor conditions. Ability to travel locally as needed to attend meetings and events.

LEGISLATIVE ANALYST/ASSISTANT TO CITY COUNCIL MEMBER

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