Staff Accountant
5+ years
Washington DC-Baltimore Area
Full-time
Hybrid
1 month ago
About the role
JOB SUMMARY:
The Staff Accountant is a key member of the Finance team, responsible for the accounting and oversight of all organizational cash receipts, including membership dues, customer payments, registration fees, sponsorships, tradeshow revenue, and other income. This hands-on role manages the full cash receipts and accounts receivable cycle, ensuring timely and accurate cash recording, invoicing, payment application, and reconciliations.
RESPONSIBILITIES:
QUALIFICATIONS:
The Staff Accountant is a key member of the Finance team, responsible for the accounting and oversight of all organizational cash receipts, including membership dues, customer payments, registration fees, sponsorships, tradeshow revenue, and other income. This hands-on role manages the full cash receipts and accounts receivable cycle, ensuring timely and accurate cash recording, invoicing, payment application, and reconciliations.
RESPONSIBILITIES:
- Serve as the primary point of contact for all cash inflows, including membership dues, customer invoicing, registration fees, sponsorships, tradeshow revenue, and other association-related cash receipts.
- Process all daily cash activity, ensuring transactions are accurately recorded, reconciled, and verified against bank statements.
- Process billing requests promptly and accurately, ensuring invoices are issued on time, properly recorded, and recognized in compliance with revenue recognition policies.
- Administer the Accounts Receivable process in membership and accounting system, including invoicing, payment application, aging review, statement generation, and follow-up with customers or internal departments to ensure timely collections in accordance with organizational policies.
- Accurately apply payments from multiple sources and proactively resolve discrepancies with internal teams, merchants, or customers.
- Reconcile revenue accounts with third-party partners, and ensure discrepancies are identified and resolved promptly.
- Maintain strong relationships with all payment processors merchants, serving as the primary liaison for reconciliations, inquiries, or processing issues.
- Act as the subject matter expert in membership system ensuring all member activities, invoices, payment applications, voids, and adjustments are accurately recorded and reported.
- Maintain a working understanding of revenue recognition principles as they relate to membership dues, sponsorships, event fees, and other association revenues.
- Support month-end and year-end close activities, including preparation of journal entries, accruals, prepaids, reconciliations, and review of financial statements.
- Maintain the foundation’s books, ensuring accurate accounting of cash, prepaids, investments, and expenses, including proper classification and reporting of donations.
- Prepare schedules, reconciliations, and supporting documentation for internal and external audits.
- Work closely with manager to continuously evaluate and enhance cash management, accounts receivable, and revenue processes to improve efficiency, accuracy, and internal controls.
QUALIFICATIONS:
- Bachelor’s degree in Accounting, Finance, or a related field required.
- Minimum 3 years of progressive accounting experience with exposure to accounts receivable, cash management, and general ledger accounting.
- Working understanding of GAAP and accounting best practices.
- Working knowledge of accounting software (i.e. Sage Intacct and Bill.com) and proficiency in Microsoft Excel preferred, with the ability to effectively use technology in daily accounting tasks.
- Demonstrated attention to detail, accuracy, and commitment to high-quality financial reporting.
- Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
- Strong interpersonal and communication skills, with the ability to build effective relationships across departments, with customers, and external partners.
- Problem-solving skills, with a proactive approach to resolving discrepancies and improving processes.
Skills
Non-profit OrganizationsAccounting/Auditing