We specialize in personalizing travel experiences in the UK, Ireland and Italy. Clients leverage our relationships and knowledge as we book their hotels, drivers, guides, event tickets and other services. Our team has been named by Conde Nast Traveler, Travel + Leisure,  Town & Country Travel and wendyperrin.com to their lists of world's Top Travel Specialists.

Industry: Travel Arrangements
Company Size: 11-50 employees

Celebrated Experiences

Savvy Admin PROD

Celebrated Experiences (“Celebrated”) is a leading Luxury Destination Specialist and Hotel Marketing Company based in Atlanta, Georgia. The Celebrated Experiences team designs personalized itineraries featuring a curated collection of annually inspected Celebrated Hotels and Homes with hand-picked drivers and guides. Celebrated is a leader in providing business solutions and growth opportunities to a loyal group of luxury travel advisors in the United States and abroad.

Founded in 1990, with a history of serving elite travel advisors, Celebrated Experiences maintains strong partnerships with the industry’s best advisors and agency owners. The Celebrated team curates a distinguished collection from over 400 hotels and 300 private homes, villas, castles, and cottages across the UK, Ireland, Italy, and France. Every property is thoughtfully selected for its exceptional location, distinct character, and impeccable offerings.

Our mission is to provide best-in-class service to our travel advisor partners and their clients. We are a dynamic, entrepreneurial organization that offers exciting growth opportunities for talented professionals searching for a new challenge. Most importantly, we are much more than a travel company – we unlock dreams for people every day, and that is a source of tremendous inspiration for our team.

**The Role Philosophy **

The **Travel Design Coordinator ** is the operational anchor and second-in-command on a high-performing travel design team. As the “quarterback” of the team, the coordinator ensures every itinerary moves smoothly through the planning pipeline—from initial inquiry to final travel documents. This role blends project management, mentorship, and direct client interaction with a deep understanding of destinations and travel logistics. The ideal candidate thrives in a fast-paced environment, loves organization, and excels at keeping people and plans on track.

**Who You Are **

You are a thoughtful, organized professional who takes pride in bringing clarity and consistency to dynamic travel operations. Environments where attention to detail, strong communication, and follow-through allow you to thrive while understanding that exceptional travel experiences are built through both creativity and disciplined execution. You approach your work with care, ownership, and the assurance of high-quality service.

Managing workflows, tracking progress across multiple trips, and ensuring that proposals, bookings, and deadlines are handled accurately and on time comes naturally. Refining itineraries, coordinating with partners, and stepping in to support the team are aspects of this role that are meaningful for a detail-oriented, team player like yourself. Strong values for well-designed processes help you to recognize that strong systems allow everyone to do their best work while maintaining a high standard of service.

As a detail-oriented and organized individual, your calm and collaborative presence offers others reliable support and thoughtful oversight. Mentoring and guiding team members is both rewarding and meaningful for you. With a service-oriented mindset and a passion for travel, you take satisfaction in knowing that every detail has been considered and every journey is delivered with care and professionalism.

**Responsibilities **

**Team Operations & Workflow Management **

- Manage the daily workflow of the travel team using platforms like Trello or CRM systems.

- Track all proposals, bookings, and deadlines to ensure timely delivery and high-quality service.

- Act as the primary organizer of team information, ensuring clear delegation of responsibilities across Director, Assistant, and other team members.

- Monitor and move trips through key stages: discovery, outline, proposal, revision, booking, and final documents.

- Maintain visibility on all active files and provide strategic oversight to ensure nothing is missed.

**Proposal & Itinerary Management **

- Create and revise itinerary proposals, including detailed pricing and quoting of hotels, guides, and services.

- Review assistant-generated proposals for quality and completeness before sending them to the agents.

- Manage outstanding quotes and follow-ups with agents and suppliers.

- Support the Director with overflow work, itinerary adjustments, and service bookings.

**Client & Partner Communication **

- Communicate with travel advisors and service providers to gather information, confirm bookings, and clarify trip details.

- Answer agent inquiries and step in as a second point of contact when the Director is unavailable.

- Handle administrative communication, including final itinerary delivery, invoicing, and payment coordination.

**Leadership & Mentorship **

- Mentor and guide the Travel Design Assistant(s), offering destination expertise and workflow support.

- Provide constructive feedback and training to support team growth and development.

- Act as the Director’s right hand, ensuring high-level work stays focused and on tasks.

**Administrative & Financial Oversight **

- Create and send invoices, manage payments, track Accounts Receivable/Payable with Accounting.

- Input bookings into internal systems and maintain accurate records.

- Oversee reconciliation reports and ensure all elements of a trip are confirmed and finalized.

**Your Profile **

- 3+ years of experience in travel operations, travel design, hospitality, or similar project coordination roles.

- Strong knowledge of Italy travel destinations.

- Excellent organizational, administrative, and multitasking skills.

- Comfortable working independently and collaboratively in a remote or hybrid environment.

- Highly detail-oriented with strong proofreading, pricing, and formatting abilities.

- Confident communicator - written and verbal - with a professional demeanor.

- Proficient in digital project management tools (e.g., Trello, AXUS, CRM software, Excel).

- Ability to lead with empathy and remain composed under pressure.

- A service-oriented mindset with a passion for travel and personalized experiences.

- Experience mentoring or managing junior team members.

- Ability to independently quote and design simple to mid-level itineraries.

- Familiarity with supplier networks and travel agent communication.

- Experience with luxury or FIT (Fully Independent Travel) travel design.

**What We Offer **

- A high-performance environment where you will grow and take your career to the next level.

- An intensely collaborative team and culture, where decision velocity and results are primary markers of success, but where people are at the heart of it all.

- A market-leading mindset where creative solutions are not only encouraged but rewarded.

Travel Design Coordinator

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