Communications Manager & Executive Assistant
6 - 10 years
Rotonda, FL
Full-time
Onsite
1 month ago
About the role
Position Overview
Boca Grande Club, a private club and gated community, is seeking a highly professional, detail‑oriented Communications Manager & Executive Assistant . This role supports executive leadership while overseeing internal and external communications, marketing materials, and member‑facing content.
The ideal candidate is an excellent communicator with strong organizational skills, a polished writing style, creative design ability, and the highest level of discretion and professionalism. This position plays a key role in managing the Club’s messaging, brand presentation, and executive coordination.
Key Responsibilities
Executive & Administrative Support
Communications & Marketing
Design & Brand Management
Newsletter & Club News
Coordination & Organization
Required Skills & Qualifications
Technical Skills
Education & Experience
Benefits
Equal Opportunity Employer
Boca Grande Club, Inc. is an Equal Opportunity Employer and a Drug‑Free Workplace (DFWP).
Boca Grande Club, a private club and gated community, is seeking a highly professional, detail‑oriented Communications Manager & Executive Assistant . This role supports executive leadership while overseeing internal and external communications, marketing materials, and member‑facing content.
The ideal candidate is an excellent communicator with strong organizational skills, a polished writing style, creative design ability, and the highest level of discretion and professionalism. This position plays a key role in managing the Club’s messaging, brand presentation, and executive coordination.
Key Responsibilities
Executive & Administrative Support
- Provide direct administrative support to the CEO, including scheduling meetings, coordinating calendars, and preparing correspondence
- Create, edit, and format executive presentations, reports, forms, and documents
- Assist with meeting preparation, agendas, and follow‑up materials
- Handle confidential and sensitive information with discretion and professionalism
Communications & Marketing
- Draft, edit, and distribute email marketing campaigns and member communications
- Maintain and update member communication preferences and distribution lists
- Oversee content creation and scheduling for member announcements and notices
- Ensure clarity, accuracy, and consistency in all communications
Design & Brand Management
- Design flyers, digital graphics, and visual materials for Club events and initiatives
- Manage Club graphics and branding assets
- Design and format presentations for leadership use
- Work within established brand standards to ensure consistency across all platforms
Newsletter & Club News
- Record and organize Club news and updates
- Design, edit, and coordinate production of the Club newsletter
- Collaborate with departments to gather timely and relevant content
Coordination & Organization
- Coordinate schedules and meetings involving executive leadership
- Track deadlines and ensure communications and materials are delivered on time
- Edit and proofread documents, files, and presentations for accuracy and professionalism
Required Skills & Qualifications
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational ability
- Professional demeanor with the ability to interact confidently with leadership, staff, and members
- Proven ability to maintain confidentiality at all times
- Ability to manage multiple projects and priorities efficiently
Technical Skills
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint)
- Experience with Canva preferred
- Working knowledge of Adobe Acrobat preferred
- Experience with Adobe Photoshop or similar design software preferred
Education & Experience
- Associate’s or Bachelor’s degree in Communications, Marketing, Business Administration, or a related field is a plus
- 3+ years of experience in communications, marketing, executive assistance, or a similar professional role preferred
- Experience in a private club, hospitality, or member‑based organization is a plus
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- SIMPLE IRA with employer matching
- Paid time off
- Stable, year‑round employment in a professional private‑club environment
Equal Opportunity Employer
Boca Grande Club, Inc. is an Equal Opportunity Employer and a Drug‑Free Workplace (DFWP).
Skills
Hospitality