Founded in 1939, Higgs Fletcher & Mack is San Diego’s oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients’ issues. The firm’s lawyers, over 70 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.

The firm is actively recruiting partner-level talent in complimentary practice areas to provide legal expertise in the San Diego region and beyond. 

For more information, please visit: www.higgslaw.com

Industry: Law Practice
Company Size: 51-200 employees

Higgs Fletcher & Mack

Savvy Admin PROD

Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, is seeking an experienced Litigation Legal Assistant to provide high-level support to attorneys and their paralegals in various Civil Litigation Law practice groups.

The ideal candidate will bring at least three years' of Civil Litigation experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

**Responsibilities **

- Provide comprehensive administrative and litigation support to attorneys and paralegals in various Civil Litigation practice groups.

- Manage complex calendars, schedule consultations, depositions, and client meetings

- Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses

- Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings

- Coordinate and process filings in State and Federal courts, including electronic filing and service

- Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)

- Communicate professionally with clients, court staff, opposing counsel, and vendors

- Track certified mailings, overnight deliveries, and manage document flow

- Process invoices, check requests, and schedule conference rooms

- Collaborate closely with paralegals to ensure smooth case management and workflow

Experience

- At least three years’ experience as a Litigation Legal Assistant (or equivalent position).

- Experience working as as a Legal Assistant (or equivalent position) in Civil Litigation required.

- Proficiency in Outlook, Word, Excel, DocuSign, and document management systems

- Strong organizational skills, attention to detail, and ability to maintain confidentiality

- Strong system skills in document management systems and digital filing

- Superior oral and written communication skills

- Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers

- Ability to balance competing and changing priorities

- Ability to work independently and as part of a team

- Diligent in meeting deadlines and completing assigned tasks

Featured Benefits

**Job Type: ** Full-time

**Pay: ** $75,000.00 - $110,000.00 per year DOE

**Benefits & Perks **

- 401(k)

- Health insurance

- Dental insurance

- Vision insurance

- Employer-paid Life and AD&D insurance

- Short-Term Disability & Long-Term Disability

- Generous Paid Time Off

- Paid holidays

- Free on-site gym membership

- Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers’ room and more!

- Stunning office spaces with views of downtown San Diego & San Diego Bay

- Monthly transportation allowance

- Ongoing on-site workshops & continuing education programs

**Schedule: ** Monday to Friday 8:30am- 5pm (Hybrid 2 days after training)

**Work Location: ** Little Italy, San Diego, CA 92101

Litigation Legal Assistant

We are recommended as a leading firm by Chambers' High Net Worth guide 2025 in 25 practice areas, way above our peer firms,  illustrating the wide range of areas in which we can assist our clients.

Our lawyers work as one team, inspired by providing consistently excellent services to our clients, as well as a commitment to rigour, adaptability and building strong and enduring relationships.

We invest time in ensuring we understand exactly what our clients want to achieve, before developing solutions that are tailored to their needs.

With 15 offices across the US, Europe and Asia, we offer legal advice that addresses each client's interests, locally and internationally. And with over 125 years' experience, there are few issues that we haven't helped clients navigate successfully.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Withers

**Type**

Permanent - Full Time

**Location**

Los Angeles

**Job Role**

Paralegal

**The Dispute Resolution Practice**

Withers has defended the interests of successful individuals, businesses and brands for many years. With over 180 lawyers across Europe, Asia Pacific, the US and the Caribbean, we have an established international dispute resolution practice acting in complex country-specific and multi-jurisdictional cases.

We represent a range of domestic and international clients – from high-net-worth individuals and their families to corporate entities and governments – on an array of personal, professional and business disputes, and we are recognised globally for our experience in complex, cross border litigation. Our practice areas include commercial litigation, contract disputes, asset recovery and enforcement, board and shareholder disputes, insolvency, fraud, international arbitration, public international law, tax controversy, media and reputation management, employment and regulatory, divorce and family, trusts and succession, white collar investigations, and professional negligence. With a disputes portfolio valued at $14 billion, we have also pioneered the use of arbitration and mediation in commercial, family and, more recently, trust disputes.

**The Role**

**This role can sit in our Los Angeles Office or our San Francisco Office.**

The Litigation Paralegal will support attorneys within the firm’s Dispute Resolution practice and assist in all phases of litigation. The ideal candidate will manage a wide range of responsibilities across both small and large‑scale cases, as well as other complex matters. These responsibilities may include handling large volumes of documents, preparing materials for production, assisting with depositions, and managing pleadings, privilege logs, and court filings in both state and federal courts.

**Primary Responsibilities And Functions**

A key component of the role includes proofreading briefs and conducting legal and factual cite checks, organizing and maintaining electronic and hard‑copy case files, managing data within litigation support databases, and coordinating with partners, associates, other paralegals, and, where appropriate, clients to obtain and manage case‑related information. The position requires exceptional attention to detail, strong organizational and communication skills, and a collaborative approach to effectively prioritize and manage multiple cases and projects. Responsibilities include the following:

- Manage production of hardcopy and electronic documents, including documents and data from clients, processing documents from opposing counsel and third parties, maintaining chain of custody, handling logistics of document productions, and preparing privilege logs

- Maintain case files, including storing hard copy and electronic documents on firmwide dedicated platforms

- Under the supervision of attorneys, assist with the preparation of statements, declarations, and other documents to be filed with the Court

- Prepare briefs and other legal documents for filing, including proofreading, cite checking, compiling exhibits and appendices, formatting documents according to local rules, filing documents, and effectuating service of documents on necessary parties

- Perform factual research, including analysis of documents

- Provide general internet research including pulling cases from Westlaw as needed

- Maintain case calendars and track deadlines; use firm operating systems to calendar relevant deadlines for attorneys and all relevant parties

- Prepare for depositions, conferences, and hearings, including compiling documents, and assist with managing the logistical details

- Provide support for trials, mediations, and arbitrations, including compiling and tracking of the relevant exhibits, preparing documents and evidence for courtroom use, and assisting with other-related logistics concerning team’s needs

- Provide general support across various eDiscovery platforms as needed by team members

- On occasion, travel to various courthouses and other agencies to file, retrieve, and deliver paper copies of documents.

~~This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.~~

**Key Skills And Experience**

- Strong academic credentials (B.A required and Paralegal Certificate preferred);

- Minimum 3-5 years’ experience as a Litigation Paralegal

- Travel and overtime may be necessary

- Must possess strong technical skills and have an excellent working knowledge of Microsoft Word, Excel, Outlook, iManage, and Elite

- Knowledge of CS Disco and Milana docketing and calendar management preferred but not required

- Fundamental proficiency in online research and internal resources (Westlaw and equivalents)

- Ability to navigate various electronic databases and document repositories

- Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail

- Substantial experience with staging documents and exhibits for attorneys’ review and approval

- Substantial experience with electronic filing through the California State Courts, including familiarity with the various California Rules of Court

- Substantial experience with electronic filing through the various U.S. District Courts using PACER, including familiarity with Federal and Local Rules

- Strong research, drafting, writing, and verbal communication skills

- Demonstrate effective interpersonal skills and the ability to establish effective working relationships with colleagues

- Ability to work well independently, as well as within a team environment

- Excellent grammar, spelling, punctuation, form and style

For California, the expected salary range for this position is between $80,000 and $115,000. The actual compensation will be determined based on experience and other factors permitted by law.

**About Withers**

A law firm focused on people, performance, and collaboration.

For the past 130 years, we have supported some of the world’s most remarkable people and organizations at defining moments in their lives.

We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.

Many of our clients are shaping the future and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

For more information on Withers, please visit the following links:

**Equal Opportunities Employment Statement**

The firm is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at (203) 789-1320 or email us.recruiting@withersworldwide.com with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.

Litigation Paralegal

Ascendion is a leading provider of AI-first software engineering services. Our applied AI, software engineering, cloud, data, experience design, and talent transformation capabilities accelerate innovation for Global 2000 clients. Ascendion is headquartered in New Jersey. In addition to our remote/hybrid workforce, we have a presence in 12 countries and 40+ global offices across North America, Europe, and APAC. We are committed to building technology powered by Generative AI with an inclusive workforce, service to our communities, and a vibrant culture. For more information, please go to www.ascendion.com.

Industry: Technology, Information and Internet
Company Size: 5,001-10,000 employees

Ascendion

We are partnering with a well-established plaintiff-side employment law firm seeking an experienced Employment Paralegal to join its growing team. This opportunity is ideal for a driven professional with strong labor and employment litigation experience who thrives in a collaborative legal environment.

**Position: ** Plaintiff Employment Paralegal

**Location: ** Los Angeles, CA

**Eligibility: ** Candidates must be based in California

**Key Responsibilities **

- Provide comprehensive paralegal support in plaintiff-side employment litigation matters

- Assist with case management from intake through trial or settlement

- Draft, review, and organize pleadings, discovery, and correspondence

- Manage deadlines, filings, and document production

- Support attorneys with trial preparation, depositions, and mediations

**Required Experience **

- 5+ years of experience as an Employment Paralegal

- Strong background in Labor & Employment law, including: Wage & Hour matters, Class Actions, Wrongful Termination, Retaliation, Whistleblower claims, and PAGA cases

- Excellent organizational, communication, and multitasking skills

- Ability to work independently in a hybrid/remote environment

**Why Join **

- Opportunity to work on impactful plaintiff-side employment cases

- Collaborative and supportive legal team

- Long-term growth with a respected firm

**Salary and Other Compensation: **

The annual salary for this position is between **$75,000 – $95,000 **. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

**Benefits: **

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

- medical insurance

- dental insurance

- vision insurance

- 401(k) retirement plan

- paid time off

- paid sick and safe time

- paid vacation time

- paid parental leave

- paid holidays annually

Thompson Hine LLP, a full-service business law firm with approximately 400 lawyers in 9 offices, was ranked number 1 in the category “Most innovative North American law firms: New working models” by The Financial Times and was 1 of 7 firms shortlisted for The American Lawyer’s inaugural Legal Services Innovation Award. Thompson Hine has distinguished itself in all areas of Service Delivery Innovation in the BTI Brand Elite, where it has been recognized as one of the top 4 firms for “Value for the Dollar” and “Commitment to Help” and among the top 5 firms “making changes to improve the client experience.” The firm’s commitment to innovation is embodied in Thompson Hine SmartPaTH® – a smarter  way to work – predictable, efficient and aligned with client goals. 

For more information, please visit  ThompsonHine.com and ThompsonHine.com/SmartPaTH.

Industry: Law Practice
Company Size: 501-1,000 employees

Thompson Hine LLP

Thompson Hine LLP is seeking a full-time (37.5 hours/week) **Administrative Specialist ** (Litigation Legal Assistant) to join our downtown **Cleveland, Ohio ** office. This position is part of our Firmwide Administrative Support Center (“FASC”).

The FASC is responsible for providing high-level administrative and litigation support to attorneys, paralegals, and professional staff across all Thompson Hine offices. Primary responsibilities include but are not limited to: entering attorney time; preparing and submitting expense reports; processing new business intake requests; coordinating travel arrangements; performing data entry; conducting document comparisons; generating tables of contents and tables of authorities; assisting with trial, deposition, and arbitration preparation; and collaborating with attorneys, staff, and other departments as needed.

The ideal candidate will demonstrate strong interpersonal and communication skills, with the ability to build positive relationships in a collaborative team environment. Applicants must be self-motivated, detail-oriented, dependable, and adaptable to changing priorities in a fast-paced environment. Candidates should also possess excellent organizational, time-management, and customer service skills. The ability to work proactively and independently while effectively managing multiple responsibilities is essential.

** **

**REQUIRED QUALIFICATIONS: **

- Ten (10) or more years of combined experience as a legal secretary, legal assistant, or other legal support role, with a minimum of five (5) years in litigation practice support.

- Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

- Advanced proficiency in document formatting, including stripping and applying styles and number schemes.

- Superior grammar, punctuation, and proofreading skills.

- Strong communication and problem-solving skills.

- Strong interpersonal skills with an aptitude for working effectively within a team.

- Excellent organizational skills and the ability to prioritize multiple tasks while meeting tight deadlines.

- High school diploma or equivalent.

**PREFERRED QUALIFICATIONS: **

- Intermediate-to-advanced knowledge of PDF software (e.g., Kofax), document management systems (e.g., NetDocs), and time entry systems (e.g., Aderant).

This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager to support departmental and Firm needs. The Firm offers flexibility in scheduling for this position; however, regular hours must fall within the range of 8:30 a.m. to 6:00 p.m. E.T., Monday through Friday, with an agreed-upon daily schedule established at hire.

This position is also eligible to participate in a hybrid (in-office/remote) schedule upon successful completion of at least a 90-day training period. Occasional overtime and schedule adjustments may be required to accommodate workflow.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $78,000 to $96,000.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as paid time off (PTO).

Thompson Hine EEO Policy

Administrative Specialist (Litigation Legal Assistant)

This page contains attorney advertising. 

Singleton Schreiber fight for regular people who have been harmed by corporate greed and government overreach. We hold utility companies accountable for preventable wildfires. We sue corporate defendants whose products and actions hurt people. And we defend civil rights against government malfeasance and prosecution. Fearless advocacy. That’s how we win.

Industry: Law Practice
Company Size: 201-500 employees

Singleton Schreiber

**Role Overview**

The Litigation Paralegal supports attorneys in all phases of mass tort litigation in state and federal courts. This role is fast-paced and detail-driven, requiring strong organizational skills, litigation experience, and the ability to manage multiple deadlines while collaborating closely with attorneys, paralegals, and case assistants

**Salary**

$30.00-$40.00 per hour

Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.

**Key Responsibilities**

**The Big Picture**

- Provide comprehensive litigation support throughout the lifecycle of mass tort cases, from discovery through trial and post-trial motions.

- Manage case materials, deadlines, and court filings to ensure compliance with procedural rules and litigation timelines.

- Serve as a key liaison between attorneys, clients, experts, and external vendors.

**Specific Tasks**

~~Litigation Support~~

- Assist attorneys with preparation for hearings, depositions, and trials, including drafting and organizing trial materials, coordinating expert witnesses, and preparing clients for key meetings and testimony.

- Support depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-up on requests.

- Provide trial support by managing witnesses, exhibits, pretrial materials, and logistics.

- Prepare and organize materials for expert witness review.

~~Case Management & Calendaring~~

- Communicate regularly with clients regarding case status and requests.

- Calendar and track all deadlines, hearings, and court dates.

- Identify, track, and manage case-related deadlines using electronic calendaring systems.

- Upload and maintain client and case information in case management databases.

~~Document Management & Discovery~~

- Manage electronic information, document review, and production, including bates-stamping, scanning, coding, and searching.

- Create and maintain privilege logs.

- Prepare trial exhibits and organize client documents.

- Review, analyze, and organize files for document productions.

~~Court Filings & Legal Drafting~~

- Handle court filings, discovery responses, deposition notices, and related litigation documents.

- Draft legal documents, correspondence, and pleadings.

- Format and finalize complex legal briefs, including tables of authorities and tables of contents, in compliance with court rules.

- Manage CM/ECF and PACER filings and coordinate service of pleadings and subpoenas.

**Qualifications**

- Minimum of 4 years of experience as a litigation paralegal or in a similar role.

- Paralegal certificate or qualification under California Business & Professions Code

- 6450.

- Strong preference for plaintiff-side mass torts or personal injury experience.

- Experience managing cases from pre-litigation through post-trial motions.

- Proficiency with case management software and legal research platforms.

- Advanced proficiency in Adobe Acrobat and Microsoft Office Suite.

- Familiarity with e-discovery and legal software, including ShareFile, PACER, CaseAnywhere, Westlaw, Everlaw, FileVine, and OneLegal.

- Excellent written and verbal communication skills.

- Highly detail-oriented, organized, reliable, and able to manage multiple time-sensitive projects under tight deadlines.

**Competencies**

- Performance & Contributions: Consistently delivers quality results and meets or exceeds job requirements.

- Collaboration & Communication: Works effectively with colleagues and communicates clearly.

- Initiative: Proactively takes action to achieve results.

- Professional Growth & Development: Demonstrates ongoing professional growth and seeks opportunities for development.

- Team Performance & Cohesion: Builds a cohesive and high-performing team.

**Additional Information**

- Fast-paced litigation environment with strict deadlines.

- May require extended hours during trial preparation and active litigation phases.

**Benefits**

At Singleton Schreiber, we value the hard work and dedication of our team, and we’re proud to offer a benefits package that reflects that commitment. Our goal is to support your well-being, growth, and work-life balance through a wide range of meaningful perks:

- 100% employer-paid health, dental, and vision insurance for employees and dependents

- $50,000 in life insurance provided at no cost

- 401(k) plan with 6% dollar-for-dollar employer match after probationary period

- Generous paid parental leave for birth, adoption, or fostering

- Dependent care reimbursement up to $3,500/month

- Healthcare and Dependent Care Flexible Spending Accounts (FSAs)

- Up to $5,000 Infertility Treatment reimbursement and

- Up to $5,250/year in tuition reimbursement for professional development

- Monthly commuter reimbursement up to $100 for public transportation

- Home office reimbursement: $150 for a desk, $150 for a chair (one-time)

- $25 work-from-home allowance each pay period for hybrid and remote staff

- State bar and approved professional association dues covered

- $30 Grubhub lunch credit every first Friday of the month

- Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

**Nondiscrimination Statement**

Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

Trial Paralegal

Ballard Spahr LLP, an AmLaw 100 law firm with more than 600 lawyers in 15 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. 

We partner with clients—from start-ups to Fortune 500 companies, governments, and non-profit organizations—to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what’s important, and position themselves for future success. 

The firm combines a comprehensive scope of practice with strong regional market knowledge. And we are nationally recognized in the development and use of innovative technology to drive efficiency, transparency, and results.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Ballard Spahr LLP

Department: Litigation

**About Us**

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained.

**Why Join Us?**

- Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

- Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

- Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

- Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

**Your Role**

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

- Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

- E-filing in various state and federal courts, both trial and appellate.

- Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.

- New client intake and file maintenance utilizing the firm's electronic records management system.

- Billing, travel coordination, and expense reimbursement.

- Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

**What We Are Looking For**

- Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

- Communication: Strong verbal and written communication abilities.

- Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

**Required Experience**

This position requires a minimum of 5 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

**Ready to Grow with Us?**

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

Legal Administrative Assistant- Litigation

Miller Johnson was founded in 1959 and is committed to excellence in service to our business, institutional and individual clients.  Miller Johnson's diversified and challenging full-service civil practice is divided into three major practice areas: Business and Corporate Law, Employment and Labor Relations and Litigation.  We work in partnership with our clients to promote their success by providing innovative, solution-oriented, cost-effective services. 

Miller Johnson's never strived to be one of the biggest law firms. Instead, the firm's standard has always been, simply, to be the best. The firm's attorneys are top-ranked by many third parties including Chambers USA, Benchmark Litigation, Best Lawyers, and Super Lawyers.

Industry: Law Practice
Company Size: 51-200 employees

Miller Johnson

Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant (LAA) in our Litigation Practice. As a LAA you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. You will serve as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

**Key Responsibilities and Essential Functions **

- Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, meetings, and key milestones are accurately tracked and proactively managed.

- Monitors and coordinates task flow to ensure matters progress efficiently and accurately.

- Partners with assigned timekeepers to prioritize workload and manage shifting deadlines.

- Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.

- Prepares, edits, proofreads, and assembles legal documents and correspondence with a high degree of accuracy and professionalism.

- Maintains organized physical and electronic case files in accordance with the Firm’s document management standards.

- Serves as a professional point of contact for clients, opposing counsel, and internal stakeholders.

- Oversees formatting and drafting legal documents.

- Manages incoming and outgoing mail for assigned timekeepers.

- Coordinates travel arrangements and logistical needs for assigned timekeepers.

- Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.

- Shares knowledge and supports process consistency across the legal support team and practice area.

**Education and Experience **

- High school diploma or equivalent required

- Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required

- Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required

- Proficiency in NetDocs or other document management systems required

- Proficiency with Literia NTD or other automated document formatting systems preferred

- Proficiency with LMS accounting software for time entry and billing preferred

- Proficiency with state and federal court filing systems, including MiFile and PACER

**Skills, Knowledge, and other Competencies **

- Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.

- Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.

- Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.

- Produces high-quality, detail-oriented work. Proactively reviews documents for accuracy and completeness before submission.

- Understands how administrative support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.

- Demonstrates working knowledge of district, circuit, and federal court filing procedures.

- Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.

- Working knowledge of billing timelines and matter lifecycles.

**Culture and Benefits **

At Miller Johnson, our culture is anchored in our Core Values and how we work together:Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

Legal Administrative Assistant-Litigation

DarrowEverett is a full-service business law firm committed to providing clients with the highest level of service & attention to detail while providing efficient & effective legal advice. We pride ourselves on our sophisticated yet practical approach in counseling our clients, with a strong emphasis on prompt responses & execution. Our team assists each client in making well-informed, productive, & successful decisions on all issues confronting them.

Our diverse clientele ranges from domestic & international public & private companies to healthcare & tax-exempt organizations, encompassing national & regional biotech & pharmaceutical companies, manufacturers, hospitality, retailers, & more. We are also dedicated to the individual, working with high-net-worth clients like entrepreneurs, professionals, board members, & senior executives.

Our attorneys are business lawyers & advisors with substantial knowledge & experience on both the business & legal sides of transactional & non-transactional matters. We have a wealth of experience in numerous practice areas, including banking & finance, business litigation & dispute resolution, commercial real estate, corporate & business acquisitions, energy & natural resources, environmental, government investigations, healthcare & life sciences, intellectual property & technology, labor & employment, private equity, capital markets, & securities, private wealth services, regulatory & compliance, restructuring, & tax.

We not only strive to understand our clients’ needs but seek to develop collaborative partnerships to assist them in achieving successful legal & business outcomes. Our attorneys work in interdisciplinary teams across multiple practices & offices, resulting in the highest quality legal advice.

With offices in Boston, MA, Providence, RI, New York, NY, Nashville, TN, Charlotte, NC, Charleston, SC, and Miami, FL, we are uniquely positioned to manage our clients’ legal matters across a wide geographic footprint.

Industry: Law Practice
Company Size: 51-200 employees

DarrowEverett LLP

DarrowEverett LLP is looking for a Litigation Legal Administrative Assistant to support our Litigation Practice. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its reputation.

Legal Administrative Assistant handles both traditional secretarial tasks and as well as tasks specific to the legal field. On an average day, this role will range from answering phones and sending emails, managing projects, to preparing subpoenas, motions, and other legal documents.

**Duties and Responsibilities: **

- Drafting legal documents including, but not limited, routine pleadings and motions, affidavits, and interrogatories, subpoenas, and summonses.

- Coordinate appointments, including all correspondence and logistics necessary

- Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.

- Manage legal documentation and correspondence in strict confidence.

- Transcribe and proofread legal documents

- Accurately file documents with the court ahead of deadlines

- File, organize, scan, copy and fax legal documents in an organized and timely manner

- Answer phone calls, take notes/messages and redirect calls when appropriate

- Schedule court depositions, hearings, and other meetings

- Facilitate administrative projects, meeting of deadlines, and provide timely reminders.

- Develops and maintains records regarding billable hours spent on specific cases.

- Performs other related duties as assigned.

**Qualifications: **

- 3-5 years experience as a paraprofessional

- Associates degree required; Bachelor's degree preferred

- Familiarity with legal documents and terminology

- Proficiency with Microsoft Office programs

- Able to effectively prioritize and meet deadlines

- Able to work as a team with attorneys and other colleagues

- Demonstrate a courteous and professional demeanour

- Superior written and oral communication skills

- Familiarity with electronic court filing.

**Physical criteria: **

- Ability to sit or stand for up to 8 hours a day

- Ability to hear and respond to conversations professionally

- Ability to use a mouse, keyboard

- Ability to handle varying stress levels (high, very high) and maintain professional composure.

Litigation Legal Administrative Assistant

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