Offit Kurman is a full-service AmLaw 200 firm serving dynamic businesses, individuals, and families in more than 30 areas of practice. We maximize and protect business value and personal wealth by providing innovative and entrepreneurial counsel that focuses on clients’ business objectives, interests, and goals. offitkurman.com

CALIFORNIA | DELAWARE | MARYLAND | NEW JERSEY | NEW YORK | NORTH CAROLINA | PENNSYLVANIA | SOUTH CAROLINA | VIRGINIA | WASHINGTON DC

Industry: Law Practice
Company Size: 501-1,000 employees

Offit Kurman

Savvy Admin PROD

Offit Kurman, an AmLaw 200 firm, is seeking a highly organized and proactive Legal Administrative Assistant to support a team of four Commercial Litigation attorneys in our Wilmington, Delaware office. This role is ideal for someone who thrives in a fast-paced law firm environment and brings strong litigation support experience.

**Responsibilities: **

- Manage complex attorney calendars, including court dates, deadlines, meetings, and travel

- Prepare, format, and proofread legal documents, pleadings, and correspondence

- Handle e-filing in federal, state, and district courts (required)

- Coordinate and communicate with court clerks regarding filings, procedures, and scheduling

- Oversee new client/matter intake and maintain organized case files (electronic and physical)

- Support case management, including tracking deadlines and assisting with trial preparation

- Serve as a professional point of contact for clients and internal stakeholders

- Process expense reports and other administrative/accounting-related tasks

- Provide general administrative support and collaborate with the broader legal team

**Qualifications: **

- 3+ years of litigation experience within a law firm (required)

- Proven experience supporting multiple attorneys in a high-volume environment

- Strong knowledge of court rules, procedures, and filing requirements

- Experience with federal, state, and district court e-filing (required)

- Excellent organizational, multitasking, and prioritization skills

- Strong written and verbal communication skills

- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal systems

- Labor & Employment experience is a plus

Apply now for consideration. Compensation commensurate with experience.

Legal Administrative Assistant

Wilson Elser is the preeminent defense litigation firm in the United States. At any given time, our more than 1,100 attorneys are engaged in some 100,000 defense and coverage matters, with many defending clients in various local, state and federal courts. For more than four decades, our litigation, coverage and trial lawyers have gained a reputation for taking on and prevailing in the most challenging and technical cases, frequently “parachuting in” to assume unresolved matters from other law firms. Our success also derives from winning on our clients’ terms and rigorously adhering to their guidelines. We are ranked 103 in the AmLaw 200 and 43rd in the National Law Journal’s NLJ 500.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Wilson Elser

**Wilson Elser ** is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our **Legal Administrative Assistant **** **position in our **New York City **** **Office.

~~**This position is full-time 5 days in the office, 9:00AMET - 5:00PMET. ** ~~

**The Position **

Wilson Elser's New York City  office seeks a dynamic and detail-oriented  **Legal Administrative Assistant **to support our thriving litigation practice.  This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

**Key Responsibilities: **

- Prepare and format legal filings, including proofreading, redacting and organizing exhibits.

- Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.

- Open and maintain new client matters, including document organization, indexing, and electronic file management.

- Conduct research and retrieve court decisions from Westlaw.

- Prepare correspondence, including cover letters for billing statements.

- Accurately input billing information into the firm’s billing software.

- Schedule and coordinate conferences, depositions, and maintain attorney calendars.

- Process and track third party vendor invoices and collaborate closely with the accounting department.

**Qualifications: **

- Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.

- A collaborative attitude and willingness to take on new challenges.

- Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.

- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).

- Strong typing skills with meticulous attention to detail.

- Excellent written and verbal communication skills.

- Current Notary Public License preferred.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.  This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: : $60,000 USD - $80,000 USD

**Why Should You Apply? **

- ~~**Benefits: ** Outstanding benefits package, including 401k match and generous PTO plan ~~

- ~~**Career Growth: ** Ample opportunities for professional development and advancement ~~

- ~~**Employee Perks: ** Access to corporate discount plans and other benefits ~~

~~Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. ~~~~Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. ~~~~Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy here. ~~~~California Residents may review our CCPA notice for applicants and employees here. ~~#ZR

Industry: Business Consulting and Services
Company Size: 11-50 employees

Orchestrate Consulting Group

Orchestrate Consulting's mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.

Employer Industry: Legal Services

**Why Consider This Job Opportunity**

-  Opportunity for career advancement and growth within the organization

-  Supportive and collaborative work environment

-  Engage with a dynamic legal team and contribute to diverse projects

-  Involvement in high-stakes legal matters and corporate governance

-  Chance to enhance your administrative skills in a professional setting

**What To Expect (Job Responsibilities)**

-  Provide comprehensive administrative support to the Legal Department and Company Officers

-  Manage compliance tasks, including handling DOI complaints, audits, and lawsuits

-  Assist with executive meetings and project management for the executive team

-  Maintain and update the Master Filing/Renewal calendar and corporate licenses

-  Notarize documents and coordinate supply needs for the executive area

**What Is Required (Qualifications)**

-  High School Diploma or equivalent required; associate's degree preferred

-  Minimum of 2 years of experience in a corporate or professional office, providing full-time administrative and/or secretarial assistance

-  Excellent professional communication skills

-  Ability to handle highly confidential matters judiciously

-  Experience in health insurance administration or legal office administration preferred

**How To Stand Out (Preferred Qualifications)**

-  Experience in health insurance administration or in a legal department/law office administration

-  Strong organizational skills and attention to detail

-  Proven ability to multitask effectively in a fast-paced environment

#LegalServices #AdministrativeSupport #CareerOpportunity #ProfessionalGrowth #ComplianceManagement

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately. We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.

#OrchestrateConsultingGroup

Legal & Administrative Assistant

Miller Johnson was founded in 1959 and is committed to excellence in service to our business, institutional and individual clients.  Miller Johnson's diversified and challenging full-service civil practice is divided into three major practice areas: Business and Corporate Law, Employment and Labor Relations and Litigation.  We work in partnership with our clients to promote their success by providing innovative, solution-oriented, cost-effective services. 

Miller Johnson's never strived to be one of the biggest law firms. Instead, the firm's standard has always been, simply, to be the best. The firm's attorneys are top-ranked by many third parties including Chambers USA, Benchmark Litigation, Best Lawyers, and Super Lawyers.

Industry: Law Practice
Company Size: 51-200 employees

Miller Johnson

Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant (LAA) to support our rapidly growing practice. As a LAA you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. You will serve as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

**Key Responsibilities and Essential Functions **

- Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, meetings, and key milestones are accurately tracked and proactively managed.

- Monitors and coordinates task flow to ensure matters progress efficiently and accurately.

- Partners with assigned timekeepers to prioritize workload and manage shifting deadlines.

- Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.

- Prepares, edits, proofreads, and assembles legal documents and correspondence with a high degree of accuracy and professionalism.

- Maintains organized physical and electronic case files in accordance with the Firm’s document management standards.

- Serves as a professional point of contact for clients, opposing counsel, and internal stakeholders.

- Oversees formatting and drafting legal documents.

- Manages incoming and outgoing mail for assigned timekeepers.

- Coordinates travel arrangements and logistical needs for assigned timekeepers.

- Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.

- Shares knowledge and supports process consistency across the legal support team and practice area.

**Education and Experience **

- High school diploma or equivalent required

- Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required

- Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required

- Proficiency in NetDocs or other document management systems required

- Proficiency with Literia NTD or other automated document formatting systems preferred

- Proficiency with LMS accounting software for time entry and billing preferred

- Proficiency with state and federal court filing systems, including MiFile and PACER

**Skills, Knowledge, and other Competencies **

- Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.

- Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.

- Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.

- Produces high-quality, detail-oriented work. Proactively reviews documents for accuracy and completeness before submission.

- Understands how administrative support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.

- Demonstrates working knowledge of district, circuit, and federal court filing procedures.

- Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.

- Working knowledge of billing timelines and matter lifecycles.

**Culture and Benefits **

At Miller Johnson, our culture is anchored in our Core Values and how we work together: Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

Going the extra mile to help you with your complex legal needs. Barnes & Thornburg LLP is a national, full-service law firm representing clients ranging from Fortune 500 corporations to entrepreneurial growth companies. We provide services in more than 50 areas, including litigation, labor and employment, global services, healthcare, governmental services and finance, intellectual property, environmental, business, construction, white collar crime, life sciences, real estate, energy, telecommunications, transportation and utilities; and finance insolvency and restructuring. 

With more than 800 attorneys and other legal professionals, Barnes & Thornburg is one of the largest law firms in the country. The firm serves clients worldwide from offices in Atlanta, Boston, California, Chicago, Delaware, Indiana, Michigan, Minneapolis, Nashville, New Jersey, New York, Ohio, Philadelphia, Raleigh, Salt Lake City, Texas and Washington, D.C.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Barnes & Thornburg LLP

**Summary**

Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

**Key Responsibilities**

-  Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, ChromeRiver, and other firm software as required.

- Prepares legal documents from written and oral drafts and dictation, including creating shell pleadings and discovery in a properly formatted document.

- Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required.

- Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail. Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc.

-  Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions.

- Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings.

- Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial.

- Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements).

- Scheduling meetings and travel itineraries based on attorney calendar availability.

- Processes bills; proofs billing sheets; reviews and edits bills.

- Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately.

- Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work.

- Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines.

- Collaborates with administrative support staff (office services, word processing, accounting, IT, etc.) as necessary or appropriate to complete tasks.

- Performs legal assistant duties, as required. 16. Other duties as assigned.

The employee must be able to perform all essential job duties and responsibilities satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

**Qualifications**

- Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform basic arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.

- Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation with minimal errors.

- Approximately three to five years on the job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision.

- Familiar with State Court and Federal Court filing guidelines, judges’ preferences and fees. Ability to learn multiple jurisdiction court e-filing requirements.

- Ability to organize and prioritize tasks, as well as complete them within established time constraints. Consult with attorneys when priorities conflict.

- Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact. High level of interpersonal skills required to handle sensitive and confidential situations.

- Work occasionally requires a high level of effort while producing a high volume of information and performing other essential duties.

- Must have exceptional technical skills and an advanced-level working knowledge of the MS Office Suite.

- Excellent verbal and written communication skills. Proven proficiency using legal terminology and experience working in various practice area.

- The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills.

-  Ability and willingness to cross train across different legal departments within the firm.

- Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven and detail-oriented work 4 environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.

- Ability to effectively gather and summarize information to complete tasks.

- Ability to adapt to differing and individual styles and administrative tasks applicable to a variety of practice areas.

- Ability to provide outstanding customer service to internal and external clients/contacts.

**Working Conditions**

Normal office environment with little exposure to noise, dust, temperature, and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

**Equal Employment And Opportunity Statement**

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.

Committed to Your Success – As a law firm of more than 900 professionals, Venable delivers legal services globally in every area of regulatory compliance, government affairs, corporate and business transactions, intellectual property, and complex litigation. But no matter the practice, we are united by our passion for the work, all meant to empower you, our client, to be the best version of yourself in any circumstance. Because it’s not about us; it’s about you – your priorities, your goals, your long list of what-ifs that keep you up at night. That’s just our to-do list. That’s what keeps us focused – your success.

Disclaimer: 
Content posted to LinkedIn by the law firm Venable LLP is for informational purposes only and is not intended to provide legal advice or opinion. Such advice may only be given when related to specific fact situations that Venable has accepted an engagement as counsel to address. ATTORNEY ADVERTISING.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Venable LLP

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a **Legal Administrative Assistant **to provide comprehensive administrative support to assigned legal staff.

**The ideal candidate will be responsible for… **

- Prioritizing assignments and preparing often sensitive and detailed correspondence

- Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings

- Interacting professionally with members of other departments and varied external contacts

- Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed

- Effectively establishing and maintaining well organized files, while managing the integrity of original client documents

- Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

**The successful candidate will demonstrate… **

- A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required

- Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts

- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)

- Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)

- Proficiency in the use of document management systems

- Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure

- High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients

- Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles: $90,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

~~Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Material job duties for this role include having access to privileged and confidential firm and client information, firm employees, and the firm’s premises. This role requires the hired individual to perform the material job duties outlined in this job posting. If the firm reasonably believes an applicant’s criminal history may have a direct, adverse, and negative relationship with the material job duties required by the role, a conditional offer of employment may be rescinded. ~~

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies.  Penumbra designs, develops, manufactures and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need.  Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. 

Members of the Penumbra team agree that this is where their work has meaning - we are transforming the treatment of some of the world's most devastating conditions. Penumbra is where everyone's ideas matter, and where learning and growth are constant.

No. 5 on the Greater Bay Area Manufacturers List, San Francisco Business Times, 2020
100 Fastest-Growing Companies, Fortune, 2019

Review our community guidelines for LinkedIn here: https://bit.ly/2Jmbw83.

Industry: Medical Equipment Manufacturing
Company Size: 1,001-5,000 employees

Penumbra, Inc.

**General Summary**

As part of Penumbra’s legal team, you will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives. You will work closely with attorneys, paralegals and support staff as part of this closely-knit team while supporting external departments essential to the Company’s operations.

**Specific Duties And Responsibilities**

-  Utilize your keen analytical skills to develop creative solutions to problems.

-  Coordinate with internal business departments and respond to inquiries regarding contracts and other matters. *

-  Manage the legal department’s “To Do List” in Microsoft Excel. *

-  Maintain all contractual documents and correspondence, including but not limited to, uploading fully executed agreements into the contract lifecycle management (CLM) system and/or SharePoint. *

-  Process various sales offers including, but not limited to, bundled discount letters, cart consignment letters, etc.*

-  Assist with maintaining the CLM system, including but not limited to, generating reports, entering customer data, and recording key agreement data points. *

-  Compile, verify accuracy of and sort information according to priorities to prepare source data for computer entry.

-  Maintain legal files by tracking hard copy and electronic documents, performing periodic inspections to ensure proper upkeep, and responding to file requests. *

-  Provide support with scheduling meetings, booking conference rooms, arranging catering, organizing department events, etc.*

-  Assist with various legal administrative support. *

-  Assist with collecting wet and electronic signatures, shipping and receiving packages, mailing letters, etc.*

-  Manage legal department’s expenses. *

-  Submit incoming legal department invoices to A/P for payment. *

-  Manage the legal vendor purchase requisition process for standing purchase orders. *

-  Perform special projects as requested.

-  Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.

-  Scan or read incoming materials in order to determine how and where they should be classified or filed according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.

-  Assist with drafting, execution and organization of various contracts*

-  Keep information confidential*

-  Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *

-  Ensure other members of the department follow the QMS, regulations, standards and procedures.*

-  Perform other work-related duties as assigned.

- Indicates an essential function of the role

**Position Qualifications**

Minimum education and experience:

-  Bachelor's degree in related field with 1+ years of experience in an administrative assistant position or similar, or equivalent combination of education.

Additional qualifications:

-  Excellent communication skills and strong client management skills.

-  Ability to process a high volume of work and meet deadlines in a fast-paced environment.

-  Some experience working with contract templates and the ability to review and revise basic sales contracts.

-  Strong organizational skills, careful attention to detail, and creative problem-solving skills.

-  Outstanding interpersonal skills with a “can-do” attitude.

-  Proactive, strategic and thoughtful problem-solving ability.

-  High level of proficiency with Microsoft Excel, Word, PowerPoint and Outlook.

-  Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred.

**Working Conditions**

-  General office environment.

-  Business travel from 0% - 10%.

-  Potential exposure to blood-borne pathogens.

-  Requires some lifting and moving of up to 10 pounds.

-  The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer, sitting for extended periods. Specific vision abilities required by this job include the ability to read, close vision, distance vision, color vision, peripheral vision, and depth perception.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

**Alameda, CA**

**Starting Base Pay is $27.00/hour - $38.00/hour.**

We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

Strong & Hanni, PC provides comprehensive legal services for clientele ranging from individuals to large corporations.  The firm’s areas of practice include business and corporate law, commercial and civil litigation, transportation, real estate, construction, employment, medical malpractice defense, product liability, insurance defense, and estate planning. Strong & Hanni was founded in 1888 and is based in Salt Lake City, Utah.

Industry: Legal Services
Company Size: 51-200 employees

Strong & Hanni Law Firm, PC

**Strong and Hanni Law Firm**

**Legal Administrative Assistant**

Strong and Hanni is seeking a professional experienced Legal Administrative Assistant. This position will provide secretarial/administrative support for our health care practice group. Seeking a candidate that is dependable, who has a consistent work schedule, a strong work ethic, and has demonstrated a history of working efficiently in a confidential legal environment. This is a full-time, in-office position located in our Sandy, Utah office.

Established in 1888, Strong and Hanni is one of Utah's most respected and experienced law firms. Strong and Hanni is well known for its trial practice both in state and federal court along with its business and personal legal services including commercial litigation, corporate and commercial representation, general business, securities, tax, employment law, construction law, governmental liability, family law, product liability, professional liability and much more. Strong and Hanni with its 95 attorneys is proud of its service to its clients and its reputation in the legal community.

**Duties And Responsibilities**

- Accurate preparation of legal documents

- Responsible for all legal correspondence to clients, witnesses, and court officials

- Schedule, calendar, set up conference rooms and confirm appointments

- Draft and type office letters, memos, etc.

- Mail, scan, and e-file documents

- Other duties as assigned

**Qualifications**

- This position requires a thorough understanding of legal secretary administration. Must have legal experience, skills and knowledge in relevant filings, e-filings, briefs, maintaining files, calendaring and legal rules.

- Excellent communication, oral and written

- Ability to accurately draft documents using correct formatting and error free punctuation and grammar

- Have strong organizational and "follow up" skills

- Must be proficient with Microsoft Office and document management systems

- E-filing experience

- Minimum of 2 years' experience as a Legal Administrative Assistant preferred

Expected schedule: full-time, Monday through Friday, 8 hour day between the hours of 8 am and 5 pm. Some flexibility can be arranged.

**Benefits**

- Paid holidays

- Generous 401(k) retirement

- Paid vacation and sick time off

- Health - Select Health plan

- Paid dental

- Paid life insurance

Alger County is located at the gateway of the Pictured Rocks National Lakeshore.

Industry: Government Administration
Company Size: 11-50 employees

Alger County

Overview: The Legal Administrative Assistant plays an important role in the Alger County Public Defender Office, providing high-level administrative, paralegal, and clerical support. This role ensures seamless daily operations by managing docketing, maintaining accurate case files, and communication between the office, the courts, and various municipal departments.

Wages and Benefits:

- Hourly Wage: $25.12

- Benefits: Retirement matching (401K and HCSP), life insurance, health, dental and vision insurance, paid time off.

Core Responsibilities:

- Comprehensive Case Management: Oversee the full lifecycle of digital case files, ensuring all files are up to date.

- Administrative Support: Manage daily clerical duties, handling correspondence, and processing vendor invoices for Administrator review.

- Scheduling: Coordinate and maintain the calendar for all attorney appointments, client meetings, hearings, and trial dates.

- Reporting: Track and compile essential information for the preparation of quarterly and annual reports.

- Legal Research & Drafting: Under attorney supervision, draft formal stipulations, orders, and various motions.

Required Skills & Qualifications:

- Legal Knowledge: A foundational understanding of paralegal duties, court rules, and legal terminology essential for a criminal defense environment.

- Organizational Mastery: Exceptional ability to maintain and manage a high volume of legal records and exhibits.

- Communication: Professional verbal and written skills for interacting with court staff, internal and external clients.

- Attention to Detail: Precision in tracking deadlines and handling confidential or sensitive legal documents.

Work Style & Environment:

- Multitasking: Proven ability to manage competing priorities and high-pressure deadlines simultaneously.

- Adaptability: Comfortable in a fast-paced legal environment where court schedules and urgent tasks shift rapidly.

- Proactive Support: A dedicated commitment to the "smooth operation" of the defense office through consistent administrative oversight.

Education and Experience:

- Required: Associate’s degree in paralegal studies or a minimum of 2+ years of experience in a law office.

- Preferred: Valid Driver’s License

Recognized nationally as a civil litigation defense trial firm, Baker Sterchi Cowden & Rice LLC was founded in 1982 by four attorneys and has grown to nearly 90 lawyers. With offices in the Midwest and Pacific Northwest, we defend national, regional and local businesses and professionals across the United States in a variety of industries.

We provide services across a broad range of practice areas, including commercial and business litigation, construction, employment and labor, insurance coverage and defense, law enforcement and civil rights, government liability, medical malpractice, premises liability, product liability, professional and management liability, trial practice and consulting and transportation litigation.

Known for our trial experience and commitment to delivering practical solutions and favorable results, we offer focused, high-quality representation tailored to meet each client’s needs.
_
Attorney Advertising: The choice of a lawyer is an important decision and should not be based solely on advertisements. Past results afford no guarantee of future results. Each case must be judged on its own merits.
 
Disclaimer: Posts are made by Baker Sterchi Cowden & Rice for educational purposes only as well as to give you general information and a general understanding of the law, not to provide specific legal advice. Content on this platform alone creates no attorney-client relationship between you and the firm.

Industry: Law Practice
Company Size: 51-200 employees

Baker Sterchi Cowden & Rice

Baker Sterchi Cowden & Rice LLC, a litigation defense firm with over 200 employees, is seeking a highly motivated and skilled Legal Administrative Assistant in the Seattle office. The ideal candidate is professional in demeanor, detail-oriented, proactive, and enjoys working as a team. Strong organizational skills, the ability to work efficiently under pressure and quickly learn and integrate new technical skills and knowledge are required for success in this position.

5 – 10 years of litigation experience required.

All candidates must understand the importance of upholding firm and client confidentiality.

**Duties and Responsibilities **

- Provide legal support to attorneys and paralegals throughout the litigation process.

- Coordinate email, calendars, contacts, tasks, or similar communications.

- Coordinate phone calls, voicemail messages, and conference calls.

- Proofread documents for content, grammar, spelling, punctuation, and other errors.

- Finalize documents including redaction of confidential information.

- Assist with bates-stamping and organizing of exhibits and discovery.

- Complete electronic court filings in state, federal, and appellate courts.

- Schedule, coordinate, track, and manage meetings both internally and externally.

- Proactively monitor attorney calendars and prepare necessary documents for upcoming meetings, hearings, and depositions.

- Schedule and coordinate depositions and hearings.

- Initiate, track, and organize vendor payments and settlement checks.

- Schedule, coordinate, and track attorney travel.

- Communicate effectively, courteously, and professionally with clients, attorneys, and professional staff.

- Efficiently and effectively learn and utilize new and existing firm technology.

Baker Sterchi offers competitive compensation and comprehensive benefits, medical, dental, vision, basic and voluntary life insurance, long-term disability insurance, and 401K matching.

Committed to promoting diversity within our organization and the legal community, we encourage candidates from all backgrounds.

**About Baker Sterchi Cowden & Rice LLC **

Founded in 1982, Baker Sterchi is a civil defense litigation and trial law firm with offices in Missouri, Kansas, Illinois, Washington, Oregon, and Wisconsin. The firm provides comprehensive legal services across a broad range of practice areas, including commercial and business litigation, construction, employment and labor, insurance coverage and defense, law enforcement and civil rights, government liability, medical malpractice, premises liability, product liability, professional and management liability, trial practice and consulting, and transportation litigation. With a team of attorneys who bring decades of courtroom experience, Baker Sterchi is widely recognized for its trial skills and commitment to client service. For more information, visit bakersterchi.com.

Baker Sterchi Cowden & Rice LLC, a litigation defense firm with over 200 employees, is seeking a highly motivated and skilled Legal Administrative Assistant in the St. Louis office. The ideal candidate is professional in demeanor, detail-oriented, proactive, and enjoys working as a team. Strong organizational skills, the ability to work efficiently under pressure and quickly learn and integrate new technical skills and knowledge are required for success in this position.

5 – 10 years of litigation experience required.

All candidates must understand the importance of upholding firm and client confidentiality.

**Duties and Responsibilities **

- Provide legal support to attorneys and paralegals throughout the litigation process.

- Coordinate email, calendars, contacts, tasks, or similar communications.

- Coordinate phone calls, voicemail messages, and conference calls.

- Proofread documents for content, grammar, spelling, punctuation, and other errors.

- Finalize documents including redaction of confidential information.

- Assist with bates-stamping and organizing of exhibits and discovery.

- Complete electronic court filings in state, federal, and appellate courts.

- Schedule, coordinate, track, and manage meetings both internally and externally.

- Proactively monitor attorney calendars and prepare necessary documents for upcoming meetings, hearings, and depositions.

- Schedule and coordinate depositions and hearings.

- Initiate, track, and organize vendor payments and settlement checks.

- Schedule, coordinate, and track attorney travel.

- Communicate effectively, courteously, and professionally with clients, attorneys, and professional staff.

- Efficiently and effectively learn and utilize new and existing firm technology.

Baker Sterchi offers competitive compensation and comprehensive benefits, medical, dental, vision, basic and voluntary life insurance, long-term disability insurance, and 401K matching.

Committed to promoting diversity within our organization and the legal community, we encourage candidates from all backgrounds.

**About Baker Sterchi Cowden & Rice LLC **

Founded in 1982, Baker Sterchi is a civil defense litigation and trial law firm with offices in Missouri, Kansas, Illinois, Washington, Oregon, and Wisconsin. The firm provides comprehensive legal services across a broad range of practice areas, including commercial and business litigation, construction, employment and labor, insurance coverage and defense, law enforcement and civil rights, government liability, medical malpractice, premises liability, product liability, professional and management liability, trial practice and consulting, and transportation litigation. With a team of attorneys who bring decades of courtroom experience, Baker Sterchi is widely recognized for its trial skills and commitment to client service. For more information, visit bakersterchi.com.

Hyatt is guided by its purpose: to care for people so they can be their best. Hyatt’s portfolio includes 1,000+ hotel and all-inclusive properties in over 75 countries across 6 continents. Hyatt’s offerings include brands in the Timeless Collection, including Park Hyatt®, Grand Hyatt®, Hyatt Regency®, Hyatt®, Hyatt Residence Club®, Hyatt Place®, Hyatt House®, Hyatt Studios, and UrCove; the Boundless Collection, including Miraval®, Alila®, Andaz®, Thompson Hotels®, Dream® Hotels, Hyatt Centric®, and Caption by Hyatt®, the Independent Collection, including The Unbound Collection by Hyatt®, Destination by Hyatt®, and JdV by Hyatt®, and the Inclusive Collection, including Impression by Secrets, Hyatt Ziva®, Hyatt Zilara®, Zoëtry® Wellness & Spa Resorts, Secrets® Resorts & Spas, Breathless Resorts & Spas®, Dreams® Resorts & Spas, Hyatt Vivid Hotels & Resorts, Alua Hotels & Resorts®, and Sunscape® Resorts & Spas. Subsidiaries of Hyatt operate the World of Hyatt® loyalty program, ALG Vacations®, Unlimited Vacation Club®, Amstar DMC destination management services, and Trisept Solutions® technology services. Visit www.hyatt.com for more. 

This account provides information about Hyatt Hotels Corporation, its subsidiaries or affiliates and/or hotels operating under a Hyatt-affiliated brand.  Terms like “Hyatt,” “we,” “our,” “us,” and similar terms are used for convenience and should not be understood as precise designations of any particular entity. The account name and certain terms like “employees” are used by this site but may not be accurate.  Individuals may identify themselves as working or having worked at Hyatt or a Hyatt hotel, but please note that self-identification should not be treated as confirmation of employment, past or present, by Hyatt or any particular entity or hotel.  In some cases, an individual may have been employed by an affiliate of Hyatt Hotels Corporation or by an owner or franchisee of a Hyatt-branded hotel.

Industry: Hospitality
Company Size: 10,001+ employees

Hyatt Hotels Corporation

**Organization- Hyatt Corporate Office**

**Summary**

**The Opportunity**

The Hyatt legal team is seeking a highly organized, tech-forward, and growth-oriented Legal Administrative Assistant to support multiple attorneys and legal professionals across a wide range of subject matters and hotel brands.

This is more than a traditional administrative role. It is an opportunity to become an integral part of a fast-moving, collaborative legal team that supports Hyatt’s global hospitality business. You will help keep our team organized, efficient, and connected — while also identifying smarter, more streamlined ways of working. You will be part of a team that is passionate about our purpose, committed to nurturing curiosity and new skills, and building connections across the organization with colleagues, customers, and guests.

**Who We Are**

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.

As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

**Why Now?**

This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.

**How We Care For Our People**

What sets us apart is our purpose—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious ~~100 Best Companies to Work For® ~~ list for the last ten years. This recognition is a testament to the tremendous way our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.

We’re proud to offer exceptional corporate benefits which include:

-  Annual allotment of free hotel stays at Hyatt hotels globally

-  Flexible work schedule

-  Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center

-  A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption

-  Paid Time Off, Medical, Dental, Vision, 401K with company match

**Who You Are**

As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Wellbeing. You enjoy working with others, are results-driven, and are looking for a variety of opportunities to develop personally and professionally.

**The Role**

In this role, you will provide essential administrative and operational support to the legal team, helping ensure priorities stay organized and work moves forward efficiently. You will be a key contributor to the team’s day-to-day effectiveness, bringing strong attention to detail, reliability, and a proactive mindset to a fast-paced environment. This is an opportunity to be part of a collaborative legal team and make a meaningful impact by keeping operations running smoothly and supporting high-quality work across the group.

Responsibilities include:

- Managing complex calendars across multiple time zones; scheduling meetings with internal stakeholders and external partners

- Coordinating virtual and in-person meetings, including preparing agendas, organizing materials, and capturing meeting notes

- Supporting document organization, formatting, proofreading, and version control

- Assisting with preparation and routing of contracts, correspondence, and internal documentation

- Maintaining organized digital filing systems and shared team resources

- Supporting legal operations initiatives, including tracking projects and deadlines

- Utilizing tools such as Microsoft Office, collaboration platforms, and workflow tools (e.g., Smartsheet) to improve efficiency

- Identifying opportunities for automation and process improvement to help the team work smarter

- Assisting with expense reporting, invoice processing, and other operational tasks

- Serving as a proactive partner to attorneys — anticipating needs, following up on action items, and ensuring smooth day-to-day operations

**Qualifications**

**Experience Required:**

- 2+ years of experience as an administrative assistant, executive assistant, or similar role

- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

- Experience supporting multiple stakeholders simultaneously

- Excellent written and verbal communication skills

- Strong organizational and time management skills

- Demonstrated ability to learn new systems and tools quickly

**Experience Preferred:**

- Experience supporting professionals in a fast-paced corporate environment

- Exposure to document management systems or workflow tools

- Experience with Smartsheet or similar project management platforms

- Experience working across multiple teams or departments

The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

**We welcome you:**

Research shows that individuals tend to apply to jobs only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We’d love to consider your unique experiences and how you could make Hyatt even better.

~~We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place.~~

~~The hourly rate for this position is $26.67 to $33.33. The final pay rate offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate. ~~

Administrative Assistant - Legal

McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service. With 1,100+ lawyers in 21 offices worldwide, McGuireWoods’ continuing success comes down to one simple fact: The firm listens to its clients. 

That’s the reason they consistently place McGuireWoods among a select group of elite firms in surveys such as BTI Consulting’s Client Service A-Team, an annual ranking derived from unprompted feedback by general counsel and top decision-makers at Fortune 1,000 companies. McGuireWoods has been singled out for excellence on BTI’s Client Service 30 list 18 times.

Financial Times also repeatedly recognizes McGuireWoods as one of the most innovative law firms in North America.

Follow @McGuireWoodsLLP on Twitter 
facebook.com/mcguirewoods
instagram.com/mcguirewoods_llp

Posts may include attorney advertising and aren’t legal advice/opinion. Prior successes ≠ future results.

Industry: Law Practice
Company Size: 1,001-5,000 employees

McGuireWoods LLP

**Overview**

McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

**Responsibilities**

-  Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.

-  Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.

-  Prepares material for overnight/mail service deliveries.

-  Maintains client and firm files as well as case documents.

-  Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.

-  E-files in accordance with court procedures.

-  Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).

-  Prepares, proofreads, and edits legal documents and correspondence.

**Qualifications**

-  Requires high school diploma or GED or an equivalent combination of education and experience.

-  Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.

-  Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).

-  Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.

-  Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.

-  Excellent communication and proofreading skills.

-  Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.

**Have more questions? Connect with a recruiter directly. **

Founded in 1895, Crowley Fleck PLLP is one of the oldest and largest law firms in our region. The firm has over 160 lawyers practicing from 11 offices in 3 states, including Billings, Bozeman, Butte, Helena, Kalispell, and Missoula, Montana; Bismarck and Williston, North Dakota; and Casper, Cheyenne, and Sheridan, Wyoming. While the legal profession has changed significantly since 1895, our commitment remains constant: to provide high quality legal service in a timely and cost-effective manner. Reflecting the values of our region, we enjoy the practice of law and the opportunity to provide personalized services to every client.

Crowley Fleck PLLP hires and trains the best available lawyers and staff to work with our clients to achieve their objectives. Firm lawyers practice in the following areas: commercial and insurance defense litigation, natural resources, mining and energy law, healthcare, commercial transactions, banking and finance, creditor’s rights, real estate, tax, estate planning and administration, intellectual property, employment law, governmental affairs and lobbying.


DISCLAIMER: This material may be considered attorney advertising under certain rules of professional attorney conduct.

DISCLAIMER: Any endorsement or testimonial does not constitute a guarantee, warranty, or prediction on the outcome of your legal matter.

DISCLAIMER: No attorney-client relationship is created at contact.  Please do not include any confidential information in your communications. Please see the law firm's website {www.crowleyfleck.com} or call  (406-252-3441) in order to start the process of becoming a client.  Please note that, prior to becoming a client for any particular matter, a conflicts check will need to be run and the firm will need to come to an agreement on the scope of representation.

Industry: Legal Services
Company Size: 201-500 employees

Crowley Fleck Attorneys PLLP

Our**Billings, Montana ** office is currently seeking an experienced **Legal Administrative Assistant **.

**POSITION SUMMARY:**

The Legal Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment. This position will provide direct support to assigned attorneys and is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. The number of attorneys supported is based on the workload of the attorneys and may increase or decrease based on the needs of the Firm.

**KEY RESPONSIBILITIES:**

- Maintains physical and electronic and case files.

- Opens and closes case files in accordance with firm procedures.

- Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.

- Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleadings as assigned.

- Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.

- Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.

- Assists assigned attorneys with time entry, travel arrangements, and expense reimbursements as needed.

- Performs general administrative tasks such as copying, scanning, filing, and data entry.

- Learns and adapts to new software tools, processes, and operational procedures.

- Responds to and resolves administrative inquiries and questions.

- May provide periodic backup support to other legal assistants and attorneys as needed.

- May provide periodic backup support to the receptionist’s duties as needed.

- Performs other related duties as assigned.

**KEY SKILLS:**

- Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.

- Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.

- Able to work in collaboration within a team and independently.

- Able to learn new skills as technology evolves.

- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.

- Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.

- Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.

- Flexible and able to respond quickly and positively to shifting demands and opportunities.

- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.

- Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.

- Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.

- Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.

- Able to independently formulate sound decisions and select an effective course of action using available information.

**MINIMUM QUALIFICATIONS:**

- High school diploma or equivalent.

- Minimum of three years of experience in an administrative role preferred.

- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.

- Must be able to read, comprehend, and follow written and verbal instructions.

- Valid driver’s license.

- Available to work overtime as needed and approved by assigned attorneys.

**PHYSICAL REQUIREMENTS:**

- Prolonged periods of sitting at a desk and working on a computer.

- Must be able to lift up to 25 pounds at times.

**PAY & BENEFITS:**

The Firm offers a competitive wage and a comprehensive benefits package including:

- Medical, dental, and vision.

- Employer paid short and long-term disability.

- Voluntary life, accident, and critical illness.

- Flexible spending accounts.

- Vacation, sick, and personal leave.

- Paid parental leave.

- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).

**DISCLAIMER:**

~~This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function. ~~

The County of Lake provides a variety of services to Lake County residents and visitors, including public protection, health and sanitation, public assistance, libraries, agricultural assistance, parks, recreational and cultural activities, elections, planning, behavioral health services, and infrastructure. Many of the the County's services are provided Countywide, while others are provided only to the residents of the unincorporated areas.

The government of Lake County welcomes the opportunity to serve this energetic, expanding community.  We are dedicated to meeting the needs of the public and are striving to provide a stable, secure environment that will foster individual, social and responsible business development.

Industry: Government Administration
Company Size: 501-1,000 employees

County of Lake

Under direction and general supervision, performs a wide variety of legal secretarial and administrative support duties for an assigned county department or for staff attorneys, ranging from routine tasks to more complex and specialized assignments, including gathering and preparing information, and responding to public and staff contacts and concerns; and performs related duties as assigned.

**LEGAL ADMINISTRATIVE ASSISTANT**

**Education And Experience:**

Three (3) years of full-time responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.

**Additional Directly Related Education And/or Experience May Be Substituted.**

**LEGAL ADMINISTRATIVE ASSISTANT, SENIOR**

**Education And Experience:**

Two (2) years of full-time responsible legal office and administrative support work at a level comparable to Legal Administrative Assistant with the County of Lake.

**Additional Directly Related Education And/or Experience May Be Substituted.**

The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

**ADA Accommodations**

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213.

**The County is an Equal Opportunity-Affirmative Action Employer**

**Veteran's Preference**

**LEGAL ADMINISTRATIVE ASSISTANT**

**DEFINITION**

Under general supervision, performs routine legal secretarial and administrative support duties for an assigned county department or for staff attorneys; gathers and prepares information; responds to public and staff contacts and concerns; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the entry and first working level in the Legal Administrative Assistant class series. Incumbents perform a limited variety of routine legal, office, and administrative support work. Work assignments require a basic knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Legal Administrative Assistant, Senior because incumbents in the latter class perform a broader scope of more complex legal support duties. Incumbents initially employed as a Legal Administrative Assistant may be promoted to Legal Administrative Assistant, Senior upon demonstration of sufficient work skills and knowledge, as well as sustained satisfactory work performance.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direct supervision from assigned supervisory or management staff, depending on the assigned area. Exercises no supervision over staff.

**EXAMPLES OF ESSENTIAL DUTIES**

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

- Learns and performs a variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys.

- Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate.

- Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed.

- Learns and uses on-line, automated software systems for developing program information, records, and legal documents.

- Learns to prepare or assist with the preparation of routine legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments.

- Checks and reviews information and documents for completeness and conformance with required formats and procedures.

- Calendars court appearances and maintains case logs for proceedings.

- Prepares files and information for court proceedings.

- Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies.

- Assists with the development of information requirements for assigned programs and services.

- Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents.

- Assists with special projects.

- Prepares materials for meetings and conferences.

- Maintains inventories of office supplies and program material.

- Operates a computer and uses standard business software to maintain detailed records of activities and functions.

- May do basic research in assisting with the development of citations for cases and background information for court documents.

- Performs related duties as assigned.

**MINIMUM QUALIFICATIONS**

**Knowledge of:**

- Legal terminology, documents, and procedures.

- Modern office methods, including filing and information retrieval systems.

- Good public relations techniques.

- File maintenance and information retrieval systems.

- Requirements for completing and filing legal documents.

- Computers and standard business software used in legal, office, and administrative support work.

- Correct English usage, grammar, spelling, and punctuation.

- Basic mathematics.

**Ability To:**

- Perform a variety of specialized legal office support, including secretarial and administrative detail work.

- Read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned.

- Identify, prepare, and use a variety of legal documents and forms.

- Exercise good judgment in a variety of situations.

- Gather and organize data and information.

- Prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents.

- Prepare clear, concise, and accurate reports.

- Operate and use office equipment, including a personal computer.

- Learn and use specialized software applicable to an assigned department’s programs and functions.

- Type and/or use word processing software at an acceptable rate to meet work production requirements.

- Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.

- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.

- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

**Additional Directly Related Education And/or Experience May Be Substituted.**

**WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS**

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

**Disaster Service Workers: ** As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

~~The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.~~

**LEGAL ADMINISTRATIVE ASSISTANT, SENIOR**

**DEFINITION**

Under direction, performs a wide variety of the more complex and specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys; gathers and prepares information; responds to public and staff contacts and concerns; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the experienced, journey-level classification in the Legal Administrative class series. Incumbents perform a wide variety of legal, office, and administrative support work. Work assignments require substantial knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from the Legal Administrative Assistant because incumbents in the latter perform a limited scope of more routine legal support duties.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direct supervision from assigned supervisory or management staff, depending on the assigned area. Exercises no supervision over staff. May provide lead direction, work coordination, and training, as assigned.

**EXAMPLES OF ESSENTIAL DUTIES**

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

- Performs a wide variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys.

- Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate.

- Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed.

- Uses on-line, automated software systems for developing program information, records, and legal documents.

- Composes, prepares, or assists with the preparation of a wide variety of legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments.

- Checks and reviews information and documents for completeness and conformance with required formats, standards, and procedures.

- Calendars court appearances and maintains case logs for proceedings.

- Prepares files and information for court proceedings.

- Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies.

- Assists with the development of information requirements for assigned programs and services.

- Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents.

- Assists with special projects.

- Prepares materials for meetings and conferences.

- Maintains inventories of office supplies and program material.

- Operates a computer and uses standard business software to maintain detailed records of activities and functions.

- May develop and maintain.

- May perform research in assisting with the development of citations for cases and background information for court documents.

- Performs related duties as assigned.

**MINIMUM QUALIFICATIONS**

**Ability to:**

- Perform a variety of specialized legal office support, including secretarial and administrative detail work.

- Read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned.

- Identify, prepare, and use a variety of legal documents and forms.

- Exercise good judgment in a variety of situations.

- Gather and organize data and information.

- Prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents.

- Prepare clear, concise, and accurate reports.

- Operate and use office equipment, including a personal computer.

- Use specialized software applicable to an assigned department’s programs and functions.

- Type and/or use word processing software at an acceptable rate to meet work production requirements.

- Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.

- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.

- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

**WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS**

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

**Disaster Service Workers: ** As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

~~The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. ~~

Legal Administrative Assistant / Legal Administrative Assistant Sr.

Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight years and by Chambers UK. The firm has more than 1,500 lawyers and legal professionals serving clients in major centers of business, finance, technology, and government in New York, Boston, Chicago, Los Angeles, San Francisco, Silicon Valley, Washington, D.C., London, Dublin, Hong Kong, Seoul, Shanghai, Singapore and Tokyo. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, healthcare, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.Content may include attorney advertising.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Ropes & Gray LLP

**About Ropes & Gray**

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

**Overview**

**Position Overview**

The Legal Administrative Assistant provides comprehensive administrative and operational support to associates, senior members of business support, and the wider legal team. This role serves as a key resource for overflow support to Legal Executive Assistants during periods of high demand, while also fulfilling critical responsibilities in meeting logistics and front of house coverage. The successful candidate will be a highly organized, proactive professional who thrives in a fast-paced legal environment and is committed to delivering exceptional service.

**Working Relationships**

The Legal Administrative Assistant will report to the Office Manager within the business support function. The role requires close collaboration with Legal Executive Assistants, associates, senior business support staff, facilities teams, and external vendors. The individual will be expected to build strong working relationships across all levels of the organization and to contribute positively to a supportive and efficient team environment.

**Responsibilities**

The Legal Administrative Assistant will provide day-to-day administrative support to associates and senior members of business support across the organization. A central objective of this role is to establish trusted working relationships with associates and business support personnel, enabling them to confidently delegate non-billable administrative tasks and focus on substantive, client-facing work. The Legal Administrative Assistant must demonstrate reliability, discretion, and a proactive approach in order to foster this trust and become an indispensable resource to the teams they support.

Core responsibilities in this area include entering, editing, and managing daily timekeeping entries, as well as supporting the clean-up of diary entries in accordance with client guidelines and transferring time to appropriate matters as necessary. The Legal Administrative Assistant will coordinate travel arrangements, including booking flights, hotels, and ground transportation, and will process invoices and expense reports, reviewing submissions for accuracy, ensuring correct coding, and resolving discrepancies in a timely manner. The role also encompasses managing and coordinating logistics for meetings, events, and special projects, as well as providing general administrative support including photocopying, scanning, filing, and document management.

The Legal Administrative Assistant will collaborate with other departments and team members on various projects and initiatives as assigned, and will assist with managing correspondence, preparing and formatting documents, and maintaining filing systems, both electronic and physical. The role requires the ability to manage competing priorities with professionalism and discretion.

The Legal Administrative Assistant will provide reliable and responsive overflow support to Legal Executive Assistants during periods of peak activity, staff absences, or other occasions where additional capacity is needed.

The Legal Administrative Assistant will provide hands-on support for larger or high-profile meetings, conferences, and events. This includes assisting with room configuration and set-up to accommodate specific presentation or seating requirements, coordinating enhanced catering arrangements, and overseeing other logistical details to ensure these events run seamlessly.

The Legal Administrative Assistant will provide front of house coverage during breaks, absences, or other periods when primary reception staff are unavailable. This includes greeting and directing visitors, managing incoming calls, coordinating courier and mail deliveries, and ensuring that the reception and common areas are maintained to a professional standard at all times. The individual must present a polished and welcoming demeanor and act as a positive representative of the firm to all visitors and clients.

**Qualifications**

The ideal candidate will possess strong organizational and time-management skills, with the ability to prioritize effectively across multiple tasks and stakeholders. The candidate should demonstrate a flexible and collaborative approach, a willingness to take on varied responsibilities, and a commitment to maintaining confidentiality in all aspects of the role. Prior experience in a legal or professional services environment is strongly preferred.

Minimum of 3 years of administrative experience in a law firm or professional services environment

Experience with legal document preparation, timekeeping systems, and expense management preferred

Prior reception, guest services, or hospitality experience is a plus

**Compensation And Total Rewards Package**

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Los Angeles: $69,500 - $100,800

**Working Conditions**

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.

Wachtell Lipton was founded on a handshake in 1965 as a small group of lawyers dedicated to providing advice and expertise at the highest levels. We have achieved extraordinary results following the distinctive vision of our founders — a cohesive team of lawyers intensely focused on solving our clients' most important problems.

Industry: Law Practice
Company Size: 501-1,000 employees

Wachtell, Lipton, Rosen & Katz

**Summary:**

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

**Essential Duties and Responsibilities:**

- Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.

- Conduct research on legal and financial topics utilizing various media platforms.

- Maintain the contact database for assigned attorneys, including creating, editing, updating and resolving attorney contacts.

- Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.

- Set up conference calls and coordinate conference room reservations.

- Redline, revise, proofread and draft legal correspondence, speeches, and articles with precision and attention to detail.

- Communicate effectively with attorneys to determine their whereabouts.

- Screen telephone calls and relay accurate messages promptly.

- Open new matters and prepare conflict of interest memos.

- Enter attorney time entries daily using 3E Time Capture.

- Order lunches for attorneys as needed.

- Reconcile attorneys’ Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.

- Knowledge in using document management systems to create new files and close inactive files.

- Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.

- Schedule meetings, manage calendars and arrange travel.

- Communicate effectively with backup Administrative Assistants and provide support for attorneys, as needed.

- Maintain positive relationships with clients, attorneys, and staff.

- Adhere to strict confidentiality policies.

- Performs various administrative and clerical tasks as assigned.

**Knowledge, Skills, and Abilities Required:**

- Ability to research legal topics using multiple platforms.

- High level of professionalism and confidentiality.

- Strong organizational and time-management skills.

- Excellent interpersonal, written and verbal communication skills.

- Ability to multitask and meet deadlines.

- High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

- Knowledge of Adobe Acrobat Professional.

- Proficient in using professional technology tools and social media platforms.

- Ability to work under pressure while maintaining professionalism.

- Ability to foster a positive and collaborative work environment.

- Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.

- Knowledge of Bluebooking is a plus.

- Must be flexible for multiple assignments and able to work both independently and as part of a team.

- Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.

- Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.

- Proactive self-starter who anticipates needs and takes initiative.

- Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.

- Ability to apply best practices to enhance organizational collaboration and efficiency.

- Punctuality is essential.

**Education and Experience:**

- Bachelor’s degree or equivalent work experience.

- Minimum of three years’ experience in a corporate legal environment.

**Working Conditions:**

- Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $65,000 - $70,000. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

~~The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. ~~

Administrative Legal Assistant

Industry: Business Content
Company Size: 51-200 employees

A Hiring Company

Description:

**Position Summary **

Monroe Moxness Berg, a mid-sized boutique law firm, is seeking a highly skilled and detail-oriented Legal Assistant to provide comprehensive legal and administrative support to four attorneys, including partner-level litigators. The ideal candidate will have a minimum of four (4) years of experience in litigation legal support, including proficiency with state and federal e-filing, heavy calendaring, dictation, and executive-level administrative assistance. This role requires exceptional organizational abilities, strong communication skills, and the capacity to manage multiple priorities in a fast-paced environment.

**Essential Duties and Responsibilities **

· Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, correspondence, and trial materials.

· Perform state and federal court e-filings in compliance with applicable rules and deadlines.

· Manage complex and heavy calendaring for multiple attorneys, including hearings, deadlines, meetings, and internal reminders.

· Provide executive assistant–level support to partner-level attorneys, including dictation, scheduling, travel arrangements, expense coordination and CLE reporting.

· Maintain and organize electronic and physical case files, exhibits, and document management systems.

· Assist with deposition, trial, or hearing preparation, including assembling binders, coordinating witness materials, managing logistics and electronic presentation of exhibits.

· Communicate professionally with clients, vendors, court personnel, opposing counsel, and internal staff.

· Monitor case deadlines and proactively ensure attorneys are prepared for upcoming obligations.

· Handle administrative tasks such as time entry, billing support, mail processing, and document scanning.

· Maintain confidentiality and uphold the firm’s standards of professionalism and client service.

**Qualifications and Requirements **

· Minimum of four (4) years of litigation legal assistant experience in a law firm environment.

· Corporate legal assistance experience and executive assistance is preferred.

· Demonstrated proficiency with state and federal e-filing systems and court rules.

· Proven experience supporting partner-level attorneys with both legal and executive-style administrative tasks.

· Strong command of Microsoft Office Suite (Word, Outlook, Excel) and familiarity with legal practice management software.

· Excellent written and verbal communication skills, including proofreading and document formatting.

· Ability to manage competing priorities, meet tight deadlines, and maintain accuracy under pressure.

· Strong organizational skills, attention to detail, and a proactive approach to workflow management.

· Professional demeanor, discretion, and a commitment to high-quality work.

**Work Environment **

This position operates in a professional office setting and requires regular interaction with attorneys, staff, clients, and external parties. The role may occasionally require extended hours to meet deadlines or support trial preparation.

**Compensation and Benefits **

Monroe Moxness Berg provides a competitive benefits package including medical, dental, vision, life and disability insurance plans, as well as free onsite parking, fitness center, meals, and much more!

Requirements:

**Compensation details: ** 32-36 Hourly Wage

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down‑to‑earth culture, and deep-rooted commitment to the communities we serve is looking for a Legal Administrative Assistant to support our IP Litigation Practice in our Chicago Office. As the the Legal Administrative Assistant-Intellectual Property (IP) Litigation you will provide day‑to‑day administrative and litigation support to attorneys and paralegals, including assistance with pleadings, discovery, correspondence, court filings, and related clerical tasks. This position requires strong attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment.

During the Irwin IP and Miller Johnson integration period, the position will also provide transitional administrative support to assist with Irwin IP operations and ensure continuity of service.

**Key Responsibilities and Essential Functions **

**Litigation and Administrative Support **

- Prepare, format, proofread, and assemble legal documents for filing, with responsibility for electronic filing in state and federal courts

- Assist with calendaring litigation deadlines, monitoring court dates, and maintaining accurate attorney and paralegal calendars

- Support litigation activities by preparing exhibits, maintaining litigation binders and logs, and assisting with trial and deposition preparation

- Prioritize and prepare sensitive and detailed correspondence from rough drafts, dictation, or general instructions

- Establish and maintain well‑organized physical and electronic case files while ensuring the integrity and confidentiality of client documents

- Assist with billing functions, including time entry, preparing bills for mailing, and maintaining billing records

- Schedule appointments, coordinate meetings, and arrange travel as requested

- Perform general office support duties such as monitoring, collating, assembling, and distributing documents

**Transition & Integration Support **

(Temporary responsibilities related to the Irwin IP and Miller Johnson integration)

- Provide general administrative and operational support related to firm integration activities

- Assist with office operations, scheduling, supplies, and coordination with vendors or building contacts

- Support client and matter intake, billing coordination, time entry, and basic reporting as directed

- Assist with onboarding and offboarding of employees and summer associates in coordination with firm teams

- Maintain internal records, trackers, and confidential information and provide backup support as needed

- All other duties assigned

**Education and Experience **

- High school diploma or equivalent required; associate or bachelor’s degree preferred

- Minimum of 2 years of legal administrative experience supporting multiple timekeepers (attorneys and/or paralegals), preferably within a litigation environment

**Skills, Knowledge, and other Competencies **

- Ability to maintain confidentiality and foster positive working relationships with attorneys, paralegals, staff, and external contacts

- Ability to present accurate and professional work product, always maintaining a high level of attention to detail and organization.

- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook

- Experience with document management systems, including NetDocuments or comparable platforms

- Experience with state and federal court filing systems

- Familiarity with e‑filing platforms

- Experience with automated document formatting tools such as Litera NTD preferred

- Experience with time entry and billing systems, including LMS or similar accounting software preferred

- Strong written and verbal communication skills

-  Ability to prioritize, manage multiple tasks, and meet deadlines in a fast‑paced environment

**Culture and Benefits **

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. The expected salary range for this position is $28-$50 per hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s practice group. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

You know you need to do some planning. Maybe you have young children and need to name guardians. Maybe you have adult children and want to do legacy planning. Perhaps a loved one is in the nursing home. These Estate Planning Phases can present complicated legal issues. Even worse, finding a competent, convenient and friendly lawyer can be even more difficult.
While the law is complicated, working with a lawyer doesn’t need to be. At Sechler Law Firm, LLC, we strive to make planning easy.

We believe in getting to know you and your personal goals and concerns. We believe in providing great education to you on your planning options. We believe in simple, flat fee pricing. No billable hours and ticking clocks.

Please feel free to check out our website (www.SechlerLawFirm.com) for more information or to sign up for a free estate planning seminar.

Industry: Law Practice
Company Size: 11-50 employees

Sechler Law Firm, LLC

**PA**

Sechler Law Firm, LLC. is seeking a knowledgeable and detail-oriented **Legal Administrative Assistant. **The Assistant will provide high-level administrative and clerical support to our attorneys and legal staff in a fast-paced environment. This role is responsible for preparing and proofreading legal documents, managing calendars and deadlines, coordinating client communication, maintaining case files, and supporting daily office operations.

The ideal candidate is detail-oriented, highly organized, able to manage multiple priorities, and experienced in handling sensitive and confidential information. If you are looking for a rewarding career supporting families in your community, we'd love to hear from you!

Terra, the award winning, Miami-based real estate development company founded by David Martin & Pedro Martin, carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. 

The firm  has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

Since launching the firm in 2001, Terra has excelled at assembling multidisciplinary teams of architects, designers, planners, engineers and builders to bring projects to life. Recent examples include Rem Koolhaas/OMA, Renzo Piano, Bjarke Ingels, Daniel Buren, Ruben and Isabel Toledo, Meyer Davis Studio, William Sofield, West 8, Chef Michael Schwartz, Rene Gonzalez, Chad Oppenheim, RDAI, Gabellini Sheppard and more.

This commitment to community is underscored by Terra’s historic role in charitable, civic, arts and cultural organizations, including the Miami Children's Health Foundation benefitting Nicklaus Children’s Hospital, the Freedom Tower, Vizcaya Museums and Gardens, YoungArts Foundation, The Bass Museum and PAMM.

Industry: Real Estate
Company Size: 51-200 employees

Terra

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

The **Legal Administrative Assistant ** provides administrative and organizational support to the Legal Department. This role focuses on document management, tracking, coordination, calendaring. And internal process support, with all substantive legal work performed under attorney or senior paralegal supervision.

**General Responsibilities **

~~Corporate Administration & Entity Support ~~

• Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff

• Assist with registered agent administration, including logging notices, invoices and correspondence

• Save, label and file corporate documents in accordance with Legal Department naming and filing conventions

• Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists

~~Document Management and Legal Administration ~~

• Receive, log, save, and distribute legal documents upon receipt

• Assist with execution of documents, including coordination of signatures, notarizations, and delivery

• Maintain electronic and hard-copy legal files

• Support document compilation for internal review, audits and external requests

• Maintain version control and proper labeling of documents

• Maintain internal databases and shared drive with updated entity and compliance checklists

• Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project

• Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects

~~Contract & Tracker Support ~~

• Assist with contract administration, including:• Logging agreements into legal trackers

• Tracking execution status and outstanding items

• Filing fully executed agreements

• Populate and maintain legal trackers for contracts, matters, deliverables and deadlines

• Coordinate with internal teams to obtain missing information or documents needed for completion

• Escalate delays or missing items to senior legal staff

~~Litigation and Claims Administrative Support ~~

• Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision

~~Construction and Development ~~

• Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office

• Schedule inspections and coordinate administrative submissions with municipalities

• Track and submit invoices for legal-related services for processing

• Liaise with project teams to gather information and provide status updates as directed

Calendar and Coordination

• Assist attorneys and senior paralegal with:• Calendaring deadlines

• Scheduling meetings and calls

• Coordinating internal and external participants

• Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts

• Ensure follow-up on assigned administrative tasks

~~General ~~

Support Legal Department initiatives including:• Process improvements

• File clean-ups

• Data organization projects

• Assist with company-wide legal notices and administrative communications

• Provide backup administrative support as needed

• Perform other administrative and clerical duties as assigned

**As a team member at Terra, you’ll enjoy: **

• Career advancement and bonus opportunities.

• Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account)

• Employer-paid life and disability insurance

• Employer matching 401k

• Employee team building events

• Company paid monthly lunches

• Paid Time Off and paid Holidays

**Wilson Elser ** is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our **Legal Administrative Assistant **position in our **Miami **Office.

**The Position **

This is an excellent opportunity for legal professionals looing to advance their careers in a dynamic and fast-paced environment. As part of a national law firm you will gain hands-on experience supporting a team of skilled attorneys while honing your litigation expertise. If you thrive in a collaborative setting and enjoy taking on new challenges, please apply.

**Key Responsibilities: **

- Prepare and draft legal filing, format documents, pull exhibits proofread, and redact as needed

- E-file court documents in various state and federal courts

- Open new matters and assist in processing case closures

- Assisting attorney with trial preparation and coordinating of witnesses/experts for trial

- Manage and organize legal documents

- Coordinate and schedule hearings, conferences, depositions, and maintain attorney calendars

- Provide administrative support to attorneys and paralegals ensuring smooth day-to-day operations

**Qualifications **

- Minimum of 5+ years of experience in defense litigation and/or insurance defense experience preferred

- Trial experience is a plus

- Strong knowledge of litigation procedures including drafting and formatting pleadings

- Familiarity with State and Federal court rules, including e-filing requirements

- Ability to work collaboratively in a team oriented environment supporting multiple attorneys

- Excellent organizational  and time management skills to prioritize and handle multiple tasks efficiently

- Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)

- Strong written and verbal communication skills, with the ability to engage professionally with attorneys and clients

- A proactive mindset with willingness to take on new responsibilities and challenges

**Why Should You Apply? **

- ~~**Benefits: ** Outstanding benefits package, including 401k match and generous PTO plan ~~

- ~~**Career Growth: ** Ample opportunities for professional development and advancement ~~

- ~~**Employee Perks: ** Access to corporate discount plans and other benefits ~~

~~Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. ~~~~Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. ~~~~Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy here. ~~~~California Residents may review our CCPA notice for applicants and employees here. ~~#ZR

Spencer Fane is a law firm where your business leaders work with our business leaders. We provide an unconventional approach to legal services geared toward protecting and advancing business and personal interests. Our clients are certain that their interests are our priority because they work with leaders – leaders who work decisively, execute with purpose, and understand the importance of flawless timing. For more information, visit spencerfane.com or follow @spencerfane on Twitter.

Legitimate job offers from our firm are communicated through official channels and involve a rigorous recruitment process. If you have any doubts about the legitimacy of a job offer received, we encourage you to verify it via a message directly to our HR department at jobs@spencerfane.com.

Industry: Law Practice
Company Size: 501-1,000 employees

Spencer Fane LLP

**JOB TITLE: ** Legal Administrative Assistant

**FLSA STATUS: ** Non-Exempt

**SCHEDULE: ** M-F 37.5 hrs./week

**LOCATION: ** Plano, TX (Hybrid work environment with three days in office)

**REPORTS TO: ** Regional Office Administrator

**POSITION SUMMARY: **

Under general direction, the Legal Administrative Assistant provides confidential secretarial and administrative support to multiple attorneys and other timekeepers within the Litigation and Cyber Security practice groups. The position supports legal and client matter activities by coordinating communications, maintaining files and records, preparing and processing documents, assisting with billing and time entry, and scheduling meetings, travel, and related logistics in accordance with firm policies and procedures.

**COMPENSATION: ** At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the hourly rate for this position to be between $34.75 and $39.00.

**BENEFITS: ** Medical, Vision, Dental, PTO, 401k, Life, Disability

**PRIMARY RESPONSIBILITIES: **

- Provide administrative and secretarial support to attorneys and other timekeepers, interacting professionally with staff and leadership at all levels of the firm.

- Deliver high-quality internal and external client service while maintaining discretion and confidentiality.

- Collaborate with other Legal Administrative Assistants and provide coverage or assistance as assigned.

- Coordinate effectively with shared services departments, including Records, Accounting, and IT.

- Apply sound judgment and established procedures to prioritize assigned work, manage deadlines, and support attorney and client needs.

- Manage incoming and outgoing communications, including telephone calls, email, and electronic document workflows, to support client matters and deadlines.

- Schedule and coordinate meetings, conference rooms, and related logistics, including hospitality, facilities, and technology requirements.

- Maintain and manage attorney calendars, scheduling meetings with internal and external participants and communicating schedule changes as needed.

- Create, maintain, and organize client and matter files in both electronic and paper formats in coordination with the Records Department.

- Perform filing, file retrieval, and document management system updates in accordance with firm standards.

- Prepare and submit conflict checks, new client intake requests, and matter openings.

- Prepare, process, and submit conflict checks, new client intake requests, and matter openings in accordance with firm procedures.

- Coordinate with Accounting to support accurate billing in accordance with client requirements, including pre-bill review and invoice preparation as requested.

- Prepare, format, edit, and save documents using firm templates and styles; transcribe dictation using approved tools.

- Assist with drafting, proofreading, document comparison, and cross-referencing of legal documents.

- Plan and coordinate travel arrangements and prepare itineraries.

**QUALIFICATIONS: **

- **Education: ** Some college experience preferred, but not required.

**EXPERIENCE, SKILLS & COMPETENCIES: **

- **Experience: ** A minimum of five (5) years of administrative assistant experience is required. Experience working in a legal environment (law firm or in-house legal department) is preferred. Prior exposure to litigation law is desirable but not required.

- **Technical Skills: ** Working knowledge of Microsoft Office (Word, Outlook, Excel); experience with document management systems and Adobe Acrobat preferred.

- **Organizational & Time Management Skills: ** Ability to organize files, manage routine administrative tasks, and handle multiple assignments while meeting deadlines in a fast-paced environment.

- **Judgment, Initiative & Prioritization: ** Applies sound judgment, initiative, and basic prioritization skills to complete assigned tasks accurately and on time, following established procedures.

- **Communication & Collaboration: ** Clear and professional verbal and written communication skills; ability to work effectively with attorneys, paralegals, clients, and administrative staff.

- **Confidentiality & Professionalism: ** Demonstrates discretion, professionalism, and respect for confidentiality when handling sensitive information.

**SUPERVISORY RESPONSIBILITY: **

- None, individual contributor

**WORKING CONDITIONS: **

- Primarily performed in an office environment with frequent interaction across attorneys, paralegals, and administrative teams.

- Occasional travel to court, other office locations, or external administrative sites may be required.

- Work hours are generally standard business hours; occasional evenings or weekends may be required to meet deadlines or support urgent matters.

- Fast-paced, collaborative environment requiring adaptability, strong attention to detail, and effective prioritization.

**PHYSICAL REQUIREMENTS: **

- Regularly required to sit, stand, or walk for extended periods while performing administrative duties.

- Ability to lift and carry up to 25 lbs for filing, document handling, or office materials.

- Ability to perform repetitive motions, including typing, filing, and scanning.

- Occasional bending, reaching, and handling of office equipment.

- Adequate visual and auditory ability to accurately review legal documents, read computer screens, printed materials, and communicate effectively.

**DISCLAIMER: **

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

Smith Sovik Kendrick & Sugnet, P.C., founded in 1946, is an aggressive, innovative litigation boutique law firm.  We boast over 30 attorneys who defend individuals, professionals, corporations, and other entities against personal injury, malpractice and commercial claims in state and federal courts throughout New York State. We pride ourselves in aggressively and cost-effectively obtaining the very best results for our clients.  We understand our clients, will fight to succeed for each of them and strive to ensure success for every client we represent.  For us, its personal.

Industry: Law Practice
Company Size: 51-200 employees

Smith, Sovik, Kendrick & Sugnet, P.C.

**Company Description **

Smith, Sovik, Kendrick & Sugnet, P.C., founded in 1946, is an innovative litigation boutique law firm representing individuals, professionals, corporations, and other entities. With a team of over 30 experienced attorneys, the firm focuses on defending clients in personal injury, malpractice, and commercial claims across New York State.  At Smith Sovik, client success is a priority and passion.

**Role Description **

This is a full-time on-site role for a Legal Administrative Assistant located in Syracuse, NY. Responsibilities include drafting and preparing legal documents in litigation matters, managing communications, providing administrative support to attorneys, maintaining organized records, coordinating schedules, and assisting with daily office tasks. The role requires a detail-oriented individual able to efficiently balance administrative duties with legal-specific tasks in a professional environment.

**Qualifications **

- Knowledge of Litigation and experience in Legal Document Preparation

- Strong Communication skills, both verbal and written

- Proficiency in Administrative Assistance and Organizational skills

- Detail-oriented with the ability to multitask and manage multiple priorities efficiently

- Proficient in office software

- Previous experience in a law office or legal environment

- Associate’s or Bachelor’s degree preferred but not required

- Demonstrated ability to maintain confidentiality and discretion

**Compensation **

Salary and benefits are commensurate with experience.

At BGSP, our attorneys lead the way in complex civil defense by combining decades of trial experience with cutting-edge litigation strategy. Known for shaping trends and setting standards, we continuously refine our approach to meet the demands of modern legal challenges. We handle every matter with responsive service and clear communication, whether we represent the client directly or connect them to the right resource through our trusted referral network. In every case, our goal is the same: deliver tailored legal strategies that reflect your unique needs and objectives.

Industry: Law Practice
Company Size: 51-200 employees

Behar | Gibbs | Savage | Paulson

Pay: $24.00+ per hour

Job Type: Full-time

Work Location: In person Administrative Assistant – Legal Operations & Office Support Location: Long Beach, California

Position Type: Full-time

Experience Level: 1+ Years

Practice Focus: Legal Administration | Insurance Defense | Complex Litigation Join a Litigation Firm Committed to Excellence BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm handling high-stakes insurance defense and complex litigation.

We are seeking a detail-oriented and proactive Administrative Assistant to support our attorneys and legal operations. This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys being the organizational backbone of the firm.

Who You Are: You are a dependable professional with strong organizational skills and a proactive mindset. You understand the importance of confidentiality, accuracy, and timeliness in a legal setting. You’re comfortable juggling multiple tasks and take pride in keeping the office running smoothly. What You’ll Do

- Prepare and forward letters to adjusters, clients, and insureds (e.g., mediation, trial, court dates, depositions)

- Prepare, serve, and calendar supplemental discovery

- Download, organize, and chart medical records and subpoenaed documents (SDTs)

- Contact record vendors (e.g., ABI, COMPEX) for updates and missing records/films

- Handle requests for approval of films and quotes

- Download links and save documents to case files

- Calendar due dates for discovery, depositions, and other litigation milestones

- Assist with expert retention:

- Draft retention letters

- Forward records and materials

- Prepare expert files (3 days before deposition) and calendar deadlines

- Draft Case Management Conference (CMC) statements for attorney review

- Assist with trial preparation including exhibits, notebooks, and general support

- Prepare and serve initial discovery and deposition notices

What We’re Looking For

- 1+ years of administrative experience, preferably in a legal or professional services setting

- Strong organizational and time management skills

- Proficiency in Microsoft Office Suite (especially Outlook and Excel)

- Excellent written and verbal communication skills

- Ability to maintain confidentiality and handle sensitive information

- Familiarity with legal terminology and litigation procedures is a plus

Why Join Us?

- Be part of a respected and growing litigation firm

- Work in a professional, collaborative environment

- Competitive hourly pay

- Opportunities for growth and development within the firm

Benefits

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible schedule

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Referral program

- Retirement plan

- Vision insurance

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Flexible schedule

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Professional development assistance

- Retirement plan

- Vision insurance

Work Location: Long Beach, CA 90831

Administrative Assistant

Traub Lieberman is a client-focused law firm that meets the diverse needs of the insurance industry and has decades of experience providing clients with a myriad of associated services, including claim and coverage analysis, complex dispute resolution, and policy drafting. Our ability to identify risks and potential liabilities enables us to complement our services with an active cyber risk, technology, and data security practice that focuses on cyber insurance policies and endorsements, cyber insurance coverage, and Tech E&O, and enables to us to provide our clients with rapid-response crisis management services when they need them most.

Over the past 30 years, the firm has expanded nationally, enabling us to provide a full range of services throughout the U.S. across 17 practice areas. We have earned a reputation for excellence, gained through the depth and business acumen of our attorneys. As the firm continues to grow, we remain dedicated to proactively resolving claims in the most cost-effective and efficient manner.

Industry: Legal Services
Company Size: 51-200 employees

Traub Lieberman Straus & Shrewsberry LLP

Traub Lieberman is a growing national law firm with more than 90 attorneys across offices throughout the United States. Known for our collaborative culture and strong client relationships, we offer a full range of legal services across more than 15 practice areas.

As we continue to expand, we are looking for a **dynamic and detail-oriented Legal Administrative Assistant ** to join our thriving litigation practice group in St. Petersburg. This is an exciting opportunity to be part of a highly respected insurance defense team handling sophisticated first- and third-party coverage matters—all within a supportive, team-driven, and family-friendly environment.

If you are someone who enjoys working in a fast-paced legal setting, takes pride in producing high-quality work, and values being part of a strong, collaborative team, this is a great place to build your career.

**Why Join Us **

- Hybrid schedule: **3 days in office, 2 days remote ** (after 90 days)

- Supportive, team-oriented culture

- Established and respected litigation practice group

- Professional growth and development opportunities

- Business casual environment

**What You’ll Do **

- Draft, edit, and format correspondence, pleadings, motions, discovery, and legal documents

- Manage electronic filings in Florida state courts (federal filing experience is a plus)

- Maintain attorney calendars, including deadlines, hearings, and trial schedules

- Coordinate depositions, hearings, CMEs, meetings, and conferences

- Conduct conflict checks and assist with new file setup

- Organize and maintain electronic case files

- Proofread documents for accuracy, formatting, and grammar

- Track assignments and follow up on outstanding tasks

- Assist with attorney expense reporting and vendor invoice processing

- Provide proactive administrative support to a team of attorneys

**What We’re Looking For **

- Prior legal administrative/secretarial experience required

- 2+ years of litigation experience (insurance defense preferred)

- Strong knowledge of Florida ePortal and court procedures

- Federal ECF experience is a plus

- Excellent organizational skills with strong attention to detail

- Ability to manage a high-volume workload with accuracy and efficiency

- Proficiency in Microsoft Office; experience with Worldox, Chrome River, or Aderant is a plus

- Strong communication and problem-solving skills

- Positive attitude and a team-first mindset

**Benefits **

- Medical, dental, and vision insurance

- Employer-paid life, short-term, and long-term disability insurance

- 401(k) with employer match

- Flexible spending accounts (FSA) and dependent care options

- Employee Assistance Program

- Generous paid time off and paid holidays

- Employee referral bonus program

- Voluntary benefits including supplemental insurance options

**Position Details: **

Full-time, non-exempt

Salary commensurate with experience

Ballard Spahr LLP, an AmLaw 100 law firm with more than 600 lawyers in 15 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. 

We partner with clients—from start-ups to Fortune 500 companies, governments, and non-profit organizations—to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what’s important, and position themselves for future success. 

The firm combines a comprehensive scope of practice with strong regional market knowledge. And we are nationally recognized in the development and use of innovative technology to drive efficiency, transparency, and results.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Ballard Spahr LLP

Department: Litigation

**About Us**

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained.

**Why Join Us?**

- Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

- Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

- Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

- Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

**Your Role**

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

- Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

- E-filing in various state and federal courts, both trial and appellate.

- Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.

- New client intake and file maintenance utilizing the firm's electronic records management system.

- Billing, travel coordination, and expense reimbursement.

- Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

**What We Are Looking For**

- Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

- Communication: Strong verbal and written communication abilities.

- Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

**Required Experience**

This position requires a minimum of 5 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

**Ready to Grow with Us?**

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

Legal Administrative Assistant- Litigation

At Allstate, we're advocates for peace of mind and a good life. And that comes through in everything we do. 

From building diverse and innovative teams that truly understand our customers' needs, to challenging each other to develop our careers in a meaningful way, and finally to the incredible results we're able to achieve together.

See how we’re creating a better future through innovation, advocacy, and empowering people and communities.

Industry: Insurance
Company Size: 10,001+ employees

Allstate

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

**Job Description**

The Legal Administrative Assistant provides administrative and case support to Client Legal Services attorneys, with a primary focus on Examinations Under Oath (EUOs) and related case coordination. This role is responsible for managing high-volume scheduling, maintaining accurate documentation, and ensuring strict compliance with service-level agreements with Claims.

The ideal candidate is highly organized, detail-oriented, and technologically proficient, with the ability to manage multiple deadlines in a fast-paced environment. Success in this role requires strong follow-up skills, accuracy, and the ability to coordinate attorneys, court reporters, and other parties while maintaining complete and timely case records.

**Key Responsibilities**

- Coordinate and schedule Examinations Under Oath (EUOs), including attorneys, court reporters, and involved parties

- Manage high-volume calendaring, including scheduling, rescheduling, and closing out events

- Maintain compliance with TeamConnect (Litigation Management System) and other task-based systems

- Enter and manage case data including pleadings, motions, correspondence, and EUO documentation

- Prepare and track correspondence and maintain proof of delivery for required communications

- Maintain accurate and organized case files and documentation of tasks and activities

- Ensure adherence to established processes and service-level timelines with Claims partners

- Communicate with attorneys, internal stakeholders, and external parties regarding case coordination

- Manage scheduling and administrative support for multiple attorneys

- Handle confidential information and complete administrative tasks accurately and in a timely manner

**Skills And Qualifications**

- Strong typing speed and accuracy

- Technology proficiency, including experience with case management or task-based systems

- Excellent organizational and follow-up skills with the ability to meet strict timelines

- Ability to take initiative while working under attorney direction

- Experience supporting multiple attorneys simultaneously

- Experience with heavy scheduling and coordination

- Insurance defense or legal administrative experience preferred

**Supervisory Responsibilities**

- This role does not have supervisory duties.

**Location**

- This role is remote, with required quarterly in-office attendance. Candidates must reside within the greater Miami metropolitan area or near a local office in Jacksonville, Tampa, Fort Myers, Miami, or Fort Lauderdale.

**Explore The Benefits Of Joining Allstate's Client Legal Services**

- Exceptional Work-Life Balance: In-house litigation roles offer more predictable schedules and flexibility.

- Holistic Business Insight: Work closely with internal partners to understand business priorities and legal strategy.

- Direct Client Collaboration: Partner with internal stakeholders to provide proactive legal support.

- Strategic Impact: Contribute to risk management and key legal initiatives.

- Diverse Legal Work: Engage in litigation support, compliance, dispute resolution, and operational matters.

- Professional Growth: Access opportunities for advancement and ongoing development.

**Skills**

Adaptability, Adaptable to New Technologies, Calendar Management, Case Management Software, Client Communication, Collaboration, Confidentiality, Court Filings, Deadline Management, Detail-Oriented, E-File, Learning Quickly, Legal Document Preparation, Legal Reasoning, Microsoft Office 365, Organizing, Prioritization, Problem Solving, Team Player, Trial Preparation

**Compensation**

Compensation offered for this role is 20.77 - 32.67 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

**Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.**

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click “here” for information regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please click “here” for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

To view the “EEO Know Your Rights” poster click “here”. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs.

To view the FMLA poster, click “here”. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

It is the Company’s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.

Legal Administrative Assistant (Remote - Miami, Florida)

Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant (LAA) in our Litigation Practice. As a LAA you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. You will serve as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

**Key Responsibilities and Essential Functions **

- Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, meetings, and key milestones are accurately tracked and proactively managed.

- Monitors and coordinates task flow to ensure matters progress efficiently and accurately.

- Partners with assigned timekeepers to prioritize workload and manage shifting deadlines.

- Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.

- Prepares, edits, proofreads, and assembles legal documents and correspondence with a high degree of accuracy and professionalism.

- Maintains organized physical and electronic case files in accordance with the Firm’s document management standards.

- Serves as a professional point of contact for clients, opposing counsel, and internal stakeholders.

- Oversees formatting and drafting legal documents.

- Manages incoming and outgoing mail for assigned timekeepers.

- Coordinates travel arrangements and logistical needs for assigned timekeepers.

- Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.

- Shares knowledge and supports process consistency across the legal support team and practice area.

**Education and Experience **

- High school diploma or equivalent required

- Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required

- Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required

- Proficiency in NetDocs or other document management systems required

- Proficiency with Literia NTD or other automated document formatting systems preferred

- Proficiency with LMS accounting software for time entry and billing preferred

- Proficiency with state and federal court filing systems, including MiFile and PACER

**Skills, Knowledge, and other Competencies **

- Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.

- Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.

- Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.

- Produces high-quality, detail-oriented work. Proactively reviews documents for accuracy and completeness before submission.

- Understands how administrative support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.

- Demonstrates working knowledge of district, circuit, and federal court filing procedures.

- Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.

- Working knowledge of billing timelines and matter lifecycles.

**Culture and Benefits **

At Miller Johnson, our culture is anchored in our Core Values and how we work together:Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

Legal Administrative Assistant-Litigation

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually  any other law firm in the world. 

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in  pensions, private equity, real estate, tax, and technology. 

Attorney Advertising. To view our legal notices, please visit:  www.dlapiper.com/legalnotices

Industry: Law Practice
Company Size: 5,001-10,000 employees

DLA Piper

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

**Summary**

The Legal Executive Assistant (LEA) supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team. This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

**Location**

This position can sit in Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Minneapolis, New York, Northern Virginia, Palo Alto, Philadelphia, San Diego, San Francisco, Seattle, Short Hills, Washington, DC or Wilmington and offers a hybrid work schedule.

**Responsibilities **

- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.

- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.

- Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.

- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.

- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.

- Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.

- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.

- Provides day-to-day information governance (IG) and records management support for client/matter work by helping ensure content is organized, stored in approved repositories, and maintained in accordance with firm policies and procedures, including proactive matter close-out activities. Serves as a liaison between attorneys/matter teams and IG/Records resources as needed.

- Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.

- Oversees meeting planning and coordinates with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.

- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney’s request.

- Manages the attorney’s calendar, schedules meetings, resolves conflicts, and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

**Desired Skills**

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pays attention to minute details and takes initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product. Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

**Minimum Education **

-  High School Diploma or GED.

**Preferred Education**

-  Bachelor's Degree in Legal studies, Business Administration, or a related field.

**Minimum Years Of Experience**

-  5 years of experience in an administrative role within a corporate or legal environment, providing support to upper-level leadership.

**Essential Job Expectations**

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

- Provide timely, accurate, and quality work product.

- Successfully meet deadlines, expectations, and perform work duties as required.

- Foster positive work relationships.

- Comply with all firm policies and practices.

- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

- Ability to work under pressure and manage competing demands in a fast-paced environment.

- Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

**Physical Demands**

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

**Work Environment **

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

**Disclaimer **

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

**Application Process**

Applicants must apply directly online instead of sending application materials via email.

**Accommodation **

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $43.26 - $65.52 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

~~DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ~~Job applicant poster viewing center~~.~~

Legal Executive Assistant

Expert Witness for Entertainment Industry disputes

Industry: Movies, Videos, and Sound
Company Size: 1 employee

Law Firms

Legal Administrative Assistant (Litigation)

Hybrid – San Diego, CA

A highly respected **plaintiff-side litigation boutique ** is seeking a**Administrative Assistant ** to join their team in San Diego. This is an **urgent hire ** due to growing caseloads and offers the opportunity to support attorneys handling **high-impact civil litigation matters nationwide **.

This firm is known for handling complex, high-stakes plaintiff cases against major institutions and organizations, achieving landmark settlements and verdicts for clients across the United States.

**Responsibilities **

- Organize and maintain litigation files and document management systems

- Track case status, deadlines, and key litigation milestones

- Maintain and update records within case management and CRM systems

- Support attorneys with administrative litigation tasks and document preparation

- Ensure files and case materials are maintained with a high level of organization and accuracy

Qualifications

- **3+ years of legal administrative or legal assistant experience **

- Prior experience in **litigation environments (plaintiff-side preferred) **

- Experience with **practice management or CRM systems ** is a plus

**Salary and Other Compensation: **

The annual salary for this position is between **$75,000 – $95,000 **. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. The other benefits includes:

- **Health insurance, dental and vision **

- **401(k) match **

- **PTO **

This role offers strong mentorship, meaningful work, and room to grow long-term within the firm.

Legal Assistant

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Industry: Law Practice
Company Size: 10,001+ employees

Dentons

Dentons US LLP is recruiting for a highly organized and experienced Legal Administrative Assistant to provide support to our corporate lawyers in our New York office. This role offers the opportunity to work in a dynamic, collaborative environment supporting sophisticated transactional work for high-profile clients. This position is hybrid and can be located in our NY Midtown or Short Hills, NJ office.

**Responsibilities **

- Manage core legal administrative tasks, including conflicts checks, new client-matter openings, expense reconciliation, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.

- Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.

- Handle confidential and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives.

- Utilize the Document Management System (iManage) for secure filing, organization, and efficient retrieval of documents and records.

- Provide high-level administrative and organizational support, such as planning internal/external meetings and conferences, including catering and logistics.

- Anticipate needs, prioritize competing demands, and proactively manage a heavy workload in a fast-paced setting (overtime may be required periodically).

- Other duties may be assigned to support the team’s needs and fully meet the requirements for this position.

**Qualifications & Experience **

- Minimum of 5+ years of legal administrative experience in a mid- to large-size law firm, with strong preference for prior support in Corporate, Capital Markets or Finance practices.

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Demonstrated proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (formerly Chrome River), Kiteworks, and Litera strongly preferred.

- Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients, high-level partners, and executives.

- Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.

- Strong organizational skills, attention to detail, and capacity to manage multiple priorities while remaining proactive and solutions oriented.

- Must be able to work overtime as needed and have flexibility in working from both locations.

**Salary **

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

~~Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. ~~

Legal Administrative Assistant - Corporate

Thompson Coburn is a full-service, values-driven law firm with offices strategically located in Birmingham, Chicago, Dallas, Los Angeles, New York, Southern Illinois, St. Louis, and Washington, D.C. The firm represents a sophisticated client base — including Fortune 500, middle-market and emerging companies — across a range of practice areas and industry sectors.

From transportation and health care to agtech and higher education, our practitioners have deep industry knowledge that informs the services we provide to clients across the globe from our national network of offices.

Industry: Law Practice
Company Size: 501-1,000 employees

Thompson Coburn LLP

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Administrative Assistant to join its Chicago office. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Under the leadership of the Senior Manager of Legal Support Services, this position serves as the vital link between corporate/transactional attorneys, clients, and support staff. You’ll draft legal documents and reports, engage with clients, and maintain seamless collaboration across the office to ensure deadlines are met and confidentiality is upheld. There will be opportunities to assist attorneys in other practice areas as well. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities

-  Supports multiple attorneys and paralegals as primary assignment in the preparation of legal documents.

-  Manages attorney calendars, schedules appointments and coordinates travel arrangements.

-  Professionally manages client contact in all communications.

-  Utilizes Firm systems to manage deadlines, docketing, and other administrative workflows.

-  Processes check requests and expense reports through Firm accounting software system.

-  Collaborates with administrative support staff (document production, receptionists, business office, etc.), and proofs documents returned from document production.

**Knowledge, Skills, And Abilities Required**

-  Demonstrates strong organizational and prioritization skills with attention to detail.

-  Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription.

-  Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.

-  Strong proofreading, grammar, and editing abilities.

-  Able to manage multiple assignments and competing deadlines with minimal supervision.

-  Exercises sound judgment, discretion, and professionalism in all interactions.

-  Able to work collaboratively in a team environment while maintaining confidentiality.

-  Possesses excellent written and verbal communication skills.

-  Able to adapt to change and solve problems using critical thinking.

-  Willing to work overtime as needed and manage occasional high-volume workloads.

**Education And Experience Qualifications**

-  High school diploma or equivalent required; Associate Degree preferred.

-  At least two (2) years of corporation/transactional legal experience required, three (3) to five (5) years preferred.

**Compensation**

For applicants that meet the experience requirements for the role and are physically based in Chicago, IL, the expected salary range is $50,000 - $80,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

-  Medical Insurance

-  Vision Insurance

-  Dental Insurance

-  Life Insurance & ADD policies

-  Short & Long Term Disability Insurance

-  Paid Parental Leave

-  401(k) Profit Sharing plans

-  Parking/Transportation Stipend

-  Section 125 Plan (Pre-tax premiums and medical reimbursement)

-  Paid Holidays

-  Paid Vacation Time

-  Employee Assistance Program (EAP)

-  Employee Wellness Program

-  Tuition Reimbursement

-  College Savings Plan Deductions (529 Plans)

-  Long Term Care

Equal Opportunity Employer M/F/D/V

Legal Administrative Assistant - Corporate/Transactional

At Fredrikson, we’ve built a reputation as the firm “where law and business meet” by bringing business acumen and entrepreneurial thinking to our work with clients, and by operating as business advisors and strategic partners as well as legal counselors.

A proactive, problem-solving mindset runs throughout our service areas, from our traditional legal areas of support like litigation, real estate, and intellectual property to our more consultative practices like government relations. It’s a mindset that enables us to understand and keep client objectives firmly in mind, and to anticipate and address problems before they arise.

Our lawyers blend a common sense approach with in-the-field experience, and we utilize our firm’s strong reputation and our lawyers’ broad networks of business and industry contacts to get things done for clients.

Clients have relied on us since 1948 for great solutions that help them minimize legal risks and maximize business benefits. We look forward to an opportunity to show you what it is like where law and business meet. 
  
Fredrikson & Byron, P.A. was founded in Minneapolis in 1948.  Since then, we’ve grown into an international firm of over 350 attorneys in over 30 practice areas.

Industry: Law Practice
Company Size: 501-1,000 employees

Fredrikson & Byron, P.A.

**Who We Are:**

Fredrikson is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Our firm offers highly competitive salaries and comprehensive benefits in a collaborative, hybrid work environment.

**Overview:**

We are seeking an experienced Legal Administrative Assistant to support attorneys and practitioners within our Patent Practice Group.

**Key Responsibilities Include:**

- Docket Management & Deadline Monitoring: Maintain and review docket reports, track deadlines, and ensure timely communication of upcoming actions to attorneys and practitioners.

- Patent Prosecution Support: Assist with preparation and filing of patent documents, including office action responses and related materials, and coordinate post-filing activities.

- Client & Foreign Associate Communications: Manage, track, and distribute correspondence with clients and foreign associates, and ensure timely and accurate client reporting.

- File & Document Management: Open new matters and maintain organized electronic files.

- Billing, Expenses & Administrative Support: Process invoices and expenses, assist with time entry, and support billing setup and tracking.

- Mail & Reporting Responsibilities: Review and report incoming patent-related mail to clients in accordance with established procedures and timelines.

**Our Ideal Candidate Will Have:**

-  Three plus years of legal experience (patent experience preferred, but not required) ;

- Familiarity with patent prosecution processes and USPTO procedures;

- Experience with docketing systems and document management tools (e.g., CPi, iManage or similar);

- Strong organizational skills with exceptional attention to detail;

- Ability to manage multiple priorities and meet tight deadlines;

- Excellent written and verbal communication skills; and

- Proficiency in Microsoft 365 and legal billing/expense systems.

**We Offer:**

- Collaborative and supportive team environment;

- Exposure to sophisticated patent prosecution work;

- Opportunities for professional growth and development;

- Competitive compensation and comprehensive benefits package.

**Benefits:**

Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, employee resource benefits (inclusive of counseling, coaching, and caregiving guidance), paid parental leave, parenting classes, pre-tax parking and transportation options, and much more! Our retirement plan includes financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm-paid profit-sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions. In addition to a highly competitive salary, the firm offers a 37.5 work week and a collaborative, hybrid work environment.

The estimated starting annual pay range is $24 - $39/hour. The compensation offered will be dependent on the candidate’s experience, skills, education, professional background, overall qualifications, and geographic market location.

**Applying For This Position:**

Applications will only be accepted online at www.fredlaw.com/careers, and applicants will be asked to submit a cover letter, resume and salary requirements. For assistance with the application process, or for accommodations, please contact recruiting@fredlaw.com.

**About Fredrikson:**

With a reputation as the firm “where law and business meet,” our attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to our clients. To best serve our clients, we provide innovative solutions to legal needs while reflecting inclusion and diversity as core values. We offer highly competitive salaries and comprehensive benefits in a collaborative work environment. The firm’s 400+ attorneys serve clients through our ten locations around the world: Minneapolis, Saint Paul, and Mankato, MN; Bismarck and Fargo, ND; Ames and Des Moines, IA; Madison, WI; Saltillo, Mexico; and Shanghai, China. Visit www.fredlaw.com for more information.

Fredrikson is an equal employment opportunity employer. All qualified applicants are encouraged to apply. Fredrikson does not discriminate in its recruiting, hiring or employment practices on the basis of race, color, religion, creed, age, sex, pregnancy, childbirth, or related medical conditions, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable local, state, and/or federal laws.

**We are not accepting search firm submissions for this position at this time. **

Legal Administrative Assistant - Patent - Minneapolis, MN

DarrowEverett is a full-service business law firm committed to providing clients with the highest level of service & attention to detail while providing efficient & effective legal advice. We pride ourselves on our sophisticated yet practical approach in counseling our clients, with a strong emphasis on prompt responses & execution. Our team assists each client in making well-informed, productive, & successful decisions on all issues confronting them.

Our diverse clientele ranges from domestic & international public & private companies to healthcare & tax-exempt organizations, encompassing national & regional biotech & pharmaceutical companies, manufacturers, hospitality, retailers, & more. We are also dedicated to the individual, working with high-net-worth clients like entrepreneurs, professionals, board members, & senior executives.

Our attorneys are business lawyers & advisors with substantial knowledge & experience on both the business & legal sides of transactional & non-transactional matters. We have a wealth of experience in numerous practice areas, including banking & finance, business litigation & dispute resolution, commercial real estate, corporate & business acquisitions, energy & natural resources, environmental, government investigations, healthcare & life sciences, intellectual property & technology, labor & employment, private equity, capital markets, & securities, private wealth services, regulatory & compliance, restructuring, & tax.

We not only strive to understand our clients’ needs but seek to develop collaborative partnerships to assist them in achieving successful legal & business outcomes. Our attorneys work in interdisciplinary teams across multiple practices & offices, resulting in the highest quality legal advice.

With offices in Boston, MA, Providence, RI, New York, NY, Nashville, TN, Charlotte, NC, Charleston, SC, and Miami, FL, we are uniquely positioned to manage our clients’ legal matters across a wide geographic footprint.

Industry: Law Practice
Company Size: 51-200 employees

DarrowEverett LLP

DarrowEverett LLP is looking for a Litigation Legal Administrative Assistant to support our Litigation Practice. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its reputation.

Legal Administrative Assistant handles both traditional secretarial tasks and as well as tasks specific to the legal field. On an average day, this role will range from answering phones and sending emails, managing projects, to preparing subpoenas, motions, and other legal documents.

**Duties and Responsibilities: **

- Drafting legal documents including, but not limited, routine pleadings and motions, affidavits, and interrogatories, subpoenas, and summonses.

- Coordinate appointments, including all correspondence and logistics necessary

- Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.

- Manage legal documentation and correspondence in strict confidence.

- Transcribe and proofread legal documents

- Accurately file documents with the court ahead of deadlines

- File, organize, scan, copy and fax legal documents in an organized and timely manner

- Answer phone calls, take notes/messages and redirect calls when appropriate

- Schedule court depositions, hearings, and other meetings

- Facilitate administrative projects, meeting of deadlines, and provide timely reminders.

- Develops and maintains records regarding billable hours spent on specific cases.

- Performs other related duties as assigned.

**Qualifications: **

- 3-5 years experience as a paraprofessional

- Associates degree required; Bachelor's degree preferred

- Familiarity with legal documents and terminology

- Proficiency with Microsoft Office programs

- Able to effectively prioritize and meet deadlines

- Able to work as a team with attorneys and other colleagues

- Demonstrate a courteous and professional demeanour

- Superior written and oral communication skills

- Familiarity with electronic court filing.

**Physical criteria: **

- Ability to sit or stand for up to 8 hours a day

- Ability to hear and respond to conversations professionally

- Ability to use a mouse, keyboard

- Ability to handle varying stress levels (high, very high) and maintain professional composure.

Litigation Legal Administrative Assistant

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