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Industry: Technology, Information and Internet
Company Size: 11-50 employees

Sundayy

Savvy Admin PROD

**About The Company**

Huntington is a leading financial services company committed to delivering innovative banking and financial solutions to individuals, businesses, and communities. With a rich history of providing exceptional customer service and fostering economic growth, Huntington offers a wide range of banking, investment, and mortgage services. Our company values integrity, teamwork, and a customer-centric approach, striving to create a positive impact in the communities we serve. As a dynamic organization, Huntington continuously seeks talented professionals to join our team and contribute to our mission of making banking easier and more accessible for all.

**About The Role**

The Executive Administrative Assistant plays a vital role in supporting executive leadership by managing a diverse range of administrative tasks with efficiency and professionalism. This position requires a highly organized individual capable of handling complex duties, including correspondence management, scheduling, report consolidation, and special projects such as budgeting and variance analysis. The Executive Administrative Assistant acts as a key point of contact within the organization, ensuring smooth workflow and effective communication across departments. The role demands a proactive attitude, exceptional problem-solving skills, and the ability to prioritize multiple responsibilities in a fast-paced environment. The successful candidate will contribute to the overall efficiency of the executive team and support the company's strategic objectives.

**Qualifications**

- High School diploma or equivalent

- Minimum of five (5) years of experience in an administrative support role

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)

- Exceptional written and verbal communication skills

- Strong organizational and time management skills

- Ability to work effectively under pressure and meet tight deadlines

- Demonstrated effectiveness in a fast-paced environment

- Excellent analytical and problem-solving abilities

- Strong interpersonal skills and attention to detail

**Responsibilities**

- Answering phone calls, preparing, editing, and composing correspondence

- Maintaining and establishing reports or filing systems for easy retrieval

- Providing information and resolving issues by analyzing situations and offering multiple non-standard solutions

- Scheduling, coordinating, and making arrangements for meetings and events

- Gathering data, typing, and consolidating reports for management review

- Completing special projects, including budgeting and variance reporting

- Organizing and directing workflow to ensure efficiency

- Performing additional duties as assigned by management to support organizational goals

**Benefits**

- Competitive salary package

- Health, dental, and vision insurance plans

- Retirement savings plan with company contributions

- Paid time off and holidays

- Flexible work arrangements, including options for remote work

- Opportunities for professional development and career growth

- Inclusive and diverse work environment

Equal Opportunity

Huntington is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status. We believe that a diverse workforce enhances our ability to serve our customers and communities effectively.

Executive Administrative Assistant

At Johnson & Johnson MedTech, we are working to solve the world’s most pressing healthcare challenges through innovations at the intersection of biology and technology. With deep expertise in surgery, orthopaedics, cardiovascular, and vision, we design healthcare solutions that are smarter, less invasive and more personalized. We are developing the next generation of med tech solutions to tackle the most pervasive and complex health challenges for people around the world.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Johnson & Johnson MedTech

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

**Job Function**

Business Support

**Job Sub Function**

Administration & Secretarial

**Job Category**

Business Enablement/Support

**All Job Posting Locations:**

Palm Beach Gardens, Florida, United States of America, Raritan, New Jersey, United States of America, Raynham, Massachusetts, United States of America, Warsaw, Indiana, United States of America, West Chester, Pennsylvania, United States of America

**Job Description**

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

**Required Skills**

**Preferred Skills:**

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

**The anticipated base pay range for this position is :**

$66,000.00 - $106,260.00

**Additional Description For Pay Transparency**

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

**Benefits**

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

-  Vacation –120 hours per calendar year

-  Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

-  Holiday pay, including Floating Holidays –13 days per calendar year

-  Work, Personal and Family Time - up to 40 hours per calendar year

-  Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

-  Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

-  Caregiver Leave – 80 hours in a 52-week rolling period10 days

-  Volunteer Leave – 32 hours per calendar year

-  Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

ThoughtSpot is the AI-native Intelligence Platform for every enterprise. Our mission is to create a more fact-driven world by empowering everyone to explore any data, ask any question, and uncover actionable insights faster—leading to growth, better business outcomes, and efficiency in their organizations: www.thoughtspot.com


With ThoughtSpot’s intuitive natural language search, every user can confidently generate answers from their business data at every point of decisioning. The platform’s unified capabilities, along with our agentic AI analyst, Spotter, enable users to create precise, transparent, personalized, and actionable insights with enterprise grade trust, security, and scale. Accessible via the web and mobile app, ThoughtSpot ensures intelligent decision-making happens seamlessly, wherever and whenever needed. 

For developers, ThoughtSpot Embedded offers a low-code solution to integrate AI-powered analytics directly into products and services, driving data monetization and boosting user engagement for customers. 

Industry leaders like NVIDIA, Hilton Worldwide, Capital One and Huel rely on ThoughtSpot to transform how their employees and customers take advantage of data to create better business outcomes. 

Try ThoughtSpot today and experience the new era of analytics: https://www.thoughtspot.com/trial

Industry: Software Development
Company Size: 501-1,000 employees

ThoughtSpot

**The Role**

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C-suite leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized, responsive, and focused in a fast-paced environment, and someone employees turn to for a smooth, welcoming, well-run office experience. This role requires balancing high-touch executive support with day-to-day office operations and employee experience initiatives.

**Location: ** This role is based in Chicago and requires regular in-office presence.

**What You’ll Do**

~~Executive Assistant Responsibilities~~

- Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

- Schedule, plan, and coordinate travel, offsites, and leadership meetings.

- Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

- Act as a key point of contact on behalf of supported leaders.

- Draft, proofread, and edit correspondence, presentations, and internal communications.

- Proactively manage priorities, deadlines, and competing requests in a fast-moving environment.

- Handle sensitive and confidential information with discretion and professionalism.

- Support occasional personal or ad hoc tasks to enable executive productivity.

~~Office Manager Responsibilities~~

- Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

- Manage office vendors, supplies, facilities needs, and conference room logistics.

- Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

- Help plan and execute onsite meetings, leadership visits, team events, and office moments.

- Serve as a go-to resource for employees with office-related questions or needs.

- Identify and implement improvements to office processes, organization, and employee experience.

- Act as connective tissue across teams, ensuring nothing falls through the cracks.

**What You Bring**

- 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast-paced, high-growth environment.

- Proven experience supporting senior executives, including C-suite leaders, with the ability to anticipate needs and operate with urgency.

- Experience working in a technology and/or sales-driven organization strongly preferred.

- Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities seamlessly.

- Excellent written and verbal communication skills with strong attention to detail.

- High degree of discretion, professionalism, and sound judgment when handling sensitive information.

- Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical.

- Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities.

- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

- A proactive, service-oriented approach and a strong sense of ownership.

- Someone who enjoys being the go-to person and takes pride in creating structure, efficiency, and a positive office environment.

~~In Illinois, the estimated annual salary range for this role is $70k– $100k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.~~

~~Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.~~

**Mandatory And Required Skills For All ThoughtSpot Roles**

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

- Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

- Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

- Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

- Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

- Curiosity in exploring new AI tools

- Adaptability to quickly learn and implement new, emerging AI technologies

- Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

**AI Mindset for All Spotters**

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

**Hybrid Work at ThoughtSpot**

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

**ThoughtSpot for All**

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

**What Makes ThoughtSpot a Great Place to Work?**

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

**About ThoughtSpot**

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Executive Assistant & Office Manager

For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Industry: Higher Education
Company Size: 10,001+ employees

Yale University

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

**Overview**

The Senior Administrative Assistant, Housing Services reports to the Associate Director of Housing Services in Yale Housing. The Senior Administrative Assistant provides high-level administrative support to the Yale Housing department.

The position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment, ensuring the smooth operation of student housing services. The Senior Administrative Assistant serves as a principal source of information and primary point of escalation for questions for current and incoming undergraduate, graduate, and professional students and their families, as well as serving as the primary resource for campus partners about Yale Housing policies and procedures. A key position focus of this role is to assist in handling responsibilities including hosting an annual webinar for students, managing the communication timeline for housing room draw process, move-in and out, and serving as an additional resource for the student staff. This position requires a high level of independent decision-making and judgement related to responding to student questions and concerns related to the license agreement and student handbook. This role also includes answering and triaging phone calls and emails and resolving and responding to questions independently, seeking manager input when necessary.

- Assist students in the room draw process by assisting them in navigating their various options based on their specific needs and any challenges that may arise.

- Coordinate and participate in the move-in and move-out process. Communicating directly with students. Ensuring accuracy in dates and billing.

- Maintain and update the Yale Housing website as needed by taking ownership over the constant changes that arise with the changing landscape for housing options and regularly auditing and updating the information in various locations of the website.

- Assist Associate Director during peak periods, i.e. Housing Intent, Housing Application and Room Selection. Answer student questions, assist with application changes and room changes in housing software, adjust billing as necessary. Send well-written and informative emails to residents through housing software.

- Compose and create department communication, timelines, marketing, and resources for both current and incoming students.

- Monitor and respond to messages in various Yale Housing email accounts. Compose friendly, informative, accurate and helpful responses.

- Screen calls and messages for urgency and emergency needs; redirect to appropriate campus partners as needed. Synthesize information and follow-up on issues or questions seeking Manager assistance as needed.

- Identify and assess the needs of the student/customer, assisting them with appropriate information, paperwork, forms, etc. Summarize accurately problematic concerns and consult with Manager to implement solutions. Able to direct to other appropriate offices on campus.

- Reserve room spaces on and off campus, placing food orders, ordering supplies, etc. for department as needed.

- Performs additional functions as requested by department manager.

**Required Skills And Abilities**

-  Able to be a self-starter and to handle multiple tasks, demands and deadlines. Must be a team player. Demonstrated willingness to learn new skills and tasks as necessary.

-  Knowledge of Microsoft Office, including intermediate proficiency of Outlook, Word, and Excel.

-  Demonstrated strong verbal skills and written communication skills.

-  Demonstrated ability to triage incoming phone calls. Demonstrated strong customer service skills.

-  Excellent organizational skills; ability to respond to complex problems and initiate corrective action.

**Preferred Skills And Abilities**

-  Experience with StarRez or other housing software preferred.

-  Driver’s license preferred.

**Principal Responsibilities**

-  Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

**Required Education And Experience**

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

**Job Posting Date**

05/25/2026

**Job Category**

Administrative Support

**Bargaining Unit**

L34

**Compensation Grade**

Labor Grade D

**Compensation Grade Profile**

**Hourly Range**

$31.83

**Time Type**

Full time

**Duration Type**

Staff

**Work Model**

Hybrid

**Background Check Requirements**

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

**Health Requirements**

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

**Posting Disclaimer**

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

**Note**

Yale University is a tobacco-free campus.

Senior Administrative Assistant, Housing Services

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