One of the largest supporters of arts in the world, the J. Paul Getty Trust is an international cultural and philanthropic institution that focuses on the visual arts in all their dimensions. Getty serves both the general public and a wide range of professional communities in Los Angeles and throughout the world.

Through the work of the four Getty programs—the Museum, Research Institute, Conservation Institute, and Foundation—the Getty aims to further knowledge and nurture critical seeing through the growth and presentation of its collections and by advancing the understanding and preservation of the world's artistic heritage. The Getty pursues this mission with the conviction that cultural awareness, creativity, and aesthetic enjoyment are essential to a vital and civil society.

Industry: Museums, Historical Sites, and Zoos
Company Size: 1,001-5,000 employees

J. Paul Getty Trust

Savvy Admin PROD

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

**Job Summary**

Under minimal supervision, maintains record drawings and exhibits to reflect new construction or alterations to existing conditions using project drawings, engineering sketches, verbal instructions, specifications, or other supporting documentation. Collects and analyzes field data and applies it to design drawings and exhibits. Ensures accuracy of drawings and maintains production schedules. Performs calculations and applies details appropriately. Demonstrates attention to detail and ability to communicate with team members. Contributes to the maintenance of Facilities Space Management Database and associated drawings (using ARCHIBUS).

**Major Job Responsibilities**

- Applies comprehensive knowledge of Computer Aided Design (CAD) and Building Information Modeling (BIM)

- Utilizes applications such as AutoCAD and Revit to complete drawings to meet project deadlines

- Edits/updates a variety of Getty record drawings to reflect modifications to Getty properties resulting from new construction, alterations, and/or maintenance related projects to ensure the accuracy of records. Uses appropriate graphic and written assets from current building codes, energy codes, and requirements of regulatory agencies

- Enforces the usage of these digital library templates and assets per office digital guidelines across all projects Assists department leadership to provision record drawings, on behalf of new projects

- Reviews as-built drawings packages or modified field conditions with others (supervisors, project managers, architects, engineers, contractors and in-house Engineering staff) to verify editing requirements and inform tasks

- May serve as backup with the maintenance of ARCHIBUS data and associated drawing records

- Manages architectural and engineering site plans, floor plans, building elevations, building sections, and details, assists management in preparing proposals, and generates correspondence for clients and project managers. May be asked to create floor plans from scratch

- May be asked to support department projects outside of Facilities (such as Executive Leadership, Human Resources, Risk Management, Visitor Services and Security, Legal, and others)

- Consistently applies Quality Control procedures and takes ownership of work

- Contributes to the documentation, dissemination, and monitoring of standards, best practices and industry advancements

- Updates as-built conditions, archives new construction documents, and retrieves information to provide to others upon request

**Qualifications**

- Bachelor’s degree in related field

- 5+ years previous experience working with AutoCAD in an architectural firm and/or CAD services provider

- Expertise with AutoCAD/BIM (Revit) is preferred

- Experience with Program Management and Project collaboration software, such as ProCore and BlueBeam

**Knowledge, Skills And Abilities**

- Excellent written and oral communications skills

- Demonstrated ability to read, interpret, and work from plans, drawings, and specifications

- Comprehensive knowledge of drafting methods, materials, techniques, instruments, and symbols used in architectural, mechanical, civil, and electrical drawings

- Ability to read and prepare maps, charts, and tracings for various purposes

- General knowledge of engineering mathematics and ability to make engineering calculations

- Ability to organize, use, and maintain original, archived documents

- Working knowledge of AutoCAD software, and Building Information Modeling (BIM) and its extensive application for purposes of the graphical development of information as well as design development and documentation

- Extensive knowledge of printing equipment and its application in the production of documents and large format graphics

- Proficient computer skills and demonstrated experience with office software and email applications

- Ability to learn new office support technology systems and software applications

- PeopleSoft experience preferred

- ARCHIBUS experience a plus

**Benefits And Perks**

Here are just some examples that Getty offers/provides for full-time employees:

- Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

- 403(b) Employee Investment retirement plan – with up to 5% Getty Match

- Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

- Educational Assistance and professional development

- Paid Vacation, Sick and Personal Days

- 12 Paid Holidays

- Many positions have bi-weekly Off-Fridays

- On-Site Fitness Center at Getty Center

- Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to **Getty HR **.

Document Control Specialist

GrayWolf is a world leading construction company that provides end-to-end solutions for your asset from design through to fabrication, construction and facility management, nationwide.

Industry: Construction
Company Size: 1,001-5,000 employees

GrayWolf

Graywolf is a heavy industrial/commercial construction contractor that provides end-to-end solutions from design, fabrication, construction, and facility management with a footprint that is nationwide.   With more than 45-years of experience in the industry, we have strong leadership and support teams who understand field servant leadership is the key to our success.  We are continually  BUILDING  new talent while developing our current talent.   As our assignments vary in duration and locations, we provide a safe and ethical environment and offer a competitive wage and benefit program.  We strive to be the best contractor with demonstrating a culture of Safety, Quality and Performance to deliver the best completed projects to our customers.

**Position Value Proposition:**

Graywolf is seeking a detail-oriented Document Control Specialist, who would work in the Graywolf office in Alpharetta, GA, to support heavy industrial construction projects through effective management, distribution, and tracking of project documentation. This role is intended for a candidate with hands-on experience using construction document management platforms such as InEight, Procure, and Autodesk Build, with a strong understanding of document workflows in active construction environments.

**Core Responsibilities:**

- Manage, track, and maintain project documentation in accordance with company and client requirements.

- Upload, distribute, and control documents within systems such as InEight, Procure, and Autodesk Build.

- Maintain document registers, transmittals, and revision histories.

- Ensure current, approved documents are available to project teams and field personnel.

- Support document control for engineering drawings, RFIs, submittals, contracts, and correspondence.

- Coordinate document workflows between engineering, procurement, construction, and project management teams.

- Monitor compliance with document naming conventions and filing standards.

- Assist with audits, closeout documentation, and turnover packages.

**Core Competencies ****:**

- Drive for Results - Can be counted on to exceed goals successfully; detailed focused; steadfastly pushes self for results.

- Functional Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

- Interpersonal Savvy - Relates well to all kinds of people—inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships.

- Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

- Clear Written and Verbal Communications - Can write clearly and succinctly in a variety of communication settings and styles; possesses strong verbal communication skills; can get messages across that have the desired effect.

**Education And Experience**

- High School Diploma or Associate’s degree (preferred), and (2) years experience in a document control or administrative role within a construction or engineering company environment.

**Required Skills**

- Logical and reasoned evaluation of field conditions and possible solutions.

- Previous experience in a document control or administrative role within construction or engineering environments.

- Working knowledge of document management systems such as InEight, Procure, or Autodesk Build.

- Strong organizational skills and attention to detail.

- Proficiency with Microsoft Office (Word, Excel, Outlook).

- Ability to manage multiple priorities and deadlines.

**Desired Skills Or Knowledge**

- Experience supporting industrial, heavy civil, mechanical, electrical, or EPC construction projects.

- Familiarity with engineering and construction documentation (drawings, specifications, RFIs, submittals, etc.).

- Experience working with multiple stakeholders across office and field teams.

- Understanding of document control procedures for large, multi-discipline projects.

**Work Environment**

- The person who fills this role will work in the Graywolf office in Alpharetta, GA, but may be required periodically to visit construction sites to meet with Graywolf project teams.

**Graywolf Integrated Construction Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. **

KPS Life is a functional service provider (FSP) that's redefining what "FSP" means. How? By focusing on the one thing that matters above all else: Quality. 

At KPS, we deliver functional services through a progressive model - one that taps the best clinical ops professionals in the industry, supports them to do their best work, deploys state-of-the-art technologies, and enables full system integration with Sponsors. 

The result? A flawless model that's raising the bar - and setting a new standard - for clinical operations in pharma and biotech. We guide our clients over any challenge and deliver higher-quality results, which can mean millions of dollars gained and millions of lives saved. 

KPS by the numbers:

> 93% retention rate of CRAs
> 8+ years' experience of CRAs
> 30% average savings on study costs
> 25 countries in which we serve

Industry: Research Services
Company Size: 201-500 employees

KPS Life

Document Management Coordinator

Location: Tarrytown, NY

Position Summary

We're seeking a detail-oriented Document Management Coordinator to manage our document repositories, archives, and records lifecycle. This role ensures compliance with all regulatory requirements while maintaining accurate, secure, and accessible documentation across physical and electronic systems.

**Essential Duties & Responsibilities**

- Maintain document repositories and archives while verifying documentation throughout the complete records lifecycle (receiving, active use, storage, and disposition)

- Review all documents for accuracy and coordinate review and revision practices

- Maintain systems for disseminating and tracking retention schedules

- Ensure compliance with Environmental, Health & Safety policies, and all Local, State, and Federal regulatory requirements

- Complete all required training within established timeframes

- Perform all tasks per approved Standard Operating Procedures (SOPs)

- Conduct risk analysis and assessment of proposed changes to documentation processes

- Collaborate cross-functionally with Security, Privacy, and Legal teams to align Records Management processes with organizational policies

- Support information security, data protection, privacy, and regulatory compliance requirements

**Required Qualifications**

- Associate's Degree (minimum required)

- Proven experience maintaining document repositories and archives

- Strong attention to detail with excellent written and verbal communication skills

- Demonstrated ability to work cross-functionally across multiple teams

- Strong problem-solving capabilities

- Ability to manage multiple tasks and meet tight deadlines

- Knowledge of records management lifecycle and compliance requirements

**Preferred Qualifications**

- Bachelor's Degree

Ready to apply? Submit your resume and a brief cover letter highlighting your document management experience.

Document Management Coordinator (Tarrytown, NY)

HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No. 6 among the world’s design firms and we’re the largest healthcare design firm.  Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate together to make great things possible.  

When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.  

So, what are you waiting for? Come grow with us.

Industry: Design Services
Company Size: 10,001+ employees

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Quality Records Coordinator, we'll count on you to:

- Serve as the local administrative support to the area leadership for the management of the QMS.

- Specific responsibilities of the role may be achieved through a full-time employee or part-time employee.

- Monitor the proper scheduling and completion of QA and QC activities through the department's use of the QMIS.

- Coordinate hard copy destruction process annually.

- Support Area Quality Leader by regularly reporting QMS implementation, lessons learned, and audit resolution strategies.

- Work with Area Quality Leader to continually update local processes supporting implementation of QMS and ILG requirements

- Assist Area Quality Leader with responding to staff questions or issues related to policies and procedures related to the organization’s QMS.

- Identify local opportunities for training and support through monitoring loss trends due to quality related issues.

- Assist with Quality Audits as needed

**Preferred Qualifications**

- Embrace the HDR brand promise and values.

- Must execute work in a professional and ethical direction for the company and staff.

- Bachelor's degree

- A minimum of 10 years related experience

- Must be team-oriented and able to work with a variety of people in a fast-paced environment

- Experience in an Architectural/Engineering firm a plus

- Preference given to local candidates

**Required Qualifications**

- A minimum of 3 years in similar consulting industry.

- Ability to develop an understanding of QMS fundamentals.

- Strong verbal and written communication with investigative interview experience.

- Familiarity with MS Excel, Word, Adobe PDF and PowerPoint.

**What We Believe**

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

**Our Commitment**

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

**Primary Location:**

United States-Arizona-Phoenix

**Other Locations:**

United States-Arizona-Tucson

**Industry:**

Operational Leadership

**Schedule:**

Full-time

**Employee Status:**

Regular

**BusinessClass:**

Marketing and Admin

**Job Posting:**

Apr 10, 2026

At HDR, we are committed to the principles of employment equity.  We are an Affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Quality Records Coordinator

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