Thompson Hine LLP, a full-service business law firm with approximately 400 lawyers in 9 offices, was ranked number 1 in the category “Most innovative North American law firms: New working models” by The Financial Times and was 1 of 7 firms shortlisted for The American Lawyer’s inaugural Legal Services Innovation Award. Thompson Hine has distinguished itself in all areas of Service Delivery Innovation in the BTI Brand Elite, where it has been recognized as one of the top 4 firms for “Value for the Dollar” and “Commitment to Help” and among the top 5 firms “making changes to improve the client experience.” The firm’s commitment to innovation is embodied in Thompson Hine SmartPaTH® – a smarter  way to work – predictable, efficient and aligned with client goals. 

For more information, please visit  ThompsonHine.com and ThompsonHine.com/SmartPaTH.

Industry: Law Practice
Company Size: 501-1,000 employees

Thompson Hine LLP

Savvy Admin PROD

Thompson Hine LLP is seeking a full-time (37.5 hours/week) **Administrative Specialist ** (Litigation Legal Assistant) to join our downtown **Cleveland, Ohio ** office. This position is part of our Firmwide Administrative Support Center (“FASC”).

The FASC is responsible for providing high-level administrative and litigation support to attorneys, paralegals, and professional staff across all Thompson Hine offices. Primary responsibilities include but are not limited to: entering attorney time; preparing and submitting expense reports; processing new business intake requests; coordinating travel arrangements; performing data entry; conducting document comparisons; generating tables of contents and tables of authorities; assisting with trial, deposition, and arbitration preparation; and collaborating with attorneys, staff, and other departments as needed.

The ideal candidate will demonstrate strong interpersonal and communication skills, with the ability to build positive relationships in a collaborative team environment. Applicants must be self-motivated, detail-oriented, dependable, and adaptable to changing priorities in a fast-paced environment. Candidates should also possess excellent organizational, time-management, and customer service skills. The ability to work proactively and independently while effectively managing multiple responsibilities is essential.

** **

**REQUIRED QUALIFICATIONS: **

- Ten (10) or more years of combined experience as a legal secretary, legal assistant, or other legal support role, with a minimum of five (5) years in litigation practice support.

- Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

- Advanced proficiency in document formatting, including stripping and applying styles and number schemes.

- Superior grammar, punctuation, and proofreading skills.

- Strong communication and problem-solving skills.

- Strong interpersonal skills with an aptitude for working effectively within a team.

- Excellent organizational skills and the ability to prioritize multiple tasks while meeting tight deadlines.

- High school diploma or equivalent.

**PREFERRED QUALIFICATIONS: **

- Intermediate-to-advanced knowledge of PDF software (e.g., Kofax), document management systems (e.g., NetDocs), and time entry systems (e.g., Aderant).

This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager to support departmental and Firm needs. The Firm offers flexibility in scheduling for this position; however, regular hours must fall within the range of 8:30 a.m. to 6:00 p.m. E.T., Monday through Friday, with an agreed-upon daily schedule established at hire.

This position is also eligible to participate in a hybrid (in-office/remote) schedule upon successful completion of at least a 90-day training period. Occasional overtime and schedule adjustments may be required to accommodate workflow.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $78,000 to $96,000.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as paid time off (PTO).

Thompson Hine EEO Policy

Administrative Specialist (Litigation Legal Assistant)

Crossfire is a full service information technology company based in New York. Since 2000, Crossfire has successfully delivered more than 100 IT Development projects and has provided precision staffing for 22 Fortune 500 companies. We currently operate nationwide, are employee-owned, and are certified as a majority women-owned business.

Industry: IT Services and IT Consulting
Company Size: 51-200 employees

Crossfire Consulting

Pay Rate: $21/hr w2 no benefits

Duration: 6 Months, possible extension

Setup: 100% in office

The **Administrative Assistant ** will serve as a key member of the administrative support team, providing front desk coverage, office coordination, and general administrative assistance to ensure smooth day-to-day operations.

**Key Responsibilities:**

- Serve as the first point of contact for employees and visitors, maintaining a professional and welcoming reception environment

- Answer and route incoming phone calls and provide general office information

- Manage office supplies, kitchen areas, and coordinate maintenance requests

- Handle mail distribution, courier packages, and certified mail processing

- Process invoices and assist with accounts payable tasks

- Provide administrative support such as expense reports, travel arrangements, and general correspondence

- Coordinate conference room reservations and assist with meeting setup and visitor hospitality

- Support special projects and provide backup assistance to the broader administrative team

**Qualifications:**

- 1–2 years of administrative or office support experience preferred

- Strong interpersonal, communication, and organizational skills

- High level of professionalism, reliability, and attention to detail

- Ability to manage multiple priorities and work both independently and collaboratively

- Proficiency with Microsoft Office (Word, Excel, PowerPoint)

#IND123

Receptionist/ Administrative Assistant

In North America, Gerdau manufactures merchant bar, structural steel, piling, special bar quality and rebar products for the agricultural, automotive, civil construction, distribution, energy, industrial, and mining markets.

Industry: Mining
Company Size: 5,001-10,000 employees

Gerdau North America

~~Location: Tampa, FL~~

**About The Role**

The Senior Executive Administrative Assistant provides high-level, confidential administrative support to the Vice President of Human Resources. This role is responsible for managing complex administrative activities, coordinating executive communications, and supporting the day-to-day operations of the HR executive office. The position requires strong judgment, discretion, organizational expertise, and the ability to manage sensitive information while enabling the VP of HR to focus on strategic priorities.

What You’ll Do

- Prepare, edit, and manage confidential and time-sensitive correspondence, reports, presentations, memoranda, and meeting materials on behalf of the VP of HR.

- Maintain executive calendars, coordinate appointments, and ensure timely follow-up on priorities and action items.

- Serve as a trusted liaison between the VP of HR and internal/external stakeholders, exercising discretion and independent judgment when resolving issues and responding to inquiries.

- Act as the primary point of contact for senior leaders, managers, and external partners seeking information from the HR executive office.

- Coordinate complex domestic and international travel arrangements and work closely with travel vendors to ensure seamless logistics.

- Draft and distribute executive communications and ensure follow-through on confidential matters.

- Plan and coordinate corporate meetings, including logistics for hotels, meeting spaces, executive dinners, and luncheons.

- Prepare meeting agendas, materials, and presentations, and document meeting minutes and action items as required.

- Organize and support corporate and HR-sponsored events such as employee luncheons, recognition events, retirement celebrations, and executive gatherings.

- Review and monitor monthly reports to ensure designated accounts remain within budget and escalate discrepancies as needed.

- Manage office operations, including ordering supplies, maintaining equipment, and supporting general administrative functions.

- Handle incoming mail, calls, and correspondence with professionalism and appropriate prioritization.

- Provide backup administrative support to the CEO and Sales Executive Administrative Assistant and serve as relief on the switchboard as needed.

- Serve as backup administrative support to HR functional areas such as onboarding, training and development, compensation, and other HR initiatives.

- Participate in special projects, committees, and cross-functional initiatives as directed by the VP of HR.

What We’re Looking For

- Associate degree or equivalent experience required.

- Minimum of 4 years of progressively responsible executive administrative experience, preferably supporting senior leadership.

- Strong proficiency in Microsoft Office and related business software, with the ability to quickly learn new systems.

- Demonstrated ability to manage confidential information with discretion and sound judgment.

Core Competencies

- Executive-level professionalism and confidentiality

- Exceptional organizational and time-management skills

- Strong written and verbal communication skills

- Ability to work independently, anticipate needs, and prioritize in a fast-paced environment

- High attention to detail with the flexibility to manage multiple priorities

Why Join Us

- Opportunity to work closely with senior executive leadership

- High-visibility role with a meaningful impact on the organization

- Collaborative and professional work environment

- Competitive compensation and comprehensive benefits

Hr Executive Assistant

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

1. About Our Client:The organization is a global manufacturer specializing in hot tubs, swim spas, baths, showers, saunas, and pool equipment. Operating for over 65 years, it serves customers worldwide through multiple brands. The company has manufacturing and warehouse facilities across North America, Europe, South America, and Australia, supporting a diverse portfolio of wellness products.

2. About the Opportunity:The Jr. Executive Administrative Assistant will provide essential administrative support to multiple members of the Executive Leadership Team. This role ensures efficient daily operations and enables executives to focus on strategic priorities. It requires a proactive, detail-oriented professional capable of managing complex schedules, confidential matters, and cross-functional coordination in a fast-paced environment. The position is fully remote and requires working within the Eastern Standard Time Zone.

3. Responsibilities:• Provide administrative support to multiple Executive Leadership Team members, including C-suite executives

• Manage complex calendars involving internal and external stakeholders

• Arrange travel logistics, including airfare, car rentals, and hotel bookings

• Coordinate meetings and maintain calendars

• Prepare presentations, reports, and briefing materials

• Assist with executive expense management, invoices, and payment processing

• Draft and respond to executive correspondence and emails

• Handle sensitive information with discretion

• Anticipate needs and proactively resolve issues

• Support special projects, strategic initiatives, and cross-functional efforts

• Build strong internal and external relationships to facilitate communication

• Organize logistics for internal and external events and meetings

4. Requirements:• 4-7 years supporting senior executives, preferably in Private Equity–backed, high-growth, or fast-paced environments

• Experience supporting multiple executives simultaneously

• Strong organizational and time management skills

• Critical thinking and decision-making abilities

• High level of professionalism and discretion

• Advanced Microsoft Office skills, with PowerPoint expertise required

• Excellent written and verbal communication skills

• Ability to prioritize independently with minimal supervision

• Proven ability to build relationships across teams and functions

• Collaborative team player mindset

• Experience with large-scale event planning

5. Pay Range and Compensation Package:• Compensation is based on experience; $70K+ annually

6. Benefits & Perks:• 401(k) with matching program

• Dental insurance

• Health insurance

• Health savings account

• Life insurance

• Paid time off

• Vision insurance

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Jr. Executive Administrative Assistant

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. 
 
These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more.  
 
For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together. 
 
Check out the recent awards we’re proud of: 
•	Human Rights Campaign Corporate Equality Index Score of 100% - 2021
•	FORTUNE 100 Best Companies to Work For - 2021
•	FORTUNE 100 Best Companies to Work For - 2020
•	FORTUNE World’s Most Admired Companies - 2020
•	FORTUNE 100 Best Workplaces for Women – 2020
•	FORTUNE 100 Best Workplaces for Diversity - 2019
 
Learn more about us at: 
https://www.americanexpress.com/careers
https://www.americanexpress.com/
https://www.facebook.com/AmericanExpressUS
https://www.instagram.com/americanexpress/
https://twitter.com/americanexpress
https://www.youtube.com/user/AmericanExpress

See our community guidelines at: https://about.americanexpress.com/Community-Guidelines/

If you have a customer service issue or question, please visit www.americanexpress.com/contactus

Industry: Financial Services
Company Size: 10,001+ employees

American Express

**Job Description**

The Executive Assistant will provide administrative support to Global Risk & Compliance (GRC) VPs and play a key role in supporting the organization for American Express. The EA should be a dynamic individual who is proactive in anticipating and adapting to the needs of the VPs and their respective teams and is focused on accuracy, speed, flexibility and attention to detail. The ideal candidate must be experienced in handling a wide range of administrative-related tasks and be able to work in a fast-paced organization, managing multiple tasks and competing priorities. Critical to the success of this position are strong communication skills, a team-player attitude and the ability to develop positive working relationships with a wide range of colleagues both within and outside of American Express. This is a unique opportunity to interact with the external regulatory community and senior management offices at American Express.

**Responsibilities**

**Key Responsibilities:**

- VP calendar management, including the coordination of complex meetings and events with internal senior leaders and external stakeholders

- Support the VPs’ teams with external meetings and conferences, including scheduling, logistics, receiving in-person visitors to the office, and attendance tracking

- Maintain email distribution lists

- Support colleague engagement activities in coordination with Chiefs of Staff

- Prepare, review, and process expense reports, and ensure T&E is in line with company policy and budget

- Support team administration including onboarding for new hires, coordinating with real estate, setting up group wide team meetings and coordination of special projects

- Process contract invoices and purchase orders in Ariba

- Booking and coordinating travel arrangements for VPs

- Support other admin responsibilities: ordering supplies, maintaining team org chart, and ad-hoc projects

- Build relationships with key partners across the company

**Qualifications**

**Minimum Qualifications:**

- Proven experience (at least 4 years) working in a fast-paced, complex, and dynamic environment with executives

- Excellent organizational, administrative, and interpersonal skills, demonstrating good judgment in dealing with senior executive offices and key stakeholders

- Strong attention to detail with timely follow-up

- Excellent communication (oral, written, listening) skills, a positive attitude and solution-oriented demeanor

- Strong sense of integrity with ability to handle confidential and sensitive information with discretion

- Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues

- Strong calendar management expertise and a working knowledge of common administrative systems and processes (e.g., purchasing, travel, expense management, etc)

- Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint

- Proactive in anticipating needs of stakeholders and responsive to requests in a timely, efficient manner

**Preferred Qualifications**

- Previous experience in financial services and/or risk management

- Natural curiosity to lean in even when objectives are ambiguous

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

**About Us**

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.

As part of Team Amex, you’ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

**About The Team**

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

- Competitive base salaries

- Bonus incentives

- 6% Company Match on retirement savings plan

- Free financial coaching and financial well-being support

- Comprehensive medical, dental, vision, life insurance, and disability benefits

- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

- Free and confidential counseling support through our Healthy Minds program

- Career development and training opportunities

For a full list of Team Amex benefits, visit out Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the “ Know Your Rights ” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.

The below represents the expected salary range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

Executive Administrative Assistant

Trivium Group is a full-service Amazon agency that helps brands scale profitably on Amazon. We fully integrate with your team and become your full in-house Amazon team without the price tag. We are built on strong systems, sharp people, and good values.

Industry: Business Consulting and Services
Company Size: 51-200 employees

Trivium Group

**Life Manager / Executive Operations Partner to Founder**

Company: Giga Brands

Founder: Hunter Harris

Travel: Frequent international travel (e.g., Lebanon, India and other locations)

Employment Type: Full-time (contract)

Compensation: $60,000-$70,000 + PTO + relocation support + long-term phantom equity potential

**About the Company**

Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally.

This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.

**The Role**

We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder's day-to-day operational life.

This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in.

Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.

**Key Responsibilities**

**Executive & Calendar Ownership**

- Own and optimize the founder's calendar and priorities

- Anticipate needs and prepare proactively

- Ensure all meetings, logistics, and preparation are handled

- Manage communications and follow-through

**Operational & Project Support**

- Track projects and deliverables across teams (light project management)

- Pull performance metrics and support operational visibility

- Coordinate across internal stakeholders and contractors

- Execute quickly on priorities communicated throughout the day

**Travel & Logistics**

- Plan and manage international travel end-to-end

- Coordinate flights, accommodations, and schedules

- Support in-person logistics across locations

- Flexibility to travel with or support the founder as needed

**Administrative & Execution Support**

- Manage expenses, documentation, and bookings

- Coordinate vendors and operational needs

- Maintain systems, organization, and structure

- Ensure nothing falls through the cracks

**AI-Enabled Productivity**

- Leverage AI tools to improve efficiency, workflows, and execution

- Help implement systems that scale founder productivity

**Requirements**

**Ideal Candidate Profile**

**Experience**

- 4-6+ years supporting a founder, executive, or leadership team

- Experience in fast-paced startup, agency, or high-growth environments

- Proven ability to operate independently with minimal direction

**Core Traits**

- Highly independent and proactive

- Execution-focused and fast-moving

- Detail-oriented and organized

- Direct communicator who values efficiency over small talk

- High ownership mindset

- Adaptable to changing priorities

**Skills**

- Advanced calendar and logistics management

- Strong operational coordination and follow-through

- Ability to manage high volumes of tasks and priorities

- Comfortable working with performance metrics and dashboards

**Tools & Tech**

- Google Workspace

- Slack

- Standard agency/startup tools

- Comfort using AI tools for productivity and operations

**Work Style & Expectations**

- Hybrid role based primarily in Dubai

- 3-6 days/week in-person depending on schedule and priorities

- Flexible hours aligned with founder workflow

- Fast-paced, high-output environment

- Requires autonomy and decisiveness

**Benefits**

**Compensation & Benefits**

- Salary: $60K-$70K

- Phantom equity potential for long-term contribution

- Paid travel

- PTO

- Relocation support

- High-growth exposure working directly with founder

Sundayy (Formerly Wiraa) makes job discovery feel less chaotic and more intentional. Instead of jumping between platforms, repeating the same steps, and getting lost in the process, everything is brought into one place so you can focus on what actually matters. No clutter, no confusion, just a clearer way to move forward.

Industry: Technology, Information and Internet
Company Size: 11-50 employees

Sundayy

**About The Company**

US Smokeless Tobacco is a leading organization committed to providing innovative, high-quality smokeless tobacco products. Dedicated to promoting a smoke-free lifestyle, the company emphasizes responsible manufacturing, ethical business practices, and consumer well-being. With a focus on sustainability and community engagement, US Smokeless Tobacco strives to create a positive impact both within the industry and in the communities it serves. The organization fosters a dynamic and inclusive culture that encourages growth, collaboration, and continuous improvement, making it an ideal environment for professionals seeking meaningful contributions and career advancement.

**About The Role**

The Executive Administrative Assistant (EAA) role at US Smokeless Tobacco is a pivotal position designed for a highly organized and proactive individual who excels in a fast-paced environment. Reporting directly to the President and CEO, as well as supporting their senior leadership team, this hybrid role based in Richmond, VA, offers a unique opportunity to be at the heart of strategic decision-making and operational excellence. The successful candidate will serve as a trusted partner, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion. This role demands a professional who can anticipate needs, exercise sound judgment, and operate independently while maintaining a high level of professionalism and confidentiality. The position provides exposure to senior leadership and offers meaningful ownership in how the business operates, making it an excellent opportunity for career growth and development.

**Qualifications**

- Associate's degree or an equivalent combination of education and relevant experience

- Minimum of 3 years' experience providing executive-level administrative support

- Exceptional written and verbal communication skills

- Polished, professional presence

- Advanced proficiency in Microsoft Office Suite and digital collaboration tools

- Strong organizational and time-management skills

- Ability to manage multiple priorities and meet deadlines

- Demonstrated discretion and ability to maintain confidentiality

- Comfortable working independently and making informed decisions

- Proven ability to build effective relationships with stakeholders at all levels

**Responsibilities**

- Provide proactive, high-level administrative support to the President & CEO and senior leadership team

- Manage complex, high-volume executive calendars across multiple time zones, resolving conflicts proactively

- Coordinate executive, board, and international meetings, including preparing materials and managing logistics

- Arrange and oversee domestic and international travel, often on short notice, ensuring efficiency and attention to detail

- Prepare, review, and submit expense reports and invoices accurately and timely using electronic systems

- Handle highly sensitive and confidential business, strategy, and product-related information with discretion

- Review, prioritize, and manage correspondence; draft responses and highlight key actions

- Act as a liaison between senior leaders, internal teams, and external partners, including suppliers and external contacts

- Create and maintain organized filing and record-keeping systems aligned with governance standards

- Ensure adherence to internal controls, compliance requirements, and company policies

- Operate independently, exercising sound judgment, initiative, and accountability with minimal supervision

**Benefits**

- Flexible work arrangements including hybrid and remote options

- Paid time off including 15 days of PTO, 13 holidays, and 2 floating holidays

- 37.5-hour workweek promoting work-life balance

- Competitive salary range from $74,400 to $113,400, based on experience and qualifications

- Annual merit increases and performance bonuses

- 401(k) retirement plan with company matching from day one

- Deferred Profit Sharing contributions, totaling 13%-17% of base salary annually

- Professional development stipends for certifications, conferences, and training

- Comprehensive medical, dental, and vision insurance coverage for employees and dependents

- Paid parental and bonding leave to support life's milestones

- Wellness programs focused on holistic well-being

- Paid volunteer days and initiatives supporting community engagement

Equal Opportunity

US Smokeless Tobacco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe in fostering a workplace where everyone can thrive and contribute to our shared success.

Industry: Business Consulting and Services
Company Size: 11-50 employees

Orchestrate Consulting Group

Orchestrate Consulting's mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.

Employer Industry: Manufacturing (Wellness Products)

**Why Consider This Job Opportunity**

-  Salary up to $70K annually

-  401(k) with matching program to support your retirement savings

-  Comprehensive health, dental, and vision insurance for you and your family

-  Paid time off to ensure work-life balance

-  Opportunity to work in a fast-paced, dynamic environment with a focus on strategic initiatives

-  Fully remote position with flexibility for work location within the Eastern Standard Time Zone

**What To Expect (Job Responsibilities)**

-  Provide administrative support to multiple members of the Executive Leadership Team (ELT), including C-suite executives

-  Manage complex and dynamic calendars, coordinating meetings and travel logistics

-  Prepare high-quality presentations, reports, and briefing materials for executive meetings

-  Handle sensitive information with discretion and professionalism while anticipating needs and proactively solving issues

-  Support leaders with special projects, strategic initiatives, and cross-functional coordination

**What Is Required (Qualifications)**

-  4-7 years of experience supporting senior executives, preferably in Private Equity-backed or high-growth environments

-  Exceptional organizational and time management skills with the ability to prioritize independently

-  Strong critical thinking and decision-making abilities

-  Advanced proficiency in Microsoft Office, particularly PowerPoint, and a comfort with new technologies

-  Excellent written and verbal communication skills

**How To Stand Out (Preferred Qualifications)**

-  Experience supporting multiple executives simultaneously in a fast-paced setting

-  Demonstrated ability to build relationships across teams and functions

-  Strong team player with a collaborative mindset

-  Experience with large-scale event planning

#Manufacturing #WellnessProducts #RemoteWork #CareerOpportunity #ExecutiveSupport

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.

We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.

#OrchestrateConsultingGroup

As the world’s largest food and beverage company we are driven by a simple aim: unlocking the power of food to enhance quality of life for everyone, today and for generations to come. To deliver on this, we serve with passion, with a spirit of excellence, offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. Our culture is based on our values rooted in respect: respect for ourselves, respect for others, respect for diversity and respect for the future.

We can trace our origin back to 1866, when the first European condensed milk factory was opened in Cham, Switzerland, by the Anglo-Swiss Condensed Milk Company. One year later, Henri Nestlé, a trained pharmacist, launched one of the world’s first prepared infant cereals ‘Farine lactée’ in Vevey, Switzerland.

Today, we employ around 273,000 people and have factories or operations in almost every country in the world. With our headquarters still based in the Swiss town of Vevey, we had sales of CHF 84.3 billion in 2020.

Our portfolio covers almost every food and beverage category –offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families.

House rules: https://nes.tl/HouseRules

Industry: Gastronomie und Getränkeservice
Company Size: 10.001+ Beschäftigte

Nestlé

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

~~This position is not eligible for Visa Sponsorship.~~

**Associate Executive Administrative Assistant – Vice President, Marketing**

**Frozen Foods Division | Solon, OH**

Home to some of the most iconic brands in the Frozen Foods aisle-including Stouffer’s®, DiGiorno®, Hot Pockets®, and Lean Cuisine®—our Frozen Foods Division is driven by innovation, speed, and consumer love. We are seeking a highly motivated Associate Executive Administrative to provide dedicated, executive-level support to the Vice President of Marketing at our Solon campus.

This role is a critical partner to senior leadership, supporting the strategy and execution behind brands found in millions of households every day. The ideal candidate is proactive, detail-oriented, and highly adaptable, with the ability to manage competing priorities in a fast-paced corporate environment. This position requires exceptional discretion, sound judgment, strong collaboration skills, and the confidence to work independently while contributing to a high-performing leadership team.

**Key Responsibilities**

The primary responsibilities include, but are not limited to, the following:

- Work independently and reliably; and make informed administrative and business decisions in support of the Vice President as appropriate exercising good judgment and discretion.

- Practice discretion and maintain confidentiality when handling sensitive information with a high level of professionalism and composure.

- Communicate specific instructions and/or requests to various individuals throughout the company.

- Lead/Manage annual operating calendar of leadership team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive’s appointments and meetings.

- Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations, meals/refreshments, logistics and travel.

- Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and.

- coordinate with overseas officers on logistical details.

- Responsible for daily office operations, handling incoming mail and answering phone calls. Maintain office efficiency with an ability to multi-task, prioritize and quickly adjust to new situations, assignments and deadlines. Order office supplies and equipment as necessary.

- Create PowerPoint business presentations with images, charts, graphs, or embed multimedia.

- P-Card/T&E Card administration and reconciliation for the EA and the people they support.

- Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.

- Provide follow-up to pending issues to assure completion of tasks.

**Requirements:**

Job responsibilities include, but are not limited to, the following:

- Minimum of 3–5 years of administrative experience required.

- Experience supporting senior leaders in a corporate environment; prior Human Resources experience preferred.

- Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel; Visio a plus).

**Skills & Competencies:**

Understands and/or can learn the role and responsibilities of the position, including:

- Demonstrated ability to maintain strict confidentiality and exercise sound professional judgment.

- Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.

- Strong interpersonal skills; collaborative, flexible, and relationship-focused.

- Excellent verbal and written communication skills.

- Ability to thrive in a fast-paced environment while meeting deadlines and adapting quickly to change.

- Highly detail-oriented with a strong commitment to accuracy and quality.

- Skilled in writing, proofreading, and editing correspondence and business materials.

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 395444

#Salaried

Associate Executive Admin Assistant

**About The Company**

Palm Beach State College (PBSC) is a renowned educational institution committed to fostering a diverse and inclusive community dedicated to student success and workforce development. Located in the vibrant region of Palm Beach County, the college offers a wide range of academic programs, workforce training, and community engagement initiatives. PBSC prides itself on creating an environment where ideas come to life, and individuals are empowered to achieve their educational and professional goals. With a focus on innovation, collaboration, and community service, PBSC aims to inspire hope, advance skills, and transform lives through accessible and quality education.

**About The Role**

We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team at Palm Beach State College. In this role, you will provide high-level administrative support to department leadership, managing confidential information, coordinating projects, and ensuring smooth daily operations. Under limited supervision, you will handle a variety of administrative functions including report preparation, correspondence drafting, calendar management, and record keeping. Your role is vital in maintaining effective communication within the college and with external stakeholders, contributing to the overall efficiency and success of the department. The ideal candidate will demonstrate exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

**Qualifications**

- High school diploma or GED, with additional relevant training or certification

- Minimum of three years of related administrative experience

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar applications

- Strong organizational and time management skills

- Excellent verbal and written communication abilities

- Ability to handle sensitive and confidential information with discretion

- Experience with project management tools such as TeamDynamix is preferred

- Knowledge of office management practices and procedures

- Ability to interact positively with diverse populations, including students, faculty, staff, and external partners

**Responsibilities**

- Perform confidential administrative duties, including compiling reports, managing correspondence, and supporting departmental projects

- Monitor and track various projects to ensure compliance and effectiveness

- Assist with project assignments and maintain documentation using systems like TeamDynamix

- Answer, screen, research, and respond to inquiries from internal and external stakeholders via telephone, email, or in person

- Draft complex correspondence and inform supervisors of actions taken

- Act as liaison among college departments and external entities to facilitate communication and coordination

- Maintain and organize records, databases, logs, and financial documents

- Manage and update calendars, schedule appointments, coordinate meetings, and arrange facilities

- Assist in preparing electronic purchase orders, expense reports, and budget transfers

- Support record-keeping related to funding, expenses, and departmental activities, including developing complex spreadsheets

- Acquire knowledge of other staff duties to serve as a backup when necessary

- Perform additional job-related duties as assigned to support departmental and institutional goals

**Benefits**

- Tuition fee waiver at Palm Beach State College

- Tuition reimbursement and educational leave options

- Health insurance including medical, dental, and vision coverage

- Disability and life insurance plans

- Parental leave and wellness programs

- Generous paid time off including vacation, sick leave, holidays, and semester breaks

- Potential remote or hybrid work arrangements

- Access to professional development programs and leadership workshops

- Retirement plan options including state pension and voluntary 403(b) and 457 plans

- Participation in wellness apps and stress management resources

Equal Opportunity

Palm Beach State College is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified candidates, including servicemembers, veterans, and their families. We adhere to all applicable laws and policies to ensure a fair and equitable hiring process, and we do not discriminate based on race, color, religion, gender, age, national origin, disability, sexual orientation, or any other protected characteristic. We value the unique perspectives and experiences of our employees and are dedicated to creating a welcoming environment where everyone can thrive.

With a history tracing its roots to 1799 in New York City, JPMorganChase is one of the world's oldest, largest, and best-known financial institutions—carrying forth the innovative spirit of our heritage firms in global operations across 100 markets.
 
We serve millions of customers and many of the world’s most prominent corporate, institutional, and government clients daily, managing assets and investments, offering business advice and strategies, and providing innovative banking solutions and services.

Social Media Terms and Conditions: https://bit.ly/JPMCSocialTerms

© 2024 JPMorgan Chase & Co. All rights reserved. JPMorganChase is an Equal Opportunity Employer, including Disability/Veterans.

Industry: Financial Services
Company Size: 10,001+ employees

JPMorganChase

**Job Description**

Become an integral member of the Commercial & Investment Banking Digital & Platform Services team, where you will thrive in a fast-paced environment and each day will be unique! Join a results-oriented group that values attention to detail and a commitment to quality.

As an Executive Assistant within Commercial & Investment Banking Digital & Platform Services, supporting a group of executives and their manager, you will demonstrate the ability to navigate the firm seamlessly, leveraging strong organizational, interpersonal, and communication skills. You will consistently exhibit professionalism and deliver flawless work. This role requires discretion and sound judgment across a variety of situations, adapting procedures, processes and techniques to align with departmental objectives.

**Job Responsibilities**

- Manage complex and dynamic calendars, including scheduling meetings and conference calls with senior internal and external stakeholders. Coordinate room reservations, audio-visual setup, catering arrangements, and prepare meeting documents.

- Screen incoming calls, assess priority, and exercise caution when sharing information.

- Arrange and coordinate detailed domestic and international travel, ensuring seamless logistics and itinerary management.

- Process invoices and expenses in compliance with company policies, ensuring timely and accurate completion.

- Draft high-quality emails and messages for individuals at all organizational levels, maintaining clarity and professionalism.

- Proactively handle routine activities and provide advance notice of potential issues or delays.

- Collaborate effectively with the administrative assistants team, offering mutual support and working together on joint initiatives.

**Required Qualifications, Capabilities And Skills**

- Proven experience supporting senior executives and managing complex calendars, communications, and travel arrangements.

- Demonstrated discretion, confidentiality, and sound judgment.

- Advanced organizational skills, with the ability to manage multiple tasks, prioritize effectively, and remain composed under pressure.

- Commitment to excellence, consistently performing duties at the highest standard.

- Excellent communication skills, with confidence and professionalism in interactions at all levels.

- Strong attention to detail and accuracy.

- Ability to partner with the assistants team to ensure seamless coverage across teams.

- Flexibility to adjust work hours based on business needs.

- Strong proficiency in Microsoft Office, with the ability to quickly learn new applications and tools.

**Preferred Qualifications, Capabilities And Skills**

- Experience supporting at the Managing Director level (or equivalent) or above

- College degree is a plus

**Note: This role requires five days in the office (Monday-Friday) and does not support hybrid options.**

**About Us**

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

**About The Team**

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Nationwide, a Fortune 100 company based in Columbus, Ohio, is one of the largest and strongest diversified insurance and financial services organizations in the United States. Nationwide is rated A+ by Standard & Poor's. An industry leader in driving customer-focused innovation, Nationwide provides a full range of insurance and financial services products including auto, business, homeowners, farm and life insurance; public and private sector retirement plans, annuities and mutual funds; excess & surplus, specialty and surety; and pet, motorcycle and boat insurance. For more information, visit www.nationwide.com.

Industry: Insurance
Company Size: 10,001+ employees

Nationwide

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

The Executive Administrative Assistant will support HR leadership for Nationwide Financial, Finance and Marketing.

This will be a SuccessFlex hybrid work opportunity.

**Job Description Summary**

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

**Job Description**

**Key Responsibilities:**

- May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.

- Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed.

- Compiles sophisticated information for reports and presentations.

- Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.

- Provides assistance with office procedures or processes that help the team be more productive and efficient.

- Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning.

- Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.

- Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.

- Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

- Leads special projects as assigned.

**May Perform Other Responsibilities As Assigned.**

**Reporting Relationships: **Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.

**Typical Skills And Experiences**

**Education: **High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

**License/Certification/Designation: ** Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

**Experience: **Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

**Knowledge, Abilities and Skills: **Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures. Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates and external contacts. Ability to proofread for content and format accuracy. Intermediate mathematical calculation skills. Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

**Values: **Regularly and consistently demonstrates Nationwide Values.

**Job Conditions**

**Overtime Eligibility: ** Not Eligible (Exempt)

**Working Conditions: ** Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

**ADA: **The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

**Benefits**

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here.

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

**Note To Employment Agencies**

We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives, based on performance goals are possible in addition to this range. Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule.

The national salary range for Sr Executive Administrative Assistant : $62,500.00-$115,500.00

The expected starting salary range for Sr Executive Administrative Assistant : $62,500.00 - $93,500.00

Sr. Executive Administrative Assistant - Human Resources

Schwartz Heslin Group, Inc. (SHG) is a boutique investment banking firm serving lower middle-market businesses. For over 35 years, SHG has brought together a unique blend of talents to provide the ultimate tangible value to business owners. Whether you’re buying, selling or recapitalizing your company, SHG can walk you through the process. Our 20 professionals are based in the U.S. and Europe. We welcome the opportunity to assist you in accomplishing your goals and objectives.

Industry: Investment Banking
Company Size: 11-50 employees

Schwartz Heslin Group, Inc.

**Company Description **

Schwartz Heslin Group, Inc. (SHG) is a boutique investment banking firm specializing in serving lower middle-market businesses. With over 40 years of experience, SHG provides tailored solutions to meet the unique needs of business owners, whether buying, selling, or recapitalizing their companies. Operated by a team of 20 professionals based in the U.S. and Europe, SHG is committed to delivering exceptional value to its clients. The firm's goal is to support clients in achieving their strategic objectives with personalized guidance and expertise.

**Role Description **

This is a part-time hybrid role based in Latham, NY, with flexibility to work from home for a portion of the time. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, including scheduling, coordinating meetings, handling correspondence, supporting senior executives, maintaining records, and fostering seamless communication within the organization.

**Qualifications **

- Proven skills in Administrative Assistance and Clerical functions

- Strong expertise in Executive Administrative Assistance with excellent organization

- Proficiency in Phone Etiquette and polished verbal and written Communication skills

- Ability to handle sensitive information with confidentiality and professionalism

- Multitasking and time-management abilities

- Familiarity with office software and tools

- Associate's or Bachelor's degree preferred, or equivalent practical experience

- Previous experience in a professional services or financial industry setting is a plus

Morgan Stanley (NYSE: MS) is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in 42 countries, our firm's employees serve clients worldwide including corporations, governments, institutions and individuals. 

We are committed to maintaining the first-class service and high standard of excellence that have always defined the firm and everything we do is guided by our five core values: Do the right thing, put clients first, lead with exceptional ideas, commit to diversity and inclusion, and give back.

Industry: Financial Services
Company Size: 10,001+ employees

Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career—a place for people to learn, achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Morgan Stanley’s Wealth Management Global Investment Office (GIO) seeks a highly motivated, organized, and energetic Executive Administrative Assistant with a strong interest in financial services to support several Managing Directors (including the Department Head/Wealth Management Chief Investment Officer) with a variety of high-level administrative, organizational, and logistical tasks. This role is ideal for an individual looking to build a career within the financial services industry while gaining exposure to senior leadership and the firm’s global investment platform.

The Executive Administrative Assistant will interact regularly with stakeholders at all levels across Morgan Stanley, as well as with external partners and clients. The successful candidate will demonstrate a strong customer-service orientation, excellent organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities.

This is an in-person role with time split between Midtown Manhattan and Purchase, New York.

**Key Responsibilities Include**

- Manage complex executive calendars, resolving scheduling conflicts and communicating updates to Managing Directors

- Coordinate domestic and international travel, including flights, hotels, and ground transportation; prepare detailed travel itineraries and liaise with trip organizers

- Vet and prioritize requests for meetings, events, and media appearances

- Prepare and submit expense reports in a timely and accurate manner

- Maintain records of client interactions in Salesforce

- Manage the team’s master client and field engagement calendar

- Screen and direct phone inquiries appropriately

- Plan, organize, and execute team and department-wide meetings and events

- Provide administrative support on ad hoc projects and initiatives

- Assist with creating presentations and preparing meeting summaries

- Utilize AI tools to improve efficiency and support administrative workflows

- Support special projects and initiatives led by the department’s Chief Operating Officer

**Qualifications**

- Bachelor’s degree required with 2+ years of professional experience, ideally in an administrative or sales assistant role

- Interest in financial services; familiarity with Morgan Stanley or the wealth management industry is a plus

- Exceptional organizational and time-management skills, with the ability to manage multiple priorities

- Detail-oriented self-starter with a proactive mindset and strong problem-solving abilities

- Sound judgment with the ability to prioritize and make decisions in a fast-paced environment

- Energetic, motivated, and eager to take on new challenges and initiatives

- Familiarity with AI tools, agents, or productivity platforms and an interest in leveraging them to improve efficiency and workflows.

- Comfortable interacting with senior executives and external stakeholders

- Team player with the ability to build strong working relationships across the firm

- Excellent computer skills including Outlook, Word, PowerPoint, and Excel

- Strong writing, editing, and proofreading skills

**Work Location:**

Flexibility is required; this is an in-person position based in Midtown Manhattan and Purchase, NY, depending on the executives’ schedules.

**What You Can Expect From Morgan Stanley**

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $90,000 and $120,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

WM CIO, Executive Administrative Assistant, Global Investment Office

In our relentless pursuit of greatness, we are dedicated to developing individuals, creating exceptional teams, and cultivating a unique culture of unity and care. As providers of digital talent solutions, we aim to positively impact businesses and communities globally. We would be honored to be your trusted and uncommon partner on this journey.

Industry: Information Technology & Services
Company Size: 10,001+ employees

Collabera

**Job Summary: **

The Administrative Assistant IV provides high-level administrative support to leadership and team members within a fast-paced corporate environment. This role focuses on calendar management, meeting coordination, travel arrangements, and operational support. The position requires strong organizational skills, attention to detail, and the ability to handle confidential information while supporting multiple priorities.

**Key Responsibilities: **

• Provide comprehensive administrative support including scheduling, correspondence, and document preparation

• Manage executive and team calendars, proactively resolving scheduling conflicts

• Coordinate meetings and events including agendas, logistics, and catering arrangements

• Book travel and process expense reports in a timely and accurate manner

• Support onboarding and offboarding activities including workspace setup and coordination

• Maintain departmental files, distribution lists, and documentation in compliance with policies

• Prepare presentations and business documents using standard office tools

• Take meeting notes and assist with tracking action items and deliverables

• Ensure compliance with corporate policies, procedures, and confidentiality standards

• Act as a liaison for internal teams, handling communication and coordination tasks

• Support budget tracking and administrative reporting as needed

• Assist with ordering office supplies, business cards, and related materials

**Required Qualifications: **

• Bachelor’s degree or some college education preferred

• Minimum of 7 years of administrative experience supporting senior leadership

• Strong proficiency in Word, Excel, PowerPoint, and collaboration tools such as Teams and SharePoint

• Experience with expense management and travel coordination systems

• Excellent organizational, multitasking, and time management skills

• Strong written and verbal communication skills

• Ability to handle confidential and sensitive information with discretion

• Demonstrated ability to prioritize work and meet deadlines in a fast-paced environment

**Preferred Qualifications: **

• Experience supporting teams in a regulated or corporate environment

• Familiarity with tools such as Visio or organizational chart software

• Prior experience in onboarding coordination and team support functions

• Exposure to budget tracking and reporting activities

**Benefits: **

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.

**Pay Range: $25/hr to $30/hr **

Orchestrate Consulting's mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.

Employer Industry: Environmental Protection Agency

**Why Consider This Job Opportunity**

-  Salary up to $80,820 annually

-  Flexible/Hybrid work schedule with telework options

-  Opportunity for career advancement within a mission-driven organization

-  Competitive benefits package including medical, dental, vision, and retirement options

-  Engagement in high-profile projects within equity and environmental justice

-  Supportive and collaborative work environment focused on diversity, equity, and inclusion

**What To Expect (Job Responsibilities)**

-  Provide confidential executive administrative support to the Office of Equity & Environmental Justice Program Manager and Governmental Relations Director

-  Manage high volumes of communication and scheduling, often time-sensitive and requiring discretion

-  Serve as the HR liaison for coordinating personnel actions and onboarding processes

-  Prepare and track correspondence, contracts, and HR documents while exercising delegated signature authority

-  Support administrative systems and records management to ensure compliance with agency standards

**What Is Required (Qualifications)**

-  Six years of experience providing administrative, clerical, or secretarial support in an office environment, including direct support to senior leaders or executives

-  Knowledge of government organization, operations, and administrative processes

-  Experience managing executive inboxes, calendars, and handling confidential information

-  Proficiency in Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook

-  Education in business administration, public administration, management, communications, or related fields may substitute for some experience

**How To Stand Out (Preferred Qualifications)**

-  Understanding of inclusive communication skills that engage diverse audiences

-  Experience working within a government or public-sector agency

#EnvironmentalProtection #AdministrativeSupport #CareerOpportunity #EquityAndJustice #HybridWork

"We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately. We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer."

#OrchestrateConsultingGroup

Executive Assistant (Administrative Assistant 5)

**About The Company**

Our organization is a leading institution dedicated to advancing medical research, education, and patient care within the field of psychiatry. Committed to fostering an innovative and collaborative environment, we strive to improve mental health outcomes through cutting-edge research, comprehensive training programs, and exceptional clinical services. Our team comprises highly skilled professionals who are passionate about making a meaningful difference in the lives of individuals and communities. We prioritize diversity, equity, and inclusion, ensuring a supportive workplace where every member can thrive and contribute to our mission of improving mental health worldwide.

**About The Role**

We are seeking a highly organized and proactive Administrative Assistant to support our Psychiatry Department, specifically assisting the Chair and Vice Chair. This role involves managing a broad range of administrative functions to facilitate smooth operations within the department. The ideal candidate will possess excellent communication skills, critical thinking abilities, and previous experience providing comprehensive administrative support in a fast-paced environment. Reporting directly to the Administrative Manager, the successful candidate will serve as a key liaison between leadership and internal/external stakeholders, ensuring efficient coordination of schedules, correspondence, and departmental activities. This position offers an opportunity to work closely with senior leadership, contribute to the department’s academic, research, and clinical missions, and develop a diverse skill set in healthcare administration.

**Qualifications**

- High School diploma or GED required

- Certification or vocational training may be required

- Associate degree in a relevant field preferred

- Minimum of 2 years of relevant administrative experience required

- 4–6 years of relevant experience preferred

- Excellent written and verbal communication skills

- Strong organizational and multitasking abilities

- Proficiency in Microsoft Office Suite and scheduling software

- Ability to manage sensitive and confidential information appropriately

- Experience coordinating travel arrangements and expense reports

- Knowledge of academic and clinical administrative processes is a plus

**Responsibilities**

- Provide professional communication in both written and verbal forms to internal and external stakeholders

- Serve as point of contact and liaison to leadership offices, greeting visitors and directing inquiries appropriately

- Offer comprehensive administrative support to facilitate patient care, academic activities, and research operations

- Manage scheduling of business travel, including transportation, hotel, and dining reservations

- Oversee and process travel expense reports and reimbursements for the Chair, Vice Chair, and departmental team

- Draft, proofread, and distribute correspondence, presentations, reports, agendas, and meeting minutes

- Maintain and update faculty CVs, track Continuing Medical Education (CME) credits

- Coordinate conference room scheduling across multiple locations and assist with departmental meetings

- Support scheduling needs for Psychiatry leadership and staff

- Maintain office files, records, and document retention in accordance with organizational policies

- Coordinate staff training sessions in collaboration with the administrative manager

- Assist with procurement of supplies, processing expenses, and reimbursements, including membership renewals and conference registrations

- Support faculty recruitment activities by managing requisitions, candidate communications, travel arrangements, and on-site/virtual visits

**Benefits**

- Flexible and remote work arrangement opportunities where applicable

- Childcare programs and access to educational, athletic, and cultural events

- Competitive retirement plans including state pension and alternative options with employer contributions, plus optional supplemental plans

- Comprehensive health coverage including medical, dental, vision, and prescriptions

- Life insurance, flexible spending accounts, and wellness programming

- Paid vacation and sick leave, parental and medical leave, plus 11 paid holidays

- Short-term and long-term disability insurance options

- Tuition assistance for employees and dependents, adoption support, and discounts with preferred vendors and university partners

- Employee wellness programs, lifestyle spending accounts, and health reimbursement accounts

Equal Opportunity

We are an equal opportunity employer committed to fostering an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status. We value diversity and are dedicated to creating a workplace that respects and promotes individual differences and equitable opportunities for all.

Purveyors of fine digital entertainment wares from independent artists worldwide.

Industry: Computer Games
Company Size: 11-50 employees

Devolver Digital

**What’s the job? **

Devolver Digital is looking to hire a part-time Executive and Administrative Support Professional to join its growing Legal team. We’re looking for an organized, proactive individual with excellent administrative and operational skills, strong attention to detail, and the drive to support a busy international legal function across the group.

This is a newly created role designed to strengthen Legal’s operational capacity and ensure smooth, consistent delivery across the Devolver Group. It is not a legal role, and no legal background is required - however experience supporting a legal, compliance, finance or similarly structured team would be beneficial. You should enjoy structure, follow-through and process.

**Role and responsibilities **

- Serve as the central point of contact for the Legal team for administration and coordination.

- Manage Board administration, BoardLogic, and regular governance record-keeping.

- Support Annual Report preparation and related administrative tasks.

- Oversee DocuSign workflows, including preparing bullet-point summaries, tracking signatures, circulating final executed versions, and maintaining organized archives.

- Maintain and update internal trackers and spreadsheets (for IP protection worldwide).

- Manage document storage, folder organization, and sharing across the Devolver Group (Contract vault, Legal vault, subsidiary materials).

- Assist with shareholder documentation, including grant letters, award agreements, equity plan rollout, and onboarding queries.

- Support recurring monthly processes such as law firm statement consolidation, invoice approvals and coordination with Accounts Payable team.

- Contribute to operational projects across the Group, working with other departments to streamline processes and close important administrative gaps.

- Support the delivery of tasks by keeping systems, checklists, and documentation up to date.

- Provide reliable and proactive support to the Legal team to help optimize workflow and free up capacity for legal strategy and drafting work by the team.

**What’s on offer? **

- Annual paid vacation in accordance with company policy and a three-day work schedule.

- Part-time, flexible remote role, for the equivalent hours of three days per week.

- Competitive PT salary commensurate with experience and location.

- Participation in the Devolver long term share incentive scheme.

- Work closely with all members of the Legal team as well as group employees worldwide, the executive team and the board of directors.

- Remote working / working from home.

- Eligibility to participate in the 401(k) plan in accordance with plan requirements.

- Free access to Devolver’s back catalogue of video games and early access to upcoming games.

- Fun, supportive, purpose-driven work in a genuinely collegiate environment for a great company.

- Access to mental health support services provided by Devolver.

- Home office equipment support in accordance with Devolver’s remote work policies.

**Requirements and Qualifications **

- Prior experience in administrative, operations, EA, or coordination roles in an international company (legal/finance exposure helpful but not required).

- Strong organizational skills and exceptional attention to detail.

- Comfortable managing multiple priorities and following through without prompting.

- Proficiency with tools such as DocuSign, Google Drive/Sheets, and digital document storage systems.

- Reliable, self-motivated, and able to work independently in a fast-paced environment.

- Excellent written and verbal communication skills.

- Comfortable handling confidential information with discretion.

- US-based, preferably in the EST / CST time zone.

- A friendly, considerate team player who enjoys making processes smoother and supporting others.

- An interest in the video game space is always helpful.

**Application Process **

Applications will be reviewed on a rolling basis. Shortlisted candidates will be contacted for a video interview.

Please include a brief cover letter introducing yourself and explaining why you believe you are a good fit for this position and why you are interested in working for Devolver. Your Cover letter and Resume should be sent to recruitment@devolverdigital.com

**Team **

Our personality is at the heart of what Devolver means to its staff, customers, partners, and the developers who choose to work with us. The success of Devolver is built in no small part on the personalities and values of its team, which permeates everything Devolver has done since its inception.

We love games and all the people who make them, play them, and write or create content about them. We want this deeply personal passion to shine through in everything we do and say as individuals and as a company. We are committed to fair play in everything we do.

**About Us **

Devolver is a leading video game publisher specializing in indie games. The company was founded in 2009 by industry veterans and has grown into a 250+ person operation across the world. In 2021, Devolver acquired several studios and delivered a successful IPO on the AIM market of the London Stock Exchange in November 2021. We haven’t looked back since that time and continue to grow.

As an equal opportunity employer, Devolver is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. Please let us know if we can do anything to make the hiring process more accessible to you.

**www.devolverdigital.com **

Executive and Administrative Assistant

Paramount Builders, Inc. is a reliable remodeling expert with a goal to give every one of our customers home improvement products and services that exceed their expectations. We have extensive industry knowledge and experience to do just that. Our commitment to excellence has earned us many awards and recognition, including an A+ rating with the Better Business Bureau. When you choose us to be your home improvement contractor, you will reap the benefits of working with some of the most experienced experts. We have been proudly serving homeowners throughout the East Coast since 1991, and our family-owned company has always prioritized our customers' needs.

Licensing Info: paramountbuilders.com/licenses/

Industry: Construction
Company Size: 201-500 employees

Paramount Builders, Inc.

Grow with us! Paramount Builders, a 1-800 HANSONS company, America's #1 Home Improvement Company that is continuously growing and expanding. We are looking for individuals who want to learn the business and receive the guidance to continue to advance within the company!

The Office Operations Coordinator / Administrative Assistant plays a critical role in keeping the Jacksonville branch running smoothly. The Office Administrative Assistant manages the daily administrative and operational workflow of the office while supporting the General Manager and cross-functional teams.

The Office Operations Administrative Assistant will serve as the central point of coordination for office operations, ensuring processes are followed, installations are supported, documentation is completed, and employees and customers receive a high level of service.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized and productive.

**We Offer: **

- $18 - $20/hour

- Weekly pay via direct deposit

- Full-Time (Monday-Friday from 8am-5pm)

- Eligible for Health Benefits at 30 days of employment (medical, dental, vision, life, critical, accident, short-term & long-term disability)

- Eligible for 401k w/company match at 90 days of employment

- Paid Time Off (with rollover of unused hours yearly)

- Eligible for Holiday Pay at 30 days of employment

- Tools provided to help you constantly learn, develop and grow within the company

- Committees to join such as fun, well-being and safety

- Referral bonuses

- Employee, Friends & Family Discounts

- Annual Summer Picnic w/opportunities to win weekly prizes and a grand prize of $5,000.00

**What You’ll Do: **

- Office & Branch Operations:

Oversee day-to-day office operations to ensure workflows are completed efficiently and according to company processes.

Maintain organization of all office records, installation paperwork, and customer documentation in appropriate computer systems.

Manage office supplies, equipment, and facility organization to maintain a professional work environment.

Support the General Manager in branch administrative and operational activities.

- Team & Employee Support:

Provide administrative and operational support to branch employees, installers, and leadership.

Assist with onboarding new employees and maintaining employee documentation.

Coordinate office communication and ensure timely completion of tasks across teams.

- Customer & Vendor Interaction:

Serve as the first point of contact for customers, vendors, installers, and visitors.

Answer and route incoming calls and office visitors professionally while ensuring customer inquiries are addressed quickly.

Maintain positive and professional relationships with customers and partners.

- Documentation & Data Management:

Enter and maintain accurate data in company systems.

Upload installation photos, contracts, and documentation into company databases.

Track and organize installation paperwork and ensure completed documentation is returned and filed properly.

- Payroll & Administrative Processing:

Review installation paperwork and submit payroll information or discrepancies to corporate when necessary.

Support corporate operations teams with administrative needs.

- Facility Management:

Maintain a clean and organized office environment.

Coordinate office events and internal activities.

Manage the office in the absence of the General Manager.

**What We Need: **

- High school diploma or GED

- 3+ year of administrative or office support experience

- Strong communication and organizational skills

- Proficiency with Microsoft Office (Word, Excel)

- Ability to multitask in a fast-paced office environment

- Self-motivated with strong attention to detail

**Preferred Experience **

- Office management or branch operations experience

- Experience supporting field teams or installation crews

- Construction or home improvement industry experience

**Core Values **

The ideal candidate demonstrates our core values every day:

- Get it Done – Fast, Right & Now

- Strive for Five – Go Above & Beyond

- Be a Problem Solver – Own it to Resolve it

- Care – Treat everyone with priority, respect and integrity

- Communicate – Call / Answer / Reach the Customer

**Physical Requirements: **

- Must be able to remain in a stationary position for prolonged periods

- Requires the ability to move about inside the office

- Must be able to move items weighing up to 25 pounds

- Must be able to communicate effectively with staff, customers, vendors, and the public

- Constantly operates a computer and other office equipment such as a calculator, copy machine and computer printer

- Adhered to working alone for long periods of time

**Hours/Schedule: **

Full-time, 40 hours per week/52 weeks per year. Standard hours are M – F, 8:00am – 5:00pm but due to cyclical nature of position, some overtime, including evening and weekend hours, will be required to complete projects under deadlines. Some local and statewide travel may be required.

It is the policy of Paramount Builders, a 1-800-Hansons company, not to discriminate against age, color, sex, sexual orientation, gender identity, disability, national origin, race, religion, or veteran status.

paramountbuilders.com/licenses/

Office Administrative Assistant

We are Revolutionaries – passionate in our singular pursuit of discovering, developing and delivering innovative, targeted medicines for patients living with cancer. To deliver on our vision, we work relentlessly in pursuit of cutting-edge therapeutic approaches to some of the toughest cancers. Our current focus is on RAS-addicted cancers, which account for 30 percent of all new human cancer diagnoses.

Industry: Biotechnology
Company Size: 201-500 employees

Revolution Medicines

Revolution Medicines is a late-stage clinical oncology company developing novel targeted therapies for patients with RAS-addicted cancers. The company’s R&D pipeline comprises RAS(ON) inhibitors designed to suppress diverse oncogenic variants of RAS proteins. The company’s RAS(ON) inhibitors daraxonrasib (RMC-6236), a RAS(ON) multi-selective inhibitor; elironrasib (RMC-6291), a RAS(ON) G12C-selective inhibitor; zoldonrasib (RMC-9805), a RAS(ON) G12D-selective inhibitor; and RMC-5127, a RAS(ON) G12V-selective inhibitor, are currently in clinical development. As a new member of the Revolution Medicines team, you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.

**The Opportunity:**

You will be a key member of the Program Leadership & Portfolio Management (PLPM) team supporting molecule development teams, decision making forums and administrative activities for the PLPM function. Key responsibilities include:

- Scheduling and managing reoccurring meetings for the function including gather agenda items, preparing presentations/status reports, following-up on action items and resolving meeting conflicts.

- Managing governance and business meetings for Development & Clinical Sciences (DCS) including receiving agenda requests, confirming attendees, scheduling meetings, circulating pre-reads and posting final minutes.

- Scheduling program team (PT), development team (devPT), working group and ad-hoc meetings.

- Facilitating the annual finance and HR processes for the function including goal setting, talent reviews, performance management and budget planning.

- Preparing for business review meetings including obtaining the agenda, identifying content owners, scheduling review meetings and submitting final materials.

- Coordinating DCS Learning events including assigning training in the learning management system, scheduling and setting up the room, preparing materials, confirming the presenters, ordering catering, collecting feedback and preparing reports.

- Supporting administration of the intranet site and document repositories for the function.

- Supporting hiring managers through the recruiting process including obtaining the final job descriptions, sharing CVs with the interview panel, coordinating travel and on-site logistics for candidates, and communicating start dates for new hires.

- Supporting onboarding including adding employees to standing meetings and distribution lists, confirming access to key folders and intranet sites, requesting a work location, scheduling introductory meetings and partnering with the hiring manager to complete their 30/60/90 day plan.

- Collaborating with other administrative assistance to schedule complex meetings or respond to time-sensitive business requests from the senior management team or Board of Directors.

- Planning for conferences including communicating abstracts/presentations deadlines, conference registration, hotel accomodations, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.

- Coordinating domestic and international travel including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for leadership team members.

- Providing consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.

- Providing administrative support for contracts and master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.

- Helping to plan and execute DCS events and offsites including coordinating meeting logistics, working with facilities, IS or other administrative assistants as needed and providing onsite support (ie, all-employee meetings, lunch and learn series, DCS onboarding, etc).

**Required Skills, Experience and Education:**

- 10+ years supporting at the executive level.

- Ability to recognize and appropriately handle highly sensitive and confidential material and information.

- Strong organizational, project and time management skills; detail oriented.

- Ability to prioritize/multi-task projects and demands effectively.

- Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.

- Professional demeanor and team-player while maintaining positive, team-focused attitude.

- Proactive and excellent self-initiative.

- Excellent verbal and written communication skills.

**Preferred Skills:**

- Experience in biotechnology is highly preferred.

- Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.

- Experience with project management tools, (ie smartsheets) and communications platforms (ie, Teams portal development, newsletters) is a plus.

The base pay salary range for this full-time position for candidates working onsite at our headquarters in Redwood City, CA is listed below. The range displayed on each job posting is intended to be the base pay salary range for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our base pay salary ranges are determined by role, level, and location. Individual base pay salary is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training.

Please note that base pay salary range is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities.

Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status.

Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect, process and use any personal data that you provide to us in accordance with our CCPA Notice and Privacy Policy. For additional information, please contact privacy@revmed.com.

Base Pay Salary Range

$99,000 - $124,000 USD

~~We are aware of recent recruitment scams in which individuals or organizations falsely represent themselves as being affiliated with Revolution Medicines. These scams may appear as false job advertisements or unsolicited contacts through communication or chat platforms, email, phone, or text message.~~

~~Please note that Revolution Medicines does not extend unsolicited employment offers and will never ask candidates to provide financial information, purchase equipment, or pay fees as part of the hiring process. All legitimate communication from Revolution Medicines will come from an official **@revmed.com ** email address.~~

~~If you believe you’ve been contacted by someone impersonating a Revolution Medicines recruiter, please report it to **careers@revmed.com ** so we can share these impersonations with our IT team for tracking and awareness.~~

Senior Administrative Assistant II

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Industry: Civil Engineering
Company Size: 10,001+ employees

AECOM

**Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Job Description**

**AECOM ** is actively seeking a **Senior Administrative Assistant ** to provide high-level administrative support to the senior leadership team. This role requires exceptional multitasking abilities, attention to detail, and the ability to manage confidential information with discretion. The Executive Assistant will act as a key liaison between senior leadership, internal teams, and external stakeholders, ensuring seamless communication and efficient operations. This role is a hybrid position located in **Chicago, IL **.

**About the Chicago Buildings + Places Team**

Our practice is one of the fastest growing and highest-performing B+P practices in **AECOM’ ** s West Region. We offer a full suite of services: architecture, interiors, building systems and structural engineering, urbanism and planning (including landscape), workplace transformation, advisory services, technology solutions, and digital delivery - and serve as a Center of Excellence for many of these disciplines.

We work in a collaborative model across the West Region with other B+P practices, as well as with AECOM’s Transportation, Water, Environment and Advisory business lines to support vertical infrastructure and comprehensive solutions. Our Chicago-led client base is global and includes Public Non-Federal, Cultural + Civic, Commercial, Science & Technology, Transit, and Federal clients. Most clients are repeat partners, recognizing our service model and outcomes as excellent. Recognized by over 45 design awards in the past five years, we aim to be the design firm of choice for clients and the employer of choice for diverse, best-in-class talent - doing the work that matters.

Recent/ongoing projects include: Milwaukee County Courthouse; Fermi Welcome Center; CTA Redline Station Upgrade; Rockford Air Traffic Control Tower; City of Chicago Joint Police and Training Center Emergency Medical Services Addition; Lake County Convention Center.

**What You’ll Do**

The Senior Admirative Assistant is a vital role that supports the smooth functioning of executive operations. This position is ideal for a detail-oriented, resourceful professional who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals.

**Responsibilities include and are not limited to:**

- Provide proactive administrative and strategic support to support the senior leadership team, including calendar management and prioritization across multiple time zones.

- Act as a key liaison between senior leadership, internal teams and external stakeholders to facilitate communication and decision-making.

- Prepare and organize materials and logistics for meetings, presentations, strategic discussions and team building activities, ensuring timely follow-up on action items and deliverables.

- Maintain and update CRM (Salesforce) data to support relationship management and business development efforts.

- Track and manage key operational tasks, firm initiatives and leadership priorities to ensure alignment with firm goals.

- Support resourcing and staffing efforts across multiple disciplines.

- Support confidential projects, prepare correspondence and manage information flow with discretion and judgment.

- Anticipate needs and identify opportunities to increase senior leadership effectiveness and efficiency.

- Contribute to creating a high-performing and inclusive culture.

**To be successful in this role you must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.**

**Why Join AECOM Chicago B+P**

- Work with a high-performing, collaborative team on projects that matter.

- Engage across multi-disciplinary practices and business lines, with opportunities to support regional strategy.

- Contribute to creating a high-performing and inclusive culture.

If you’re a motivated and detail-oriented team player who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals, we’d love to meet you. Apply to join our team and help us deliver the work that matters.

**Qualifications**

**Minimum Requirements:**

- High School degree + 8 years of relevant experience, or demonstrated equivalency of education/experience.

**Preferred Qualifications:**

- Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.

- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.

- Four plus years of experience as an Executive Assistant at an architecture, engineering, or other consulting office environment.

- Ability to work independently and as part of a team in a fast-paced environment.

- Exceptional ability to prioritize tasks, manage deadlines, and maintain attention to detail.

- Strong verbal and written communication skills, with the ability to interact professionally at all levels.

- Strong interpersonal skills to build trust and rapport with senior leadership and stakeholders.

- Resourceful and adaptable, with the ability to anticipate needs and resolve issues proactively.

- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

- Maintains a high level of responsiveness at all times.

**Additional Information**

- This position will not offer sponsorship now or in the future.

**About AECOM**

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

**What Makes AECOM a Great Place To Work**

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Senior Administrative Assistant

Industry: Software Development
Company Size: 51-200 employees

AgileGrid Solutions

**About The Company**

Advance your career with Mindlance! Since 1999, Mindlance has been dedicated to connecting talented IT and administrative professionals with leading organizations across various industries. Our mission is to facilitate meaningful career growth by matching skilled individuals with roles that align with their expertise and aspirations. With a strong reputation for excellence and a commitment to diversity and inclusion, Mindlance is a trusted partner for both job seekers and employers. We pride ourselves on delivering personalized recruitment solutions, ensuring that each placement is a perfect fit for both the candidate and the organization. Join our network of professionals and take the next step towards a rewarding career with a company that values your skills and ambitions.

**About The Role**

We are currently seeking a highly organized and experienced Senior Administrative Assistant to support the Chief Nursing Officer (CNO) at our client’s Frisco facility. This is a vital role that requires a proactive individual capable of managing complex schedules, handling confidential information, and providing comprehensive administrative support in a fast-paced healthcare environment. The position is office-based and offers an excellent opportunity for career development within the healthcare sector. The successful candidate will play a key role in ensuring smooth daily operations, facilitating communication across departments, and contributing to the overall efficiency of the healthcare administration team. The role is initially contracted for six weeks, with strong potential for extension based on performance and organizational needs.

**Qualifications**

The ideal candidate will possess a minimum of five years of executive administrative experience, preferably within a healthcare or corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with the ability to utilize Canva for creating visual content and presentations. Exceptional organizational skills, attention to detail, and the ability to multitask effectively are critical for success in this role. Strong communication skills, professionalism, and discretion are also required, given the confidential nature of the work. A high school diploma or equivalent is the minimum educational requirement; however, additional administrative or healthcare-related certifications will be considered an advantage.

**Responsibilities**

- Provide comprehensive administrative support to the Chief Nursing Officer, including managing calendars, scheduling meetings, and coordinating appointments.

- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and Canva.

- Handle incoming calls, emails, and inquiries professionally, ensuring timely and accurate responses.

- Organize and maintain confidential files and records in accordance with organizational policies.

- Assist in planning and coordinating meetings, conferences, and special events as needed.

- Facilitate communication between the CNO and other departments, staff, and external stakeholders.

- Manage travel arrangements, expense reports, and other administrative tasks to support the CNO’s operational needs.

- Monitor and prioritize tasks to ensure deadlines are met and workflows are optimized.

- Support additional administrative projects and initiatives as assigned by leadership.

**Benefits**

While this is a temporary contract role, it offers valuable experience working within a reputable healthcare organization and provides exposure to healthcare administration at a senior level. The position offers competitive hourly pay ranging from $31.00 to $37.00, commensurate with experience. Candidates will have the opportunity to develop their skills in a dynamic environment, expand their professional network, and potentially secure longer-term employment based on performance and organizational needs. Additionally, working in Frisco, TX, provides a convenient location with access to local amenities and a vibrant community. This role is ideal for administrative professionals seeking to advance their careers in healthcare administration and gain exposure to executive-level operations.

Equal Opportunity

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, gender, disability, religion, LGBTQI status, age, veteran status, or any other protected class. We are committed to fostering an inclusive and diverse workplace where all individuals are valued and respected. We encourage candidates from all backgrounds to apply and join our mission to connect talented professionals with meaningful career opportunities.

Sr. Admin Assistant

At Johnson & Johnson, we believe health is everything. As a focused healthcare company, with expertise in Innovative Medicine and MedTech, we’re empowered to tackle the world’s toughest health challenges, innovate through science and technology, and transform patient care.  

All of this is possible because of our people. We’re passionate innovators who put people first, and through our purpose-driven culture and talented workforce, we are stronger than ever. 

Learn more at https://www.jnj.com. Community Guidelines: http://www.jnj.com/social-media-community-guidelines

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Johnson & Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

**Job Function**

Business Support

**Job Sub Function**

Administration & Secretarial

**Job Category**

Business Enablement/Support

**All Job Posting Locations:**

New Brunswick, New Jersey, United States of America

**Job Description**

Johnson & Johnson is recruiting for a **Senior Administrative Assistant ** located in **New Brunswick, NJ **.

~~Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.~~

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

**Key Responsibilities**

The **Senior Administrative Assistant ** provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.

**Meetings Management**

- Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)

- Meeting conflict resolution & highlight urgent / immediate requests

- Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.

- Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)

**Team Management**

- Handles confidential matters requiring discretion and judgment

- On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work

- Maintain distribution lists

- Plan and execute team building events

- High collaboration/coordination with other admins

- Assist in printing, copying, scanning, filing or destroying documents or mail

- Maintains office environment including collaborating with Facilities and IT support

**Travel & Expenses**

- Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train

- Process expense reports, including receipt management

- Oversee interview logistics and related travel coordination

- Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.

- Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,

**Reporting**

- Coordinates, prepares, and edits reports and presentations

- Key point of contact for procurement

**Communication Management**

- Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

**Qualifications**

**Education:**

- High school diploma required; Bachelor’s degree or formal administrative training preferred.

**Required**

- A minimum of 5 years of administrative experience

- Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.

- Strong experience with digital platforms and virtual meeting technologies.

- outstanding organizational and prioritization skills with the ability to manage multiple priorities.

- Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.

- Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.

- Demonstrated agility and adaptability in a hybrid work environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

**Required Skills**

**Preferred Skills:**

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

**The anticipated base pay range for this position is :**

$52,500.00 - $84,525.00

**Additional Description For Pay Transparency**

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

**Benefits**

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Portage Point is a business advisory, interim management and investment banking firm intensely focused on the middle market. Our blue chip team leverages bulge bracket experience in consulting, operations, finance, accounting, investment banking and investing to provide unmatched transactional, operational and financial perspectives to middle market stakeholders. The Portage Point cross-functional platform is uniquely architected to offer fully integrated capabilities and solutions that identify value capture, mitigate risk and positively impact outcomes at every stage of the ever-changing middle market business lifecycle. From ideation to monetization, Portage Point delivers excellence across transaction advisory services, transaction execution services, office of the CFO, performance improvement, interim management, investment banking, operational turnaround and financial restructuring.

Industry: Business Consulting and Services
Company Size: 51-200 employees

Portage Point Partners

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and being rewarded for driving impact. Backed by , Portage Point is recognized for accelerated growth and is consistently featured in rankings from ~~Inc.5000 ~~, ~~The Financial Times ~~ and ~~Consulting Magazine ~~. This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Valuations (VAL), Transaction Execution Services (TES), Office of the CFO (OCFO), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS).

The Delivery Enablement (DE) team powers Portage Point’s growth as a scalable, high-quality operational backbone. Including Marketing, Commercial Strategy, Talent Acquisition, Human Resources, Delivery Excellence, Accounting & Finance and Data Analytics, the DE team drives excellence, efficiency and automation across every practice line.

As part of the Delivery Enablement (DE) team, the Senior Administrative Assistant plays a pivotal role in supporting senior leadership and enabling operational excellence across the organization. This individual provides proactive and high-level administrative support to a group of Practice Line Leaders (PLLs) and Managing Directors (MDs), ensuring operational efficiency across a large group of leaders. If you are a driven, adaptable professional who thrives in a fast-paced, dynamic environment, can anticipate needs and solves problems independently, then this role is right for you.

**Responsibilities**

- Provide proactive administrative support to PLLs and MDs, including complex calendar management and prioritization across multiple time zones

- Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning

- Act as a key liaison between MDs, internal teams and external stakeholders to facilitate communication and decision-making

- Prepare and organize materials and logistics for meetings, presentations and strategic discussions, ensuring timely follow-up on action items and deliverables

- Maintain and update CRM (Intapp) data to support relationship management and business development efforts

- Track and manage key operational rhythms, firm initiatives and leadership priorities to ensure alignment with firm goals

- Support confidential projects, prepare correspondence and manage information flow with discretion and judgment

- Anticipate needs and identify opportunities to increase MD effectiveness and efficiency

- Contribute to creating a high-performing and inclusive culture

- Share and manage best practices

- Additional duties as assigned

**Qualifications**

- Bachelor’s degree from a top undergraduate program

- Located or willing to self-relocate to New York

- Invested in a team-based culture that involves in office four days per week

- Three plus years of experience as an Administrative Assistant or Executive Assistant at an investment bank, private equity firm or top tier consultancy

- Excellent written and verbal communication skills including strong e-mail etiquette

- High degree of maturity with a proven ability to interact with senior executives, team members and external partners

- Experience with a customer relationship management system preferred

- Ability to successfully work in a small, collaborative team environment

- Effectively communicates analysis through Microsoft Word, Outlook and PowerPoint including high-quality messaging, structure and formatting

- Eagerness to be responsive at all times

- Proven track-record of success in high pressure, time-constrained environments

- Top-tier organizational skills and attention to detail

- Self-starter and entrepreneurial spirit

$80,000 - $110,000 a year

In accordance with pay transparency laws in the City of New York and the State of California, Portage Point provides a good-faith cash compensation range for this position. This range represents the cash compensation (base plus bonus) that the firm reasonably expects to pay upon hire, based on good-faith and reasonable estimate at the time of posting. The final compensation within this range will depend on the candidate’s qualifications, education, training, experience and location. In addition to cash compensation, Portage Point may offer comprehensive benefits and equity participation, which are not reflected in the pay range above.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Orchestrate Consulting's mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.

Employer Industry: Healthcare Services

**Why Consider This Job Opportunity**

-  Salary up to $49.54 per hour

-  Opportunity for career advancement and growth within the organization

-  Hybrid work model: minimum two days per week onsite with flexibility for remote work

-  Supportive and collaborative work environment

-  Competitive compensation package including potential annual bonuses and long-term incentives

**What To Expect (Job Responsibilities)**

-  Manage executive calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings

-  Arrange travel and process expense reports in accordance with company policies

-  Prepare and format documents, presentations, and meeting summaries using Microsoft Office applications

-  Serve as a point of contact for internal and external communications, prioritizing and routing messages appropriately

-  Assist with onboarding activities and provide general team support as needed

**What Is Required (Qualifications)**

-  5+ years of experience providing administrative or executive support

-  Strong organizational skills and attention to detail

-  Excellent written and verbal communication skills

-  Ability to handle confidential information with professionalism and discretion

-  Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint

**How To Stand Out (Preferred Qualifications)**

-  Bachelor's or Associate's degree preferred

-  Ability to work independently while supporting multiple executives

-  Occasional travel may be required

#HealthcareJobs #ExecutiveSupport #CareerGrowth #HybridWork #AdministrativeProfessionals

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.

We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.

#OrchestrateConsultingGroup

At Synchrony, our driving force is to be essential to people's everyday lives by making it easier for the many millions of people who rely on us to access their essential needs and everyday wants with consumer financing that works for them – from their first credit card to a lifetime of flexibility.  We do this by helping people make informed, smart credit choices so they can live healthier financial lives and by connecting them to Synchrony's ecosystem of hundreds of thousands of small- and mid-sized businesses and health and wellness providers that are the backbone of the U.S. economy.

Industry: Financial Services
Company Size: 10,001+ employees

Synchrony

**Role Summary/Purpose**

In this onsite/hybrid Senior Administrative Assistant role you will provide administrative support services to Synchrony’s Senior Vice President Home & Auto Commercial and Integration Leader and senior leadership team members. The ideal candidate must have strong organizational, communication skills, and demonstrate a proactive approach to problem-solving and thriving in a fast-paced environment.

**Essential Responsibilities**

- Proactively support the SVP Home & Auto Commercial & Integration Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members.

- Interact with employees, clients, vendors and stakeholders in a professional and efficient manner.

- Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email).

- Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts)

- Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)

- Process invoices and ensure timely vendor payments

- Coordinate compilation of large power point presentations, providing revision and editing and supporting the ongoing agendas and time allocations for presenters

- Ensure documents are posted accurately and timely in preparation for meetings/conference calls

- Maintain calendar for staff and department activities.  Assist in prioritization of items.

- Perform other duties and/or special projects as assigned

- Coordinate Business Events (i.e. onsite meetings, connection days for employees, conferences, business dinners, client meetings, offsite meetings, etc.); handle all logistical details including participant travel, meal/menu organization, ensuring compliance with internal policies.

- Independently handle administrative support duties

- Provides comprehensive administrative, logistical, and operational support to the SVP Home & Auto Commercial leader and additional senior leaders and/or multiple teams, ensuring smooth day-to-day business execution.

- Serves as a trusted partner who proactively anticipates needs, prioritizes competing requests, and drives timely follow-through on commitments.

- Coordinates complex schedules, communications, and deliverables while maintaining professionalism, confidentiality, and attention to detail

- Independently handle all administrative support duties

**Qualifications/Requirements**

- High School Diploma or GED.

- Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries

- Minimum of 2 years’ experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of Microsoft Office

- Minimum 1 year office/facility operations management. (overall facility maintenance/general support)

- Minimum of 2 years’ experience of utilizing advanced meeting tools, such as Teams, multi-person/multi-site Video Conferencing, Collaboration tools (e.g. Share Point), etc.

**Desired Characteristics**

- Proactive approach - anticipates needs ahead of time when possible

- Experience handling a wide range of administrative and executive support related tasks

- Clear, concise and articulate communication skills (verbal & written)

- Efficient in prioritizing high volume of assignments

- Exceptional follow-up and follow through skills

- Detail-oriented and proven organizational skills

- Ability to multi-task, work well under pressure and prioritize responsibilities required

- Experience working in a non-structured, fast-paced, challenging and ever-changing work environment

- Strong interpersonal skills; able to interact with all levels of the organization

**Grade/Level: 06**

The hourly rate range for this position is **$24.50 - $32.50/hr ** USD Annual and is eligible for an annual bonus based on individual and company performance.

Actual compensation offered within the posted salary range will be based upon work experience, skill level or knowledge.

**Our Way Of Working**

We’re proud to offer you flexibility. At Synchrony, our way of working allows you to have the option to work from home near one of our Hubs or come into one of our offices. Occasionally you will be required to commute or travel for in person engagement activities such as business or team meetings, training and culture events.

- Field Sales and some Commercial team roles may have varied location requirements based upon partner obligations or preferences.

**Eligibility Requirements**

- You must be 18 years or older

- You must have a high school diploma or equivalent

- You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process

- You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.

- New hires (Level 4-7) must have 9 months of continuous service with the company before they are eligible to post on other roles. Once this new hire time in position requirement is met, the associate will have a minimum 6 months’ time in position before they can post for future non-exempt roles. Employees, level 8 or greater, must have at least 18 months’ time in position before they can post. All internal employees must consistently meet performance expectations and have approval from your manager to post (or the approval of your manager and HR if you don’t meet the time in position or performance expectations).

Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

**Our Commitment**

When you join us, you’ll be part of an inclusive culture where your individual skills, experience, and voice are not only heard – but valued. Together, we’re building a future where we can all belong, connect, and turn ideals into action. More than 50% of our workforce is engaged in our Employee Resource Groups (ERGs), where community and passion intersect to offer a safe space to learn and grow.

This starts when you choose to apply for a role at Synchrony. We ensure all qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status. We’re proud to have an award-winning culture for all.

**Reasonable Accommodation Notice**

- Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

- If you need special accommodations, please call our Career Support Line so that we can discuss your specific situation. We can be reached at 1-866-301-5627. Representatives are available from 8am – 5pm Monday to Friday, Central Standard Time

**Job Family Group**

Other Business Administration

Franklin Resources, Inc. [NYSE:BEN] is a global investment management organization with subsidiaries operating as Franklin Templeton (www.franklinresources.com). 

The products, services, information and materials referenced in this site may not be available to residents in certain jurisdictions. Consult with an investment professional or contact your local Franklin Templeton office for more information.  This site and the information contained herein is not intended to constitute an offer to sell or an invitation or solicitation of an offer to buy any product or service by Franklin Templeton.  Nothing in this website should be construed as investment, tax, legal or other advice. All investments involve risks, including potential loss of principal.

LinkedIn is owned by a third party unaffiliated with us. We are not responsible for LinkedIn’s privacy, security, or terms of use policies that control this service, nor their content, software, or tools (or those of any third party’s) that are available through links from this page. You use any third-party site/media, software and materials at your own risk. 

US readers: This material is being distributed in the U.S. by Franklin Distributors, LLC. Member FINRA/SIPC and only offers U.S. registered Franklin Templeton products. 

View our Terms and Conditions at: https://www.franklintempleton.com/help/social-media-guidelines/linkedin-guidelines
Non-US readers: View our Terms and Conditions at https://www.franklinresources.com/resources/linkedin

©2022 Franklin Templeton. All rights reserved.

Industry: Financial Services
Company Size: 5,001-10,000 employees

Franklin Templeton

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

**Come join us in delivering better outcomes for our clients around the world!**

We are looking for a Senior Administrative Assistant to join the Global Insurance & Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization.

What are the ongoing responsibilities of a Senior Administrative Assistant?

-  Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.

-  Manage day-to-day communication between executives and company staff or outside business clients and contacts.

-  Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.

-  Ensure that department invoices and expense reports are processed timely and accurately.

-  Take and maintain meeting minutes of periodic departmental meetings.

-  Coordinate legal document signing.

-  Receive and greet visitors while maintaining the highest level of professionalism.

-  Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.

-  Lead and/or support departmental projects.

-  Prepare spreadsheets and written documents.

-  Prepare, format, and edit highly professional PowerPoint presentations.

-  Assist with creation and distribution of communications.

-  Maintain and track department budgets.

-  Serve as delegate for the executive team when required, such as managing and approving expense reports.

-  Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.

-  Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings as well as technology and other set-up requirements

-  Prepare updates and other documents to meet department and division planning requirements

What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful?

-  Solid administrative experience supporting senior management in a professional environment.

-  Degree in Business Administration or similar or Administrative Certification preferred.

-  Experience working with members of senior management and high-profile clients.

-  Strong communication skills, both written and verbal.

-  Proactive approach to work with ability to anticipate needs.

-  Solid organizational skills, ability to organize and maintain orderly files and records.

-  Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.

-  Ability to prioritize and perform multiple tasks in a fast-paced environment.

-  Ability to assess and solve problems quickly with little direction.

-  Ability to work well under pressure and adapt to unexpected circumstances.

-  Strong attention to detail; ability to accurately proofread documents.

-  Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.

-  Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.

-  Experience in the financial industry or a corporate environment preferred.

Franklin Templeton offers employees a competitive and valuable range of total rewards—monetary and non-monetary — designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75,000 - $90,000, depending on location and level of relevant experience, plus discretionary bonus.

#ASSOCIATE

**Experience our welcoming culture and reach your professional and personal potential!**

Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton.

**Highlights Of Our Benefits Include**

- Three weeks paid time off the first year

- Medical, dental and vision insurance

- 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits

- Employee Stock Investment Program

- Tuition Assistance Program

- Purchase of company funds with no sales charge

- Onsite fitness center and recreation center*

- Onsite cafeteria*

- Only applicable at certain locations

**Learn more about the wide range of benefits we offer at Franklin Templeton**

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.

Welcome to the official LinkedIn page for McKesson Corporation. We're an impact-driven healthcare organization dedicated to “Advancing Health Outcomes For All.”

As a global healthcare company, we touch virtually every aspect of health. Our leaders empower our people to lead with a growth mindset and deliver excellence for our customers, partners, and the wellbeing of people, everywhere. We work with biopharma companies, care providers, pharmacies, manufacturers, governments, and others to deliver insights, products and services that make quality care more accessible and affordable. Delivering better health outcomes for our employees, our communities, and our environment. Every day, we strive to inspire and enable people to reach their full potential.

To learn more about how #TeamMckesson helps improve care in every setting, visit: https://bit.ly/3xadvB0

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

McKesson

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

The Sr. Executive Assistant provides high‑level administrative support to senior leaders within GPO Manufacturer Business Development and Strategic Analytics & Technology. This role is responsible for keeping executives organized, prepared, and supported through effective calendar management, coordination, and clear communication.

The ideal candidate is detail‑oriented, highly organized, and comfortable managing multiple priorities while handling sensitive information with discretion.

Key Responsibilities

- Manage executive calendars, schedule meetings, and coordinate logistics for virtual and in‑person meetings

- Arrange travel and process expense reports in accordance with company policies

- Prepare and format documents, presentations, and meeting summaries using Word, Excel, and PowerPoint

- Serve as a point of contact for internal and external communications, prioritizing and routing messages appropriately

- Support basic office and administrative needs, including meeting preparation and team coordination

- Assist with onboarding activities and provide general team support as needed

**Qualifications**

- 5+ years of experience providing administrative or executive support

- Strong organizational skills and attention to detail

- Excellent written and verbal communication skills

- Ability to handle confidential information with professionalism and discretion

- Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint

- Ability to work independently while supporting multiple executives

Additional Information

- Bachelor’s or Associate’s degree preferred

- Hybrid role: minimum two days per week onsite in Las Colinas, remaining days remote

- Occasional travel may be required

- Must be authorized to work in the United States; sponsorship not available

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here.

**Our Base Pay Range for this position**

$29.72 - $49.54

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: careers.mckesson.com.

**McKesson is an Equal Opportunity Employer**

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) Disability_Accommodation@McKesson.com or (Canada) Accessibility@mckesson.ca. Resumes or CVs submitted to this email box will not be accepted.

**Join us at McKesson! **

Qualified homebuyers partner with Habitat Wake to buy safe, affordable homes.  Homebuyers take homeowner education classes and complete 200 'sweat equity' hours building their home and the homes of their neighbors. Upon completion of construction, partner families pay an affordable mortgage. Our model is made possible by sponsors, individual donors, volunteers, and ReStore shoppers. 

Proceeds from our ten ReStore locations (Apex, Brier Creek, Cary, Clayton, Durham-Chapel Hill, Fuquay Varina, Glenwood Avenue, Hillsborough, Raleigh Boulevard in Raleigh, and Wake Forest) benefit Habitat Wake's mission. ReStores salvage used materials for repurpose and reuse. #TogetherWeBuild

Industry: Non-profit Organizations
Company Size: 51-200 employees

Habitat for Humanity of Wake County

**Summary**

Habitat for Humanity of Wake County (HFHWC) changes lives by bringing together God’s people and resources to help families in need build and own quality, affordable homes in safe and supportive communities. Since 1985, HFHWC has partnered with homebuyers, donors, and volunteers to build more than 900 safe, affordable, energy-efficient homes in all parts of Wake and Johnston counties.

The Office Coordinator and Program Support Specialist serves as the welcoming first point of contact for visitors, callers, and homebuyer applicants while providing essential administrative support to the finance and homebuyer program. This role also acts as the on-site point person for basic office operations and facility coordination, helping to maintain a clean, safe, and well-functioning workplace.

This position is ideal for a detail-oriented, people-friendly individual who enjoys balancing client-facing responsibilities with hands-on operational support in a mission-driven organization.

**ESSENTIAL FUNCTIONS: **

- Client Services and Front Desk Operations:

- Greet visitors, homeowners, applicants, vendors, and partners with warmth and professionalism.

- Answer and route incoming calls; provide general information about programs and services.

- Maintain a clean, organized, and welcoming front desk and lobby area with minimal clutter.

- Manage incoming and outgoing mail, packages, and deliveries.

- Assist visitors with check-in procedures and direct them to appropriate staff.

- Homebuyer and Mortgage Support

- Assist with preparation, scanning, filing, and secure storage of applicant and homebuyer documentation.

- Enter, update, and maintain homebuyer and mortgage-related data in Salesforce and other internal systems.

- Track and update Asana projects related to lot selection, dedication planning, and homebuyer milestones.

- Prepare homebuyer orientation binders and assist with applicant communications.

- Explain basic aspects of the homebuyer program to interested applicants, escalating more complex questions as needed.

- Support finance staff with routine mortgage-related administrative tasks and documentation tracking.

- Office Operations and Facilities Coordination

- Monitor office tidiness and functionality daily (lights, doors, shared spaces, kitchen, conference rooms).

- Coordinate basic building upkeep such as minor troubleshooting, restocking supplies, and reporting issues.

- Serve as the on-site contact for scheduled and unscheduled maintenance vendors (HVAC, plumbing, janitorial, pest control, etc.).

- Track routine maintenance visits and confirm completion of services.

- Assist with office supply ordering, inventory management, and conference room setup.

- Support office safety efforts, including first aid kit checks and coordination during drills or inspections.

- General Administrative Support

- Maintain logs, checklists, and documented procedures to ensure consistency and accountability.

- Assist with special projects, events, or cross-departmental tasks as needed.

- Willingly pitch in with tasks outside a narrow job description to support the team and workplace environment.

**Knowledge, Skills, And Abilities**

- Experience in customer service, reception, administrative, or office support roles.

- Strong interpersonal skills with a friendly, professional demeanor.

- High attention to detail and the ability to follow established procedures and SOPs.

- Comfort using standard office technology (Outlook, Word, Excel) and learning new systems (Salesforce, Asana).

- Ability to manage multiple tasks, interruptions, and shifting priorities calmly and effectively.

- Willingness to perform light physical tasks related to office operations (moving water bottles, small furniture, supply boxes).

**Education And Experience**

- Prior exposure to facilities coordination or vendor management preferred.

**NOTE**

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. All employees may be assigned additional duties at any time.

We are an equal-opportunity employer. Applications are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, physical or mental disability, genetic information, or any other category protected by applicable federal, state, or local laws.

We also require that all staff take their ethical responsibilities to safeguard our intended beneficiaries, their communities (especially vulnerable adults and children), and all those with whom we work seriously. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable for upholding our policies around ethical behavior, including safeguarding and whistleblowing.

THIS COMPANY IS AN AT-WILL EMPLOYER AS ALLOWED BY APPLICABLE STATE LAW. THIS MEANS THAT, REGARDLESS OF ANY PROVISION IN THIS APPLICATION, IF HIRED, THE COMPANY OR I MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.

Office Coordinator and Program Support Specialist

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