PBG Consulting is an SBA-Certified 8(a) and a Women-Owned Small Business (WOSB) specializing in a broad array of Program Management, Operations, and Information Technology (IT) services to federal, state, local, commercial, and nonprofit organizations.

Industry: Business Consulting and Services
Company Size: 51-200 employees

PBG Consulting

Savvy Admin PROD

PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.

**Executive Assistant**

**Location: ** Washington, DC (Onsite – In Person)

**Client: ** Occupational Safety and Health Administration (OSHA), U.S. Department of Labor

**Position Type: ** Full-Time, Non-Exempt (Hourly)

**Compensation: ** $40.82/hour + applicable SCA fringe benefits

**Clearance: ** Must be able to successfully complete a background investigation

**Position Overview**

PBG is seeking a professional Executive Assistant to provide comprehensive administrative support services to OSHA’s Office of the Assistant Secretary and National Office Directorates. This is an onsite, in-person role located in Washington, DC.

This position is covered under the Service Contract Act (SCA) and is classified as non-exempt, hourly. The selected candidate will be responsible for performing high-level administrative and executive support functions in a federal environment, ensuring compliance with Department of Labor (DOL) procedures and federal guidelines.

The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and experience supporting senior leadership in a structured, compliance-driven environment.

**Key Responsibilities**

**Executive & Calendar Management**

- Maintain Directorate and Agency leadership calendars, including meetings, conferences, teleconferences, and leave calendars.

- Coordinate office events and provide logistical support for internal and external meetings.

- Attend meetings and provide verbal and written summaries as requested.

- Prepare conference and event materials.

**Financial & Administrative Support**

- Process and set up accounts payable invoices in DOL’s New Core Financial Management System (NCFMS) in accordance with federal guidelines.

- Order and maintain office supplies following Federal procurement procedures.

- Maintain office equipment (scanners, copiers, fax machines); coordinate repairs and preventive maintenance.

**Records & Systems Management**

- Review and update OSHA Directives using Microsoft Word and Excel.

- Maintain records management information within ARCIS (Archives and Records Centers Information System).

- Create, route, and track training registrations and completions in Learning Link (DOL’s electronic training system).

- Create, maintain, and update data within OSHA program office databases.

- Manage electronic and paper filing systems in accordance with federal records management standards.

**Correspondence & Communication**

- Receive, review, assign, and track controlled correspondence in DOL’s Correspondence Tracking System (CTS), ensuring readability and quality.

- Manage incoming and outgoing calls using Cisco CP-8811 multi-line telephone systems.

- Provide general information to callers and visitors; professionally represent the office at all times.

**Required Qualifications**

- Minimum 7years of administrative or executive support experience, preferably within a federal agency.

- Experience working with federal financial, records, or correspondence tracking systems preferred (NCFMS, ARCIS, CTS, Learning Link).

- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Excellent written and verbal communication skills.

- Ability to maintain professionalism, confidentiality, and discretion in a high-visibility executive office.

- Ability to work onsite in Washington, DC on a full-time basis.

- Must be able to successfully complete a background investigation.

**#WHYPBG**

We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.

**Benefits:**

- 401K Retirement Plan

- Medical Plan options with significant financial investments from PBG

- Prescription benefit plan

- Dental and Vision coverage

- Employee Assistance Program

- Short term / Long-term disability

- Supplemental group life and AD&D options

- Yearly Bonuses

- Generous Paid Time Off / Paid Holidays

- Career/Professional Development Program

- Spot Bonus Program

**Equal Employment Opportunity Statement:**

PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates

**Disclaimer:**

This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Administrative Assistant  - (SCA, hourly)

Children’s National Hospital, based in Washington, D.C., was established in 1870 to help every child grow up stronger. Today, it is the No. 5 children’s hospital in the nation and ranked in all specialties evaluated by U.S. News & World Report. Children’s National is transforming pediatric medicine for all children. The Children’s National Research & Innovation Campus opened in 2021, a first-of-its-kind pediatric hub dedicated to developing new and better ways to care for kids. Children’s National has been designated three times in a row as a Magnet® hospital, demonstrating the highest standards of nursing and patient care delivery. This pediatric academic health system offers expert care through a convenient, community-based primary care network and specialty care locations in the D.C. metropolitan area, including Maryland and Virginia. Children’s National is home to the Children’s National Research Institute and Sheikh Zayed Institute for Pediatric Surgical Innovation. It is recognized for its expertise and innovation in pediatric care and as a strong voice for children through advocacy at the local, regional and national levels. As a non-profit, Children's National relies on generous donors to help ensure that every child receives the care they need.

Industry: Hospitals and Health Care
Company Size: 5,001-10,000 employees

Children's National Hospital

Assist staff in the daily execution of program tasks and projects, providing administrative support to Program Manager and Program Coordinator. Responsible for maintaining office files, completing purchase and reimbursement requests, as well as managing financial records. Assist with fundraising by researching funding prospects, drafting communication with prospective donors, and managing logistics for fundraising events. Assist with special projects related to program goals and mission.

**Minimum Education**

High School Diploma or GED (Required)

**Minimum Work Experience**

1 year performing administrative tasks (Required)

**Required Skills/Knowledge**

Proficient in all Microsoft Office applications, including Outlook, Excel, and Access.

Ability to produce quality reports under tight deadlines.

Ability to maintain composure and professionalism in a busy clinic environment.

Web design and desktop publishing skills a plus.

**Functional Accountabilities**

**Administrative Support**

- Maintain office files.

- Complete purchase and reimbursement requests, as well as manage financial records.

- Ability to produce quality reports under tight deadlines.

**Special Projects**

- Assist with special projects related to program goals and mission.

- May coordinate volunteer effort.

**Data and Research**

- Will occasionally be tasked with keeping statistics regarding program.

- Ability to produce quality reports under tight deadlines.

- Maintain research databases in a manner which meets IRB requirements for protection of patient privacy.

**Teamwork**

- Collaborate with co-workers on day-to-day tasks and responsibilities.

**Customer Service**

- Provide excellent customer service to clinical team, patient families, referring physicians.

- Help families navigate complex hospital system and helps with coordination of care.

- Act as advocate for patients and families, facilitating service delivery and removing barriers to care.

**Safety**

- Speak up when team members appear to exhibit unsafe behavior or performance

- Continuously validate and verify information needed for decision making or documentation

- Stop in the face of uncertainty and takes time to resolve the situation

- Demonstrate accurate, clear and timely verbal and written communication

- Actively promote safety for patients, families, visitors and co-workers

- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

**Primary Location**

District of Columbia-Washington

**Work Locations**

Shaw Metro

**Job**

Administrative Support / Customer Service

**Organization**

Goldberg Cntr Cmnty Ped Hlth

**Position Status**

R (Regular)

**Shift**

Day

**Work Schedule**

8:00A-4:30P

**Job Posting**

Apr 10, 2026, 8:02:41 PM

**Full-Time Salary Range**

37336

Program Assistant

The Moriah Fund is a private foundation that was established in 1985 to perpetuate the lifelong philanthropic commitment of its founders, Robert and Clarence Efroymson. Their philosophy of giving was rooted in fundamental Jewish values: a concern for the disadvantaged and an emphasis on self-help; a commitment to equity and justice; and a desire to improve the quality of life for Jews and non-Jews alike.

Moriah seeks to promote human rights and social justice, help disadvantaged people gain self-sufficiency and control over their lives, foster sustainable development, and promote women’s rights and reproductive health.

Industry: Philanthropy
Company Size: 2-10 employees

The Moriah Fund

The Moriah Fund is a private foundation dedicated to addressing educational inequities; protecting women’s and girls’ rights; and strengthening civic engagement, democracy and human rights in the U.S. and Israel. We are currently seeking a talented and detail-oriented Grants Manager with a passion for social impact.

**Position Description **

The Moriah Fund’s Grants Manager will own the full grants management function and play a key role on a small, collaborative team, providing both programmatic and administrative support. The Grants Manager will oversee the complete grant lifecycle – from intake through closeout – ensuring accuracy, compliance and clear communication with grantees and foundation staff. Through sustained engagement with grantees, the Grants Manager will develop deep knowledge of the issues and organizations we support.

**Primary Responsibilities **

**Grants Management **

- Manages the full grant lifecycle, including completing all internal documentation, reviewing proposals for completeness and compliance, using AI to draft clear and concise summaries for the Board and processing all outgoing grant payments;

- Maintains all grant and grantee records and data in Foundant grants management system (GMS), ensuring data integrity and functionality of the grantee portal; while also managing other designated internal tracking systems;

- Coordinates grant agreement processing, reports, and amendment requests with the CFO and other foundation staff;

- Responds to applicant inquiries regarding the grants management portal (Foundant), proposal and award statuses, and payment schedules;

- Conducts research on prospective grantees or relevant issues as needed.

**Grantee Relations **

- Serves as an important point of contact for Moriah grantees with senior leaders from impactful nonprofits in the U.S. and globally;

- Stays current on the successes and challenges facing existing and prospective grantees.

**Financial, Administrative and Operational Support **

- Works with CFO on grants-related reporting, budget tracking, and overall continuous improvement for the grants management function;

- Provides administrative and technological support, including scheduling support for the Executive Director and President, as needed;

- Organizes documents and maintains records, including creating and regularly updating spreadsheets with information on Moriah grantees;

- Handles general office duties, as assigned.

**Qualifications and Requirements **

- BA or BS with a minimum of 5 of relevant office experience, preferably in grantmaking, nonprofit, or grants/contracts management settings, 10+ years preferred;

- Demonstrated experience with grants management systems, online portals, databases, and Google Workspace and Microsoft Office, with an interest in and enthusiasm for learning new tools and technologies;

- General understanding of IRS regulations and requirements related to private foundation philanthropy;

- Proficiency in Excel and Google Sheets, including creating and using formulas to support data management, analysis, and reporting;

- Excellent organizational, analytical, writing, editing and proofreading skills;

- Self-starter with a positive, can-do attitude and stellar time management skills; proactive and able to prioritize work assignments and manage multiple deadlines;

- Commitment to social justice and a strong belief in democracy, women’s rights, and educational equity; desire to learn more about a broad array of issues as well as to learn about the work of our grantees and continuously find ways to support them;

- Ability to handle communications tactfully and professionally with close attention to detail; able to represent The Moriah Fund in any environment, including with grantees as well as leaders from the philanthropic community;

- Proficient in Foundant, or similar grant management platform or CRM

- Proficient in Google Workspace (Drive, Docs, Sheets, and Slides), and Microsoft (Word, Excel, and PowerPoint), with interest in and enthusiasm for learning new tools and technologies;

- Willingness to travel to Fund-hosted convenings if needed;

- Experience in philanthropy is a plus as well as interest in current events, politics and global issues.

**Commitment and Compensation **

This role is full-time or part-time, spending on the candidate, and is virtual, with a preference for Annapolis, MD; Baltimore, MD, or Washington, DC (or, if based elsewhere, a willingness to travel occasionally to the DC region and NYC for in-person meetings as needed). We offer competitive compensation and an outstanding benefits package.

The Moriah Fund is an equal opportunity and affirmative action employer, committed to proactively recruiting, hiring and promoting women, minorities, disabled individuals and veterans as part of a moral and social obligation to amend historical wrongs and eliminate the present effects of past discrimination.

Grants Manager

ASEE was founded in 1893 and is committed to advancing innovation, excellence, and access at all levels of education for the engineering profession.  Our vision is for ASEE to be the pre-eminent authority on the education of engineering professionals. With approximately 12,000 members in countries around the globe, we promote excellence in instruction, research, public service, and practice; foster the technological education of society; and provide quality products and services.

Industry: Non-profit Organizations
Company Size: 51-200 employees

American Society for Engineering Education

**Job Description **

** **

**Title: Board Governance & Administration Manager **

**Reports To: Chief Executive Officer/Executive Director **

**Date: April 2026 **

**FLSA Class: Exempt **

**Department: Governance **

**Salary Range: $60,000-$75,000 **

**Application Deadline: May 7, 2026 **

**Position Overview: **

The Board Governance and Administration Manager provides support to the Board of Directors and the CEO/Executive Director. This position manages the board elections, committee appointments, the Board’s online Web presence, and maintenance of associated databases. This position also provides administrative support to the Society’s Engineering Technology Honors Society, Tau Alpha Pi and general support to the Society’s office space.

**Essential Duties / Responsibilities: **

Board of Directors

- Organizes board meeting agendas.

- Provides administrative support to the president of the board assisting the Secretary of the Board/CEO.

- Develops and publishes minutes at board meetings.

- Schedules board meetings, executive committee meetings, and finance committee meetings.

- Collects content for board agendas.

- Maintains board records and tracks completion of board and associate staff tasks.

- Maintains board committee liaison list.

Committees

- Provides administrative support to the President or President-Elect in making annual appointments to approximately 25 standing committees; manages and executes the appointment process; maintains lists of current appointees, their terms of service and selection formula for positions.

- Serves as staff liaison to ASEE’s nominating committee

Executive Office Support

- Provides administrative support to the CEO/Executive Director. Including, but not limited to:

- Providing administrative support to the CEO in making periodic appointments of ASEE representatives to other organizations (e.g., AAAS, AAES, ABET, etc.); managing and executing the appointment process; maintaining lists of current appointees, their terms of service and selection formula for positions.

- Overseeing the MOU process with international organizations.

- Sending out invites to attend Annual Conference, etc.

- Travel

- Scheduling

- Strategic plan support

- Fundraising support

- Meeting material prep support

Society Elections

• Provides administrative support to the ASEE nominating committee, in identifying qualified candidates for annual board elections; and serves as staff liaison to the nominating committee.

• Verifies candidate eligibility, where applicable. Solicits candidate statements/bios/photos.

• Overall management of annual ASEE board elections process.

• Translates relevant board actions into ballot measures.

• Produces election ballots and coordinates their distribution to ASEE membership.

• Receives and tallies election ballots.

• Produces final election report for ASEE Board of Directors and updates associated databases.

- Other duties and special projects as assigned.

Honors Society Administration

- Organizes society board meeting agendas.

- Provides administrative support to the President of the board, assisting the Secretary of the Board/CEO.

- Develops and publishes minutes at board meetings.

- Schedules board meetings.

- Collects content for board agendas.

- Maintains board records and tracks completion of board and associate staff tasks.

- Maintains society chapter currency and payment process.

- Maintains society membership roster and payment process.

- Maintains, sells, and distributes society memorabilia and honoraria.

- Maintains the outsourcing process for any or all society functions as applicable.

** **

**Additional Duties **

- Serves as an alternate point of contact for building office management, maintenance, and security staff.

- Organize and update supplies, etc. as necessary.

- Processes mail and shipping on a weekly basis.

**Minimum Qualifications **

- Bachelor’s degree or equivalent experience.

- 5+ years of experience in association governance work or a related field.

- Administrative experience, preferably in the non-profit sector.

- Ability to meet multiple tight deadlines.

- Excellent oral and written communications skills.

- Ability to draw inferences and make connections.

- Ability to manage and coordinate multiple assignments.

- Fluent in Microsoft Office Suite.

- Fluent in website management and capable of basic HTML programming and database management with training.

- Ability to travel to offsite board meetings and conferences at least twice per year as applicable.

**Essential Skills and Competencies: **

- Models positive, professional, and appropriate leadership behavior.

- Professional self-starter, able to work collaboratively with others as needed.

- Strong organizational skills and ability to set priorities and meet deadlines.

- Thorough knowledge of MS Excel.

- Solid interpersonal and communication skills with the ability to present to ASEE Directors and board members.

- Excellent analytical, detailed-oriented skills with ability to link to the big picture.

- Clear vision of organizational structure within a non-profit society.

**LIMITATIONS AND DISCLAIMER **

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Board Governance & Administration Manager

CloseKnit is virtual-first primary care with you at the center. Get connected to top-quality care when and where you need it through our easy-to-use app. We offer preventative and urgent care, mental health support, insurance navigation and more.

Industry: Hospitals and Health Care
Company Size: 51-200 employees

CloseKnit

**Description**

The Front Desk Receptionist will be the first point of contact for patients and visitors, providing excellent customer service and support to ensure a welcoming and efficient experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

**Position Schedule**

The schedule for this position is Monday - Friday 7:30 AM - 4:00 PM.

**Requirements**

**Key Responsibilities:**

**Patient Interaction**

- Greet patients and visitors warmly, providing a friendly and professional first impression of the facility.

- Assist patients with check-in and check-out processes, ensuring all necessary information is collected and processed accurately.

**Appointment Scheduling**

- Manage appointment scheduling for patients, including booking, rescheduling, and confirming appointments as needed.

- Coordinate with clinical staff to ensure efficient patient flow and minimize wait times.

**Phone And Communication Management**

- Answer incoming phone calls promptly and professionally, addressing inquiries, providing information, and directing calls to appropriate staff members.

- Maintain clear and effective communication with patients, healthcare providers, and other staff to facilitate smooth operations.

**Administrative Support**

- Perform various administrative tasks, including data entry, maintaining patient records, and managing correspondence.

- Assist with billing and insurance verification processes as necessary, ensuring accurate information is captured.

**Office Organization**

- Maintain a clean and organized front desk and waiting area, ensuring a pleasant environment for patients and visitors.

- Order and manage office supplies as needed, collaborating with the office manager to maintain inventory.

**Patient Confidentiality**

- Ensure compliance with HIPAA regulations and maintain patient confidentiality at all times.

- Handle sensitive information with discretion and professionalism.

**Problem Resolution**

- Address patient concerns and inquiries with empathy and professionalism, escalating issues to management when necessary.

- Work collaboratively with other team members to resolve scheduling conflicts and improve patient experiences.

**Qualifications**

- High school diploma or equivalent; additional education or certification in healthcare administration or a related field is a plus.

- Previous experience in a receptionist or administrative role, preferably in a healthcare setting.

- Strong communication and interpersonal skills, with the ability to interact effectively with diverse populations.

- Proficient in using office equipment, such as computers, phones, and printers, as well as experience with electronic health record (EHR) systems preferred.

- Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

**Preferred Qualifications**

- Familiarity with medical terminology and healthcare practices.

- Experience with appointment scheduling software and insurance verification processes.

Front Desk Receptionist (Full-Time) / Washington, DC

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