In North America, Gerdau manufactures merchant bar, structural steel, piling, special bar quality and rebar products for the agricultural, automotive, civil construction, distribution, energy, industrial, and mining markets.

Industry: Mining
Company Size: 5,001-10,000 employees

Gerdau North America

Savvy Admin PROD

~~Location: Tampa, FL~~

**About The Role**

The Senior Executive Administrative Assistant provides high-level, confidential administrative support to the Vice President of Human Resources. This role is responsible for managing complex administrative activities, coordinating executive communications, and supporting the day-to-day operations of the HR executive office. The position requires strong judgment, discretion, organizational expertise, and the ability to manage sensitive information while enabling the VP of HR to focus on strategic priorities.

What You’ll Do

- Prepare, edit, and manage confidential and time-sensitive correspondence, reports, presentations, memoranda, and meeting materials on behalf of the VP of HR.

- Maintain executive calendars, coordinate appointments, and ensure timely follow-up on priorities and action items.

- Serve as a trusted liaison between the VP of HR and internal/external stakeholders, exercising discretion and independent judgment when resolving issues and responding to inquiries.

- Act as the primary point of contact for senior leaders, managers, and external partners seeking information from the HR executive office.

- Coordinate complex domestic and international travel arrangements and work closely with travel vendors to ensure seamless logistics.

- Draft and distribute executive communications and ensure follow-through on confidential matters.

- Plan and coordinate corporate meetings, including logistics for hotels, meeting spaces, executive dinners, and luncheons.

- Prepare meeting agendas, materials, and presentations, and document meeting minutes and action items as required.

- Organize and support corporate and HR-sponsored events such as employee luncheons, recognition events, retirement celebrations, and executive gatherings.

- Review and monitor monthly reports to ensure designated accounts remain within budget and escalate discrepancies as needed.

- Manage office operations, including ordering supplies, maintaining equipment, and supporting general administrative functions.

- Handle incoming mail, calls, and correspondence with professionalism and appropriate prioritization.

- Provide backup administrative support to the CEO and Sales Executive Administrative Assistant and serve as relief on the switchboard as needed.

- Serve as backup administrative support to HR functional areas such as onboarding, training and development, compensation, and other HR initiatives.

- Participate in special projects, committees, and cross-functional initiatives as directed by the VP of HR.

What We’re Looking For

- Associate degree or equivalent experience required.

- Minimum of 4 years of progressively responsible executive administrative experience, preferably supporting senior leadership.

- Strong proficiency in Microsoft Office and related business software, with the ability to quickly learn new systems.

- Demonstrated ability to manage confidential information with discretion and sound judgment.

Core Competencies

- Executive-level professionalism and confidentiality

- Exceptional organizational and time-management skills

- Strong written and verbal communication skills

- Ability to work independently, anticipate needs, and prioritize in a fast-paced environment

- High attention to detail with the flexibility to manage multiple priorities

Why Join Us

- Opportunity to work closely with senior executive leadership

- High-visibility role with a meaningful impact on the organization

- Collaborative and professional work environment

- Competitive compensation and comprehensive benefits

Hr Executive Assistant

MissionHires is a recruiting platform that helps hyper-growth companies hire passionate talent who aligns with their mission and values.

Industry: Technology, Information and Internet
Company Size: 2-10 employees

MissionHires

The Customer Support Representative is responsible for delivering high-quality customer service through phone-based support while accurately managing data entry and administrative tasks. This role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

**How You'll Contribute **

- Provide general administrative support to ensure smooth daily operations, including answering phones, managing emails, and entering orders.

- Serve as the primary point of contact for customer inquiries via phone and email

- Provide prompt, professional, and accurate responses to customer questions and concerns

- Assist with accounts payable, bank deposits, and procurement and purchasing of raw materials for production.

- Support order processing, invoicing, and customer service inquiries to ensure high client satisfaction.

- Organize records and filing systems for digital and physical documents.

- Help with inventory management and assist the production team as needed.

- Manage office supplies and coordinate facility needs to ensure a productive work environment.

**What Makes You a Great Fit **

- Proven experience in Customer Service or in a similar role.

- Proficiency with office software, especially Microsoft Office Suite (Excel, Word, Outlook) and Microsoft Teams.

- Excellent organizational skills, attention to detail, and ability to multitask.

- Strong communication and interpersonal skills to interact with clients and team members professionally.

- High level of integrity and ability to maintain confidentiality.

- A proactive approach to problem-solving with a desire to learn and take initiative.

- Familiarity with QuickBooks or similar accounting software is a plus.

**Education / Experience **~~ ~~

- 1–3 years of customer service or call center experience preferred

- High School or equivalent (Preferred)

- Strong verbal communication and active listening skills

- High attention to detail and accuracy in data entry

- Professional demeanor and problem-solving mindset

- Bilingual a plus

**Schedule **~~ ~~

- Monday - Thursday, 8:00 AM - 6:00 PM

- Full-time - 10-hour shifts

- Expected hours**: ** 40 per week

- Work Location: In person - Tampa, FL 33634

**Perks & Benefits **

- 401(k)

- 401(k) matching

- Employee discount

- Health insurance - ICHRA

- Paid time off

- Opportunities for skill development and career growth.

- Safe, collaborative, and supportive work environment

Customer Support Representative (Phone & Data Entry)

The Carlson Law Firm was founded on the principal that results matter.  Our mission is to identify the specific, and complex needs of our clients to develop the most successful strategy for resolution.  

The firm serves its clients throughout the State of Florida via office locations in Miami, Orlando, and Tampa.  The firm’s litigation practice is centered around construction, products liability, personal injury, premises lability and hospitality claims. Our approach is to thoroughly investigate each matter as early as possible to understand the real issues between the parties, and then evaluate risk and develop strategies to reduce and transfer this exposure.  

Our transactional practice focuses on assisting developers and contractors navigate the complexities of real estate development, contracting, insurance, and suretyship with the goal of mitigating and transferring risk.

Industry: Law Practice
Company Size: 11-50 employees

The Carlson Law Firm

**Overview: ** We are seeking a highly motivated and detail-oriented Legal Assistant to join our team in a fast-paced construction and civil litigation law practice. As a Legal Assistant, you will play a crucial role in supporting our attorneys and legal team in handling complex litigation.

**Key Responsibilities: **

- Provide administrative support to attorneys, including scheduling appointments, meetings, and court appearances.

- Filing court documents through the various state and federal portals.

- Draft and proofread legal documents, including letters, pleadings, discovery requests, and other filings.

- Assist in case preparation by organizing case files, managing evidence, and preparing exhibits for hearings or trials.

- Assist with maintaining accurate records and managing deadlines related to court filings, hearings, and other key events.

- Organize and maintain case files, ensuring proper documentation and case tracking.

- Prepare and file legal documents with courts and other relevant agencies, adhering to all deadlines and procedural requirements.

- Manage client communications and provide updates on case progress as directed by the attorney.

- Perform other tasks as needed to support the legal team and the overall workflow of the practice.

**Qualifications: **

- High school diploma or equivalent required; a degree in Paralegal Studies, Legal Assistant Program, or related field is preferred.

- Strong interest in construction law, legal procedures, and attention to detail.

- Excellent verbal and written communication skills.

- Ability to organize and prioritize tasks effectively and meet deadlines.

- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Strong work ethic, self-motivated, and eager to learn.

- Previous legal assistant or administrative experience is a plus, but not required.

**Why Join Us: **

- Opportunity for growth and professional development within a dynamic legal practice.

- Collaborative and supportive work environment.

- Gain valuable experience in construction defect litigation and legal procedures.

- Competitive compensation package.

If you’re a quick learner with a strong desire to enter the legal field and are excited about the opportunity to contribute to a growing practice, we encourage you to apply.

Legal Assistant

Leadership & Development Organization with a strong focus in Mentorship, Staffing & Recruiting, Real Estate, Development, Training and Consulting.

Industry: Professional Training and Coaching
Company Size: 51-200 employees

Poolemerica Enterprises

Company Description

Poolemerica Enterprises is a dynamic Leadership and Development organization with a commitment to fostering mentorship, staffing, and recruitment excellence. The company's operations encompass diverse fields, including real estate, development, training, and consulting. By empowering teams and individuals, Poolemerica Enterprises aims to drive professional growth and operational success. With a focus on innovation and development, the organization creates opportunities for career advancement and meaningful contribution.

Role Description

This is a full-time, on-site role for an Entry-Level Front Office Coordinator at Poolemerica Enterprises, located in Tampa, FL. The position involves managing day-to-day front office operations, including answering and directing phone calls, scheduling appointments, welcoming visitors, and ensuring the smooth functioning of office administration tasks. The coordinator will also provide excellent customer service and support to clients, employees, and other stakeholders.

Qualifications

- Proficiency in phone etiquette and the ability to manage inbound and outbound calls efficiently.

- Strong organizational skills for appointment scheduling and maintaining calendars.

- Experience in office administration and managing receptionist duties, including handling correspondence and office supplies.

- Exceptional customer service skills to create a welcoming and professional first impression.

- Go-Getter mentality and problem solving skills

- Coachability

- Ability to communicate effectively, multitask, and handle a fast-paced environment with accuracy.

- Proficiency in basic office software and familiarity with scheduling tools.

- Previous experience in a similar role is an asset but not required.

- High School Diploma is required

- College Degree is a plus, but not required

- Great for recent graduates looking to begin a professional career

Requirements added by the job poster

• High School DiplomaTips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Entry Level Front Office Coordinator

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