Mission Statement: The Boca Grande Club will provide an exceptional coastal living experience for our members through superior facilities and activities, unparalleled hospitality, and a vibrant sense of community.

Industry: Hospitality
Company Size: 51-200 employees

Boca Grande Club Inc.

Savvy Admin PROD

**Position Overview **

Boca Grande Club, a private club and gated community, is seeking a highly professional, detail‑oriented **Communications Manager & Executive Assistant **. This role supports executive leadership while overseeing internal and external communications, marketing materials, and member‑facing content.

The ideal candidate is an excellent communicator with strong organizational skills, a polished writing style, creative design ability, and the highest level of discretion and professionalism. This position plays a key role in managing the Club’s messaging, brand presentation, and executive coordination.

**Key Responsibilities **

**Executive & Administrative Support **

- Provide direct administrative support to the CEO, including scheduling meetings, coordinating calendars, and preparing correspondence

- Create, edit, and format executive presentations, reports, forms, and documents

- Assist with meeting preparation, agendas, and follow‑up materials

- Handle confidential and sensitive information with discretion and professionalism

**Communications & Marketing **

- Draft, edit, and distribute email marketing campaigns and member communications

- Maintain and update member communication preferences and distribution lists

- Oversee content creation and scheduling for member announcements and notices

- Ensure clarity, accuracy, and consistency in all communications

**Design & Brand Management **

- Design flyers, digital graphics, and visual materials for Club events and initiatives

- Manage Club graphics and branding assets

- Design and format presentations for leadership use

- Work within established brand standards to ensure consistency across all platforms

**Newsletter & Club News **

- Record and organize Club news and updates

- Design, edit, and coordinate production of the Club newsletter

- Collaborate with departments to gather timely and relevant content

**Coordination & Organization **

- Coordinate schedules and meetings involving executive leadership

- Track deadlines and ensure communications and materials are delivered on time

- Edit and proofread documents, files, and presentations for accuracy and professionalism

**Required Skills & Qualifications **

- Exceptional written and verbal communication skills

- Strong attention to detail and organizational ability

- Professional demeanor with the ability to interact confidently with leadership, staff, and members

- Proven ability to maintain confidentiality at all times

- Ability to manage multiple projects and priorities efficiently

**Technical Skills **

- Proficiency in **Microsoft Office 365 ** (Outlook, Word, Excel, PowerPoint)

- Experience with **Canva ** preferred

- Working knowledge of **Adobe Acrobat ** preferred

- Experience with **Adobe Photoshop or similar design software ** preferred

**Education & Experience **

- Associate’s or Bachelor’s degree in Communications, Marketing, Business Administration, or a related field is a plus

- 3+ years of experience in communications, marketing, executive assistance, or a similar professional role preferred

- Experience in a private club, hospitality, or member‑based organization is a plus

**Benefits **

- Health insurance

- Dental insurance

- Vision insurance

- Life insurance

- SIMPLE IRA with employer matching

- Paid time off

- Stable, year‑round employment in a professional private‑club environment

**Equal Opportunity Employer **

Boca Grande Club, Inc. is an Equal Opportunity Employer and a Drug‑Free Workplace (DFWP).

Communications Manager & Executive Assistant

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