At Grace and Faye Consulting, I specialize in delivering high-quality recruiting solutions with a white-glove, boutique approach. 

I have experience serving clients across all major industries nationwide, ranging from Entry-Level Administrative roles to Executive hires. I have exceptional communication standards, always keeping my clients & candidates in the know every step of the way. 

What Sets Me Apart:
✔ Nationwide reach with local-level attention
✔ Personalized, concierge-style consulting
✔ Expertise across all major industries
✔ Commitment to quality, speed, and transparency

Let me help you build your best team—one exceptional hire at a time. Contact Kerri@graceandfaye.com.

Industry: Staffing and Recruiting
Company Size: 1 employee

Grace and Faye Consulting LLC

Savvy Admin PROD

We are seeking a proactive and highly organized Administrative Assistant to support a fast-paced, collaborative leadership team. This role is ideal for someone who thrives in an environment where no two days look the same. The right candidate will be resourceful, reliable, and capable of operating with sound judgment and autonomy while helping keep day-to-day operations running smoothly.

**Key Responsibilities: **

- Provide administrative support to senior leadership

- Manage expense reimbursements and assist with expense reporting (Concur experience is a plus)

- Coordinate office logistics including ordering supplies, organizing weekly office lunches, and assisting with company events

- Help manage scheduling, meetings, and calendar coordination as needed

- Take ownership of projects and execute tasks independently

- Serve as a dependable, high-visibility partner who can anticipate needs and proactively remove tasks from leadership’s plate

**What We’re Looking For: **

- Strong administrative experience in a professional services or corporate environment

- Someone who comes from a collaborative, team-oriented workplace with an “all hands on deck” mentality

- Experience working with a large, corporate admin team strongly preferred

- Excellent communication skills, professionalism, and business maturity

- Ability to adapt to a fluid schedule and shifting priorities

- High level of reliability, discretion, and trustworthiness

- Energetic, proactive, and execution-focused mindset

- A self-starter who takes initiative and follows through

This is a great opportunity for someone looking to grow their career in a supportive environment with mentorship, visibility across leadership teams, and opportunities for long-term advancement.

Administrative Assistant

Columbia University Irving Medical Center (CUIMC) is a clinical, research, and educational enterprise located on a campus in northern Manhattan. We are home to four professional colleges and schools that provide global leadership in scientific research, health and medical education, and patient care, including:

- Vagelos College of Physicians and Surgeons
- College of Dental Medicine
- School of Nursing
- Mailman School of Public Health

Patient Care

Columbia University Irving Medical Center (CUIMC) is a leader in providing comprehensive patient care and offers a range of general and specialized medical, dental, and nursing services. We have more than 1,800 physicians, surgeons, dentists, and nurses in locations throughout the New York City metro area.

We know each patient is unique. Our knowledge of innovative treatments is enhanced by our compassion for patients and their families and a devotion to maintaining the highest standard of care.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Columbia University Irving Medical Center

Grade 103

- Job Type: Officer of Administration

- Bargaining Unit:

- Regular/Temporary: Regular

- End Date if Temporary:

- Hours Per Week: 35

- Standard Work Schedule: 9AM-5PM/M-F

- Building:

- Salary Range: $66,300-$70,000

~~The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.~~

Position Summary

The Administrative Assistant provides advanced administrative and operational support to providers within the Abdominal Organ Transplant division, exercising independent judgment in managing clinical, research, and academic priorities. Responsibilities include triaging communications, coordinating office visits and surgical scheduling, facilitating ancillary testing, and overseeing check-in and check-out functions to ensure efficient patient flow and regulatory compliance.

**Responsibilities**

**Clinical Operations & Strategic Coordination**

- Oversee operational management of outpatient and surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.

- Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.

- Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.

- Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.

- Develop and implement process improvements to enhance patient flow and regulatory compliance.

- Support division outreach initiatives by providing on-site reception coverage, as needed.

- Coordinate and financially clear diagnostic procedures and surgical appointments

- Distribute office notes to referring providers

**Financial & Regulatory Oversight**

- Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.

- Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.

- Monitor compliance with institutional, Joint Commission, and payer requirements.

- Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.

**Academic & Faculty Support**

- Manage and strategically prioritize the provider academic and clinical calendar, balancing institutional, research, and educational commitments.

- Coordinate faculty meetings, research initiatives, and educational programming.

- Prepare briefing materials, reports, and communications for institutional leadership and external stakeholders.

- Coordinate domestic and international travel and process reimbursements in accordance with institutional policies.

**Minimum Qualifications**

- Bachelor's degree or equivalent in education and experience.

**Other Requirements**

- Proficiency with technology and social media platforms.

- Effective interpersonal and communication skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Wilson Elser is the preeminent defense litigation firm in the United States. At any given time, our more than 1,100 attorneys are engaged in some 100,000 defense and coverage matters, with many defending clients in various local, state and federal courts. For more than four decades, our litigation, coverage and trial lawyers have gained a reputation for taking on and prevailing in the most challenging and technical cases, frequently “parachuting in” to assume unresolved matters from other law firms. Our success also derives from winning on our clients’ terms and rigorously adhering to their guidelines. We are ranked 103 in the AmLaw 200 and 43rd in the National Law Journal’s NLJ 500.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Wilson Elser

**Wilson Elser ** is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our **Legal Administrative Assistant **** **position in our **New York City **** **Office.

~~**This position is full-time 5 days in the office, 9:00AMET - 5:00PMET. ** ~~

**The Position **

Wilson Elser's New York City  office seeks a dynamic and detail-oriented  **Legal Administrative Assistant **to support our thriving litigation practice.  This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

**Key Responsibilities: **

- Prepare and format legal filings, including proofreading, redacting and organizing exhibits.

- Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.

- Open and maintain new client matters, including document organization, indexing, and electronic file management.

- Conduct research and retrieve court decisions from Westlaw.

- Prepare correspondence, including cover letters for billing statements.

- Accurately input billing information into the firm’s billing software.

- Schedule and coordinate conferences, depositions, and maintain attorney calendars.

- Process and track third party vendor invoices and collaborate closely with the accounting department.

**Qualifications: **

- Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.

- A collaborative attitude and willingness to take on new challenges.

- Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.

- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).

- Strong typing skills with meticulous attention to detail.

- Excellent written and verbal communication skills.

- Current Notary Public License preferred.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.  This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: : $60,000 USD - $80,000 USD

**Why Should You Apply? **

- ~~**Benefits: ** Outstanding benefits package, including 401k match and generous PTO plan ~~

- ~~**Career Growth: ** Ample opportunities for professional development and advancement ~~

- ~~**Employee Perks: ** Access to corporate discount plans and other benefits ~~

~~Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. ~~~~Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. ~~~~Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy here. ~~~~California Residents may review our CCPA notice for applicants and employees here. ~~#ZR

Legal Administrative Assistant

At Maison Tara, we are dedicated to creating unforgettable experiences centered around the art of hosting. As a multi-sensory studio, we strive to engage all senses and elevate every aspect of an event, from the culinary delights to the ambiance and design.

Our mission is to curate exceptional dining experiences that transcend mere meals. We believe that hosting is an art form—an opportunity to craft moments of joy, connection, and lasting memories. With meticulous attention to detail and a passion for beauty, we create immersive environments where guests are transported to a world of sensory delight.

Through our expertise in culinary design, imaginative menus, stunning table settings, and captivating floral arrangements, we aim to exceed expectations and inspire awe. We embrace the power of aesthetics and ambiance, understanding that they play a vital role in creating an atmosphere of enchantment and refinement.

We believe in the transformative power of shared experiences and the ability of food and hospitality to bring people together. We collaborate closely with our clients to understand their vision, infusing our expertise and creativity to design bespoke experiences that reflect their unique personalities and desires.

With each event we host, we aspire to leave a lasting impression, forging connections and creating moments that linger in the hearts and minds of our guests. Our mission is to redefine the art of hosting, setting new standards of excellence and crafting extraordinary experiences that resonate long after the final bite. Welcome to Maison Tara, where every occasion is a masterpiece of sensory indulgence, heartfelt hospitality, and unparalleled artistry.

Industry: Events Services
Company Size: 2-10 employees

Maison Tara New York

**Company Description **

Maison Tara is devoted to elevating the art of hosting by creating unforgettable, multi-sensory experiences that captivate guests. Specializing in curated dining and event experiences, every detail— from culinary design and imaginative menus to exquisite table settings and floral arrangements— is meticulously crafted with an emphasis on beauty and ambiance. With a mission to bring people together through the transformative power of shared moments, Maison Tara works closely with clients to design bespoke events that reflect their unique vision. Through heartfelt hospitality and artistry, the team at Maison Tara strives to leave a lasting impression, redefining hosting standards and crafting extraordinary experiences.

**Role Description **

This is a full-time hybrid role based in the New York City Metropolitan Area, where some work-from-home flexibility will be provided. As an Administrative Assistant, you will provide support to the team through managing schedules, organizing meetings, and performing a variety of clerical and administrative tasks. Responsibilities also include answering phone calls, coordinating communications, maintaining records, and assisting executive staff with administrative needs. This role requires excellent organization, time management, and communication skills to ensure smooth day-to-day operations.

**Qualifications **

- Proficiency in Administrative Assistance and Clerical Skills

- Strong skills in Phone Etiquette and Communication to effectively liaise with clients and team members

- Proven experience in Executive Administrative Assistance

- Exceptional organizational skills, ability to manage multiple tasks and schedules

- Proficiency in standard office software and tools (e.g., Microsoft Office Suite, scheduling tools)

- Capable of working independently in a hybrid environment

- Prior experience in event planning, hospitality, or similar fields is a plus

What is Embrava's impact? 
- Increased employee productivity and collaboration
- Smarter workspaces
- Reduced cost due to fewer interruptions
- Tools designed to help the hearing and visually impaired
- Workplace analytics

At Embrava, we exist to help organizations protect its most valuable asset: the time of its employees. Through innovative hardware and software solutions, we help companies implement smarter workspaces that foster employee productivity and collaboration.

Industry: Appliances, Electrical, and Electronics Manufacturing
Company Size: 51-200 employees

Embrava

**About the Role: **

We are seeking a highly organized and proactive **Operations & Logistics Administrative Assistant ** to support daily operational and logistics activities. This role plays a key part in ensuring orders are processed accurately, shipments move efficiently, and warehouse operations stay aligned with internal priorities.

This position works closely with Sales, Marketing, Warehouse Operations, Customer Support, and Engineering to coordinate shipments, track deliveries, resolve operational issues, and maintain visibility across order fulfillment workflows.

This role **reports directly to the Supply Chain Manager ** and supports day-to-day logistics operations including order coordination, shipment tracking, warehouse communication, and operational troubleshooting.

We are looking for someone who is organized, proactive, and capable of managing multiple operational tasks while thinking critically to help resolve issues and keep logistics operations running smoothly.

Key Responsibilities:

**Order Coordination & Shipment Support **

- Assist with daily order processing and ensure orders move accurately through fulfillment systems

- Coordinate with the warehouse team to ensure orders are fulfilled and shipped on time

- Track shipments and maintain visibility across domestic and international deliveries

- Provide shipment tracking updates and delivery status to internal teams when needed

- Verify shipping addresses and required contact details prior to shipment

- Maintain shipment tracking records and operational logs for internal visibility

- Coordinate carrier pickups and shipment scheduling with the warehouse team

- Assist with resolving shipment issues and coordinating carrier claims when necessary

- Process shipments from the office including demos, replacements, and sample units

- Support coordination of trade show shipments in collaboration with Marketing and the warehouse

**Warehouse Coordination & Operational Support **

- Support communication between Supply Chain and the warehouse by relaying shipment priorities and operational updates

- Assist in coordinating daily fulfillment activities with the warehouse team

- Monitor incoming inventory and communicate expected arrival timelines

- Support tracking of operational issues related to shipments or order fulfillment

- Monitor warehouse shipping material levels and assist with restocking when needed

**Systems & Operational Support **

- Monitor logistics and order management systems to ensure orders and shipments process correctly

- Help identify and flag order processing or shipment workflow issues

- Initiate troubleshooting steps and escalate system or integration issues when needed

- Create and manage support tickets with logistics platforms or operational software

- Maintain internal spreadsheets or tracking documents used for shipments, orders, and fulfillment coordination

**Returns & Customer Support Coordination **

- Assist in administering company return processes across sales channels

- Coordinate warehouse receipt and processing of returned goods

- Coordinate replacement shipments when required

- Assist with carrier damage claims and shipment investigations

- Support internal teams in tracking and resolving product or shipment issues

- Respond to operational inquiries from online sales platforms and escalate when needed

**Inventory, Demo Device & Sample Management **

- Track demo device inventory and internal sample equipment

- Coordinate demo shipments and monitor returns from customer evaluations

- Maintain organization of devices, accessories, and shipping materials stored in the office

**Required Qualifications **

- High school diploma required; Associate’s or Bachelor’s degree preferred

- 1–3 years of experience in operations support, logistics coordination, shipping, or administrative operations

- Strong proficiency in Microsoft Office, particularly Excel

- Experience working with operational systems, order management platforms, or inventory tools

- Strong attention to detail and ability to manage multiple operational tasks simultaneously

- Excellent communication and organizational skills

**Hands-on experience supporting shipping, order fulfillment, or warehouse coordination is strongly preferred. **

**Candidate Profile **

- Highly organized and detail-oriented

- Proactive and comfortable working independently

- Able to follow evolving processes while also using initiative to solve problems

- Resourceful in troubleshooting operational issues using available tools and internal resources

- Comfortable coordinating across teams including warehouse operations, sales, and customer support

- Enjoys operational problem-solving and helping ensure logistics processes run smoothly day-to-day

Operations & Logistics Administrative Assistant

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Industry: Law Practice
Company Size: 10,001+ employees

Dentons

Dentons US LLP is recruiting for a highly organized and experienced Legal Administrative Assistant to provide support to our corporate lawyers in our New York office. This role offers the opportunity to work in a dynamic, collaborative environment supporting sophisticated transactional work for high-profile clients. This position is hybrid and can be located in our NY Midtown or Short Hills, NJ office.

**Responsibilities **

- Manage core legal administrative tasks, including conflicts checks, new client-matter openings, expense reconciliation, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.

- Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.

- Handle confidential and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives.

- Utilize the Document Management System (iManage) for secure filing, organization, and efficient retrieval of documents and records.

- Provide high-level administrative and organizational support, such as planning internal/external meetings and conferences, including catering and logistics.

- Anticipate needs, prioritize competing demands, and proactively manage a heavy workload in a fast-paced setting (overtime may be required periodically).

- Other duties may be assigned to support the team’s needs and fully meet the requirements for this position.

**Qualifications & Experience **

- Minimum of 5+ years of legal administrative experience in a mid- to large-size law firm, with strong preference for prior support in Corporate, Capital Markets or Finance practices.

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Demonstrated proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (formerly Chrome River), Kiteworks, and Litera strongly preferred.

- Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients, high-level partners, and executives.

- Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.

- Strong organizational skills, attention to detail, and capacity to manage multiple priorities while remaining proactive and solutions oriented.

- Must be able to work overtime as needed and have flexibility in working from both locations.

**Salary **

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

~~Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. ~~

Legal Administrative Assistant - Corporate

The Mount Sinai Health System is an integrated health system committed to providing distinguished care, conducting transformative research, and advancing biomedical education. 

Structured around seven hospital campuses and a single medical school, the Health System has an extensive ambulatory network and a range of inpatient and outpatient services—from community-based facilities to tertiary and quaternary care. 

WHO WE ARE
We are compassionate collaborators—38,000 strong—working to heal, teach, and advance medicine in New York City and throughout the world.

WHAT WE BELIEVE
We believe in challenging the status quo. Forging a new pathway in clinical excellence is only possible by putting the patient at the center of the experience.

WHY WORK WITH US
Here, innovation is valued and collaboration is integral.  Mount Sinai is full of friendly, helpful people who share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home—culturally, ethnically, in outlook and lifestyle. When you join us, you become part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize healthcare together.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Mount Sinai Health System

**Description**

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

**Responsibilities**

(in order of importance and/or frequency)

- Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

- Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

- Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

- Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

- Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

- Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

- Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

- May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

- May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

- May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

- May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

- May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

- Performs other related duties.

**Qualifications**

- Associates degree or equivalent combination of experience (Bachelors preferred).

- 4+ years related administrative or business experience

**Employer Description**

**Strength through Unity and Inclusion**

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

**About The Mount Sinai Health System**

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

**Equal Opportunity Employer**

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

**Compensation**

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Administrative Assistant II-Radiology

Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. The company serves approximately 56 million U.S. consumer and small business relationships. It is among the world's leading wealth management companies and is a global leader in corporate and investment banking and trading.

This LinkedIn company page is moderated. For more information, please visit: https://bit.ly/32FDdQr.

For account issues, please visit: https://bit.ly/2GeTIeP.

Industry: Banking
Company Size: 10,001+ employees

Bank of America

**Job Description:**

**Business Overview**

Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.

**Job Description**

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

- Provides administrative support in a complex team environment to both senior and junior bankers

- Coordinates internal/external meetings and conference calls

- Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner

- Responds and follows up on client requests

- Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics

- Coordinates a high volume of travel arrangements and processes expense reports

- Maintains understanding of firm policies and handles certain issues independently

- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events

- Orders supplies and keeps inventory well-stocked

**Qualifications**

- Requires excellent interpersonal and communication skills

- High attention to detail

- Ability to maintain high standards despite pressing deadlines

- Ability to solve problems quickly and efficiently

- Strong knowledge of general business and corporate cultures

- Ability to handle highly sensitive, confidential and non-routine information

- Self-starter with excellent anticipation skills; problem solving; follow up

- Demonstrated dependability and sense of urgency about getting results

- Demonstrates high degree of integrity and confidentiality

- Strong organizational skills

- Comfortable working with people at all organizational levels

- Comfortable working in a sometimes hectic, high-pressure environment

- Ability to display a consistent, professional degree of communication

- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

- Must have excellent judgment; independent thinker and resourceful

- Prior experience in Financial Services support preferred

**Shift:**

1st shift (United States of America)

**Hours Per Week:**

40

Administrative Assistant, Global Corporate & Investment Banking (GCIB)

Morgan Stanley (NYSE: MS) is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in 42 countries, our firm's employees serve clients worldwide including corporations, governments, institutions and individuals. 

We are committed to maintaining the first-class service and high standard of excellence that have always defined the firm and everything we do is guided by our five core values: Do the right thing, put clients first, lead with exceptional ideas, commit to diversity and inclusion, and give back.

Industry: Financial Services
Company Size: 10,001+ employees

Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career—a place for people to learn, achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Morgan Stanley’s Wealth Management Global Investment Office (GIO) seeks a highly motivated, organized, and energetic Executive Administrative Assistant with a strong interest in financial services to support several Managing Directors (including the Department Head/Wealth Management Chief Investment Officer) with a variety of high-level administrative, organizational, and logistical tasks. This role is ideal for an individual looking to build a career within the financial services industry while gaining exposure to senior leadership and the firm’s global investment platform.

The Executive Administrative Assistant will interact regularly with stakeholders at all levels across Morgan Stanley, as well as with external partners and clients. The successful candidate will demonstrate a strong customer-service orientation, excellent organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities.

This is an in-person role with time split between Midtown Manhattan and Purchase, New York.

**Key Responsibilities Include**

- Manage complex executive calendars, resolving scheduling conflicts and communicating updates to Managing Directors

- Coordinate domestic and international travel, including flights, hotels, and ground transportation; prepare detailed travel itineraries and liaise with trip organizers

- Vet and prioritize requests for meetings, events, and media appearances

- Prepare and submit expense reports in a timely and accurate manner

- Maintain records of client interactions in Salesforce

- Manage the team’s master client and field engagement calendar

- Screen and direct phone inquiries appropriately

- Plan, organize, and execute team and department-wide meetings and events

- Provide administrative support on ad hoc projects and initiatives

- Assist with creating presentations and preparing meeting summaries

- Utilize AI tools to improve efficiency and support administrative workflows

- Support special projects and initiatives led by the department’s Chief Operating Officer

**Qualifications**

- Bachelor’s degree required with 2+ years of professional experience, ideally in an administrative or sales assistant role

- Interest in financial services; familiarity with Morgan Stanley or the wealth management industry is a plus

- Exceptional organizational and time-management skills, with the ability to manage multiple priorities

- Detail-oriented self-starter with a proactive mindset and strong problem-solving abilities

- Sound judgment with the ability to prioritize and make decisions in a fast-paced environment

- Energetic, motivated, and eager to take on new challenges and initiatives

- Familiarity with AI tools, agents, or productivity platforms and an interest in leveraging them to improve efficiency and workflows.

- Comfortable interacting with senior executives and external stakeholders

- Team player with the ability to build strong working relationships across the firm

- Excellent computer skills including Outlook, Word, PowerPoint, and Excel

- Strong writing, editing, and proofreading skills

**Work Location:**

Flexibility is required; this is an in-person position based in Midtown Manhattan and Purchase, NY, depending on the executives’ schedules.

**What You Can Expect From Morgan Stanley**

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $90,000 and $120,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

WM CIO, Executive Administrative Assistant, Global Investment Office

Wachtell Lipton was founded on a handshake in 1965 as a small group of lawyers dedicated to providing advice and expertise at the highest levels. We have achieved extraordinary results following the distinctive vision of our founders — a cohesive team of lawyers intensely focused on solving our clients' most important problems.

Industry: Law Practice
Company Size: 501-1,000 employees

Wachtell, Lipton, Rosen & Katz

**Summary:**

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

**Essential Duties and Responsibilities:**

- Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.

- Conduct research on legal and financial topics utilizing various media platforms.

- Maintain the contact database for assigned attorneys, including creating, editing, updating and resolving attorney contacts.

- Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.

- Set up conference calls and coordinate conference room reservations.

- Redline, revise, proofread and draft legal correspondence, speeches, and articles with precision and attention to detail.

- Communicate effectively with attorneys to determine their whereabouts.

- Screen telephone calls and relay accurate messages promptly.

- Open new matters and prepare conflict of interest memos.

- Enter attorney time entries daily using 3E Time Capture.

- Order lunches for attorneys as needed.

- Reconcile attorneys’ Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.

- Knowledge in using document management systems to create new files and close inactive files.

- Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.

- Schedule meetings, manage calendars and arrange travel.

- Communicate effectively with backup Administrative Assistants and provide support for attorneys, as needed.

- Maintain positive relationships with clients, attorneys, and staff.

- Adhere to strict confidentiality policies.

- Performs various administrative and clerical tasks as assigned.

**Knowledge, Skills, and Abilities Required:**

- Ability to research legal topics using multiple platforms.

- High level of professionalism and confidentiality.

- Strong organizational and time-management skills.

- Excellent interpersonal, written and verbal communication skills.

- Ability to multitask and meet deadlines.

- High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

- Knowledge of Adobe Acrobat Professional.

- Proficient in using professional technology tools and social media platforms.

- Ability to work under pressure while maintaining professionalism.

- Ability to foster a positive and collaborative work environment.

- Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.

- Knowledge of Bluebooking is a plus.

- Must be flexible for multiple assignments and able to work both independently and as part of a team.

- Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.

- Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.

- Proactive self-starter who anticipates needs and takes initiative.

- Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.

- Ability to apply best practices to enhance organizational collaboration and efficiency.

- Punctuality is essential.

**Education and Experience:**

- Bachelor’s degree or equivalent work experience.

- Minimum of three years’ experience in a corporate legal environment.

**Working Conditions:**

- Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $65,000 - $70,000. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

~~The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. ~~

Administrative Legal Assistant

For over 30 years, Sharp Decisions Inc. has been a trusted ally in digital transformation, specializing in sectors such as Financial Services, Healthcare, Manufacturing, Government, and Media & Telecommunications. We offer innovative strategies and award-winning solutions, including talent acquisition through our signature V.E.T.S™ Program and consulting services via D-Sharp.io.

As a Certified Woman/Minority Business Enterprise, a member of TechServe Alliance, and an ESGR Patriot Award recipient, we are an approved vendor with nearshore and offshore capabilities. Headquartered in NYC with multiple U.S. offices, our specialized team of technologists and industry experts is committed to understanding our clients’ unique challenges, enabling us to deliver efficient and effective results.

To learn more, visit www.sharpdecisions.com or call us at +1 (212) 481-5533.

Industry: Information Technology & Services
Company Size: 201-500 employees

Sharp Decisions

Administrative Assistant

SummaryThe Administrative Assistant provides high-level administrative, clerical, and organizational support to senior executives and teams within the Coverage and Capital Markets vertical, with primary support for the Latin America, Asia, and Canada divisions. This role is critical to ensuring smooth day-to-day operations, effective communication, and coordination across regions and stakeholders.

Responsibilities

- Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.

- Prepare, edit, and format correspondence, reports, presentations, and other materials for internal and external use.

- Coordinate domestic and international travel arrangements, including itineraries, visas where applicable, and expense reporting in accordance with firm policies.

- Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.

- Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.

- Provide general administrative and office support as needed to support business operations and team effectiveness.

Qualifications & Experience

- 3–5 years of experience in an executive assistant or senior administrative support role.

- Prior experience in a financial institution or professional services environment is preferred, but not required.

- Experience supporting senior executives and/or teams within fast-paced, deadline-driven environments.

- Ability to work effectively with global teams and manage competing priorities across regions.

Administrative Assistant (1102)

Franklin Resources, Inc. [NYSE:BEN] is a global investment management organization with subsidiaries operating as Franklin Templeton (www.franklinresources.com). 

The products, services, information and materials referenced in this site may not be available to residents in certain jurisdictions. Consult with an investment professional or contact your local Franklin Templeton office for more information.  This site and the information contained herein is not intended to constitute an offer to sell or an invitation or solicitation of an offer to buy any product or service by Franklin Templeton.  Nothing in this website should be construed as investment, tax, legal or other advice. All investments involve risks, including potential loss of principal.

LinkedIn is owned by a third party unaffiliated with us. We are not responsible for LinkedIn’s privacy, security, or terms of use policies that control this service, nor their content, software, or tools (or those of any third party’s) that are available through links from this page. You use any third-party site/media, software and materials at your own risk. 

US readers: This material is being distributed in the U.S. by Franklin Distributors, LLC. Member FINRA/SIPC and only offers U.S. registered Franklin Templeton products. 

View our Terms and Conditions at: https://www.franklintempleton.com/help/social-media-guidelines/linkedin-guidelines
Non-US readers: View our Terms and Conditions at https://www.franklinresources.com/resources/linkedin

©2022 Franklin Templeton. All rights reserved.

Industry: Financial Services
Company Size: 5,001-10,000 employees

Franklin Templeton

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

**Come join us in delivering better outcomes for our clients around the world!**

We are looking for a Senior Administrative Assistant to join the Global Insurance & Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization.

What are the ongoing responsibilities of a Senior Administrative Assistant?

-  Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.

-  Manage day-to-day communication between executives and company staff or outside business clients and contacts.

-  Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.

-  Ensure that department invoices and expense reports are processed timely and accurately.

-  Take and maintain meeting minutes of periodic departmental meetings.

-  Coordinate legal document signing.

-  Receive and greet visitors while maintaining the highest level of professionalism.

-  Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.

-  Lead and/or support departmental projects.

-  Prepare spreadsheets and written documents.

-  Prepare, format, and edit highly professional PowerPoint presentations.

-  Assist with creation and distribution of communications.

-  Maintain and track department budgets.

-  Serve as delegate for the executive team when required, such as managing and approving expense reports.

-  Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.

-  Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings as well as technology and other set-up requirements

-  Prepare updates and other documents to meet department and division planning requirements

What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful?

-  Solid administrative experience supporting senior management in a professional environment.

-  Degree in Business Administration or similar or Administrative Certification preferred.

-  Experience working with members of senior management and high-profile clients.

-  Strong communication skills, both written and verbal.

-  Proactive approach to work with ability to anticipate needs.

-  Solid organizational skills, ability to organize and maintain orderly files and records.

-  Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.

-  Ability to prioritize and perform multiple tasks in a fast-paced environment.

-  Ability to assess and solve problems quickly with little direction.

-  Ability to work well under pressure and adapt to unexpected circumstances.

-  Strong attention to detail; ability to accurately proofread documents.

-  Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.

-  Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.

-  Experience in the financial industry or a corporate environment preferred.

Franklin Templeton offers employees a competitive and valuable range of total rewards—monetary and non-monetary — designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75,000 - $90,000, depending on location and level of relevant experience, plus discretionary bonus.

#ASSOCIATE

**Experience our welcoming culture and reach your professional and personal potential!**

Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton.

**Highlights Of Our Benefits Include**

- Three weeks paid time off the first year

- Medical, dental and vision insurance

- 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits

- Employee Stock Investment Program

- Tuition Assistance Program

- Purchase of company funds with no sales charge

- Onsite fitness center and recreation center*

- Onsite cafeteria*

- Only applicable at certain locations

**Learn more about the wide range of benefits we offer at Franklin Templeton**

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.

Senior Administrative Assistant

For forty years, HOLLY HUNT has been synonymous with design that prioritizes proportion, scale, materials and craftsmanship.

Industry: Furniture and Home Furnishings Manufacturing
Company Size: 201-500 employees

HOLLY HUNT

**Why join us?**

For nearly four decades, Holly Hunt has been the defining voice in modern luxury interiors. We offer exquisite furnishings, an unparalleled showroom experience, and unwavering service to the residential and commercial design trade. During that time, we’ve stayed true to our passions, values, and deep beliefs—that well-designed spaces enrich one’s life experience, that quality of materials and craftsmanship can never be compromised, and that supporting our clients with the tools and resources to create beautiful environments is the ultimate reward.

Our purpose is design for the good of humankind. It’s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.

**Showroom Support Assistant / Reception**

**HOLLY HUNT Enterprises, Inc.**

**Reports to: Showroom General Manager**

**Position Overview**

The Showroom Support Assistant / Receptionist is an entry-level role and an important contributor to the daily operations of the Holly Hunt showroom. This position serves as the primary point of contact for the showroom, providing a professional and welcoming first impression while supporting Sales Associates, clients, and internal teams with administrative, logistical, and operational needs.

The ideal candidate is organized, service-oriented, and eager to learn, with strong communication skills and the ability to multitask in a fast-paced, team-based environment.

**Key Responsibilities**

**Reception & Sales/Client Support**

- Serve as the main point of contact for the showroom by answering and directing incoming calls and inquiries

- Greet and acknowledge all showroom visitors in a professional and welcoming manner

- Prepare the showroom for daily operations and maintain an organized reception and office area

- Order and maintain office supplies; open and distribute mail and faxes

- Electronically deposit checks and maintain basic showroom records

- Assist Sales Associates and the General Manager with order creation, quotes, and basic textile reserves

- Provide clients with pricing, stock availability, and shipment tracking updates

- Support new client registrations and maintain accurate client lists

- Collect and process resale documentation for submission to Corporate and Accounting

**Showroom & Sample Support**

- Maintain sales tools and sample libraries, including tear sheets, memo samples, catalogs, and finish samples

- Assist with sample inventory, ordering, and organization

- Gather materials to support sales and client requests

**Marketing & Team Support**

- Assist with client communications, e-blasts, mailers, and showroom events

- Help prepare client gifts, handwritten notes, and event materials

- Maintain shared files and assist with basic sales reports and showroom materials as needed

**Qualifications**

- Bachelor’s degree preferred or equivalent work experience

- 1–2 years of experience in a retail, showroom, design, or customer service environment

- Strong organizational and multitasking skills

- Excellent written and verbal communication skills

- Proficiency in Microsoft Outlook, Word, and Excel

- Ability to lift up to 20–50 pounds as required

**Who We Hire?**

Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. Holly Hunt is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We’re committed to equal opportunity employment, including veterans and people with disabilities.

Compensation range for this role is $23.00 - $26.00. Relevant salary considerations will include candidate qualifications and experience, other business/organizational needs and market factors . You may also be eligible to receive a geographic premium, annual discretionary incentive and equity awards which are subject to the rules governing these programs. The company offers a full spectrum of benefits including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Vacation and Parental Leave), Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our associates.

This organization participates in E-Verify Employment Eligibility Verification. In general, MillerKnoll positions are closed within 45 days and are open for applications for a minimum of 5 days. We encourage our prospective candidates to submit their application(s) expediently so as not to miss out on our opportunities. We frequently post new opportunities and encourage prospective candidates to check back often for new postings.

MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.

Receptionist

SPS is a leading technology-driven business transformation company. With our innovative Enterprise Workplace Solutions, we empower organizations to adopt hybrid work concepts to enhance productivity and flexibility. Our Technology Business Solutions bring together cutting-edge technology, deep vertical process expertise, and a diverse global workforce to support clients in their digital transformation journey and efficiently tackle their most complex challenges.

Headquartered in Zurich, Switzerland, SPS operates in more than 20 countries and focuses on clients in banking, insurance and health. SPS has more than 8,500 employees and is recognized with a world-class NPS by its global client base. 
 
We act with precision, connect people to the right information, and turn data into insights for better outcomes. 

Discover how our dedicated team at SPS makes an impact that matters by visiting www.spsglobal.com.

Industry: Outsourcing und Offshoring Beratung
Company Size: 5.001–10.000 Beschäftigte

**Job Title: ** **Receptionist**

**Reports To: ** The **Receptionist ** will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

**Job Overview**

The **Receptionist **provides exceptional service by greeting and assisting all visitors and answering inbound calls. Continuously offers the highest level of service to all corporate employees and their visitors. Maintains a professional image of the company by providing prompt, courteous, and efficient service. As an effort to be a cross-trained team player, the receptionist may be called upon to assist in other SPS service areas such as, but not limited to, mail/shipping operations, hospitality, and general office/facilities work based on operational needs to provide a top-tier customer experience.

Overall, this position continuously offers the highest level of service to all clients and SPS employees while maintaining a professional image of the company by providing prompt, courteous, and efficient service.

**Role & Responsibilities**

- Guest Experience – Register guests with building security; Provides a gracious arrival experience for all colleagues and guests, ensuring they feel welcome and their needs are taken care of; handles all guests with the highest level of hospitality and professionalism; Delivers world-class experiences that will leave a lasting, positive first impression

- Hospitality - Captures individual preferences of colleagues and guests for future visits and thinks creatively of ways to accommodate any special requests

- Meeting management – Ensure schedule conflicts are resolved in a timely fashion; Troubleshoot and execute problem-solving techniques; Coordinate and serve as a partner to the Administrative Assistants to ensure all guests and meetings are handled professionally and according to specific instructions

- Meeting support – Coordinate meeting catering, assist with employee lunch orders, set up china and flatware, and other in-room services, ensure AV is appropriately working, ensure rooms are stocked with supplies, fully organize rooms/chairs before and after meetings

- Facilities - Report maintenance needs for resolution and assist with coordination of work, as needed; Escalate maintenance emergencies; Follow through to ensure prioritization and resolution; Address any pantry needs with on-site pantry attendant; Address any cleaning needs/support with the on-site day matron

- Administrative – Promptly and professionally answer the main company line and ensure calls and messages are directed appropriately; Assist with reporting and other projects/tasks as assigned

- Cross-train floater coverage for backup support

**Qualifications**

- Bachelor’s degree

- 2 years professional experience, preferably in a mid to large-sized organization

- Proven track record of providing stellar support, strong sense of customer service

- Highly professional and positive presence and demeanor

- Dependable and punctual

- Microsoft Office Applications

- Schedule flexibility

- Ability to exercise discretion and independent judgement

- Attention to detail and accuracy

- Maintain composure under pressure

- Maintain confidentiality related to business matters

- Demonstrates ability to connect, collaborate and communicate effectively

- Performance mindset – both “do” job and “improve” job

**Physical Demands**

- Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.

- Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.

- Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).

- Ability to lift or move 40 lbs. or greater frequently.

**Travel: None or Negligible**

**Other Duties**

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**Compensation**

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

**Use Of Artificial Intelligence (AI)**

No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

**Vacancy Status**

This posting is for an existing vacancy.

Pay Range

$26 - $30 USD

**What We Offer **

- Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!

- Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!

- We Recognize Talent: We offer a variety of recognition programs for all levels of employees!

- Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

**About SPS**

**SPS ** is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. **SPS ** is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

**SPS provides equal employment opportunities (EEO) to all employees ** and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

~~Colorado only: ~~ We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

**Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.**

**SPS offers reasonable accommodations ** in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

**To view our privacy policy, click on the link below: **Data Privacy Statement

**Acknowledgement Section: **By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

West Tennessee's largest discount retailer for wine and spirits. We stack it deep and sell it cheap.

Industry: Beverage Manufacturing
Company Size: 11-50 employees

Barrel Wine & Spirits Company

**Gotham Footcare | Manhattan-Based Luxury Medical Practice**

**About Us**

We are a premier podiatry and physical therapy practice based in Manhattan, known for delivering a **high-touch, concierge-level patient experience **. Our practice blends clinical excellence with a luxury hospitality approach, and we are seeking a polished, results-driven professional to serve as the **first point of contact for new patients **.

**About The Role**

This is not a traditional receptionist role.

You will act as a **Patient Concierge & Lead Conversion Specialist **, responsible for managing inbound calls, online inquiries, and follow-ups—guiding prospective patients into booked appointments while delivering an exceptional, white-glove experience.

This role is **fully remote ** but operates on **New York business hours (8:30 AM – 5:00 PM EST).**

**Responsibilities**

- Answer all inbound calls in real time with a polished, professional tone

- Respond to web inquiries, texts, and missed calls within 5 minutes

- Convert new patient inquiries into scheduled appointments

- Perform proactive follow-ups on:

- Missed calls

- Unscheduled leads

- No-shows and cancellations

- Educate patients on services and guide them to the most appropriate care

- Maintain accurate documentation in NexHealth

- Deliver a luxury-level, concierge patient experienceon every interaction

What We're Looking For

- Experience in:

- Medical office, med spa, aesthetics, or concierge hospitality

- OR high-performing call center / sales environment

- Strong phone presence (confident, warm, articulate)

- Proven ability to convert inquiries into booked appointments

- Highly responsive and organized

- Comfortable working in a performance-driven, metrics-based role

- Experience with CRM/scheduling systems preferred

Performance Expectations (KPI's)

- Response time to new leads: under 5 minutes

- High call answer rate during shift

- Lead-to-booking conversion rate

- Daily booking volume

- Follow-up conversion success

**Compensation**

- Base Pay: $20–$25/hour (based on experience)

- Performance Bonuses:

- Per-booking incentives

- Monthly performance bonuses based on booking volume

-  Top performers have the ability to significantly increase earnings through performance-based incentives.

Schedule

- Monday–Friday

- 8:30 AM – 5:00 PM (EST)

- Fully remote (must have a quiet, professional work environment)

**Requirements**

- Reliable high-speed internet

- Quiet workspace suitable for professional calls

- Headset for clear communication

- Ability to work exclusively during scheduled hours

Why Join Us

- Be part of a growing, high-end medical brand in Manhattan

- Work in a role that directly impacts patient experience and business growth

- Opportunity to grow into leadership as the team expands

- Performance-based earning potential

To Apply

Please submit:

- Your resume

- A brief note describing your experience with phone-based sales or patient coordination

- For serious applicants, Please email a short voice recording introducing yourself

Patient Concierge & Lead Conversion Specialist (Remote)

**Reports To: ** Client Services Supervisor, Client Services Manager, or equivalent leadership

**Schedule: ** Monday–Friday | 8:00 AM – 5:00 PM

Be the First Impression That Sets the Standard

If you’re polished, proactive, and thrive in a people-facing role, this is your moment. As a **Receptionist **, you are more than the front desk—you are the first connection guests and employees experience.

From welcoming executives to coordinating daily office flow, you bring professionalism, organization, and a strong sense of ownership to everything you do. Your presence helps create a seamless and elevated workplace experience.

Why This Role Matters

This role sets the tone for the entire workplace. Your ability to manage interactions, maintain organization, and support daily operations ensures a professional, efficient, and welcoming environment for everyone.

What You’ll Do

~~Front Desk & Guest Experience~~

- Welcome visitors with a professional and friendly approach.

- Manage guest registration and ensure compliance with security protocols (e.g., NDAs).

~~Communication & Coordination~~

- Handle and route incoming calls and inquiries, including sensitive communications.

- Serve as a central point of contact for internal and external requests.

~~Access & Workplace Management~~

- Issue and track access badges and entry permissions.

- Maintain reception and common areas to ensure a clean, organized, and presentable environment.

~~Operational Support~~

- Assist with meeting and conference room setup, including coordination of catering and materials.

- Provide support across mail, hospitality, and facilities functions as needed.

What You Bring

- Strong communication and interpersonal skills

- A professional, polished presence and calm demeanor

- Ability to stay organized and manage multiple tasks

- Comfort with office technology (multi-line phones, MS Office, PC/Mac systems)

- High attention to detail and a proactive mindset

- A team-oriented approach with flexibility to support operations

**Qualifications**

- High school diploma or equivalent required

- 1–3 years of experience in reception, concierge, or hospitality (preferred)

- Reliable and able to maintain assigned work schedule

- Ability to stand, walk, and occasionally lift up to 40 lbs.

**Compensation**

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

**Use Of Artificial Intelligence (AI)**

No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

**Vacancy Status**

This posting is for an existing vacancy.

Pay Range

$23.50 - $26 USD

**What We Offer **

- Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!

- Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!

- We Recognize Talent: We offer a variety of recognition programs for all levels of employees!

- Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

**About SPS**

**SPS ** is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. **SPS ** is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

**SPS provides equal employment opportunities (EEO) to all employees ** and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

~~Colorado only: ~~ We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

**Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.**

**SPS offers reasonable accommodations ** in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

**To view our privacy policy, click on the link below: **Data Privacy Statement

**Acknowledgement Section: **By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Camacho Mauro, LLP is mid-size law firm located at 40 Wall Street in Manhattan.  It prides itself on providing quality legal services in a cost-efficient manner. We treat our clients as partners by apprising them of all developments, promptly responding to their inquiries, serving their interests with the utmost trustworthiness and integrity, and working with them, as a team, to develop and execute common-sense strategies best suited to each individual case.

Industry: Law Practice
Company Size: 11-50 employees

Camacho Mauro LLP

**Calendar Clerk/Receptionist (Full-Time, On-Site) **

**Location: **In-office (Financial District), Monday–Friday, 9:00 a.m.–5:00 p.m. ET

The firm is seeking a **highly organized Calendar Clerk/Receptionist ** to support our firm. This essential, fully on-site role is responsible for managing all court-related deadlines and scheduling across active cases. The ideal candidate has strong communication skills, excellent attention to detail, and experience working in a fast-paced legal environment.

**Key Responsibilities **

- Answering telephone calls and directing calls to appropriate parties.

- Manage the litigation calendar for all active cases, including court appearances, motion schedules, discovery deadlines, hearings, depositions, and trial dates.

- Review and docket court notices, rulings, and correspondence under applicable federal and state rules.

- Prepare and distribute daily/weekly calendar reports and reminders to attorneys and staff.

- Communicate with court personnel and opposing counsel to confirm hearing dates and resolve scheduling issues.

- Schedule appointments, depositions, hearings, and conference calls with attorneys, clients, and courts.

- Perform administrative tasks including scanning, PDF conversion, and organizing case materials.

- Provide general administrative back-up and assist with special projects as needed.

- Maintain punctuality and professionalism; collaborate effectively with internal teams and court staff.

**Qualifications **

- High school diploma or equivalent

- Experience with electronic filing platforms (NYSCEF, PACER/ECF) and docketing systems

- Proficiency with legal calendaring and case management software

- Strong Microsoft Office skills and ability to learn new systems

- Exceptional organizational skills and attention to detail

- Ability to manage competing priorities and communicate timelines clearly

- Strong follow-through and ability to complete tasks from start to finish

- Professional, calm communication in high-pressure situations

- Ability to maintain strict confidentiality at all times

**Benefits **

- 401(k)

- Health, Dental, and Vision Insurance

- Paid Sick Time

- Paid Time Off

**Compensation **

**Base Salary Range: $50,000 - $60,000 **

The stated salary range is an estimate and does not guarantee a specific offer. Actual compensation will depend on experience, skills, and job-related qualifications. Base salary is one component of the overall package, which also includes discretionary annual performance-based bonuses and benefits.

Calendar Clerk/Receptionist

At Baseten we provide all the infrastructure you need to deploy and serve ML models performantly, scalably, and cost-efficiently. 

Get started in minutes, and avoid getting tangled in complex deployment processes. You can deploy best-in-class open-source models and take advantage of optimized serving for your own models.

We also utilize horizontally scalable services that take you from prototype to production, with light-speed inference on infra that autoscales with your traffic.

Best in class doesn't mean breaking the bank. Run your models on the best infrastructure without running up costs by taking advantage of our scaled-to-zero feature.

Industry: Software Development
Company Size: 51-200 employees

Baseten

**ABOUT BASETEN **

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.

**THE ROLE **

**Note: This is an in-person role based in New York, and we’d like you in the office five days a week. **

As our Office Manager, you’ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.

This role is hands-on and highly collaborative. Baseten moves ~~fast ~~, and you should be ready to hit the ground running. You’ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA’s to proactively solve problems before they impact employees.

This role is based in hospitality with employees as the customers. You’ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.

**OUR NEW YORK OFFICE **

- Union Square

- Up to 100 people onsite per day

- Rapidly growing, with frequent visitors

- ~9k sq ft

**RESPONSIBILITIES **

**Events and culture **

- Plan and execute a thoughtful calendar of employee-facing events.

- Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.

- Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.

- Track budgets, contracts, and feedback to continuously improve quality and efficiency.

- Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).

**Office operations and facilities **

- Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.

- Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.

- Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.

- Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).

- Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.

- Identify and implement process improvements that reduce friction and increase reliability.

- Support employee travel between offices including making sure they have access, lunch and a desk.

**Space and workplace logistics **

- Support new hire onboarding logistics, including workspace setup.

- Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.

- Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.

- Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.

**REQUIREMENTS **

- 3–5+ years of experience in office management, workplace operations, facilities coordination.

- Ability to work autonomously as you’ll be the only WPX member in NY

- Strong vendor management skills, including working through issues quickly and professionally.

- Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.

- Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).

- High attention to detail and pride in running a tight, welcoming office.

- Clear written and verbal communication skills.

- Calm under pressure, adaptable, and proactive about solving problems before they escalate.

- Availability and interest in being onsite in our New York office five days a week.

- Availability to accommodate early or late hours as needed for event production and onsite coordination.

**BENEFITS **

- Competitive compensation, including meaningful equity.

- 100% coverage of medical, dental, and vision insurance for employee and dependents

- Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)

- Paid parental leave

- Company-facilitated 401(k)

- Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

**Apply now ** to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.

~~At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. ~~

~~We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable). ~~

Compensation Range: $110K - $135K

Office Manager (New York)

Dupe.com has built the fastest way for shoppers to understand their purchase options and to feel confident in what to buy next. It's also just really fun to use, so use it 😊

Industry: Technology, Information and Internet
Company Size: 2-10 employees

Dupe.com

We're hiring at Dupe: ~~AI-Native ~~ Executive Assistant.

The job is the classic EA role — take mundane work off the executive team's plate, unblock anything that isn't product-critical, keep the trains running — with one twist: you're as obsessed with AI automation as you are with execution.

Most EAs use Calendly and Notion. We want someone who uses Claude, ChatGPT, and Cursor to do in 20 minutes what used to take four hours. Someone who sees a recurring task and instinctively asks: can a model do this? Can an agent do this? Can I never do this again?

**Who we're looking for: **

• Real EA or chief-of-staff-adjacent experience — you know how to run an executive's life and a small company's ops

• Already fluent in frontier AI tools and using them daily for your own work

• Top-decile organized. Your personal Notion is embarrassing in a good way

• Comfortable reading code, even more comfortable asking Claude to write it

• High agency, low ego, fast clock speed

**What you'll do: **

• Be the unblocker for the CEO and CTO across calendar, comms, vendors, hiring, ops

• Automate the recurring stuff out of existence — reporting, research, outreach, scheduling

• Build internal agents and AI workflows the team can lean on every day

• Be the in-house expert pushing every new AI tool as far as it goes

**What you'll get out of it: **

• Direct line to the CEO and CTO from day one

• Front-row seat at one of the fastest-growing consumer startups in agentic commerce

• Real budget to try every new AI tool the moment it ships

• A clear path into Chief of Staff, Head of Ops, or forward-deployed eng

• The skill set that defines the next decade: knowing how to actually wield AI to ship

A few honest things up front:

This is not a FAANG job. No plush salary, no nine-month roadmap, no team of 200 absorbing your mistakes. We're going from 0 to 1, shipping daily, breaking things, learning fast.

Failure is a feature here. Half of what you try won't work. The half that does will compound. Learning and adapting faster than the field is the actual job.

Excelling at this role doesn't just set you up at Dupe. It sets you up for the next 20 years of working in AI — because you'll have done the thing every executive is about to be asking their team to do.

—

**How to apply (read carefully, this is the filter): **

Take this entire post and paste it into your AI tool of choice — Claude, ChatGPT, whichever one already knows you best. Then ask it, verbatim:

~~"Give me 5 reasons why I would crush at this role and 5 areas I can focus on more to get better at it. If you can't assess this based on the limited information you have about me, ask me any follow-up questions and request any context you need — previous job history, blog posts, projects, anything — that would help you compile this." ~~

DM me the final output. That's your application.

No resume needed. No cover letter. The conversation is the cover letter.

If you don't have an AI tool that knows you well enough to answer this — that itself is a useful signal about whether this role is right for you.

Please repost if you know someone.

AI-Native Executive Assistant

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. 
 
These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more.  
 
For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together. 
 
Check out the recent awards we’re proud of: 
•	Human Rights Campaign Corporate Equality Index Score of 100% - 2021
•	FORTUNE 100 Best Companies to Work For - 2021
•	FORTUNE 100 Best Companies to Work For - 2020
•	FORTUNE World’s Most Admired Companies - 2020
•	FORTUNE 100 Best Workplaces for Women – 2020
•	FORTUNE 100 Best Workplaces for Diversity - 2019
 
Learn more about us at: 
https://www.americanexpress.com/careers
https://www.americanexpress.com/
https://www.facebook.com/AmericanExpressUS
https://www.instagram.com/americanexpress/
https://twitter.com/americanexpress
https://www.youtube.com/user/AmericanExpress

See our community guidelines at: https://about.americanexpress.com/Community-Guidelines/

If you have a customer service issue or question, please visit www.americanexpress.com/contactus

Industry: Financial Services
Company Size: 10,001+ employees

American Express

**Job Description**

The Executive Assistant will provide administrative support to Global Risk & Compliance (GRC) VPs and play a key role in supporting the organization for American Express. The EA should be a dynamic individual who is proactive in anticipating and adapting to the needs of the VPs and their respective teams and is focused on accuracy, speed, flexibility and attention to detail. The ideal candidate must be experienced in handling a wide range of administrative-related tasks and be able to work in a fast-paced organization, managing multiple tasks and competing priorities. Critical to the success of this position are strong communication skills, a team-player attitude and the ability to develop positive working relationships with a wide range of colleagues both within and outside of American Express. This is a unique opportunity to interact with the external regulatory community and senior management offices at American Express.

**Responsibilities**

**Key Responsibilities:**

- VP calendar management, including the coordination of complex meetings and events with internal senior leaders and external stakeholders

- Support the VPs’ teams with external meetings and conferences, including scheduling, logistics, receiving in-person visitors to the office, and attendance tracking

- Maintain email distribution lists

- Support colleague engagement activities in coordination with Chiefs of Staff

- Prepare, review, and process expense reports, and ensure T&E is in line with company policy and budget

- Support team administration including onboarding for new hires, coordinating with real estate, setting up group wide team meetings and coordination of special projects

- Process contract invoices and purchase orders in Ariba

- Booking and coordinating travel arrangements for VPs

- Support other admin responsibilities: ordering supplies, maintaining team org chart, and ad-hoc projects

- Build relationships with key partners across the company

**Qualifications**

**Minimum Qualifications:**

- Proven experience (at least 4 years) working in a fast-paced, complex, and dynamic environment with executives

- Excellent organizational, administrative, and interpersonal skills, demonstrating good judgment in dealing with senior executive offices and key stakeholders

- Strong attention to detail with timely follow-up

- Excellent communication (oral, written, listening) skills, a positive attitude and solution-oriented demeanor

- Strong sense of integrity with ability to handle confidential and sensitive information with discretion

- Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues

- Strong calendar management expertise and a working knowledge of common administrative systems and processes (e.g., purchasing, travel, expense management, etc)

- Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint

- Proactive in anticipating needs of stakeholders and responsive to requests in a timely, efficient manner

**Preferred Qualifications**

- Previous experience in financial services and/or risk management

- Natural curiosity to lean in even when objectives are ambiguous

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

**About Us**

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.

As part of Team Amex, you’ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

**About The Team**

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

- Competitive base salaries

- Bonus incentives

- 6% Company Match on retirement savings plan

- Free financial coaching and financial well-being support

- Comprehensive medical, dental, vision, life insurance, and disability benefits

- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

- Free and confidential counseling support through our Healthy Minds program

- Career development and training opportunities

For a full list of Team Amex benefits, visit out Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the “ Know Your Rights ” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.

The below represents the expected salary range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

Executive Administrative Assistant

Hello. We are Wiss. A team of passionate accountants and financial experts who go beyond balancing the books. We empower businesses to secure and sustain financial futures by building operational frameworks around accounting, tax optimization, family office, and wealth management.

For over 50 years, we’ve built long-standing relationships with two distinct customers: privately held, investor-backed companies and family-run businesses. Servicing the middle market, our expertise spans from advisory and wealth management to accounting and assurance, with a keen focus on data analytics to drive outcomes. Beyond the numbers, our culture is rich with social impact programs designed to benefit our employees and local communities. When people find Wiss, they stay for the long haul.

While we love to talk numbers, we thrive on hearing the stories that propelled you to success while tackling obstacles for growth. Connect with one of our practice leads to see how we can magnify your business. And leave the accounting to us!

Industry: Accounting
Company Size: 201-500 employees

Wiss

A Wiss Client is seeking an Executive Assistant to join their team. This role is responsible for managing schedules, coordinating meetings, handling communications, supporting special projects, and ensuring efficient office operations. **This position is fully onsite in the Flat Iron District. Salary range: $140,000-$150,000 **

**RESPONSIBILITIES: **

- Manage CEO calendar, schedule meetings, and coordinate appointments with internal teams, vendors, and clients.

- Organize and prepare materials for executive meetings, including agendas, presentations, reports, and minutes.

- Handle on behalf of the CEO all correspondence and communication on behalf of the executive team, including emails, phone calls, and written communication.

- Compose drafts of routine business correspondence including letters and emails.

- Maintain files and contact databases.

- Review and approve travel expense reports.

- Reconcile company credit cards charges for CEO and management.

- Coordinate travel arrangements, accommodations, and itineraries for executives and visiting stakeholders.

- Assist with tracking key project deadlines and deliverables, providing follow-ups as needed.

- Perform special projects as assigned.

- Liaise with vendors, subcontractors, and internal departments to facilitate executive initiatives.

- Provide support for Board activities.

- Maintain and organize confidential files and corporate records.

- Perform office management tasks such as ordering supplies, coordinating office maintenance, and managing service providers.

- Coordinate internal and external company events.

**SKILLS REQUIRED: **

- Bachelor's degree preferred or equivalent work experience.

- Minimum 5 years of experience supporting executives in a fast-paced environment

- Proficient in Microsoft OfficeSuite (Word, Excel,PowerPoint, Outlook).

- Ability to handle sensitive and confidential information with discretion.

- Exceptional attention to detail and problem-solving abilities.

- Ability to interact with all levels of personnel.

- Proactive individual and ability to drive coordination of meetings

- Must be flexible, responsive and resourceful.

**To all staffing agencies **: Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss.

Executive Assistant

Team Administrator

**Job Description**

POSITION SUMMARY:

The Team Administrator is responsible for providing executive assistant support for Financial Advisor(s)

(FAs)/ Private Wealth Advisor(s) (PWAs)/ teams, including responsibilities such as phone coverage, calendar management and expense processing. A successful candidate for this role will be a highly organized individual with strong attention to detail and the ability to multi-task.

**DUTIES And RESPONSIBILITIES**

Provide administrative coverage for a FA/PWA/team including:

-  Answering inbound phone calls or making outbound calls (e.g., scheduling follow-up calls with FAs/PWAs/teams as needed)

-  Managing the calendar including coordinating meetings or events with logistics such as material prep (e.g., maintaining agendas, sending calendar invites with Zoom credentials)

-  Maintaining travel itineraries, preparing expense reports, and managing the reimbursement process

-  Assisting with general in-office support functions such as copying, filing, and scanning documentation

-  Preparing and submitting expense reports for processing at the direction of the FA/PWA

-  Participating in firm initiatives (e.g., training or education programs), special projects and/or other duties directed by local management

**EDUCATION, EXPERIENCE, KNOWLEDGE, And SKILLS**

Education and/or Experience

-  High school diploma/Equivalency

-  Willingness to obtain Series 7 (GS), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)

Knowledge/Skills

-  Detail orientated with superior organizational skills

-  Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)

-  Effective communication and interpersonal skills (both written and verbal)

-  Strong time management skills

-  Team player with the ability to collaborate with others

-  Ability to work in a fast-paced, evolving environment

-  Adaptable and ability to multi-task

**Reports To**

-  Business Service Officer

Morgan Stanley

EOE committed to diversifying its workforce.

M/F/D/V

Version: 7/10/2024

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

**What You Can Expect From Morgan Stanley**

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be at a minimum of $17 and $40.87 per hour at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

Talkiatry is a national mental health practice that provides in-network psychiatry and therapy.  

We were co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality mental healthcare.   

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low and paperwork is unduly burdensome.   

With innovative technology and a human-centered philosophy, we provide patients with the care they need—and allow psychiatrists to focus on why they got into medicine. 

We’re proud to be a Great Place to Work®-certified company. Want to transform psychiatry with us?

Industry: Mental Health Care
Company Size: 501-1,000 employees

Talkiatry

We’re looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization.

This is a hybrid role, with an expectation of at least 3 days per week in-office

**About Talkiatry**

Talkiatry transforms psychiatry with accessible, human, and responsible care. We’re a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment.

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.

**You Will**

- Executive Partnership & Prioritization Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.

- Meeting & Communication Effectiveness Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.

- Stakeholder Management Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.

- Travel & Logistics Management Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.

- Executive Communications Draft, edit, and manage high-quality communications and presentations for a variety of audiences.

- Cross-Functional Coordination Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.

- Board & Executive Event Support Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.

- Operational Excellence Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.

- Process Improvement Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.

- Special Projects Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.

**You Have**

- 5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)

- Demonstrated ability to manage competing priorities with strong judgment and attention to detail

- Exceptional written and verbal communication skills, including experience drafting executive-level materials

- Strong organizational and project management capabilities with a proactive, solutions-oriented mindset

- High level of discretion and ability to handle sensitive and confidential information

- Comfortable operating both tactically and strategically, adapting quickly to changing priorities

- Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)

**Why Talkiatry**

- Top-notch team: we're a diverse, experienced group motivated to make a difference in mental health care

- Collaborative environment: be part of building something from the ground up at a fast-paced startup

- Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!

- Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands

- It all comes back to care: we’re a mental health company, and we put our team’s well-being first

~~Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: ~~~~EVerify Participation ~~~~& ~~~~IER Right to Work ~~~~.~~

~~At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.~~

~~We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.~~

Compensation Range: $90K - $120K

Cohere is the leading AI platform for enterprise. Our world-class AI is uniquely suited to the needs of business, unlocking unprecedented ease-of-use, accessibility, and data privacy. Cohere’s platform is cloud-agnostic, accessible through API as a managed service, and can be deployed on virtual private cloud (VPC) or even on-site to meet companies where their data is, offering the highest levels of flexibility and control. 

Founded by Google Brain alumni and a co-author of the seminal Transformer research paper, Cohere is on a mission to transform enterprises and their products with AI that unlocks a more intuitive way to generate, search, and summarize information than ever before. We are backed by group of global institutional and strategic investors including Index Ventures, Oracle, NVIDIA, Salesforce Ventures, Inovia Capital, DTCP, Mirae Asset, Radical Ventures, Section 32, and Tiger Global, as well as several AI luminaries, including Geoffrey Hinton, Jeff Dean, Fei-Fei Li, Pieter Abbeel, and Raquel Urtasun.

Industry: Software Development
Company Size: 201-500 employees

Cohere

**Who are we?**

Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.

Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.

Join us on our mission and shape the future!

**Why this role?**

We are looking for a solutions-driven, detail-oriented, organised Executive Assistant to support our leadership team in Toronto, New York and beyond. Reporting to the Manager of Executive Assistants, this person will have the opportunity to work cross-functionally and provide high value and impact to the leadership team and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!

**Please Note: ** We are looking for candidates based in the Eastern timezone (Toronto/New York etc)

**As An Executive Assistant, You Will**

- Manage the day-to-day schedules for our leadership team, including calendaring, booking meetings and other commitments (where necessary) to ensure a balanced and efficient workday

- Oversee executive email inboxes, triaging messages, drafting responses, and flagging time-sensitive items. Ensure timely follow-ups and maintain organized filing systems for correspondence

- Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings

- Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation

- Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!

- Be willing to take on special projects like coordinating team events, off sites or community-building activities

- Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

- Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team

**You May Be a Good Fit If You**

- Have 3+ years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience

- Anticipate others’ needs and can work proactively to address them

- Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment

- Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules

- Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders

- Are highly self-motivated and exercise discretion, tact, and professionalism

- Are detail-oriented, love staying organized, and stay cool under tight deadlines

- Are experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides

- Enjoy a balance of collaborative and independent work

- Have experience creating and maintaining positive working relationships with internal and external stakeholders

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

**Full-Time Employees At Cohere Enjoy These Perks**

🤝 An open and inclusive culture and work environment

🧑‍💻 Work closely with a team on the cutting edge of AI research

🍽 Weekly lunch stipend, in-office lunches & snacks

🦷 Full health and dental benefits, including a separate budget to take care of your mental health

🐣 100% Parental Leave top-up for up to 6 months

🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement

🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend

✈️ 6 weeks of vacation (30 working days!)

At Mindmaven, we help leaders free up 12+ hours each week by changing the way they work with an EA.

🔗 Learn how to go from GRIND to GREAT.

Get your copy of Radical Delegation now: https://bit.ly/order-rd

Industry: Professional Training and Coaching
Company Size: 11-50 employees

Mindmaven

**Job overview - Expert Executive Assistant: **

** **

**Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing NYC based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in New York City. You would be required to come into the office 2-5 times a week, depending on the company. **

**Now a little bit more about the role. ** **The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate: **

- Self-confident

- Highly communicative

- Attentive to detail.

- Life-long learner

- Always thinking ahead

- Problem solver

- Reliable and Professional

- A great writer

- Listening is an art form

- Technology is fun

**The Day to Day: **

**Usual and customary EA daily, weekly, and monthly tasks that include: **

- Task and Time Management

- Calendar Management

- Meeting Management

- Email Management

- CRM Management

- Research Management

- Relationship Management

- Special Projects

- Other tasks as identified by the executive

**Qualifications: **

- Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)

- Able to work in the U.S. (we do not offer visa sponsorship)

- A minimum of 1 years’ experience working remotely (Required)

- Fluent in English written and spoken – (Required)

- Intermediate proficiency with MS Suites, Google Suites - (Required)

- Experience with Asana, Slack, and Zoom (Highly desired)

- Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)

- Master of Outlook or Gmail Email and Calendar – (Required)

- Type a minimum of 60 WPM – (Required)

- Experience with Travel arrangements (domestic and international) – (Required)

- Dictation transcription (Highly Desired)

**Currently we have open positions to fill in the New York area. ** To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.

Senior Executive Assistant

Since 1929, we’ve faced forward, predicting change, and pioneering ideas. Almost a century later, the same strategic sense and audacious thinking still guide our approach to commercial real estate. Today, our integrated CRE platform delivers seamlessly connected services tailored to every type of client, from owners to occupiers, investors to founders, and growing startups to leading companies. Tapping into smart tech and smarter people, Newmark brings ingenuity to every exchange and transparency to every relationship.

We think outside of boxes, buildings and business lines, delivering a global perspective and a nimble approach. From reimagining spaces to engineering solutions, we have the vision to see what’s next and the tenacity to get there first.

Newmark (NASDAQ: NMRK) is a publicly traded subsidiary of Cantor Fitzgerald, one of the oldest and most established names in the financial intermediary industry.

Industry: Real Estate
Company Size: 5,001-10,000 employees

Newmark

**Job Title: Executive Assistant **

**Location: ** onsite New York, NY

**Firm Overview: **

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended December 31, 2025, Newmark generated revenues of over $3.3 billion. As of December 31, 2025, Newmark and its business partners together operated from approximately 175 offices with over 9,300 professionals across four continents. To learn more, visit nmrk.com or follow @newmark.

**Responsibilities: **

- The position will provide executive support for the Chief Operations Officer.

- The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include:

- Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.

- Position supports 2 executives and a Sales Team

- Screen a high volume of telephone calls from both internal and external sources.

- Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.

- Responsible for coordinating travel, including flights, hotels and transportation.

- Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level

- Must be able to compose business correspondence and format spreadsheets

- Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.

- Track action items and deliverables for executives and proactively schedule the time required to address them.

- Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations

- Meets designated deadlines and works effectively in a pressurized environment.

- Must have a professional phone manner and be able to interact with staff and clients in a professional manner

- Must be able to multi-task with little or no supervision

- Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner

- Be able to prioritize when working for more than one person

- Have a “can-do” attitude. Be willing to do what it takes to get it done.

**Qualifications **

**Skills and Education: **

- BA or BS degree

- Ability to interface professionally with all levels of employees

- Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.

- Knowledge of AI Tools and MAC.

- Exceptional organizational skills are necessary to succeed in this position.

- Must be flexible and able to work extended hours.

- Please note this is a required in-office position.

Qualified candidates must have **strong communication, written, and verbal skills. **Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!

**Salary: $90,000 - $110,000 annually **

The expected base salary for this position ranges from $90,000 - $110,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We offer a competitive salary and benefits such as medical, dental, vision, 401k, and paid holidays. To be considered for this opportunity,

**Working Conditions: ** Normal working conditions with the absence of disagreeable elements.

**Note **: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Aice Brands Ice Cream Philippines Inc. was established in October 2018. The company is committed to becoming the most popular ice cream brand, the core businesses include research and development, production, and sales of Ice Cream Products. Currently covering Indonesia, Vietnam, the Philippines, and other countries, it has become a well-known ice cream brand in Southeast Asia.

Industry: Pagmamanupaktura ng Pagkain at Inumin
Company Size: 51-200 empleyado

Aice Brands Ice Cream Philippines Inc.

**Role Description **

**The Executive Assistant / Personal Assistant provides high-level administrative and organizational support to senior executives, ensuring the efficient management of daily operations and strategic priorities. This role serves as a key point of coordination, enabling leadership to focus on decision-making and business objectives by managing schedules, communications, and logistics with precision and discretion. **

**Key responsibilities include coordinating complex calendars, arranging meetings, handling correspondence, and organizing travel and events. The role requires managing sensitive information with confidentiality, preparing reports and presentations, and supporting the execution of both professional and personal tasks as needed. **

**The Executive Assistant / Personal Assistant acts as a liaison between the executive and internal or external stakeholders, ensuring clear communication and timely follow-ups. This position demands strong organizational skills, attention to detail, and the ability to anticipate needs, prioritize tasks, and adapt to changing demands in a fast-paced environment. **

**In addition, the role involves streamlining administrative processes, improving workflow efficiency, and supporting special projects. The ability to handle multiple responsibilities while maintaining a high level of professionalism and accuracy is essential to success in this position. **

**Qualifications **

- Bachelor’s degree in Business Administration, Communications, or a related field.

- Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.

- Strong communication skills, both written and verbal, with a professional and polished demeanor.

- High level of discretion and integrity when handling confidential information.

- Proficiency in office productivity tools such as Microsoft Office or Google Workspace.

- Ability to anticipate needs, solve problems proactively, and work independently.

- Strong attention to detail and commitment to accuracy.

- Excellent interpersonal skills with the ability to interact effectively with stakeholders at all levels.

- Flexibility and adaptability in a dynamic and fast-paced environment.

- Strong sense of responsibility and a service-oriented mindset.

-

Executive Assistant / Personal Assistant

Industry: Administrative and Support Services
Company Size: 2-10 employees

Single Family Office - Private

**Executive Assistant — Family Office **

**Administrative Support **

- Provide executive-level administrative support to two Principals, their families, and the Executive Team, including calendar management, gatekeeping, phone coverage, and correspondence.

- Manage all domestic and international travel arrangements and prepare comprehensive itineraries.

- Assist with personal errands, shopping, and card/gift management.

**Property & Real Estate Management **

- Oversee investment properties, rental properties, and family residences globally

- Assist in covering expenses, ordering supplies, managing and designing websites, promotion, and short-term rentals.

- Manage tenant leases (in coordination with the Legal Team) and tenant relationships.

- Project-manage renovations and new construction builds.

- Assist in promotion of Caribbean Properties with agents for short- and long-term rentals.

**Financial & Accounting Support **

- Assist with accounts payable and receivable in coordination with accounting team.

- Manage bill pay for family members via electronic or check payment systems.

- Assist in preparation of Excel reports and PowerPoint presentations for monthly financial reporting and forecasting.

**Corporate & Legal Compliance **

- Assist in maintaining all entities in good standing across domestic and international jurisdictions.

- Review insurance policies for entities and family assets.

- Track philanthropic/grant commitments and payments for the family and a private foundation.

**Communications & Project Support **

- Draft announcements, edit documents, and assist with presentations for the Principals and Executive Team.

- Attend key meetings, track deliverables and action items, and provide regular briefings to the Principals.

- Collaborate with Principal Investment Officers on presentations and deliverables.

**Systems & Operations **

- Help organize and maintain Family Office administration, filing, and systems.

- Continuously improve office processes and information flow.

- Maintain office appearance and manage procurement of supplies.

**General **

- Handle highly confidential information with discretion (a confidentiality agreement is required).

- Provide around-the-clock availability and travel as needed.

- Remain highly organized, detail-oriented, deadline-driven, and proactive.

Executive Assistant - Single Family Office

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Lucky Strike Entertainment

**Remote position, must be located in Washington DC area or NYC.**

**Summary: ** The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team.

**What You’ll Do:**

**Calendar and Schedule Management:**

-  Manage complex calendars for the leadership team , ensuring efficient scheduling of meetings, appointments, and events.

-  Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively.

-  Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance.

-  Send meeting reminders, follow-ups, and ensure alignment with executive priorities.

**Travel Coordination:**

-  Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries.

-  Ensure all travel logistics align with executive preferences and organizational policies.

-  Prepare and process travel expense reports promptly, ensuring compliance with company policies.

**Communication Management:**

-  Serve as the primary point of contact for internal and external communications on behalf of the executives.

-  Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism.

-  Filter and prioritize incoming requests, ensuring urgent matters receive timely attention.

-  Maintain confidentiality and discretion when handling sensitive information.

**Meeting and Event Coordination:**

-  Organize and coordinate meetings, including preparing agendas, materials, and presentations.

-  Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties.

-  Plan and execute company events, conferences, virtual meetings, and offsite retreats.

-  Coordinate logistics such as venue selection , catering, AV setup, and guest invitations.

**Project Management and Research:**

-  Conduct research and compile data to support executive decision-making.

-  Assist in the preparation of reports, presentations, and financial analyses.

-  Manage special projects, ensuring timely completion and alignment with organizational goals.

-  Track action items and follow up with stakeholders to ensure project deliverables are met.

**Document and Information Management:**

-  Organize, maintain , and update digital and physical files for easy retrieval.

-  Create and manage executive reports, briefing documents, and presentations.

-  Maintain records of key discussions, agreements, and follow-up actions.

**Other Responsibilities:**

-  Perform additional duties and responsibilities as assigned to support business needs.

-  Act as a liaison between executives and other internal and external stakeholders.

**What You’ll Bring**

-  Exceptional organizational and time-management skills.

-  Strong written and verbal communication abilities .

-  High level of integrity and discretion in handling confidential information.

-  Ability to work independently and collaboratively in a fast-paced environment.

-  Strong problem-solving skills and attention to detail.

-  Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

-  Experience managing board meetings and executive-level reporting.

-  Familiarity with financial and sales-related administrative support.

-  Knowledge of travel coordination and expense management systems.

**Required :**

-  Bachelor’s degree or equivalent experience.

-  Minimum of 5 years of experience supporting C-level executives.

-  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).

**Preferred :**

-  Experience managing board meetings and executive-level reporting.

-  Background in financial or sales administrative support.

**What You’ll Get**

At Lucky Strike Entertainment, we’re committed to supporting your well-being both on and off the job. Here's a peek at some of the benefits available to our Management associates:

-  Medical, Dental, Vision plans to select from based on your needs

-  Wellness resources to help you along your wellness journey

-  401(K) Retirement Plans

-  Employee Stock Purchase Program

-  Employee Assistance Program (EAP)

-  Vacation and Holidays

-  Perks! Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more!

**Who We Are**

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com .

The pay range for this position is $105,000 - $110,000 per year

Lucky Strike Entertainment offers performance-based incentives and a competitive total rewards package which includes healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. More details regarding benefits are available here: www.bowlerocorp.com/careers/benefits

Welcome to Crossmedia, a global, independent and minority-owned, full-funnel agency committed to doing media the right way for the last 25 years.  Rooted in TRUST, REASON, and the Pursuit of HAPPINESS, we are committed to acting without bias and backed by the strictest transparency standards, making decisions grounded in data and common sense, and leading with strategies that deliver employee, client, and customer satisfaction.  We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget, and we do it in an honest way.

Our culture is also pretty great. We invest in every colleague’s professional and personal wellbeing and growth, with XM groups like XMEquity365, XMFit, XMReads, and more! 

Of course, we also have our famous Burgerday every month, along with regular wellness workshops and educational sessions—part of the reason Crossmedia has been named to Ad Age’s Best Places to Work list the past SEVEN years in a row!

Crossmedia is headquartered in New York and has hubs across the U.S., London, Germany and Toronto.

Industry: Advertising Services
Company Size: 201-500 employees

CROSSMEDIA

**WHO WE ARE **

Crossmedia is the global media independent. We’re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning & buying agencies in the nation. We are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul.

We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to finding solutions to our clients' greatest business challenges. The Pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues’ professional & personal wellbeing and growth. It’s why we have countless initiatives, clubs & cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age’s Best Places to Work for the past seven years in a row.

We have offices in the US in New York and Philadelphia, with employees across 25+ states, as well as in London and Germany. Our client roster includes U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, American Cancer Society, Ricola, Herschend Family Entertainment, Edible Arrangements and more.

**YOUR ROLE **

We’re hiring an Executive Assistant to support select members of our Executive Leadership Team (ELT). The role covers administrative functions as well as on-site meeting & event support in collaboration with our Operations team. This position is based in the NY office. While we offer a hybrid work setting, due to the nature of the role, there is an expectation of in-office presence most of the time (4 days a week) and when needed for executive or event support.

The Executive Assistant ensures our executives maintain the strategic mindset vital to a growing agency. The ideal candidate has the organizational talents to keep calendars aligned, travel smooth, minutiae handled and the right information prioritized so that our leaders can focus on the broader agency vision.

**RESPONSIBILITIES **

- Enhance the efficiency & focus of assigned ELT member(s) to ensure that agency goals are accomplished, and the company operates in a manner true to our values (or as we say - Scale with Soul)

- Proactively manage complex schedules & coordinate meetings across domestic & international time zones and internal & external parties

- Manage travel arrangements including transportation, lodging and any related advance coordination (e.g. local information detail, itineraries, etc.)

- Manage executive communications including filtering & prioritizing incoming information & requests, drafting client & vendor correspondence, contact management and liaising with various internal executives & group leaders as needed

- Assist with executive meetings including booking conference rooms, food & beverage, IT & other appropriate resources

- Handle executive documentation needs (e.g. expenses, timesheets, internal processes) and ensure timely submission & compliance

- Monitor executive communications as needed during off-hours, including occasional weekend check-ins, to ensure urgent matters are addressed in a timely manner

- Maintain professionalism and strict confidentiality with all materials & conversations

- Support on-site/off-site agency meetings & events in collaboration with the XM Operations team

- Ad hoc projects & requests as appropriate

**REQUIREMENTS **

- Four or more years of experience in an administrative role reporting directly to upper management

- Resourceful, proactive and can problem-solve quickly

- Extremely organized, detail-oriented and able to anticipate executive needs

- Advanced time-management skills, able to multi-task and coordinate multiple concurrent projects

- Collaborative and team-oriented

- Excellent written and verbal communication skills

- Savvy with computer skills including Microsoft Word, PowerPoint, Excel, Outlook and experience with Smartsheet is a plus

- AI experience and capabilities --

- Use AI tools to streamline emails, documents, and presentations

- Manage calendars, meetings, and projects with smart automation

- Support leadership with research, reports, and actionable insights

**SALARY: **60-65k annual, and overtime eligible. Compensation is determined on the skills, qualifications and tenure of the applicant.

**CROSSMEDIA BENEFITS **

Our principles of Trust, Reason, and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including:

- Flexibility to work in hybrid manner with in-office and work from home options (depending on role).

- Open/Flexible PTO with US & UK specific policies

- Sponsored healthcare options and agency-wide physical & mental health support

- 401k with company match (USA), and generous Pension (UK)

- Paid sabbatical at significant milestone anniversaries

- Generous paid parental leave policy

- Life milestone recognition & support

- The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development)

- Cell phone/tech reimbursement

- Student Loan payment plan (US)

- Tuition reimbursement

- Learning & Development and training programs

- And burgers – lots and lots of burgers

** **

**COMMITMENT TO DIVERSITY AND INCLUSION **

Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation.

The Pacha Group is a global lifestyle movement at the crossroads of music, leisure, hospitality and culture. From Pacha Ibiza to Destino Five Ibiza and Pacha Hotel, each destination carries the unmistakable energy and spirit of the White Isle.

For over 50 years, Pacha has been a home for artists, dreamers and innovators, hosting the world’s leading DJs and shaping a lifestyle beyond the dancefloor. With Pacha New York, the brand enters the US and opens a new chapter in Brooklyn.

Sustainability and social impact remain central to the Group’s evolution. Pacha Hotel is Ibiza’s first LEED Platinum hotel, and Pacha Ibiza the world’s first LEED Platinum nightclub. Through the Pacha Foundation, the Group supports 35+ social, environmental and cultural initiatives.

El Grupo Pacha es una marca global que une música, ocio, hospitality y cultura bajo una misma visión. Desde Pacha Ibiza hasta Destino Five Ibiza y Pacha Hotel, cada espacio transmite la energía inconfundible y el espíritu de la Isla Blanca.

Desde hace más de 50 años, Pacha es hogar de artistas, soñadores e innovadores. Por sus cabinas han pasado algunos de los DJs más influyentes del mundo, dando forma a un estilo de vida que va mucho más allá de la pista de baile. Un legado que combina creatividad, libertad y una forma única de entender la noche que ha marcado generaciones.

Ese legado también ha cruzado el Atlántico. Con Pacha New York, la marca llega a una de las capitales culturales más influyentes del mundo para conectar con una nueva generación sin perder su esencia.

La sostenibilidad y el impacto social forman parte de su evolución. Pacha Hotel es el primer hotel de Ibiza con certificación LEED Platino y Pacha Ibiza el primer club del mundo en conseguirla. A través de la Fundación Pacha, el Grupo impulsa más de 35 iniciativas sociales, medioambientales y culturales.

Join Pacha. Únete a Pacha.
https://pacha.com/work-with-us

Industry: Proveedores de entretenimiento
Company Size: De 1.001 a 5.000 empleados

The Pacha Group

**About The Pacha Group**

The Pacha Group is an international hospitality and entertainment company operating nightlife venues, hotels, and cultural destinations across Europe and the United States. With more than 50 years of heritage rooted in Ibiza, the Group delivers music-led experiences, hospitality, and lifestyle offerings while maintaining a commitment to sustainability, responsible operations, and community engagement.

**About Pacha New York**

Pacha New York is a large-scale music and nightlife venue located in Brooklyn, presenting global electronic artists, live performances, and cultural programming. As part of The Pacha Group’s international portfolio, the venue combines advanced production technology, hospitality services, and community-focused programming to create a leading destination for music and entertainment in New York City.

**Position Overview**

Pacha New York is looking for an experienced and highly organised Office Executive Assistant to support the Executive Office in a fast-paced, high-volume nightlife and live entertainment environment. This role plays a key part in ensuring seamless administrative and operational support to senior leadership, enabling efficient coordination across venue operations, events, and corporate functions while maintaining the highest standards of professionalism, discretion, and execution.

**Key Responsibilities**

Provide comprehensive administrative support to senior leadership and the Executive Office

Manage complex calendars, scheduling, and meeting coordination across internal teams, partners, and external stakeholders

Coordinate and support meetings related to venue operations, programming, events, and corporate functions

Prepare agendas, briefing materials, presentations, and reports for leadership meetings

Draft, review, and manage professional correspondence and internal communications

Act as a key point of contact between the Executive Office and internal departments, promoters, partners, and external stakeholders

Take detailed meeting minutes, track action items, and ensure timely follow-up and execution

Support travel planning and logistics for senior leadership as required

Maintain organised filing systems, contracts, and operational documentation

Assist with expense tracking, invoice coordination, and administrative reporting

Handle confidential, commercially sensitive, and operational information with a high level of discretion

**Benefits Overview**

Eligible employees may receive comprehensive benefits including medical, dental, and vision insurance; paid time off; company holidays; and participation in retirement savings programs in accordance with company policy and applicable law.

**Salary Range: ** USD 65,000 – 75,000 per year (Final compensation determined based on experience, skills, and internal equity)

**An Equal Opportunity Employer**

The Tribe is an equal opportunity employer, made up of over 35 nationalities and does not discriminate on the basis of race, color, creed, religion, gender/sex, actual or perceived gender nonconformity, identity, expression or presentation (including cisgender/transgender, non-binary or intersex status), actual or perceived sexual orientation, sexual and reproductive health decision, marital status, partnership status, familial status, caregiver status, pregnancy (including childbirth and related medical conditions), alienage, ancestry, national origin, citizenship or immigration status, age, mental or physical disability, military or veteran status, genetic information or predisposing genetic characteristic, arrest or conviction record, credit history, salary history, unemployment status, height, weight, status as a victim of domestic violence, sexual violence, stalking and sex offenses, or any other legally protected status. The Tribe is driven by the principles of love, connection, joy, and music, and bonded by a celebration of people and culture.

**Work Authorization**

Applicants must be legally authorized to work in the United States.

**Minimum Requirements**

**What We’re Looking For**

- 3–5 years’ experience in an Executive Assistant, Office Executive, or similar role supporting senior leadership

- Experience in nightlife, live entertainment, hospitality, events, or a fast-paced operational environment preferred

- Proven ability to manage multiple priorities, complex schedules, and competing deadlines

- Strong organizational skills with exceptional attention to detail

- Excellent written and verbal communication skills in English

- High level of professionalism, discretion, and confidentiality

- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

- Strong stakeholder management skills with the ability to work across cross-functional teams

- Proactive, solutions-oriented, and able to operate independently in a dynamic environment

- Flexible approach to working hours in line with nightlife and event operations

Executive Office Assistant

With a history tracing its roots to 1799 in New York City, JPMorganChase is one of the world's oldest, largest, and best-known financial institutions—carrying forth the innovative spirit of our heritage firms in global operations across 100 markets.
 
We serve millions of customers and many of the world’s most prominent corporate, institutional, and government clients daily, managing assets and investments, offering business advice and strategies, and providing innovative banking solutions and services.

Social Media Terms and Conditions: https://bit.ly/JPMCSocialTerms

© 2024 JPMorgan Chase & Co. All rights reserved. JPMorganChase is an Equal Opportunity Employer, including Disability/Veterans.

Industry: Financial Services
Company Size: 10,001+ employees

JPMorganChase

**Job Description**

Become an integral member of the Commercial & Investment Banking Digital & Platform Services team, where you will thrive in a fast-paced environment and each day will be unique! Join a results-oriented group that values attention to detail and a commitment to quality.

As an Executive Assistant within Commercial & Investment Banking Digital & Platform Services, supporting a group of executives and their manager, you will demonstrate the ability to navigate the firm seamlessly, leveraging strong organizational, interpersonal, and communication skills. You will consistently exhibit professionalism and deliver flawless work. This role requires discretion and sound judgment across a variety of situations, adapting procedures, processes and techniques to align with departmental objectives.

**Job Responsibilities**

- Manage complex and dynamic calendars, including scheduling meetings and conference calls with senior internal and external stakeholders. Coordinate room reservations, audio-visual setup, catering arrangements, and prepare meeting documents.

- Screen incoming calls, assess priority, and exercise caution when sharing information.

- Arrange and coordinate detailed domestic and international travel, ensuring seamless logistics and itinerary management.

- Process invoices and expenses in compliance with company policies, ensuring timely and accurate completion.

- Draft high-quality emails and messages for individuals at all organizational levels, maintaining clarity and professionalism.

- Proactively handle routine activities and provide advance notice of potential issues or delays.

- Collaborate effectively with the administrative assistants team, offering mutual support and working together on joint initiatives.

**Required Qualifications, Capabilities And Skills**

- Proven experience supporting senior executives and managing complex calendars, communications, and travel arrangements.

- Demonstrated discretion, confidentiality, and sound judgment.

- Advanced organizational skills, with the ability to manage multiple tasks, prioritize effectively, and remain composed under pressure.

- Commitment to excellence, consistently performing duties at the highest standard.

- Excellent communication skills, with confidence and professionalism in interactions at all levels.

- Strong attention to detail and accuracy.

- Ability to partner with the assistants team to ensure seamless coverage across teams.

- Flexibility to adjust work hours based on business needs.

- Strong proficiency in Microsoft Office, with the ability to quickly learn new applications and tools.

**Preferred Qualifications, Capabilities And Skills**

- Experience supporting at the Managing Director level (or equivalent) or above

- College degree is a plus

**Note: This role requires five days in the office (Monday-Friday) and does not support hybrid options.**

**About Us**

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

**About The Team**

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one.

Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world.

Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind.

You'll also hear us say that at Amazon, it's always "Day 1." What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.

Industry: Software Development
Company Size: 10,001+ employees

Amazon

**Description**

The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our AMZL Ops team. Ideal candidate would be located in New York, NY, Nashville, TN, Arlington, VA, or Austin, TX.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

**Basic Qualifications**

-  Experience with Microsoft Office products and applications

-  2+ years of senior level leadership support, or 1+ years of Amazon experience

-  Experience with executive level calendar management

-  High school or equivalent diploma

**Preferred Qualifications**

-  Experience managing multiple calendars

-  Experience in a fast-paced, high-tech company

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, NY, New York - 66,300.00 - 107,100.00 USD annually

USA, TN, Nashville - 55,600.00 - 97,400.00 USD annually

USA, TX, Austin - 55,600.00 - 97,400.00 USD annually

USA, VA, Arlington - 55,600.00 - 97,400.00 USD annually

**Company ** - Amazon.com Services LLC

Job ID: A10387504

Executive Assistant, NA RME

Citi's mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients. We have 200 years of experience helping our clients meet the world's toughest challenges and embrace its greatest opportunities. We are Citi, the global bank – an institution connecting millions of people across hundreds of countries and cities.

For information on Citi’s commitment to privacy, visit on.citi/privacy.

Industry: Financial Services
Company Size: 10,001+ employees

Citi

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

**Responsibilities:**

- Directly supports a C16 level manager and generally supports an entire department

- Manages day to day calendar(s) of senior management

- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

- May prepare and review materials and correspondence for meetings

- Assist with creation/modification of presentations, spreadsheets, and other various documents

- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

- Orders supplies and process invoices through Procure to Pay system

- Process and follow-up on Virtual Requests

- Assists in ad-hoc reports special projects as needed

- Trains, coaches or guides other administrative staff when required

- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

**Qualifications:**

- Previous office administration experience preferably within a large and complex financial services or similar organization

- Highly proficient in Microsoft Office

- Consistently demonstrates clear and concise written and verbal communication skills

- Demonstrated ability to quickly gain command of new systems

- Self-motivated and detail oriented

**Education:**

- Bachelor's/University degree or equivalent experience

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**Job Family Group:**

Business Strategy, Management & Administration

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**Job Family:**

Administrative Support

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**Time Type:**

Full time

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**Primary Location:**

New York New York United States

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**Primary Location Full Time Salary Range:**

$91 690,00 - $119 610,00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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**Most Relevant Skills**

Please see the requirements listed above.

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**Other Relevant Skills**

For complementary skills, please see above and/or contact the recruiter.

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**Anticipated Posting Close Date:**

mar 25, 2026

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~~Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.~~

~~If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.View Citi’s EEO Policy Statement and the Know Your Rights poster.~~

Acumen is solving the problems of poverty and building a world based on dignity.

Industry: Investment Management
Company Size: 51-200 employees

Acumen

~~Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to support the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. Acumen’s New York office operates on a hybrid schedule, with in-office work Tuesday, Wednesday, and Thursday. While this role is not “always on,” it is often on.~~

**About Acumen**

Acumen is a global force of entrepreneurs, investors, philanthropists, and social innovators working together to build a world based on dignity. We were founded by Jacqueline Novogratz on the radical idea that business, when cultivated with moral imagination, can break the cycle of poverty. We invest in transformational companies, build sustainable markets, and prepare leaders with the tools they need to create a more just and inclusive future. Since 2001, we have scaled companies and shaped markets in some of the hardest-to-reach communities on the planet, impacting over half-a-billion lives. To learn more visit acumen.org.

**About The Role**

The CEO operates at the intersection of global investing, philanthropy, moral leadership, and systems change. Her work spans a complex network of relationships across entrepreneurs, investors, board members, partners, and public thought leaders, often across multiple geographies and time zones in a single day.

This role serves as a trusted operational partner to the CEO, responsible for the excellent execution of the CEO’s time, travel, communications, and day-to-day workflow. But this is more than an administrative role. It requires strong judgment, emotional intelligence, discretion, anticipation, and the ability to protect focus in an environment of constant motion and competing demands.

The Executive Assistant to the CEO will play a critical role in helping the CEO operate at her highest level. That means not only managing logistics with precision, but also understanding priorities, anticipating challenges, reducing friction, and ensuring that relationships and commitments are handled with care.

This role works in close coordination with, and functionally reports to, the Chief of Staff. Success in this role requires operating in true partnership with both the CEO and Chief of Staff — balancing responsiveness with discernment, execution with foresight, and independence with alignment. The person in this role must be able to make sound decisions, remain calm under pressure, and bring maturity, discipline, and humanity to highly visible work.

This role is ideal for a high-energy person who takes pride in making things work and operates exceptionally well behind the scenes, energized by complexity. The right person is genuinely motivated by Acumen’s mission and the opportunity to contribute to work that matters. This job is not for the meek of spirit.

**Specific Accountabilities Include**

Design and manage a dynamic, complex schedule that reflects the CEO’s highest priorities and Acumen’s broader organizational needs

- Exercise excellent judgment in evaluating requests, identifying trade-offs, and sequencing commitments thoughtfully across competing demands.

- Ensure the CEO is fully prepared for every engagement, with clear and concise context on the who, what, where, why, and how.

- Coordinate and execute a seamless daily schedule, managing multiple simultaneous requests across time zones.

- Manage high-volume communications with discernment, helping prioritize, draft, and respond as appropriate to ensure clarity, timeliness, and efficiency.

Lead end-to-end travel planning and execution

- Oversee, arrange, and book all travel and check-ins, coordinating with internal and external stakeholders and planning for the CEO’s needs throughout each journey.

- Understand the CEO’s preferences and working style, executing against them where possible and communicating clearly when constraints arise.

- Prepare comprehensive travel packs, including itineraries, logistical confirmations, diplomatic and/or medical clearance materials, meeting schedules, and relevant background context.

- Maintain real-time awareness of the CEO’s movements and evolving needs while traveling, proactively adjusting plans to ensure continuity and effectiveness.

- Forecast well in advance and secure required medical documents, passport pages, visas, and other travel materials for international trips.

- Ensure all relevant calendars, meeting details, and supporting information are accurate and current in advance of travel.

- Support a CEO who travels approximately 60–70% of the year.

Help run a highly effective Office of the CEO

- Serve, alongside the Chief of Staff, as a primary point of contact for the CEO’s office.

- Help prioritize and route incoming requests, escalating issues when needed and resolving problems quickly, calmly, and thoughtfully.

- Contribute to an Office of the CEO that is highly organized, responsive, discreet, and trusted.

- Support strong coordination across the CEO’s internal and external commitments so that the office operates with consistency, clarity, and care.

Ensure operational excellence and disciplined follow-through

- Prepare and track expense reports in a timely manner; review and advise on expense reports for the CEO and her direct reports in accordance with Acumen’s Travel & Expense Policy; manage CEO timesheets.

- Coordinate with Talent, Legal, and Finance on contracts, signatures, approvals, and related documentation.

- Obtain and track necessary information and signatures for documents related to the CEO, ensuring proper processing and delivery.

- Take on additional assignments as needed, including research, writing, presentation design, and other operational support.

**Skills & Qualifications**

- Minimum of 11 years of experience supporting senior executives in high-demand, fast-paced environments, with demonstrated ability to operate with discretion, judgment, and autonomy.

- Demonstrate ability to anticipate needs, navigate ambiguity, and make sound decisions in real time, with appropriate escalation to the Chief of Staff when needed.

- Ability to plan and execute with the end goal in mind, with strong attention to user experience and the ability to communicate the implications of changes.

- Total discretion with sensitive information in all contexts.

- Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.

- Excellent project management skills: ability to coordinate across stakeholders, manage competing priorities, and drive execution with minimal oversight.

- Excellent verbal and written communication skills: crisp, clear, kind.

- Ability to remain calm when plans change or go awry.

- Ability to anticipate needs and identify challenges before they arise. Ability to solve for them or communicate barriers up the line.

- Ability to collaborate effectively with people across geographies, backgrounds, and levels of seniority.

- Mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom.

- Self-reflective and deep alignment with Acumen's mission and values; curiosity about the ideas, people and places at the intersection of capital, poverty and climate.

- Permanent authorization to work in the United States.

~~The salary range for this role is $78,000 to $83,000 USD and is eligible for overtime plus a performance-based bonus. This range represents the present low and high end of pay range for this role. Actual compensation will vary based on various factors including but not limited to experience. Acumen has equal pay, so pay is determined through comparison to a cohort of employees in the market at the same level of accountability.~~

Executive Assistant to the CEO

With over 7,000 customers around the globe, we leverage more than 50 years of experience in delivering award-winning SaaS communications platforms and ultra-low electronic trading connectivity. 

Our accumulated expertise across regulations, market structures, asset classes and technologies gives our clients real choice. We strive to understand clients’ challenges to deliver first-rate products, services and support—today and for the future.

Industry: Telecommunications
Company Size: 1,001-5,000 employees

IPC Systems, Inc.

**TITLE: Executive Assistant **

**DEPARTMENT: Corporate **

**REPORTING TO: Chief People Officer **

**OFFICE LOCATION: New York, NY **

**ROLE TYPE: Hybrid, Full-time **

IPC is a fintech company that focuses on the human element. With a global presence, we support local markets with our advanced cloud-based trading communications and managed connectivity solutions.

Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global financial markets. This enables our clients to maintain consistent market access, a strong competitive advantage, and enhanced operational efficiency.

Join a team that is dedicated to delivering groundbreaking products and making a significant impact on our clients' success.

www.IPC.com

**Overview Of The Team **

We are seeking a highly organized, resourceful self-starter to handle a variety of administrative tasks and personal tasks, while demonstrating professionalism, attention to detail and courtesy at all levels of the organization supporting three Executives.

**Role Overview: **

- Manage the CPO, CFO and CTO (and other executives as needed) business schedules in alignment with their priorities, ensuring accuracy and proactivity.

- Manage administrative tasks and ensure smooth operations within the office.

- Facilitate meeting agendas, coordinate logistics, secure Wi-Fi access, and manage security registration for guest visits.

- Oversee calendar management, scheduling meetings, tracking deliverables, and handling follow-ups.

- Engage in project management, including resource allocation, timeline tracking, and providing updates and issue resolutions in advance.

- Submit and approve expense reports and purchase orders.

- Create comprehensive travel itineraries for international trips.

- Coordinate all logistics for events, including offsite meetings, strategy sessions, and holiday parties.

- Pre-Event Planning

- Venue and Vendor Coordination: Engaging with service providers for the provision, installation, and management of infrastructure required for the event, such as trader voice infrastructure.

- Documentation and Review: Documenting what worked, what didn't, and planning for improvements in future events.

- Prepare materials and documentation for executives to facilitate advance reading/preparation for meetings.

- Create and update organization charts as needed.

- Coordinate to assist with meetings, office space, and other logistics for IPC executives.

- Assist the Executive Chairman with the preparation and management of expense reports.

- Facilitate the coordination of meetings for the Executive Chairman, ensuring all logistics are handled efficiently.

- Develop and distribute questionnaires prior to all-employee calls to gather input and feedback.

- Collect and manage questions for all-hands meetings, ensuring a smooth and organized process.

**How You Will Make an Impact: **

- Undertake a broad range of activities that support our top executives that are both business and personal related.

- Manage the executives' business consistent with their priorities, accurately and proactively.

- Follow up with other parties where their action/inaction could impact on the ability of the executives to meet their accountabilities.

- Follow up action points with Managers to ensure deadlines are met.

**Essential Skills and Experience to be Successful in this Role: **

- At least 4 years of experience supporting a top executive(s).

- Good organizational skills, including time management and communication skills, both written and oral.

- High ability to prioritise tasks.

- Advanced knowledge of MS applications.

**Desired Skills and Experience: **

- A minimum of 5 years of progressive administrative experience.

- Multitasking ability to be able to carry out more responsibilities as they arise throughout the day/week.

**What’s in It for You? **

At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees. In addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including:

- Competitive Base Salaries

- Medical Coverage, Dental and Vision, Short/Long Term Disability, AD&D and Life Insurance Coverage

- 401(k) plan with matching contributions

- Flexible PTO plus Public Holidays

- Additional Time off for Charity Work and Volunteering

- Pet Insurance

- ID Theft insurance

- Tuition Reimbursement

- Certification Bonus Program

- Access to “IPC University” our Internal E-Learning Platform

- Structured Onboarding Training and Peer Mentor Support

- Enhanced Parental Leave

- Wellness Program

- Employee Referral Scheme

Further information about your benefits will be provided during your onboarding process.

**Additional Information: **

At IPC, we believe that hybrid working creates an inclusive, flexible environment where employees can perform at their best, and teams can collaborate, innovate, and celebrate successes together. We spend around 60% of our time in the office and around 40% of our time working remotely. Some employees may be required to work from the office or client sites more than 60% of the time, if required by their role and/or client needs.

Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC.

You can explore more about our culture, offerings on www.ipc.com/careers/ and www.ipc.com/about-us/about-ipc/.

**IPC’s Work Culture: **

The IPC work culture is one that fosters inclusion, prioritizes innovation, and maximizes potential. We are a global ecosystem, full of diverse people that together made IPC what it is today. Our strength as an organization is the sum of our different backgrounds, perspectives, skills and geographies; supported by an ironclad commitment to constructive dialogue and open-mindedness.

We live and breathe our commitment to innovation by embracing bold ideas, seizing new opportunities and striving for excellence. Our people have continued to deliver ground-breaking solutions to our clients for over 50 years.

As the largest state-chartered savings bank in New York, with over $16.8B in assets, Apple Bank offers a full range of retail banking services to individuals and businesses across the five boroughs of New York City, Long Island, Westchester and Rockland counties, and New Jersey.

No employee or applicant for employment will be discriminated against because of race, color, religion, sex, sexual orientation, gender identity, pregnancy and lactation accommodations, arrest or conviction records, credit history, caregiver, domestic violence victim status, national origin, disability, age, immigration or citizenship status, marital status, military and/or veteran status, or any other Federal or State legally-protected classes.

Industry: Financial Services
Company Size: 1,001-5,000 employees

Apple Bank

New York, NY

159th Street

Salary range: $21.98/hr - $32.97/hr

The Universal Banker (UB) acts as a full service, single point of contact for Apple Bank clientele by providing prompt, courteous, and efficient service to new and existing customers through the processing of monetary and account related transactions. The UB position is a hybrid role that requires the incumbent to operate in the dual capacity of Customer Service Representative and Teller, providing branch leadership with the ability to deliver quality customer service at an enhanced level. The Universal Banker also provides sales and service support to the branch by acquiring new clients, offering suitable Bank products/services (that add value to the customer), performing branch/platform related functions and processing account maintenance transactions.

The successful candidate will open new accounts, resolve issues, and educate our customers on Bank products/services and may refer them to a licensed representative of ABS Associates of NY, Inc. when appropriate. The UB seeks to build mutually beneficial and long-term relationships based on trust and the offering of suitable solutions that meet the client’s needs, exceeding expectations.

**Essential Duties & Responsibilities**

- Provide exceptional customer service by engaging clients in a friendly and professional manner and also resolving service-related issues timely and efficiently.

- Conduct business ethically, thoroughly communicating to current and prospective clients the facts/features of the various products, accounts, and services that Apple Bank has to offer.

- Recognize opportunities to acquire new or additional banking relationships by engaging in discussions with both customers, as well as prospects, to understand their needs and offer suitable products and services that add value; make appropriate referrals to licensed representatives of ABS Associates of NY, Inc.

- Establish, retain, and deepen relationships with existing and potential customers to achieve team sales and referral goals while providing quality customer service.

- Handle all aspects of Teller operations by processing transactions in accordance with established policies and procedures; prove daily transactions within a reasonable timeframe and safeguard assigned cash and negotiable instruments.

- Assist in the opening and closing of vault, safe, and ATM machine and ensure the customer area is kept orderly and properly supplied (deposit and withdrawal tickets, ATM envelopes, changing the rate boards, dates on writing desks, etc.).

- Communicate all disclosures, rules, and regulations covering transactions, as well as FDIC protection to customers upon the opening of new accounts.

- Ensure accurate new account record keeping practices and perform timely follow-up as needed.

- Adhere to regulatory, compliance, security, and audit policies/procedures, as well as our code of conduct and operational controls to ensure the safety and security of the client, as well as Bank assets.

- Protect Bank against loss by ensuring that all new account procedures including CIP and BSA requirements are adhered to.

- Assist in training and mentoring of newly hired Tellers, Customer Service Representatives, and Universal Bankers.

- Build and maintain technical and professional knowledge by attending educational workshops.

- Perform additional duties as requested.

**Skills, Education, & Experience**

- High School Diploma or GED required.

- Must have at least 1-2 years retail banking experience in the combined experience of Teller/ Customer Service Representative.

- General understanding of banking operations (Risk, Compliance, Fraud, Loss, etc.) preferred.

- Prior experience in fostering and developing strong customer relationships.

- Ability to develop, as well as maintain a detailed level of knowledge of banking products and services.

- Display willingness to be cross trained in other branch functions.

- Excellent problem-solving skills with the ability to provide solutions to customer issues.

- Must present a confident, professional, and positive demeanor to customers.

- Excellent interpersonal and communication (verbal + written) skills; must have excellent phone skills.

- Strong organizational skills and detailed oriented.

- Basic knowledge of Microsoft Office suite of products (Word, Excel, & PowerPoint).

- Display sound judgment and discretion when utilizing confidential information.

- Weekend work and extended hours or filling in at neighboring branch locations may be required.

- Mandatory training may require occasional travel.

Visa sponsorship not available.

~~We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and/or veteran status, or any other Federal or State legally-protected classes. ~~

Universal Banker- 159th Street

Physician-founded and physician-led, The Dermatology Specialists (TDS) is the largest Dermatology Group in New York City. With over 150 providers, we manage 500,000+ patient visits annually across 50+ locations in Manhattan, Queens, Brooklyn, The Bronx, Long Island, Pennsylvania, and Delaware.

Offering a comprehensive range of medical, cosmetic, and surgical dermatology services, The Dermatology Specialists is committed to accessible care. With operations seven days a week, extended hours, and by accepting all insurance plans, TDS provides comprehensive dermatological care for everyone with skin. 

Our commitment to you is medical professionalism, superlative dermatologic care, and reliable, novel approaches to common and uncommon conditions. We pledge to make you welcome neighbors within our local practice and bring a fresh aesthetic to our specialty.

Industry: Hospitals and Health Care
Company Size: 201-500 employees

The Dermatology Specialists

**New York City's Largest Dermatology Practice **

We're a full-service dermatology practice with 50+ locations across Manhattan, Brooklyn, Queens and Long Island. Now Delaware and Philly too!

The Customer Service Representative (CSR) provides superior customer service while resolving inbound billing inquiries related to dermatology services. The role handles inquiries via phone, email, and EMR-tasked billing requests, assists patients with billing questions, and ensures accurate interpretation of Explanation of Benefits (EOBs), payment postings, and claim denials. The CSR collaborates with the Revenue Cycle team and Ops team to support timely resolution, maintain high patient satisfaction, and improve financial outcomes for the dermatology practice.

**Key Responsibilities: **

· Manage inbound and outbound inquiries related to dermatology billing via phone, secure email, and EMR-tasked messaging.

· Respond to patient calls and inquiries regarding charges, balances, payment arrangements, and EOB details with professionalism and empathy.

· Review and interpret Explanation of Benefits (EOBs) and remittance advice to determine patient responsibility and correct posting of payments.

· Verify patient demographics, insurance coverage, and eligibility as needed to resolve billing questions and prevent delays.

· Process and/or coordinate payment postings, refunds, adjustments, and write-offs in accordance with policy.

· Investigate claim denials and underpayments; identify root causes and communicate resolution steps to patients and internal teams.

· Collaborate with front desk, clinical staff, and coders to obtain required documentation or clarifications for billing questions.

· Resolve EMR-tasked billing items (e.g., billed-in-error notes, re-billing requests, pre-authorization/authorization tracking as applicable) with accuracy and timeliness.

· Communicate payment plans, balance notifications, and patient financial responsibility clearly and professionally.

· Maintain knowledge of dermatology-specific procedures, CPT/HCPCS codes, and associated payer rules relevant to the practice.

· Ensure compliance with HIPAA and all applicable privacy and security requirements during patient communications and data handling.

· Document interactions and resolutions in the Electronic Medical Record (EMR) and revenue cycle systems; maintain complete, accurate, and auditable notes.

· Escalate complex or unresolved issues to the appropriate supervisor or denials specialist in a timely manner.

· Contribute to process improvement by identifying trends in patient inquiries, denial patterns, and payment bottlenecks; propose enhancements to policies and workflows.

· Meet or exceed key performance indicators (KPIs) such as first-call resolution, average handle time, patient satisfaction scores, and denial/problem resolution rates.

**Required Qualifications: **

· High school diploma or equivalent; associate degree or relevant certifications preferred (e.g., HIM, CPC, CPAR, or revenue cycle certification).

· Proven experience in healthcare revenue cycle or medical billing/customer service, preferably in dermatology or outpatient specialty settings.

· Strong understanding of health insurance plans, benefit structures, network rules, copays/coinsurance/deductibles, and managed care terminology.

· Detailed knowledge of payment posting processes, coding basics (CPT/HCPCS/ICD-10), denials management, and Explanation of Benefits (EOBs).

· Experience handling EMR systems and billing tools; proficient with payment posting, eligibility verification, and patient communication modules.

· Excellent verbal and written communication skills; ability to explain complex billing concepts in a patient-friendly manner.

· Knowledge of HIPAA requirements and strong commitment to patient privacy and data security.

· Ability to work cross-functionally with front desk staff, clinical teams, and revenue cycle colleagues.

**Preferred Qualifications: **

· Experience in dermatology or cosmetic dermatology revenue cycles.

· Knowledge of payer-specific rules for dermatology procedures, pre-authorization, and post-treatment billing.

· Bilingual abilities (e.g., English/Spanish) to support a diverse patient population.

**Key Competencies: **

· Customer Service Excellence

· Revenue Cycle Knowledge

· Insurance & Benefit Literacy

· Denials & Remediation

· Communication Skills (verbal and written)

· Problem Solving and Critical Thinking

· Data Entry and Documentation Quality

· HIPAA Compliance

· Collaboration and Teamwork

· Time Management and Multitasking

**Benefits: **

- Excellent Benefits Package (medical, dental, vision,401K)

- 120 hours of Sick /Vacation time; Paid holidays

- Access to Care.com to support childcare, senior care, pet care, and other family needs.

- Exclusive discounts on select cosmetic services.

**Compensation: $66,300 **

RCM Customer Service Specialist

At Platinum Coastal Group, we believe that investing in your advertising is just as important as investing in yourself. Our experienced team is here to help you identify the best strategy for your business, be it online or offline. We are committed to helping you reach your goals and build a long-term relationship with you.

From creative campaigns to engaging content, our team works to ensure that you get the most out of your advertising dollars. We want to help you succeed and reach your goals, so contact us today to get started

Industry: Advertising Services
Company Size: 11-50 employees

Platinum Coastal Group

We are currently seeking a dependable and personable Customer Service Representative to join our in-office team. As the first point of contact for customers visiting our location, you will play an important role in delivering a welcoming and solution-focused experience. From answering questions to resolving concerns, your support will help strengthen customer satisfaction and long-term relationships.

The ideal candidate enjoys interacting with people, communicates confidently, and is motivated to grow professionally. You’ll collaborate with colleagues across departments to ensure every customer receives timely and effective assistance.

**Primary Responsibilities**

- Welcome customers in person and provide knowledgeable support regarding products and services.

- Offer clear and accurate information about pricing, features, and company offerings.

- Handle customer inquiries and resolve issues efficiently and courteously.

- Maintain a professional and positive approach during all interactions.

- Record customer conversations, updates, and resolutions accurately in company systems.

- Conduct follow-ups when necessary to confirm complete issue resolution.

- Refer more complex matters to the appropriate department as needed.

- Assist customers with purchases, modifications, returns, or cancellations.

- Gather and communicate customer feedback to leadership.

- Attend training sessions to stay informed about products, services, and policies.

- Collaborate with team members to consistently deliver high-quality service.

- Monitor recurring questions or concerns and share insights for improvement.

- Remain informed about current promotions, updates, and operational procedures.

- Support in-store promotional efforts and help communicate special offers.

- Contribute to a supportive, team-oriented workplace environment.

**Qualifications & Skills**

- High school diploma or equivalent required; additional education is an asset.

- Previous experience in a customer-facing role preferred but not required.

- Strong written and verbal communication abilities.

- Comfortable learning new software systems and service tools.

- Ability to manage multiple tasks while staying organized.

- Effective problem-solving skills with a solutions-driven approach.

- Capable of working independently as well as part of a team.

- Dependable, punctual, and professional in high-pressure situations.

- Flexible schedule, with occasional weekend or holiday availability if needed.

- Willingness to participate in continued training and development.

- Enthusiastic attitude with a genuine commitment to customer care.

Skills: customer satisfaction,communication,customer service

Customer Service

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