Columbia University Irving Medical Center (CUIMC) is a clinical, research, and educational enterprise located on a campus in northern Manhattan. We are home to four professional colleges and schools that provide global leadership in scientific research, health and medical education, and patient care, including:

- Vagelos College of Physicians and Surgeons
- College of Dental Medicine
- School of Nursing
- Mailman School of Public Health

Patient Care

Columbia University Irving Medical Center (CUIMC) is a leader in providing comprehensive patient care and offers a range of general and specialized medical, dental, and nursing services. We have more than 1,800 physicians, surgeons, dentists, and nurses in locations throughout the New York City metro area.

We know each patient is unique. Our knowledge of innovative treatments is enhanced by our compassion for patients and their families and a devotion to maintaining the highest standard of care.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Columbia University Irving Medical Center

Savvy Admin PROD

Grade 103

- Job Type: Officer of Administration

- Bargaining Unit:

- Regular/Temporary: Regular

- End Date if Temporary:

- Hours Per Week: 35

- Standard Work Schedule:

- Building:

- Salary Range: $66,300 - $68,500

~~The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.~~

Position Summary

The Vagelos College of Physicians and Surgeons Office of Development (VPS OOD), a part of the Columbia University Irving Medical Center (CUIMC), is dedicated to facilitating relationships that support the vision and mission of CUIMC and VP&S: to transform health by driving discovery, advancing care, and educating leaders.

Reporting to the Senior Executive Director of Finance & Operations, the Operations Coordinator will be responsible for supporting the day-to-day operations and logistics of VPS OOD, ensuring that the overall operational integrity of office spaces is maintained on a daily basis. The incumbent will serve as the main point of contact between key Columbia service support groups and VPS OOD staff to ensure general office maintenance and service requests are completed in a timely and satisfactory manner. They will also work with outside suppliers and vendors to purchase office supplies, furniture, equipment, printers, and other items necessary to maintain the daily integrity and operations of the office, monitoring supply levels and replenishing supplies as needed. Accordingly, the Operations Coordinator will be responsible for scheduling and receiving deliveries and will serve as the first point of contact for all guests to the office, notifying necessary staff members of arrivals and triaging guests/items accordingly.

The incumbent will manage relationships with vendors throughout the lifecycle of orders and projects, including handling contracts, invoicing, payments, and related administrative duties. They will also assist with VPS OOD’s procurement activities by managing a Purchasing Card, acting as a departmental resource in Concur, Columbia University’s travel and business expense management system, and working with finance-related University service groups such as Vendor Management, Purchasing, and Accounts Payable. On a periodic basis, the Operations Coordinator will also assist with gift processing. Other special operations projects, such as office moves, office space repairs, and construction projects, will be managed and executed by the Operations Coordinator in conjunction with the Senior Executive Director.

**Responsibilities**

- Ensure overall integrity of office space is maintained, including general functioning of office spaces, organization of all office supplies, and general tidiness of common areas; monitor and maintain adequate office supplies and equipment, conducting regular walkthroughs of spaces; order supplies, unpack boxes, and restock supplies as needed; schedule and coordinate deliveries and repairs; schedule and coordinate other special service requests as needed. – 25%

- Serve as the liaison between CUIMC Facilities, Telecom, and other related Columbia service groups to process requests and meet the operational needs of staff; manage requests from start to finish to ensure proper completion; confirm appropriate billing of requests and identify corrections as needed. – 25%

- Manage accounts with various supply and equipment vendors, handling contracts, invoicing, and payments; manage departmental Purchasing Card (P-Card) and Travel Card; reconcile expenses in ARC with appropriate chart string (account) information and backup documentation/information; assist with Finance-related internal tracking processes. Serve as departmental resource for Vendor Management requests. –25%

- Receive and sort USPS mail, packages and other deliveries and notify recipients/staff members; accordingly, coordinate inter-departmental mail delivery as needed; receive and welcome guests, escort guests to appropriate areas as needed. –15%

- Provide general administrative support to the Associate Vice President, Finance, Operations and Alumni Relations and the Senior Executive Director, including calendar management and meeting scheduling. – 5%

- Periodically assist with gift processing, and other duties and special projects as assigned. – 5%

**Minimum Qualifications**

- Bachelor's degree or equivalent in education and experience required

**Preferred Qualifications**

- Advanced experience with Microsoft Office software

- Proficiency with PCs, and Windows software

- Experience with Salesforce

**Other Requirements**

- Must be highly organized and professional, while possessing strong written and verbal communication skills

- Excellent interpersonal and customer service skills with a poised, mature, and professional nature, able to collaborate with staff at all levels

- Detail oriented with superior organizational skills and the ability to manage and prioritize a variety of projects at once

- Resourceful, proactive and thorough, with a focused, self-starting attitude and the ability to work independently and as a member of the team

- Ability to lift heavy items such as boxes and packages, and unpack and sort items accordingly

- This is a hybrid role

- Cover letter and resume required

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Operations Coordinator

Berkeley Research Group, LLC (BRG) is a global consulting firm that helps leading organizations advance in three key areas: disputes and investigations, corporate finance, and performance improvement and advisory. With offices around the world, we are an integrated group of experts, industry leaders, academics, data scientists, and professionals working beyond borders and disciplines. We harness our collective expertise to deliver the inspired insights and practical strategies our clients need to stay ahead of what's next.

We have in-depth experience across a wide range of industries and markets, from construction and energy to technology and healthcare. No matter what sector your business is in, we have experienced professionals who understand the challenges you face—making us better equipped to help solve them.

Industry: Business Consulting and Services
Company Size: 1,001-5,000 employees

Berkeley Research Group

**We do Consulting Differently**

BRG is a fast-growing, full-service consulting firm with 1,200 professionals in 40 offices worldwide. BRG helps leading organizations in three main areas: disputes and investigations, corporate finance, and strategy and operations. We help clients stay ahead of what’s next in an ever-changing marketplace. BRG currently has over 40 offices across the United States and internationally. This position can be located in our Washington, DC; New York, NY; or Boston, MA offices.

BRG professionals bring extensive industry experience to deliver data driven, independent, and innovative approaches to complex legal, regulatory, and business challenges. Our core strength is the ability to harness and analyze large amounts of electronic data and turn it into meaningful and insightful information. Companies trust our independent thinking and ability to solve unstructured problems.

**About The Opportunity**

The BRG team is growing and needs a strong project manager with an entrepreneurial mindset and a proven ability to thrive in ambiguity. The Operations Coordinator will help execute and oversee specific administrative and business functions including, but not limited to: campus recruiting; the summer associate program; recurring staff training; marketing; and other core operations functions. The Operations Coordinator will work alongside other Operations staff to provide general management support and assist with ad hoc projects and initiatives identified by leadership. The Operations Coordinator will report to the leadership team and other Consulting Directors.

This position requires someone with strong organizational, administrative, problem solving, and communication skills. It requires a self-motivated and adaptable individual who will be tasked with multiple concurrent priorities necessitating communication and coordination with many stakeholders. Exemplar responsibilities are described below.

-  General Management:

- Provide administrative support to senior leaders.

- Ad hoc project management to assist with strategic practice development, such as coordinating/assisting in budgeting processes.

- Planning and executing special events such as practice retreats and events, client dinners, holiday gifts, etc.

- Regular communication with corporate and other counterparts, including, but not limited to: HR and personnel management, office operations and management teams, and learning and development specialists.

-  Campus Recruiting:

- Manage execution of campus recruiting roadmap to recruit 35+ full time new hires and 35+ summer associates annually across multiple offices with responsibilities focused on coordination, logistics, and administrative support (rather than traditional recruiter duties).

- Accurately track thousands of candidates throughout the recruiting process.

- Execute administrative aspects of on-campus activities.

-  Summer Associate Program:

- Help manage summer associate program of 35+ individuals across multiple offices.

- Develop training and programming with senior leaders.

- Serve as the liaison for summer associates across multiple offices.

- Manage relevant budget and coordinate with office-specific staff to plan summer associate events.

- Act as a liaison between HR and summer associates for onboarding, training programs, offboarding, conversion offers.

- Assist consulting staff with tracking and identifying staffing opportunities for the summer associates.

-  Continuous staff training and development

- Coordinate regular training events and seminars for consulting staff to attend.

- Work with senior leaders to help facilitate core evaluation functions, including year-end review process and regular staff calibration.

- Assist senior leaders in tracking staff utilization and identifying staffing opportunities.

**Qualifications**

The ideal candidate is a prior consultant at a professional services firm. Although this is an operations role, the ideal candidate would be willing and able to learn the consulting side of the business to understand how their impact can be maximized.

**Specific Skills And Experience Should Include**

- Bachelor’s degree required

- Minimum of 2 years of prior work experience, preferably in a professional services role

- Entrepreneurial mindset, with an ability to think critically and be a creative problem solver, work independently, and proactively seek guidance when appropriate

- Excellent written and verbal communication skills with a confident and clear communication style

- Ability to coordinate schedules and concurrently correspond with numerous stakeholders

- Aptitude to develop insights and recommendations to business problems

- Ability to manage multiple tasks, prioritize changing work demands and learn quickly

- Ability to proactively address foreseeable problems and approach issues pragmatically

- Mature presence, empathy, and intellectual curiosity

- Demonstrate strong project management, time management, and organizational skills

- Handle sensitive information and preserve its confidentiality

- Strong understanding of managing relationships and developing solution-based proposals in a professional services environment

- Expert working knowledge and significant professional experience with Microsoft Word, Excel, and PowerPoint

- Understanding of AI tools and interest in developing automation of internal administrative processes with AI where relevant

- Be flexible and willing to work after hours when necessary

- Experience with travel planning & logistics

- Willingness to travel to other BRG offices on occasion

This position is based in BRG’s Washington, DC; New York, NY; or Boston, MA office working with colleagues in the office three to four days a week, on average.

Salary Range: $60,000 - $80,000

Candidate must be able to submit verification of his/her legal right to work in the U.S., without company sponsorship.

**About BRG**

BRG combines world-leading academic credentials with world-tested business expertise and purpose-built emerging technologies. Our culture centers on agility and connectivity which sets us apart and gets you ahead.

At BRG, our professionals include specialist consultants, industry experts, renowned academics, and leading-edge data scientists. Together, they bring a diversity of real-world experience, data, and human and artificial intelligence, to economics, disputes, and investigations; corporate finance; and performance improvement services that address the most complex challenges facing organizations across the globe.

Our unique structure nurtures the interdisciplinary relationships that give us the edge, laying the groundwork for more informed insights and more original, incisive thinking. When paired with our global reach and resources, our diverse perspectives and technical capabilities make us uniquely capable to address our clients’ challenges. We get results because we know how to apply our thinking to your world.

At BRG, we don’t just show you what’s possible. We’re built to help you make it happen.

BRG is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

We are an independent clinical laboratory based in New York City, providing accurate, timely diagnostic testing for physicians, clinics, and healthcare providers.

Our focus is simple: reliable results, efficient turnaround times, and seamless coordination with provider offices.

We understand that lab work is not just about testing—it’s about workflow. From clear requisitions to insurance-ready processing, we help reduce administrative friction so providers can focus on patient care.

Services include:
• Home visits
• Routine and specialty lab testing
• Specimen collection coordination
• Fast, consistent turnaround times and physician support.

We partner with medical offices across NYC and nationwide to deliver a smoother, more dependable lab experience.

Industry: Medical and Diagnostic Laboratories
Company Size: 2-10 employees

Epic Laboratory Services, Inc

**Company Description **

Epic Laboratory Services, Inc. is an independent clinical laboratory based in New York City, specializing in accurate and timely diagnostic testing for physicians, clinics, and healthcare providers. Our mission is to deliver reliable results, fast turnaround times, and seamless collaboration with healthcare offices to enhance patient care. Offering services such as home visits, routine and specialty lab testing, and specimen collection coordination, we strive to reduce administrative friction for our partners. We are committed to creating a smooth and dependable laboratory experience for medical offices in NYC and nationwide.

**Role Description **

This is a full-time role for a Clinical Lab Operations Coordinator to support laboratory intake, insurance coordination, and physician office communication.

This role plays an important part in making sure laboratory requisitions are complete, billing information is accurate, and communication between physician offices and our laboratory team runs smoothly.

Key Responsibilities

- Review incoming laboratory requisitions for completeness and accuracy.

- Patient Insurance eligibility and preparation of billing documentation.

- Communicate with physician offices to obtain missing information.

- Coordinate test orders and billing details with partner laboratories

- Monitor lab email, respond to inquiries and maintain clear records.

- Verify patient insurance, organize and prepare billing documentation.

- Assist with phone coverage and scheduling when needed.

**Qualifications **

- Previous experience in a laboratory operation or medical office /billing is a big+

- Bilingual Russian/English is a big+

- Strong attention to detail

- Excellent organization and follow-up skills

- Ability to manage multiple administrative tasks

- Excellent communication skills.

- Knowledge of EMR or billing software is a big+

- Google Workspace ( Sheets, Docs, etc.), email proficiency

- Associates Degree/Bachelors Degree

Schedule:Part-Time Training(2 days a week) → Full-Time Position(4-5 days)

Brooklyn, NY

Training period: 2 days per week for approximately 4-8 weeks.

After training: Full-time (4–5 days per week)

Compensation based on experience. $19-$25 per hour.

Clinical Lab Operations Coordinator

Authentic Brands Group (Authentic) is a unified platform that integrates M&A, licensing, brand strategy and digital innovation to unlock the power of its global portfolio. It connects iconic sports, lifestyle, entertainment and media brands with best-in-class partners to optimize long-term value in the marketplace. Authentic owns more than 50 global brands, generating approximately $32 billion in annual retail sales. These brands have a significant presence in 150 countries, with more than 29,000 freestanding stores and shop-in-shops, as well as 460,000 points of sale worldwide. Authentic’s portfolio of globally recognized brands includes Shaquille O’Neal, David Beckham, Reebok, Champion, Nautica, Elvis Presley, Marilyn Monroe, Sports Illustrated, Eddie Bauer, Aéropostale, Lucky Brand, Nine West, Brooks Brothers, Juicy Couture, Vince Camuto, Quiksilver, Billabong, Sperry, Hunter and Ted Baker. Through its joint venture with Saks Global, Authentic Luxury Group (ALG), it drives growth for luxury and accessible luxury brands, including Barneys New York, Judith Leiber, Hervé Léger, Vince, Neiman Marcus, Saks Fifth Avenue and Saks OFF 5TH.

For more information, visit authentic.com.

*We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information. If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com.*

Industry: Retail Apparel and Fashion
Company Size: 201-500 employees

Authentic Brands Group

**Who We Are **

Authentic Brands Group (Authentic) is a leading sports, media, entertainment and lifestyle platform. As the owner of some of the most iconic and beloved intellectual property in the world, Authentic acquires and invests in brands to create long-term value for all of its stakeholders. A digital-first, asset-light platform, Authentic sits at the intersection of culture, commerce and technology. It brings brands to life and cultivates fandom through powerful storytelling, premium content and unforgettable live experiences. Together with nearly 2,000 best-in-class licensing partners across 150 countries and an expansive distribution network, Authentic’s brands drive more than $38 billion in annual systemwide retail sales worldwide.** ****Why Authentic **

You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

The Office Coordinator is responsible for ensuring smooth day-to-day operations of the New York HQ. This role reports to the Senior Facilities Manager and will help manage company-wide administrative tasks ensuring all business needs are appropriately met. The ideal candidate is a well-organized, team-player who takes the initiative to resolve operational challenges all while working in a fast-paced environment.

**What you’ll be working on **

- Provide high-touch support to the staff throughout the workday, ensuring colleagues have the resources and a comfortable environment to do their best work.

- Help plan and coordinate office events, meetings, and celebrations.

- Assist in the onboarding and offboarding process of employees.

- Support operations safety management and policies and procedures.

- Manage and track office supply inventory and place orders for each office as needed.

- Stock supply closets and pantries.

- Assist with audits, expense tracking, and budget related tasks as required.

- Process incoming and outgoing mail and packages.

- Coordinate scheduling and preparation for meetings, including setting up conference rooms and organizing lunches and refreshments.

- Assist in developing office policies and procedures to improve efficiencies.

- Maintain office cleanliness and organization in collaboration with cleaning staff.

- Correspond with building maintenance and management for office needs.

- Cover main reception desk as needed - registering and greeting guests, scheduling messengers and booking conference space.

**Must Haves: **

- Bachelor’s Degree in a relevant field or comparable work experience.

- Team-player who can also work independently.

- Ability to operate effectively & efficiently in a fast-paced environment.

- Must exhibit excellent attention to detail and good organizational skills.

- Must be energetic, highly motivated and able to multi-task.

- Must be an adaptable problem-solver with the curiosity to learn.

- Experience using email tools and online platforms (Box, Teams, Adobe, etc.)

- Proficiency in Microsoft Office, with aptitude to learn new software and systems.

**Primary Location Hourly Range: **

**$25-$29/hour **

**Fraud Alert: Unauthorized Job Offers and Impersonations **

We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.

Please note:

- All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).

- Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.

- We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.

If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com.

**Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status. **

**For individuals with disabilities or religious obligations who would like to request an accommodation, please contact ****talent@authentic.com **

~~**To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here: https://authentic.com/pages/privacy-policy ** ~~

Established in 1979 by renowned jewelry designer Effy Hematian, Effy Jewelry is one of the most critically acclaimed and highly visible jewelry lines available in 2600 retail locations worldwide.

Celebrated for exceptional quality and trend-defining artistry, Effy Jewelry is proud to have adorned royalty and countless celebrities with precious jewels and one-of-a-kind masterpieces.

If you're a professional who lives with passion and would like to join a family owned company head-quartered in the heart of the New York diamond district, please review our available career opportunities.

Industry: Retail Luxury Goods and Jewelry
Company Size: 1,001-5,000 employees

Effy Jewelry

**Job Title: ** HFDF Logistics Specialist

**Location: ** New York City, NY

**Reports To: ** HFDF Logistics Manager

**Salary: ** 60,000 - 70,000

**Job Overview **

The Logistics Specialist is responsible for managing end-to-end logistics operations for the duty-free business, including coordinating multimodal shipment consolidations to cruise ships, booking freight, and managing supply orders across global trade lanes. This role requires a detail-oriented professional with a strong command of international shipping regulations, customs compliance, and 3PL partnership management.

As a mid-level specialist, this individual will operate with a high degree of autonomy, proactively managing day-to-day logistics activities while supporting the Logistics Manager on strategic planning and cross-functional initiatives. The role is critical to ensuring the seamless flow of goods as the business continues to scale globally.

**This role is based in our headquarters in New York City and requires a full-time onsite presence. **

**Key Responsibilities **

**Shipment Coordination & Tracking **

- Own the full shipment lifecycle — from scheduling pickups and carrier bookings through final delivery to assigned cruise vessels — ensuring on-time performance across all lanes.

- Track and manage purchase orders in close coordination with the Merchandise and Buying teams, maintaining real-time visibility from vendor confirmation through final delivery.

- Simultaneously manage multiple high-priority shipments with competing deadlines, applying sound judgment to triage, escalate, and resolve delays before they impact operations.

- Serve as the primary operational liaison with carriers, freight forwarders, customs brokers, 3PL partners, and onboard cruise teams — proactively communicating status updates and resolving discrepancies in a timely manner.

- Coordinate consolidation shipments to cruise ships, including load planning, cut-off management, and last-mile coordination with port and vessel teams.

- Monitor carrier performance and flag recurring service issues to the Logistics Manager for vendor review.

**Documentation & Compliance **

- Prepare, review, and maintain a full suite of shipping documentation including bills of lading, commercial invoices, shipper's letters of instruction (SLIs), packing lists, and customs entry paperwork.

- Ensure all shipments comply with applicable international trade regulations, import/export laws, and carrier requirements across all operating regions.

- Review and approve carrier and vendor invoices, verifying accuracy against contracted rates and services rendered; escalate billing discrepancies for resolution.

- Maintain organized and audit-ready records for all shipments, documentation, and compliance filings.

- Stay current on changes to customs regulations, tariff classifications, and trade compliance requirements that may affect duty-free operations.

**Supply Chain Management **

- Support the planning and scheduling of replenishment shipments, collaborating with the Merchandise and Buying teams to align inventory needs with logistics timelines.

- Solicit and evaluate freight quotes from multiple carriers and freight forwarders, providing cost analysis to assist with budget planning and carrier selection.

- Track, compile, and report logistics KPIs — including on-time delivery rates, freight costs, and lead times — to the Logistics Director on a recurring basis.

- Plan and coordinate reverse logistics operations, including the return of unsold or damaged goods, working closely with 3PL partners to ensure efficient and cost-effective execution.

- Identify opportunities to streamline logistics processes, reduce costs, and improve delivery performance.

**Cross-Functional Collaboration **

- Partner closely with internal teams — including Merchandising, Buying, Finance, and Cruise Operations — to align logistics activities with broader business priorities and seasonal demands.

- Serve as a logistics subject-matter resource for cross-functional projects, providing operational input on timelines, cost implications, and feasibility.

- Communicate proactively with internal stakeholders on shipment status, potential disruptions, and resolution plans to minimize business impact.

- Support colleagues and contribute to ad hoc projects, continuous improvement initiatives, and special assignments as directed by the Logistics Manager.

**Issue Resolution & Quality Control **

- Proactively identify, investigate, and resolve shipment exceptions, supply chain disruptions, and operational discrepancies with a solutions-first mindset.

- Review ship supply checklists for accuracy and completeness; flag and follow up on discrepancies with relevant teams before delivery windows close.

- Maintain a working log of recurring issues and contribute to root cause analysis and corrective action planning.

**Qualifications **

- Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field (or equivalent professional experience).

- 2–5 years of progressive logistics or supply chain experience, ideally within retail, duty-free, or cruise/maritime environments.

- Strong working knowledge of international shipping processes, freight modes (air, ocean, ground), customs regulations, and import/export documentation.

- Experience working with 3PL partners, freight forwarders, and customs brokers across multiple trade lanes.

- Proficiency in logistics management systems, TMS platforms, or ERP systems; strong Excel skills required.

- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

- Strong written and verbal communication skills, with the ability to collaborate effectively across internal teams and external partners.

- A proactive, problem-solving mindset with keen attention to detail and a commitment to operational excellence.

~~Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas. ~~

~~Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation. ~~

Logistics Specialist

Dupe.com has built the fastest way for shoppers to understand their purchase options and to feel confident in what to buy next. It's also just really fun to use, so use it 😊

Industry: Technology, Information and Internet
Company Size: 2-10 employees

Dupe.com

We're hiring at Dupe: ~~AI-Native ~~ Executive Assistant.

The job is the classic EA role — take mundane work off the executive team's plate, unblock anything that isn't product-critical, keep the trains running — with one twist: you're as obsessed with AI automation as you are with execution.

Most EAs use Calendly and Notion. We want someone who uses Claude, ChatGPT, and Cursor to do in 20 minutes what used to take four hours. Someone who sees a recurring task and instinctively asks: can a model do this? Can an agent do this? Can I never do this again?

**Who we're looking for: **

• Real EA or chief-of-staff-adjacent experience — you know how to run an executive's life and a small company's ops

• Already fluent in frontier AI tools and using them daily for your own work

• Top-decile organized. Your personal Notion is embarrassing in a good way

• Comfortable reading code, even more comfortable asking Claude to write it

• High agency, low ego, fast clock speed

**What you'll do: **

• Be the unblocker for the CEO and CTO across calendar, comms, vendors, hiring, ops

• Automate the recurring stuff out of existence — reporting, research, outreach, scheduling

• Build internal agents and AI workflows the team can lean on every day

• Be the in-house expert pushing every new AI tool as far as it goes

**What you'll get out of it: **

• Direct line to the CEO and CTO from day one

• Front-row seat at one of the fastest-growing consumer startups in agentic commerce

• Real budget to try every new AI tool the moment it ships

• A clear path into Chief of Staff, Head of Ops, or forward-deployed eng

• The skill set that defines the next decade: knowing how to actually wield AI to ship

A few honest things up front:

This is not a FAANG job. No plush salary, no nine-month roadmap, no team of 200 absorbing your mistakes. We're going from 0 to 1, shipping daily, breaking things, learning fast.

Failure is a feature here. Half of what you try won't work. The half that does will compound. Learning and adapting faster than the field is the actual job.

Excelling at this role doesn't just set you up at Dupe. It sets you up for the next 20 years of working in AI — because you'll have done the thing every executive is about to be asking their team to do.

—

**How to apply (read carefully, this is the filter): **

Take this entire post and paste it into your AI tool of choice — Claude, ChatGPT, whichever one already knows you best. Then ask it, verbatim:

~~"Give me 5 reasons why I would crush at this role and 5 areas I can focus on more to get better at it. If you can't assess this based on the limited information you have about me, ask me any follow-up questions and request any context you need — previous job history, blog posts, projects, anything — that would help you compile this." ~~

DM me the final output. That's your application.

No resume needed. No cover letter. The conversation is the cover letter.

If you don't have an AI tool that knows you well enough to answer this — that itself is a useful signal about whether this role is right for you.

Please repost if you know someone.

AI-Native Executive Assistant

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. 
 
These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more.  
 
For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together. 
 
Check out the recent awards we’re proud of: 
•	Human Rights Campaign Corporate Equality Index Score of 100% - 2021
•	FORTUNE 100 Best Companies to Work For - 2021
•	FORTUNE 100 Best Companies to Work For - 2020
•	FORTUNE World’s Most Admired Companies - 2020
•	FORTUNE 100 Best Workplaces for Women – 2020
•	FORTUNE 100 Best Workplaces for Diversity - 2019
 
Learn more about us at: 
https://www.americanexpress.com/careers
https://www.americanexpress.com/
https://www.facebook.com/AmericanExpressUS
https://www.instagram.com/americanexpress/
https://twitter.com/americanexpress
https://www.youtube.com/user/AmericanExpress

See our community guidelines at: https://about.americanexpress.com/Community-Guidelines/

If you have a customer service issue or question, please visit www.americanexpress.com/contactus

Industry: Financial Services
Company Size: 10,001+ employees

American Express

**Job Description**

The Executive Assistant will provide administrative support to Global Risk & Compliance (GRC) VPs and play a key role in supporting the organization for American Express. The EA should be a dynamic individual who is proactive in anticipating and adapting to the needs of the VPs and their respective teams and is focused on accuracy, speed, flexibility and attention to detail. The ideal candidate must be experienced in handling a wide range of administrative-related tasks and be able to work in a fast-paced organization, managing multiple tasks and competing priorities. Critical to the success of this position are strong communication skills, a team-player attitude and the ability to develop positive working relationships with a wide range of colleagues both within and outside of American Express. This is a unique opportunity to interact with the external regulatory community and senior management offices at American Express.

**Responsibilities**

**Key Responsibilities:**

- VP calendar management, including the coordination of complex meetings and events with internal senior leaders and external stakeholders

- Support the VPs’ teams with external meetings and conferences, including scheduling, logistics, receiving in-person visitors to the office, and attendance tracking

- Maintain email distribution lists

- Support colleague engagement activities in coordination with Chiefs of Staff

- Prepare, review, and process expense reports, and ensure T&E is in line with company policy and budget

- Support team administration including onboarding for new hires, coordinating with real estate, setting up group wide team meetings and coordination of special projects

- Process contract invoices and purchase orders in Ariba

- Booking and coordinating travel arrangements for VPs

- Support other admin responsibilities: ordering supplies, maintaining team org chart, and ad-hoc projects

- Build relationships with key partners across the company

**Qualifications**

**Minimum Qualifications:**

- Proven experience (at least 4 years) working in a fast-paced, complex, and dynamic environment with executives

- Excellent organizational, administrative, and interpersonal skills, demonstrating good judgment in dealing with senior executive offices and key stakeholders

- Strong attention to detail with timely follow-up

- Excellent communication (oral, written, listening) skills, a positive attitude and solution-oriented demeanor

- Strong sense of integrity with ability to handle confidential and sensitive information with discretion

- Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues

- Strong calendar management expertise and a working knowledge of common administrative systems and processes (e.g., purchasing, travel, expense management, etc)

- Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint

- Proactive in anticipating needs of stakeholders and responsive to requests in a timely, efficient manner

**Preferred Qualifications**

- Previous experience in financial services and/or risk management

- Natural curiosity to lean in even when objectives are ambiguous

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

**About Us**

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.

As part of Team Amex, you’ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

**About The Team**

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

- Competitive base salaries

- Bonus incentives

- 6% Company Match on retirement savings plan

- Free financial coaching and financial well-being support

- Comprehensive medical, dental, vision, life insurance, and disability benefits

- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

- Free and confidential counseling support through our Healthy Minds program

- Career development and training opportunities

For a full list of Team Amex benefits, visit out Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the “ Know Your Rights ” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.

The below represents the expected salary range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

Executive Administrative Assistant

Hello. We are Wiss. A team of passionate accountants and financial experts who go beyond balancing the books. We empower businesses to secure and sustain financial futures by building operational frameworks around accounting, tax optimization, family office, and wealth management.

For over 50 years, we’ve built long-standing relationships with two distinct customers: privately held, investor-backed companies and family-run businesses. Servicing the middle market, our expertise spans from advisory and wealth management to accounting and assurance, with a keen focus on data analytics to drive outcomes. Beyond the numbers, our culture is rich with social impact programs designed to benefit our employees and local communities. When people find Wiss, they stay for the long haul.

While we love to talk numbers, we thrive on hearing the stories that propelled you to success while tackling obstacles for growth. Connect with one of our practice leads to see how we can magnify your business. And leave the accounting to us!

Industry: Accounting
Company Size: 201-500 employees

Wiss

A Wiss Client is seeking an Executive Assistant to join their team. This role is responsible for managing schedules, coordinating meetings, handling communications, supporting special projects, and ensuring efficient office operations. **This position is fully onsite in the Flat Iron District. Salary range: $140,000-$150,000 **

**RESPONSIBILITIES: **

- Manage CEO calendar, schedule meetings, and coordinate appointments with internal teams, vendors, and clients.

- Organize and prepare materials for executive meetings, including agendas, presentations, reports, and minutes.

- Handle on behalf of the CEO all correspondence and communication on behalf of the executive team, including emails, phone calls, and written communication.

- Compose drafts of routine business correspondence including letters and emails.

- Maintain files and contact databases.

- Review and approve travel expense reports.

- Reconcile company credit cards charges for CEO and management.

- Coordinate travel arrangements, accommodations, and itineraries for executives and visiting stakeholders.

- Assist with tracking key project deadlines and deliverables, providing follow-ups as needed.

- Perform special projects as assigned.

- Liaise with vendors, subcontractors, and internal departments to facilitate executive initiatives.

- Provide support for Board activities.

- Maintain and organize confidential files and corporate records.

- Perform office management tasks such as ordering supplies, coordinating office maintenance, and managing service providers.

- Coordinate internal and external company events.

**SKILLS REQUIRED: **

- Bachelor's degree preferred or equivalent work experience.

- Minimum 5 years of experience supporting executives in a fast-paced environment

- Proficient in Microsoft OfficeSuite (Word, Excel,PowerPoint, Outlook).

- Ability to handle sensitive and confidential information with discretion.

- Exceptional attention to detail and problem-solving abilities.

- Ability to interact with all levels of personnel.

- Proactive individual and ability to drive coordination of meetings

- Must be flexible, responsive and resourceful.

**To all staffing agencies **: Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss.

Executive Assistant

Morgan Stanley (NYSE: MS) is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in 42 countries, our firm's employees serve clients worldwide including corporations, governments, institutions and individuals. 

We are committed to maintaining the first-class service and high standard of excellence that have always defined the firm and everything we do is guided by our five core values: Do the right thing, put clients first, lead with exceptional ideas, commit to diversity and inclusion, and give back.

Industry: Financial Services
Company Size: 10,001+ employees

Morgan Stanley

Team Administrator

**Job Description**

POSITION SUMMARY:

The Team Administrator is responsible for providing executive assistant support for Financial Advisor(s)

(FAs)/ Private Wealth Advisor(s) (PWAs)/ teams, including responsibilities such as phone coverage, calendar management and expense processing. A successful candidate for this role will be a highly organized individual with strong attention to detail and the ability to multi-task.

**DUTIES And RESPONSIBILITIES**

Provide administrative coverage for a FA/PWA/team including:

-  Answering inbound phone calls or making outbound calls (e.g., scheduling follow-up calls with FAs/PWAs/teams as needed)

-  Managing the calendar including coordinating meetings or events with logistics such as material prep (e.g., maintaining agendas, sending calendar invites with Zoom credentials)

-  Maintaining travel itineraries, preparing expense reports, and managing the reimbursement process

-  Assisting with general in-office support functions such as copying, filing, and scanning documentation

-  Preparing and submitting expense reports for processing at the direction of the FA/PWA

-  Participating in firm initiatives (e.g., training or education programs), special projects and/or other duties directed by local management

**EDUCATION, EXPERIENCE, KNOWLEDGE, And SKILLS**

Education and/or Experience

-  High school diploma/Equivalency

-  Willingness to obtain Series 7 (GS), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)

Knowledge/Skills

-  Detail orientated with superior organizational skills

-  Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)

-  Effective communication and interpersonal skills (both written and verbal)

-  Strong time management skills

-  Team player with the ability to collaborate with others

-  Ability to work in a fast-paced, evolving environment

-  Adaptable and ability to multi-task

**Reports To**

-  Business Service Officer

Morgan Stanley

EOE committed to diversifying its workforce.

M/F/D/V

Version: 7/10/2024

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

**What You Can Expect From Morgan Stanley**

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be at a minimum of $17 and $40.87 per hour at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

Talkiatry is a national mental health practice that provides in-network psychiatry and therapy.  

We were co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality mental healthcare.   

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low and paperwork is unduly burdensome.   

With innovative technology and a human-centered philosophy, we provide patients with the care they need—and allow psychiatrists to focus on why they got into medicine. 

We’re proud to be a Great Place to Work®-certified company. Want to transform psychiatry with us?

Industry: Mental Health Care
Company Size: 501-1,000 employees

Talkiatry

We’re looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization.

This is a hybrid role, with an expectation of at least 3 days per week in-office

**About Talkiatry**

Talkiatry transforms psychiatry with accessible, human, and responsible care. We’re a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment.

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.

**You Will**

- Executive Partnership & Prioritization Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.

- Meeting & Communication Effectiveness Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.

- Stakeholder Management Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.

- Travel & Logistics Management Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.

- Executive Communications Draft, edit, and manage high-quality communications and presentations for a variety of audiences.

- Cross-Functional Coordination Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.

- Board & Executive Event Support Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.

- Operational Excellence Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.

- Process Improvement Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.

- Special Projects Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.

**You Have**

- 5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)

- Demonstrated ability to manage competing priorities with strong judgment and attention to detail

- Exceptional written and verbal communication skills, including experience drafting executive-level materials

- Strong organizational and project management capabilities with a proactive, solutions-oriented mindset

- High level of discretion and ability to handle sensitive and confidential information

- Comfortable operating both tactically and strategically, adapting quickly to changing priorities

- Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)

**Why Talkiatry**

- Top-notch team: we're a diverse, experienced group motivated to make a difference in mental health care

- Collaborative environment: be part of building something from the ground up at a fast-paced startup

- Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!

- Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands

- It all comes back to care: we’re a mental health company, and we put our team’s well-being first

~~Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: ~~~~EVerify Participation ~~~~& ~~~~IER Right to Work ~~~~.~~

~~At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.~~

~~We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.~~

Compensation Range: $90K - $120K

Cohere is the leading AI platform for enterprise. Our world-class AI is uniquely suited to the needs of business, unlocking unprecedented ease-of-use, accessibility, and data privacy. Cohere’s platform is cloud-agnostic, accessible through API as a managed service, and can be deployed on virtual private cloud (VPC) or even on-site to meet companies where their data is, offering the highest levels of flexibility and control. 

Founded by Google Brain alumni and a co-author of the seminal Transformer research paper, Cohere is on a mission to transform enterprises and their products with AI that unlocks a more intuitive way to generate, search, and summarize information than ever before. We are backed by group of global institutional and strategic investors including Index Ventures, Oracle, NVIDIA, Salesforce Ventures, Inovia Capital, DTCP, Mirae Asset, Radical Ventures, Section 32, and Tiger Global, as well as several AI luminaries, including Geoffrey Hinton, Jeff Dean, Fei-Fei Li, Pieter Abbeel, and Raquel Urtasun.

Industry: Software Development
Company Size: 201-500 employees

Cohere

**Who are we?**

Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.

Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.

Join us on our mission and shape the future!

**Why this role?**

We are looking for a solutions-driven, detail-oriented, organised Executive Assistant to support our leadership team in Toronto, New York and beyond. Reporting to the Manager of Executive Assistants, this person will have the opportunity to work cross-functionally and provide high value and impact to the leadership team and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!

**Please Note: ** We are looking for candidates based in the Eastern timezone (Toronto/New York etc)

**As An Executive Assistant, You Will**

- Manage the day-to-day schedules for our leadership team, including calendaring, booking meetings and other commitments (where necessary) to ensure a balanced and efficient workday

- Oversee executive email inboxes, triaging messages, drafting responses, and flagging time-sensitive items. Ensure timely follow-ups and maintain organized filing systems for correspondence

- Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings

- Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation

- Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!

- Be willing to take on special projects like coordinating team events, off sites or community-building activities

- Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

- Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team

**You May Be a Good Fit If You**

- Have 3+ years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience

- Anticipate others’ needs and can work proactively to address them

- Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment

- Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules

- Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders

- Are highly self-motivated and exercise discretion, tact, and professionalism

- Are detail-oriented, love staying organized, and stay cool under tight deadlines

- Are experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides

- Enjoy a balance of collaborative and independent work

- Have experience creating and maintaining positive working relationships with internal and external stakeholders

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

**Full-Time Employees At Cohere Enjoy These Perks**

🤝 An open and inclusive culture and work environment

🧑‍💻 Work closely with a team on the cutting edge of AI research

🍽 Weekly lunch stipend, in-office lunches & snacks

🦷 Full health and dental benefits, including a separate budget to take care of your mental health

🐣 100% Parental Leave top-up for up to 6 months

🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement

🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend

✈️ 6 weeks of vacation (30 working days!)

At Mindmaven, we help leaders free up 12+ hours each week by changing the way they work with an EA.

🔗 Learn how to go from GRIND to GREAT.

Get your copy of Radical Delegation now: https://bit.ly/order-rd

Industry: Professional Training and Coaching
Company Size: 11-50 employees

Mindmaven

**Job overview - Expert Executive Assistant: **

** **

**Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing NYC based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in New York City. You would be required to come into the office 2-5 times a week, depending on the company. **

**Now a little bit more about the role. ** **The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate: **

- Self-confident

- Highly communicative

- Attentive to detail.

- Life-long learner

- Always thinking ahead

- Problem solver

- Reliable and Professional

- A great writer

- Listening is an art form

- Technology is fun

**The Day to Day: **

**Usual and customary EA daily, weekly, and monthly tasks that include: **

- Task and Time Management

- Calendar Management

- Meeting Management

- Email Management

- CRM Management

- Research Management

- Relationship Management

- Special Projects

- Other tasks as identified by the executive

**Qualifications: **

- Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)

- Able to work in the U.S. (we do not offer visa sponsorship)

- A minimum of 1 years’ experience working remotely (Required)

- Fluent in English written and spoken – (Required)

- Intermediate proficiency with MS Suites, Google Suites - (Required)

- Experience with Asana, Slack, and Zoom (Highly desired)

- Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)

- Master of Outlook or Gmail Email and Calendar – (Required)

- Type a minimum of 60 WPM – (Required)

- Experience with Travel arrangements (domestic and international) – (Required)

- Dictation transcription (Highly Desired)

**Currently we have open positions to fill in the New York area. ** To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.

Senior Executive Assistant

Since 1929, we’ve faced forward, predicting change, and pioneering ideas. Almost a century later, the same strategic sense and audacious thinking still guide our approach to commercial real estate. Today, our integrated CRE platform delivers seamlessly connected services tailored to every type of client, from owners to occupiers, investors to founders, and growing startups to leading companies. Tapping into smart tech and smarter people, Newmark brings ingenuity to every exchange and transparency to every relationship.

We think outside of boxes, buildings and business lines, delivering a global perspective and a nimble approach. From reimagining spaces to engineering solutions, we have the vision to see what’s next and the tenacity to get there first.

Newmark (NASDAQ: NMRK) is a publicly traded subsidiary of Cantor Fitzgerald, one of the oldest and most established names in the financial intermediary industry.

Industry: Real Estate
Company Size: 5,001-10,000 employees

Newmark

**Job Title: Executive Assistant **

**Location: ** onsite New York, NY

**Firm Overview: **

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended December 31, 2025, Newmark generated revenues of over $3.3 billion. As of December 31, 2025, Newmark and its business partners together operated from approximately 175 offices with over 9,300 professionals across four continents. To learn more, visit nmrk.com or follow @newmark.

**Responsibilities: **

- The position will provide executive support for the Chief Operations Officer.

- The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include:

- Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.

- Position supports 2 executives and a Sales Team

- Screen a high volume of telephone calls from both internal and external sources.

- Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.

- Responsible for coordinating travel, including flights, hotels and transportation.

- Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level

- Must be able to compose business correspondence and format spreadsheets

- Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.

- Track action items and deliverables for executives and proactively schedule the time required to address them.

- Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations

- Meets designated deadlines and works effectively in a pressurized environment.

- Must have a professional phone manner and be able to interact with staff and clients in a professional manner

- Must be able to multi-task with little or no supervision

- Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner

- Be able to prioritize when working for more than one person

- Have a “can-do” attitude. Be willing to do what it takes to get it done.

**Qualifications **

**Skills and Education: **

- BA or BS degree

- Ability to interface professionally with all levels of employees

- Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.

- Knowledge of AI Tools and MAC.

- Exceptional organizational skills are necessary to succeed in this position.

- Must be flexible and able to work extended hours.

- Please note this is a required in-office position.

Qualified candidates must have **strong communication, written, and verbal skills. **Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!

**Salary: $90,000 - $110,000 annually **

The expected base salary for this position ranges from $90,000 - $110,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We offer a competitive salary and benefits such as medical, dental, vision, 401k, and paid holidays. To be considered for this opportunity,

**Working Conditions: ** Normal working conditions with the absence of disagreeable elements.

**Note **: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Aice Brands Ice Cream Philippines Inc. was established in October 2018. The company is committed to becoming the most popular ice cream brand, the core businesses include research and development, production, and sales of Ice Cream Products. Currently covering Indonesia, Vietnam, the Philippines, and other countries, it has become a well-known ice cream brand in Southeast Asia.

Industry: Pagmamanupaktura ng Pagkain at Inumin
Company Size: 51-200 empleyado

Aice Brands Ice Cream Philippines Inc.

**Role Description **

**The Executive Assistant / Personal Assistant provides high-level administrative and organizational support to senior executives, ensuring the efficient management of daily operations and strategic priorities. This role serves as a key point of coordination, enabling leadership to focus on decision-making and business objectives by managing schedules, communications, and logistics with precision and discretion. **

**Key responsibilities include coordinating complex calendars, arranging meetings, handling correspondence, and organizing travel and events. The role requires managing sensitive information with confidentiality, preparing reports and presentations, and supporting the execution of both professional and personal tasks as needed. **

**The Executive Assistant / Personal Assistant acts as a liaison between the executive and internal or external stakeholders, ensuring clear communication and timely follow-ups. This position demands strong organizational skills, attention to detail, and the ability to anticipate needs, prioritize tasks, and adapt to changing demands in a fast-paced environment. **

**In addition, the role involves streamlining administrative processes, improving workflow efficiency, and supporting special projects. The ability to handle multiple responsibilities while maintaining a high level of professionalism and accuracy is essential to success in this position. **

**Qualifications **

- Bachelor’s degree in Business Administration, Communications, or a related field.

- Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.

- Strong communication skills, both written and verbal, with a professional and polished demeanor.

- High level of discretion and integrity when handling confidential information.

- Proficiency in office productivity tools such as Microsoft Office or Google Workspace.

- Ability to anticipate needs, solve problems proactively, and work independently.

- Strong attention to detail and commitment to accuracy.

- Excellent interpersonal skills with the ability to interact effectively with stakeholders at all levels.

- Flexibility and adaptability in a dynamic and fast-paced environment.

- Strong sense of responsibility and a service-oriented mindset.

-

Executive Assistant / Personal Assistant

Industry: Administrative and Support Services
Company Size: 2-10 employees

Single Family Office - Private

**Executive Assistant — Family Office **

**Administrative Support **

- Provide executive-level administrative support to two Principals, their families, and the Executive Team, including calendar management, gatekeeping, phone coverage, and correspondence.

- Manage all domestic and international travel arrangements and prepare comprehensive itineraries.

- Assist with personal errands, shopping, and card/gift management.

**Property & Real Estate Management **

- Oversee investment properties, rental properties, and family residences globally

- Assist in covering expenses, ordering supplies, managing and designing websites, promotion, and short-term rentals.

- Manage tenant leases (in coordination with the Legal Team) and tenant relationships.

- Project-manage renovations and new construction builds.

- Assist in promotion of Caribbean Properties with agents for short- and long-term rentals.

**Financial & Accounting Support **

- Assist with accounts payable and receivable in coordination with accounting team.

- Manage bill pay for family members via electronic or check payment systems.

- Assist in preparation of Excel reports and PowerPoint presentations for monthly financial reporting and forecasting.

**Corporate & Legal Compliance **

- Assist in maintaining all entities in good standing across domestic and international jurisdictions.

- Review insurance policies for entities and family assets.

- Track philanthropic/grant commitments and payments for the family and a private foundation.

**Communications & Project Support **

- Draft announcements, edit documents, and assist with presentations for the Principals and Executive Team.

- Attend key meetings, track deliverables and action items, and provide regular briefings to the Principals.

- Collaborate with Principal Investment Officers on presentations and deliverables.

**Systems & Operations **

- Help organize and maintain Family Office administration, filing, and systems.

- Continuously improve office processes and information flow.

- Maintain office appearance and manage procurement of supplies.

**General **

- Handle highly confidential information with discretion (a confidentiality agreement is required).

- Provide around-the-clock availability and travel as needed.

- Remain highly organized, detail-oriented, deadline-driven, and proactive.

Executive Assistant - Single Family Office

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Lucky Strike Entertainment

**Remote position, must be located in Washington DC area or NYC.**

**Summary: ** The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team.

**What You’ll Do:**

**Calendar and Schedule Management:**

-  Manage complex calendars for the leadership team , ensuring efficient scheduling of meetings, appointments, and events.

-  Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively.

-  Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance.

-  Send meeting reminders, follow-ups, and ensure alignment with executive priorities.

**Travel Coordination:**

-  Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries.

-  Ensure all travel logistics align with executive preferences and organizational policies.

-  Prepare and process travel expense reports promptly, ensuring compliance with company policies.

**Communication Management:**

-  Serve as the primary point of contact for internal and external communications on behalf of the executives.

-  Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism.

-  Filter and prioritize incoming requests, ensuring urgent matters receive timely attention.

-  Maintain confidentiality and discretion when handling sensitive information.

**Meeting and Event Coordination:**

-  Organize and coordinate meetings, including preparing agendas, materials, and presentations.

-  Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties.

-  Plan and execute company events, conferences, virtual meetings, and offsite retreats.

-  Coordinate logistics such as venue selection , catering, AV setup, and guest invitations.

**Project Management and Research:**

-  Conduct research and compile data to support executive decision-making.

-  Assist in the preparation of reports, presentations, and financial analyses.

-  Manage special projects, ensuring timely completion and alignment with organizational goals.

-  Track action items and follow up with stakeholders to ensure project deliverables are met.

**Document and Information Management:**

-  Organize, maintain , and update digital and physical files for easy retrieval.

-  Create and manage executive reports, briefing documents, and presentations.

-  Maintain records of key discussions, agreements, and follow-up actions.

**Other Responsibilities:**

-  Perform additional duties and responsibilities as assigned to support business needs.

-  Act as a liaison between executives and other internal and external stakeholders.

**What You’ll Bring**

-  Exceptional organizational and time-management skills.

-  Strong written and verbal communication abilities .

-  High level of integrity and discretion in handling confidential information.

-  Ability to work independently and collaboratively in a fast-paced environment.

-  Strong problem-solving skills and attention to detail.

-  Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

-  Experience managing board meetings and executive-level reporting.

-  Familiarity with financial and sales-related administrative support.

-  Knowledge of travel coordination and expense management systems.

**Required :**

-  Bachelor’s degree or equivalent experience.

-  Minimum of 5 years of experience supporting C-level executives.

-  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).

**Preferred :**

-  Experience managing board meetings and executive-level reporting.

-  Background in financial or sales administrative support.

**What You’ll Get**

At Lucky Strike Entertainment, we’re committed to supporting your well-being both on and off the job. Here's a peek at some of the benefits available to our Management associates:

-  Medical, Dental, Vision plans to select from based on your needs

-  Wellness resources to help you along your wellness journey

-  401(K) Retirement Plans

-  Employee Stock Purchase Program

-  Employee Assistance Program (EAP)

-  Vacation and Holidays

-  Perks! Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more!

**Who We Are**

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com .

The pay range for this position is $105,000 - $110,000 per year

Lucky Strike Entertainment offers performance-based incentives and a competitive total rewards package which includes healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. More details regarding benefits are available here: www.bowlerocorp.com/careers/benefits

Welcome to Crossmedia, a global, independent and minority-owned, full-funnel agency committed to doing media the right way for the last 25 years.  Rooted in TRUST, REASON, and the Pursuit of HAPPINESS, we are committed to acting without bias and backed by the strictest transparency standards, making decisions grounded in data and common sense, and leading with strategies that deliver employee, client, and customer satisfaction.  We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget, and we do it in an honest way.

Our culture is also pretty great. We invest in every colleague’s professional and personal wellbeing and growth, with XM groups like XMEquity365, XMFit, XMReads, and more! 

Of course, we also have our famous Burgerday every month, along with regular wellness workshops and educational sessions—part of the reason Crossmedia has been named to Ad Age’s Best Places to Work list the past SEVEN years in a row!

Crossmedia is headquartered in New York and has hubs across the U.S., London, Germany and Toronto.

Industry: Advertising Services
Company Size: 201-500 employees

CROSSMEDIA

**WHO WE ARE **

Crossmedia is the global media independent. We’re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning & buying agencies in the nation. We are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul.

We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to finding solutions to our clients' greatest business challenges. The Pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues’ professional & personal wellbeing and growth. It’s why we have countless initiatives, clubs & cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age’s Best Places to Work for the past seven years in a row.

We have offices in the US in New York and Philadelphia, with employees across 25+ states, as well as in London and Germany. Our client roster includes U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, American Cancer Society, Ricola, Herschend Family Entertainment, Edible Arrangements and more.

**YOUR ROLE **

We’re hiring an Executive Assistant to support select members of our Executive Leadership Team (ELT). The role covers administrative functions as well as on-site meeting & event support in collaboration with our Operations team. This position is based in the NY office. While we offer a hybrid work setting, due to the nature of the role, there is an expectation of in-office presence most of the time (4 days a week) and when needed for executive or event support.

The Executive Assistant ensures our executives maintain the strategic mindset vital to a growing agency. The ideal candidate has the organizational talents to keep calendars aligned, travel smooth, minutiae handled and the right information prioritized so that our leaders can focus on the broader agency vision.

**RESPONSIBILITIES **

- Enhance the efficiency & focus of assigned ELT member(s) to ensure that agency goals are accomplished, and the company operates in a manner true to our values (or as we say - Scale with Soul)

- Proactively manage complex schedules & coordinate meetings across domestic & international time zones and internal & external parties

- Manage travel arrangements including transportation, lodging and any related advance coordination (e.g. local information detail, itineraries, etc.)

- Manage executive communications including filtering & prioritizing incoming information & requests, drafting client & vendor correspondence, contact management and liaising with various internal executives & group leaders as needed

- Assist with executive meetings including booking conference rooms, food & beverage, IT & other appropriate resources

- Handle executive documentation needs (e.g. expenses, timesheets, internal processes) and ensure timely submission & compliance

- Monitor executive communications as needed during off-hours, including occasional weekend check-ins, to ensure urgent matters are addressed in a timely manner

- Maintain professionalism and strict confidentiality with all materials & conversations

- Support on-site/off-site agency meetings & events in collaboration with the XM Operations team

- Ad hoc projects & requests as appropriate

**REQUIREMENTS **

- Four or more years of experience in an administrative role reporting directly to upper management

- Resourceful, proactive and can problem-solve quickly

- Extremely organized, detail-oriented and able to anticipate executive needs

- Advanced time-management skills, able to multi-task and coordinate multiple concurrent projects

- Collaborative and team-oriented

- Excellent written and verbal communication skills

- Savvy with computer skills including Microsoft Word, PowerPoint, Excel, Outlook and experience with Smartsheet is a plus

- AI experience and capabilities --

- Use AI tools to streamline emails, documents, and presentations

- Manage calendars, meetings, and projects with smart automation

- Support leadership with research, reports, and actionable insights

**SALARY: **60-65k annual, and overtime eligible. Compensation is determined on the skills, qualifications and tenure of the applicant.

**CROSSMEDIA BENEFITS **

Our principles of Trust, Reason, and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including:

- Flexibility to work in hybrid manner with in-office and work from home options (depending on role).

- Open/Flexible PTO with US & UK specific policies

- Sponsored healthcare options and agency-wide physical & mental health support

- 401k with company match (USA), and generous Pension (UK)

- Paid sabbatical at significant milestone anniversaries

- Generous paid parental leave policy

- Life milestone recognition & support

- The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development)

- Cell phone/tech reimbursement

- Student Loan payment plan (US)

- Tuition reimbursement

- Learning & Development and training programs

- And burgers – lots and lots of burgers

** **

**COMMITMENT TO DIVERSITY AND INCLUSION **

Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation.

The Pacha Group is a global lifestyle movement at the crossroads of music, leisure, hospitality and culture. From Pacha Ibiza to Destino Five Ibiza and Pacha Hotel, each destination carries the unmistakable energy and spirit of the White Isle.

For over 50 years, Pacha has been a home for artists, dreamers and innovators, hosting the world’s leading DJs and shaping a lifestyle beyond the dancefloor. With Pacha New York, the brand enters the US and opens a new chapter in Brooklyn.

Sustainability and social impact remain central to the Group’s evolution. Pacha Hotel is Ibiza’s first LEED Platinum hotel, and Pacha Ibiza the world’s first LEED Platinum nightclub. Through the Pacha Foundation, the Group supports 35+ social, environmental and cultural initiatives.

El Grupo Pacha es una marca global que une música, ocio, hospitality y cultura bajo una misma visión. Desde Pacha Ibiza hasta Destino Five Ibiza y Pacha Hotel, cada espacio transmite la energía inconfundible y el espíritu de la Isla Blanca.

Desde hace más de 50 años, Pacha es hogar de artistas, soñadores e innovadores. Por sus cabinas han pasado algunos de los DJs más influyentes del mundo, dando forma a un estilo de vida que va mucho más allá de la pista de baile. Un legado que combina creatividad, libertad y una forma única de entender la noche que ha marcado generaciones.

Ese legado también ha cruzado el Atlántico. Con Pacha New York, la marca llega a una de las capitales culturales más influyentes del mundo para conectar con una nueva generación sin perder su esencia.

La sostenibilidad y el impacto social forman parte de su evolución. Pacha Hotel es el primer hotel de Ibiza con certificación LEED Platino y Pacha Ibiza el primer club del mundo en conseguirla. A través de la Fundación Pacha, el Grupo impulsa más de 35 iniciativas sociales, medioambientales y culturales.

Join Pacha. Únete a Pacha.
https://pacha.com/work-with-us

Industry: Proveedores de entretenimiento
Company Size: De 1.001 a 5.000 empleados

The Pacha Group

**About The Pacha Group**

The Pacha Group is an international hospitality and entertainment company operating nightlife venues, hotels, and cultural destinations across Europe and the United States. With more than 50 years of heritage rooted in Ibiza, the Group delivers music-led experiences, hospitality, and lifestyle offerings while maintaining a commitment to sustainability, responsible operations, and community engagement.

**About Pacha New York**

Pacha New York is a large-scale music and nightlife venue located in Brooklyn, presenting global electronic artists, live performances, and cultural programming. As part of The Pacha Group’s international portfolio, the venue combines advanced production technology, hospitality services, and community-focused programming to create a leading destination for music and entertainment in New York City.

**Position Overview**

Pacha New York is looking for an experienced and highly organised Office Executive Assistant to support the Executive Office in a fast-paced, high-volume nightlife and live entertainment environment. This role plays a key part in ensuring seamless administrative and operational support to senior leadership, enabling efficient coordination across venue operations, events, and corporate functions while maintaining the highest standards of professionalism, discretion, and execution.

**Key Responsibilities**

Provide comprehensive administrative support to senior leadership and the Executive Office

Manage complex calendars, scheduling, and meeting coordination across internal teams, partners, and external stakeholders

Coordinate and support meetings related to venue operations, programming, events, and corporate functions

Prepare agendas, briefing materials, presentations, and reports for leadership meetings

Draft, review, and manage professional correspondence and internal communications

Act as a key point of contact between the Executive Office and internal departments, promoters, partners, and external stakeholders

Take detailed meeting minutes, track action items, and ensure timely follow-up and execution

Support travel planning and logistics for senior leadership as required

Maintain organised filing systems, contracts, and operational documentation

Assist with expense tracking, invoice coordination, and administrative reporting

Handle confidential, commercially sensitive, and operational information with a high level of discretion

**Benefits Overview**

Eligible employees may receive comprehensive benefits including medical, dental, and vision insurance; paid time off; company holidays; and participation in retirement savings programs in accordance with company policy and applicable law.

**Salary Range: ** USD 65,000 – 75,000 per year (Final compensation determined based on experience, skills, and internal equity)

**An Equal Opportunity Employer**

The Tribe is an equal opportunity employer, made up of over 35 nationalities and does not discriminate on the basis of race, color, creed, religion, gender/sex, actual or perceived gender nonconformity, identity, expression or presentation (including cisgender/transgender, non-binary or intersex status), actual or perceived sexual orientation, sexual and reproductive health decision, marital status, partnership status, familial status, caregiver status, pregnancy (including childbirth and related medical conditions), alienage, ancestry, national origin, citizenship or immigration status, age, mental or physical disability, military or veteran status, genetic information or predisposing genetic characteristic, arrest or conviction record, credit history, salary history, unemployment status, height, weight, status as a victim of domestic violence, sexual violence, stalking and sex offenses, or any other legally protected status. The Tribe is driven by the principles of love, connection, joy, and music, and bonded by a celebration of people and culture.

**Work Authorization**

Applicants must be legally authorized to work in the United States.

**Minimum Requirements**

**What We’re Looking For**

- 3–5 years’ experience in an Executive Assistant, Office Executive, or similar role supporting senior leadership

- Experience in nightlife, live entertainment, hospitality, events, or a fast-paced operational environment preferred

- Proven ability to manage multiple priorities, complex schedules, and competing deadlines

- Strong organizational skills with exceptional attention to detail

- Excellent written and verbal communication skills in English

- High level of professionalism, discretion, and confidentiality

- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

- Strong stakeholder management skills with the ability to work across cross-functional teams

- Proactive, solutions-oriented, and able to operate independently in a dynamic environment

- Flexible approach to working hours in line with nightlife and event operations

Executive Office Assistant

With a history tracing its roots to 1799 in New York City, JPMorganChase is one of the world's oldest, largest, and best-known financial institutions—carrying forth the innovative spirit of our heritage firms in global operations across 100 markets.
 
We serve millions of customers and many of the world’s most prominent corporate, institutional, and government clients daily, managing assets and investments, offering business advice and strategies, and providing innovative banking solutions and services.

Social Media Terms and Conditions: https://bit.ly/JPMCSocialTerms

© 2024 JPMorgan Chase & Co. All rights reserved. JPMorganChase is an Equal Opportunity Employer, including Disability/Veterans.

Industry: Financial Services
Company Size: 10,001+ employees

JPMorganChase

**Job Description**

Become an integral member of the Commercial & Investment Banking Digital & Platform Services team, where you will thrive in a fast-paced environment and each day will be unique! Join a results-oriented group that values attention to detail and a commitment to quality.

As an Executive Assistant within Commercial & Investment Banking Digital & Platform Services, supporting a group of executives and their manager, you will demonstrate the ability to navigate the firm seamlessly, leveraging strong organizational, interpersonal, and communication skills. You will consistently exhibit professionalism and deliver flawless work. This role requires discretion and sound judgment across a variety of situations, adapting procedures, processes and techniques to align with departmental objectives.

**Job Responsibilities**

- Manage complex and dynamic calendars, including scheduling meetings and conference calls with senior internal and external stakeholders. Coordinate room reservations, audio-visual setup, catering arrangements, and prepare meeting documents.

- Screen incoming calls, assess priority, and exercise caution when sharing information.

- Arrange and coordinate detailed domestic and international travel, ensuring seamless logistics and itinerary management.

- Process invoices and expenses in compliance with company policies, ensuring timely and accurate completion.

- Draft high-quality emails and messages for individuals at all organizational levels, maintaining clarity and professionalism.

- Proactively handle routine activities and provide advance notice of potential issues or delays.

- Collaborate effectively with the administrative assistants team, offering mutual support and working together on joint initiatives.

**Required Qualifications, Capabilities And Skills**

- Proven experience supporting senior executives and managing complex calendars, communications, and travel arrangements.

- Demonstrated discretion, confidentiality, and sound judgment.

- Advanced organizational skills, with the ability to manage multiple tasks, prioritize effectively, and remain composed under pressure.

- Commitment to excellence, consistently performing duties at the highest standard.

- Excellent communication skills, with confidence and professionalism in interactions at all levels.

- Strong attention to detail and accuracy.

- Ability to partner with the assistants team to ensure seamless coverage across teams.

- Flexibility to adjust work hours based on business needs.

- Strong proficiency in Microsoft Office, with the ability to quickly learn new applications and tools.

**Preferred Qualifications, Capabilities And Skills**

- Experience supporting at the Managing Director level (or equivalent) or above

- College degree is a plus

**Note: This role requires five days in the office (Monday-Friday) and does not support hybrid options.**

**About Us**

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

**About The Team**

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one.

Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world.

Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind.

You'll also hear us say that at Amazon, it's always "Day 1." What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.

Industry: Software Development
Company Size: 10,001+ employees

Amazon

**Description**

The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our AMZL Ops team. Ideal candidate would be located in New York, NY, Nashville, TN, Arlington, VA, or Austin, TX.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

**Basic Qualifications**

-  Experience with Microsoft Office products and applications

-  2+ years of senior level leadership support, or 1+ years of Amazon experience

-  Experience with executive level calendar management

-  High school or equivalent diploma

**Preferred Qualifications**

-  Experience managing multiple calendars

-  Experience in a fast-paced, high-tech company

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, NY, New York - 66,300.00 - 107,100.00 USD annually

USA, TN, Nashville - 55,600.00 - 97,400.00 USD annually

USA, TX, Austin - 55,600.00 - 97,400.00 USD annually

USA, VA, Arlington - 55,600.00 - 97,400.00 USD annually

**Company ** - Amazon.com Services LLC

Job ID: A10387504

Executive Assistant, NA RME

Citi's mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients. We have 200 years of experience helping our clients meet the world's toughest challenges and embrace its greatest opportunities. We are Citi, the global bank – an institution connecting millions of people across hundreds of countries and cities.

For information on Citi’s commitment to privacy, visit on.citi/privacy.

Industry: Financial Services
Company Size: 10,001+ employees

Citi

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

**Responsibilities:**

- Directly supports a C16 level manager and generally supports an entire department

- Manages day to day calendar(s) of senior management

- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

- May prepare and review materials and correspondence for meetings

- Assist with creation/modification of presentations, spreadsheets, and other various documents

- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

- Orders supplies and process invoices through Procure to Pay system

- Process and follow-up on Virtual Requests

- Assists in ad-hoc reports special projects as needed

- Trains, coaches or guides other administrative staff when required

- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

**Qualifications:**

- Previous office administration experience preferably within a large and complex financial services or similar organization

- Highly proficient in Microsoft Office

- Consistently demonstrates clear and concise written and verbal communication skills

- Demonstrated ability to quickly gain command of new systems

- Self-motivated and detail oriented

**Education:**

- Bachelor's/University degree or equivalent experience

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**Job Family Group:**

Business Strategy, Management & Administration

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**Job Family:**

Administrative Support

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**Time Type:**

Full time

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**Primary Location:**

New York New York United States

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**Primary Location Full Time Salary Range:**

$91 690,00 - $119 610,00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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**Most Relevant Skills**

Please see the requirements listed above.

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**Other Relevant Skills**

For complementary skills, please see above and/or contact the recruiter.

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**Anticipated Posting Close Date:**

mar 25, 2026

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~~Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.~~

~~If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.View Citi’s EEO Policy Statement and the Know Your Rights poster.~~

Acumen is solving the problems of poverty and building a world based on dignity.

Industry: Investment Management
Company Size: 51-200 employees

Acumen

~~Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to support the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. Acumen’s New York office operates on a hybrid schedule, with in-office work Tuesday, Wednesday, and Thursday. While this role is not “always on,” it is often on.~~

**About Acumen**

Acumen is a global force of entrepreneurs, investors, philanthropists, and social innovators working together to build a world based on dignity. We were founded by Jacqueline Novogratz on the radical idea that business, when cultivated with moral imagination, can break the cycle of poverty. We invest in transformational companies, build sustainable markets, and prepare leaders with the tools they need to create a more just and inclusive future. Since 2001, we have scaled companies and shaped markets in some of the hardest-to-reach communities on the planet, impacting over half-a-billion lives. To learn more visit acumen.org.

**About The Role**

The CEO operates at the intersection of global investing, philanthropy, moral leadership, and systems change. Her work spans a complex network of relationships across entrepreneurs, investors, board members, partners, and public thought leaders, often across multiple geographies and time zones in a single day.

This role serves as a trusted operational partner to the CEO, responsible for the excellent execution of the CEO’s time, travel, communications, and day-to-day workflow. But this is more than an administrative role. It requires strong judgment, emotional intelligence, discretion, anticipation, and the ability to protect focus in an environment of constant motion and competing demands.

The Executive Assistant to the CEO will play a critical role in helping the CEO operate at her highest level. That means not only managing logistics with precision, but also understanding priorities, anticipating challenges, reducing friction, and ensuring that relationships and commitments are handled with care.

This role works in close coordination with, and functionally reports to, the Chief of Staff. Success in this role requires operating in true partnership with both the CEO and Chief of Staff — balancing responsiveness with discernment, execution with foresight, and independence with alignment. The person in this role must be able to make sound decisions, remain calm under pressure, and bring maturity, discipline, and humanity to highly visible work.

This role is ideal for a high-energy person who takes pride in making things work and operates exceptionally well behind the scenes, energized by complexity. The right person is genuinely motivated by Acumen’s mission and the opportunity to contribute to work that matters. This job is not for the meek of spirit.

**Specific Accountabilities Include**

Design and manage a dynamic, complex schedule that reflects the CEO’s highest priorities and Acumen’s broader organizational needs

- Exercise excellent judgment in evaluating requests, identifying trade-offs, and sequencing commitments thoughtfully across competing demands.

- Ensure the CEO is fully prepared for every engagement, with clear and concise context on the who, what, where, why, and how.

- Coordinate and execute a seamless daily schedule, managing multiple simultaneous requests across time zones.

- Manage high-volume communications with discernment, helping prioritize, draft, and respond as appropriate to ensure clarity, timeliness, and efficiency.

Lead end-to-end travel planning and execution

- Oversee, arrange, and book all travel and check-ins, coordinating with internal and external stakeholders and planning for the CEO’s needs throughout each journey.

- Understand the CEO’s preferences and working style, executing against them where possible and communicating clearly when constraints arise.

- Prepare comprehensive travel packs, including itineraries, logistical confirmations, diplomatic and/or medical clearance materials, meeting schedules, and relevant background context.

- Maintain real-time awareness of the CEO’s movements and evolving needs while traveling, proactively adjusting plans to ensure continuity and effectiveness.

- Forecast well in advance and secure required medical documents, passport pages, visas, and other travel materials for international trips.

- Ensure all relevant calendars, meeting details, and supporting information are accurate and current in advance of travel.

- Support a CEO who travels approximately 60–70% of the year.

Help run a highly effective Office of the CEO

- Serve, alongside the Chief of Staff, as a primary point of contact for the CEO’s office.

- Help prioritize and route incoming requests, escalating issues when needed and resolving problems quickly, calmly, and thoughtfully.

- Contribute to an Office of the CEO that is highly organized, responsive, discreet, and trusted.

- Support strong coordination across the CEO’s internal and external commitments so that the office operates with consistency, clarity, and care.

Ensure operational excellence and disciplined follow-through

- Prepare and track expense reports in a timely manner; review and advise on expense reports for the CEO and her direct reports in accordance with Acumen’s Travel & Expense Policy; manage CEO timesheets.

- Coordinate with Talent, Legal, and Finance on contracts, signatures, approvals, and related documentation.

- Obtain and track necessary information and signatures for documents related to the CEO, ensuring proper processing and delivery.

- Take on additional assignments as needed, including research, writing, presentation design, and other operational support.

**Skills & Qualifications**

- Minimum of 11 years of experience supporting senior executives in high-demand, fast-paced environments, with demonstrated ability to operate with discretion, judgment, and autonomy.

- Demonstrate ability to anticipate needs, navigate ambiguity, and make sound decisions in real time, with appropriate escalation to the Chief of Staff when needed.

- Ability to plan and execute with the end goal in mind, with strong attention to user experience and the ability to communicate the implications of changes.

- Total discretion with sensitive information in all contexts.

- Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.

- Excellent project management skills: ability to coordinate across stakeholders, manage competing priorities, and drive execution with minimal oversight.

- Excellent verbal and written communication skills: crisp, clear, kind.

- Ability to remain calm when plans change or go awry.

- Ability to anticipate needs and identify challenges before they arise. Ability to solve for them or communicate barriers up the line.

- Ability to collaborate effectively with people across geographies, backgrounds, and levels of seniority.

- Mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom.

- Self-reflective and deep alignment with Acumen's mission and values; curiosity about the ideas, people and places at the intersection of capital, poverty and climate.

- Permanent authorization to work in the United States.

~~The salary range for this role is $78,000 to $83,000 USD and is eligible for overtime plus a performance-based bonus. This range represents the present low and high end of pay range for this role. Actual compensation will vary based on various factors including but not limited to experience. Acumen has equal pay, so pay is determined through comparison to a cohort of employees in the market at the same level of accountability.~~

Executive Assistant to the CEO

With over 7,000 customers around the globe, we leverage more than 50 years of experience in delivering award-winning SaaS communications platforms and ultra-low electronic trading connectivity. 

Our accumulated expertise across regulations, market structures, asset classes and technologies gives our clients real choice. We strive to understand clients’ challenges to deliver first-rate products, services and support—today and for the future.

Industry: Telecommunications
Company Size: 1,001-5,000 employees

IPC Systems, Inc.

**TITLE: Executive Assistant **

**DEPARTMENT: Corporate **

**REPORTING TO: Chief People Officer **

**OFFICE LOCATION: New York, NY **

**ROLE TYPE: Hybrid, Full-time **

IPC is a fintech company that focuses on the human element. With a global presence, we support local markets with our advanced cloud-based trading communications and managed connectivity solutions.

Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global financial markets. This enables our clients to maintain consistent market access, a strong competitive advantage, and enhanced operational efficiency.

Join a team that is dedicated to delivering groundbreaking products and making a significant impact on our clients' success.

www.IPC.com

**Overview Of The Team **

We are seeking a highly organized, resourceful self-starter to handle a variety of administrative tasks and personal tasks, while demonstrating professionalism, attention to detail and courtesy at all levels of the organization supporting three Executives.

**Role Overview: **

- Manage the CPO, CFO and CTO (and other executives as needed) business schedules in alignment with their priorities, ensuring accuracy and proactivity.

- Manage administrative tasks and ensure smooth operations within the office.

- Facilitate meeting agendas, coordinate logistics, secure Wi-Fi access, and manage security registration for guest visits.

- Oversee calendar management, scheduling meetings, tracking deliverables, and handling follow-ups.

- Engage in project management, including resource allocation, timeline tracking, and providing updates and issue resolutions in advance.

- Submit and approve expense reports and purchase orders.

- Create comprehensive travel itineraries for international trips.

- Coordinate all logistics for events, including offsite meetings, strategy sessions, and holiday parties.

- Pre-Event Planning

- Venue and Vendor Coordination: Engaging with service providers for the provision, installation, and management of infrastructure required for the event, such as trader voice infrastructure.

- Documentation and Review: Documenting what worked, what didn't, and planning for improvements in future events.

- Prepare materials and documentation for executives to facilitate advance reading/preparation for meetings.

- Create and update organization charts as needed.

- Coordinate to assist with meetings, office space, and other logistics for IPC executives.

- Assist the Executive Chairman with the preparation and management of expense reports.

- Facilitate the coordination of meetings for the Executive Chairman, ensuring all logistics are handled efficiently.

- Develop and distribute questionnaires prior to all-employee calls to gather input and feedback.

- Collect and manage questions for all-hands meetings, ensuring a smooth and organized process.

**How You Will Make an Impact: **

- Undertake a broad range of activities that support our top executives that are both business and personal related.

- Manage the executives' business consistent with their priorities, accurately and proactively.

- Follow up with other parties where their action/inaction could impact on the ability of the executives to meet their accountabilities.

- Follow up action points with Managers to ensure deadlines are met.

**Essential Skills and Experience to be Successful in this Role: **

- At least 4 years of experience supporting a top executive(s).

- Good organizational skills, including time management and communication skills, both written and oral.

- High ability to prioritise tasks.

- Advanced knowledge of MS applications.

**Desired Skills and Experience: **

- A minimum of 5 years of progressive administrative experience.

- Multitasking ability to be able to carry out more responsibilities as they arise throughout the day/week.

**What’s in It for You? **

At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees. In addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including:

- Competitive Base Salaries

- Medical Coverage, Dental and Vision, Short/Long Term Disability, AD&D and Life Insurance Coverage

- 401(k) plan with matching contributions

- Flexible PTO plus Public Holidays

- Additional Time off for Charity Work and Volunteering

- Pet Insurance

- ID Theft insurance

- Tuition Reimbursement

- Certification Bonus Program

- Access to “IPC University” our Internal E-Learning Platform

- Structured Onboarding Training and Peer Mentor Support

- Enhanced Parental Leave

- Wellness Program

- Employee Referral Scheme

Further information about your benefits will be provided during your onboarding process.

**Additional Information: **

At IPC, we believe that hybrid working creates an inclusive, flexible environment where employees can perform at their best, and teams can collaborate, innovate, and celebrate successes together. We spend around 60% of our time in the office and around 40% of our time working remotely. Some employees may be required to work from the office or client sites more than 60% of the time, if required by their role and/or client needs.

Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC.

You can explore more about our culture, offerings on www.ipc.com/careers/ and www.ipc.com/about-us/about-ipc/.

**IPC’s Work Culture: **

The IPC work culture is one that fosters inclusion, prioritizes innovation, and maximizes potential. We are a global ecosystem, full of diverse people that together made IPC what it is today. Our strength as an organization is the sum of our different backgrounds, perspectives, skills and geographies; supported by an ironclad commitment to constructive dialogue and open-mindedness.

We live and breathe our commitment to innovation by embracing bold ideas, seizing new opportunities and striving for excellence. Our people have continued to deliver ground-breaking solutions to our clients for over 50 years.

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